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10/12/1993 Finance CommitteeCITY COUNCIL FiNANCE COMMITTEE MEETING MINUTES October 12, 1993 The meeting convened at 7:30 p.m. and adjourned at 9:30 p.m. I 1t was held in Room 113 of the Anderson Cultural and Leisure Center. Present: Council member Nordquist Accounting Manager, Charles Day Council member Palmer Personnel Director, Brent Hunter Council President Earling Parks & Recreation Manager, Arvilla Olilde Council member Petruzzi Accountant, Doug Farmen Council member Kasper The Committee discussed the agenda items in the following order: A. REVIEW SNO-ISLE LIBRARY FEES Tom Mayer, Director of the Sno-Isle Regional Library System, was present to discuss a letter he sent the Mayor regarding a 3% deferral of the 1994 cost increase to 1995.($16,291). This would reduce our 1994 payment and increase the 1995 payment by the same amount. Council member Palmer questioned the standard 6% increase the library charges the City and asked about controlling costs to less than that rate. Mr. Mayer responded by stating that, Nyhile the City's revenues fluctuate year to year. the library's remain more consistent. Council member Nordquist stated library costs to the City also include a large amount every year for debt service on the bonds used to acquire the library. He requested an updated annexation document (which Mr. Mayer will send to him). The Committee recommendation was to remain at the current contract level and to pursue more information about annexation. B. AGREEMENT REGARDING THE PARKING LOT AT DAYTON & RAILROAD AND THE POSSIBILITY OF CHARGING FEES FOR LOT USE Arvilla reviewed the parking lot history. Today, the lot is used by the port, and public.. Lot fees were discussed and Arvilla stated revenues arc restricted by the IAC to pay for operation & maintenance costs: any amount above these costs can be used to fund other :iAC or park capital projects. She stated the lot could be maintained by installing a locked meter that prints two-part stubs to be placed on dashboards. The lot could be monitored by the parking enforcement officer and violations would result in impound. The fee was suggested at $1.50 per three hours. . Council member Palmer suggested we inform the primary users of the lot (T.J.'s Bayshore and other businesses) they arc in violation of their business license because they aren't providing adequate parking for customers. It would be a precedent to charge a fee on this lot. Council member Palmer suggested we wait on bringing this item to the Council, he is not willing to charge a fee at this point. C_ SENIOR CENTER LEASE AGREEMENT Arvilla discussed the current twenty year (5-year renewals) agreement with the Senior Center and the lease amount of $1.00 per year. The needs of the Center and the waterfront future appearance were discussed. Council member Palmer suggested a twenty year contract with a five year renewal period to include three options to continue or discontinue the current contract. D1. CONTINUED DISCUSSION ON REVENUE GENERATING IDEAS Arvilla spoke on the idea of a surcharge for nonresidents to use recreation services. She explained it would be difficult to identify if an address is in the City boundaries with a limited staff. Also, she feels we would lose a lot of revenues if nonresidents took their business elsewhere. Council member Palmer suggested we not call it a surcharge to nonresidents but to give residents a discount from the base fee. It was also noted by Council member Petruzzi that the Post Office might be able to assist us with the address lookups. Arvilla also suggested this change in fee structure be applied consistently throughout the City and not limited to the Parks & Recreation Department; she added a resident priority be considered for certain classes in lieu of/along with a change in the fee structure. Council members requested that a study be done by next month to identify the number of people (nonresidents) that would be affected by this change. D2. FERRY CHARGES Chuck Day presented information regarding the possibility of a ferry surcharge being charged on vehicles boarding the Washington State Ferry in Edmonds. He explained this could perhaps be legally accomplished by implementing an impact fee similar to what Anacortes tried. Apparently, Anacortes attempted a ferry, tax but were opposed by citizens ready to go to court, if necessary. Also, the Washington Ferri System owns the dock in Edmonds and the City would be trying to imposing a fee on a state agency. The Washington Ferry System may, have some reservations about this because it would be a change in their fee structure, which is currently uniform with Seattle, and they also have a question of the legality. Council member Palmer requested an opinion from the City Attorney regarding which RCW would allow for the City to impose an impact fee.. D3. BUSINESS LICENSE FEES Staff recommends increasing fees by $5.00 so 1994 revenues would increase $6,900. Council member Palmer would like more information on the City's.costs (by department) regarding the application processing and fire department checks. Also, what are the costs for the "Temporary Review" category. E. PETTY CASH Three items were questioned but were explained by Chuck Day. F. VACANT BUDGETED POSITIONS The Administrative Services Director Secretary position was discussed by Brent Hunter. He stated an attempt is being made to take all Director's secretaries out of the union. Also, he is changing the job description to add a confidential requirement. The committee recommended this position be filled with an open question regarding confidentiality. G. LEOFF I Brent Hunter presented two plans for retirement care insurance. Plan A is limited to four (4) years, Plan B is for unlimited life. Brent will come back next month with more data regarding this issue. After their own Committee meetings had ended, Council members Petruzzi and Kasper had staggered arrivals at the Finance Committee meeting, which was already in session. These minutes were approved at the November 1, 1993 meeting of the Council, with Council members Dwyer and Hall abstaining, because they did not attend the Finance Committee meeting. NEXT MEETING (December l4th) qo�nda�a. Mar h, City Clerk REVISED AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 - 10:00 p.m. OCTOBER 12, 1993 CITY COUNCIL COMMITTEE WORK MEETING (Second Tuesday of Each Month) 7:00 P.M. EXECUTIVE SESSION ON A LEGAL MATTER 7:30 P.M. CITY COUNCIL COMMITTEE MEETINGS The three City Council committee meetings are work sessions for the City Council and staff only, and are not public hearings. All committee meetings are open to the public. 1. FINANCE COMMITTEE AGENDA: ROOM 113 (CONFERENCE ROOM), FRANCES ANDERSON CENTER (A) REVIEW OF SNO-ISLE REGIONAL LIBRARY DISCUSSION WITH MR. TOM MAYER (B) DISCUSSION OF PROPOSED PARKING LOT CONTRACT AT DAYTON AND RAILROAD AVENUE (C) REVIEW OF SENIOR CENTER LEASE AGREEMENT (D) CONTINUED DISCUSSION ON CITY REVENUE GENERATING IDEAS (E) REVIEW PETTY CASH AND CREDIT CARD EXPENDITURES FOR THE MONTH OF SEPTEMBER, 1993 (F) MONTHLY REVIEW OF REQUESTS FOR FUNDING VACANT BUDGETED POSITIONS (G) DISCUSSION OF LEOFF I LONG TERM CARE INSURANCE 2. PUBLIC SAFETY COMMITTEE AGENDA: SMALL PLAZA MEETING ROOM, LIBRARY BUILDING (SECOND FLOOR) (A) REVIEW OF FUND 005 - FIRE DEPARTMENT (B) REVIEW OF SNOCOM BUDGET (C) REVIEW OF MEDIC 7 BUDGET 3. COMMUNITY SERVICES COMMITTEE AGENDA: LARGE PLAZA MEETING ROOM, LIBRARY BUILDING (SECOND FLOOR) (A) REVIEW WORK PROGRAM FOR REVISING EDMONDS COMMUNITY DEVELOPMENT CODE TO COMPLY WITH GROWTH MANAGEMENT ACT PARKING AND MEETING ROOMS ARE ACCESSIBLE FOR PERSONS WITH DISABILITIES. CONTACT THE CITY CLERK AT 771-0245 WITH 24 HOURS ADVANCE NOTICE FOR SPECIAL ACCOMMODATIONS. The Council Agenda appears on Chambers Cable, Channel 32. rev. 101819314:30 p.m.