20160322 City Council
Edmonds City Council Approved Minutes
March 22, 2016
Page 1
EDMONDS CITY COUNCIL APPROVED MINUTES
March 22, 2016
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Kristiana Johnson, Council President
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Thomas Mesaros, Councilmember
Neil Tibbott, Councilmember
STAFF PRESENT
J. Robinson, Police Officer
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
1. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
2. APPROVAL OF AGENDA
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO ADD TO THE AGENDA FOLLOWING ITEM 6A, A BRIEF PRESENTATION
ON THE CIVIC FIELD STREET VACATION PUBLIC HEARING. MOTION CARRIED
UNANIMOUSLY.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED
UNANIMOUSLY.
3. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
A. APPROVAL OF DRAFT CITY COUNCIL RETREAT MINUTES OF MARCH 4 -5, 2016
B. APPROVAL OF DRAFT CITY COUNCIL MEETING MINUTES OF MARCH 15, 2016
C. APPROVAL OF CLAIM CHECKS #219014 THROUGH #219082 DATED MARCH 17,
2016 FOR $714,060.70. APPROVAL OF PAYROLL DIRECT DEPOSIT #86940
THROUGH #87164, PAYROLL CHECKS #62104 THROUGH #62112 FOR $484,343.83,
Edmonds City Council Approved Minutes
March 22, 2016
Page 2
BENEFIT CHECKS #62113 THROUGH #62117 AND WIRE PAYMENTS OF $544,787.80
FOR THE PAY PERIOD MARCH 1, 2016 THROUGH MARCH 15, 2016
D. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM ALEXANDRE C.
AND KATY B. ARAUJO ($400.00)
4. PRESENTATIONS/REPORTS
A. 2015 ANNUAL REPORT - SNOHOMISH COUNTY FIRE DISTRICT 1
Fire District 1 Commissioners present: Jim McGaughey (Chair), Jim Kenney, David Chan, Bob Meador,
and Richard Schrock.
Fire District 1 staff present: Brad Reading, Interim Fire Chief; Doug Dahl, Interim Assistant Chief; Bob
Eastman, Assistant Chief; Shaughn Maxwell, Deputy Chief; Kevin Dowling, Acting Deputy Fire
Marshal; Kathleen Junglov, Finance Director; and April Richards, Executive Assistant to the Board of
Fire Commissioners.
Interim Fire Chief Brad Reading recognized Chief Ed Widdis, and described his background; he started at
age 13 with the explorers in Fire District 7, hired as a firefighter by Fire District 11 in 1980, worked
through the ranks and became fire chief of Fire District 1 in 2004. During his tenure, he participated in
multiple mergers and contracts including Fire District 1 and 11, Mountlake Terrace, Brier and Edmonds.
He is now working as a consultant and transitional employee for Fire District 1, assisting with the search
for a new chief and other large projects.
Interim Chief Reading commented the windstorm on August 30, 2015 was the busiest day in Fire District
1’s history with over 250 incidents that day including a house fire in Edmonds at 185th and 82nd caused by
a generator.
Deputy Chief Shaughn Maxwell provided 2015 highlights with regard to emergency medical services:
Community Paramedic Program
o Following a 2 year pilot program, Verdant renewed their grant of over $1 million to expand
community paramedic program
o Edmonds receives the greatest amount of service from the program
o Average age served 74
o Community resource specialist added to focus on falls and CPR training for the public
Awards
o Award for the highest cardiac arrest save rate in Snohomish County.
o Honored as one of the top 10 EMS innovators in the world for the second time
Assistant Chief Bob Eastman provided 2015 highlights with regard to training and preparedness:
Oil rail transportation risks and preparation training and drills
Active shooter response training with law enforcement
Increasing wildland interface capabilities
Expanded community preparedness education and programs:
o CERT
o Map Your Neighborhood
o Ready Sunday
Coordinating with Westlake Chapel
Acting Deputy Fire Marshal Kevin Dowling provided 2015 highlights with regard to:
Edmonds City Council Approved Minutes
March 22, 2016
Page 3
Fire prevention:
o Significant incidents and investigations – total loss $783,400
o Inspections (hours)
New business: 384
Target hazards: 31
Re-inspection: 284
Engine Company inspections: 580
Division in sections and actions: 28
Total plan review hours: 397
o Permits
Construction permits: 535
Special event/tank removal operational permits: 63
o Major projects
Swedish/Edmonds ambulatory care center
Post office
Prestige Care
Salish Crossing
Woodvale Neighborhood
2015 Community events
o Edmonds Egg Hunt
o Edmonds Waterfront Festival
o Edmonds 4th of July parade and waterball competition
o Taste of Edmonds
o Tree Lighting
o Delivery of food and gifts to needy families
o Post fire neighborhood meetings
o Sister City tour
o Car seat checks at Station 17
o Bike helmets available at all stations
Upcoming events
o EMS open house on May 21 with activities for families and seniors
Interim Assistant Chief of Operations Doug Dahl reviewed the Compliance Report based on standards the
City Council adopted in 2009 as required by SHB 1756:
Response by call type
o Emergency Medical Services: 81%
o Service Call: 4%
o False Alarm: 5%
o Fire: 2%
o Good Intent: 6%
o Hazardous Conditions: 2%
o Other: 0%
Total incidents in the City
o 2012: 4,576
o 2013: 4,804
o 2014: 4,718
o 2015: 5,291
Total incidents by Edmonds stations
o Station 16 (196th & 84th)
2011: 1,345
2012: 1,346
Edmonds City Council Approved Minutes
March 22, 2016
Page 4
2013: 1,435
2014: 1,328
2015: 1,447
o Station 17 (downtown):
2011: 1,650
2012: 1,539
2013: 1,634
2014: 1,486
2015: 1,526
o Station 20 (Esperance):
2011: 1,954
2012: 1,935
2013: 1,973
2014: 2,042
2015: 2,146
Graph of calls by time of day
o Call volumes peak during the day and drop off at night in FD1’s service area including
unincorporated Snohomish County, Brier, Edmonds and Mountlake Terrace
Total turnout time: Better than standard
o Standard: 2:45 minutes on 90% of all calls
o Actual 2015: 2:39 minutes
First arriving fire engine on fire response: 19 seconds off standard
o Standard: 6:30 minutes travel time for arrival first engine on 90% of fire calls
o Actual 2015: 6:49 minutes
o NOTE: Edmonds has never met this standard
Residential fire deployment of full first-alarm assignment: Did not meet standard
o Standard: 7:45 minutes travel time for arrival of all first-alarm response vehicles and
personnel (15 firefighters) on 90% of residential fire calls
o Actual 2015
Incident 1: 7:00
Incident 2: 8:00
Incident 3: 8:22
Incident 4: 9:00
o All incidents had firefighters on the scene within 1-3 minutes. Firefighters began mitigating
the emergency as soon as they arrive. This element measures the last arriving unit at a house
fire. The predictable consequences for this element (last arriving unit) are inconsequential as
the first arriving units have the greatest impact on these events.
Commercial fire deployment of full first-alarm assignment: Did not meet standard
o Standard: 9:00 minutes travel time for arrival of all first-alarm response vehicles and
personnel (19 firefighters) on 90% of commercial fire calls
o Actual 2015:
Incident 1: 8:00
Incident 2: 6:00
Incident 3: 7:16
Incident 4: 9:00
Incident 5: 14:00
Basic Life Support (BLS) response: Standard achieved
o Standard: 5:15 minutes travel time
o Actual 2015: 5:15 minutes
Advanced Life Support (ALS) paramedic response: 4 seconds off standard
o Standard: 6:45 minutes travel time
Edmonds City Council Approved Minutes
March 22, 2016
Page 5
o Actual 2015: 6:49 minutes
Technical rescue and hazardous materials response: No incidents reported
Response time for marine rescue and personnel: 1:24 minutes better than standard
o Standard: 6:30 minutes for arrival
o Actual 2015: 5:06 minutes
Recalling Councilmember Buckshnis’ request for FD1’s budget during last year’s presentation, Interim
Chief Reading distributed the 2016 budget and 2015 actuals.
Councilmember Nelson referred to the pie chart of responses by call type and asked the percentage of
BLS and ALS calls. Interim Assistant Chief Dahl advised that information could be provided.
Councilmember Nelson asked what category a vehicle accident was in and what vehicles typically
responded to a vehicle accident. Interim Chief Reading responded it was in emergency medical and
typically an engine, aid unit and battalion chief respond. Councilmember Nelson asked for a percentage
of the vehicle accidents. Interim Chief Reading advised that could be provided. Councilmember Nelson
observed there was an increase in incidents in 2015 of 573 and asked if that was due to the windstorm or
other factors. Interim Assistant Chief Dahl answered the trend was first noticed in January and continued
throughout the year. The reason for the increase is unknown, whether more people are usi ng the system
due to the Affordable Care Act, an increasing number of senior living facilities, etc. FD1 is studying the
reason but the increase is industry wide not just in FD1.
Councilmember Nelson referred to the first arriving fire engine on fire response which the City has never
met. He asked whether it will never be attained or could another standard be established. Interim Assistant
Chief Dahl said adjusting standards is always an option during negotiations between FD1 and Edmonds.
Average responses times were considered when the standard was established in 2006, the average at that
time was close to what is being achieved, approximately 6:45 minutes, and a slightly better standard was
established to give something to shoot for. There are many reasons the standard is not met one of which is
Edmonds’ geography and the inability to get assistance from the west.
Councilmember Nelson referred to residential fire deployment of full first-alarm assignment and the
statement in the presentation that the first arriving units have the greatest impact on the event. He asked
what the response looks like. Interim Assistant Chief Dahl a nswered there are three firefighters on each
rig; for all incidents in 2015, firefighters were on scene within 1-3 minutes. This first engine company
does size up – making a plan, pulling lines, etc. When the second company arrives shortly thereafter, the
firefighting process can begin. He summarized the firefighting process begins immediately and does not
wait for all 15 firefighter to be on scene. Councilmember Nelson asked the difference between what can
be done with one engine company and two. Interim Assistant Chief Dahl referred to the two-in/two-out
law that requires two members out ready to rescue for every two members in; a second engine is required
to provide a forth firefighter.
Councilmember Nelson asked if there were limitations on what the first arriving engine could do. Interim
Assistant Chief Dahl answered there is but there is so much to be done in the first minute; the second unit
has almost always arrived by the time they are ready to do interior firefighting. The first arriving unit
checks the building exterior and escape routes, assesses fire conditions, and makes strategic calls
regarding how to fight the fire and locate their lines which takes time. He assured firefighters do not rush
in; a strategic plan is in place first. Interim Chief Reading added if there is a known rescue, the law allows
three people without waiting for the fourth. A known rescue is a credible report that someone is inside
such as a mom stating their child is inside, not just a car in the driveway at 2:00 a.m.
Edmonds City Council Approved Minutes
March 22, 2016
Page 6
Councilmember Buckshnis commented the total incidents in the City compared to total incidents by
Edmonds stations do not match and asked if that was due to mutual aid. Interim Assistant Chief Dahl
explained the 2015 total number of calls was provided by dispatch and the fire reporting system was
changed on December 14, 2015. Interim Chief Reading said the number of station calls include mutual
aid out. Councilmember Buckshnis offered to email FD1 her question. She thanked FD1 staff for
providing the budget.
Councilmember Fraley-Monillas echoed the thanks for the budget. She inquired what constituted a Good
Intent call. Interim Assistant Chief Dahl answered a typical one in Edmonds is a well-meaning person
looking uphill and seeing the bright orange reflection of a sunset in a window and reporting a house fire.
Councilmember Fraley-Monillas suggested including total incidents and responses for 2014. Interim
Assistant Chief Dahl advised EMS calls in 2014 were 82% compared to 81% in 2015. He offered to send
the actual numbers for 2014.
Councilmember Fraley-Monillas asked about national standards for turnout time. Interim Chief Reading
answered there are no national standards for a suburban-type fire department. Few agencies adopt NFPA
standards and it was doubtful any agency in the United States could meet the NFPA standards which
include 60 second turnout time, 6 people on a ladder, 4 on an engine, a New York type standard. SHB
1756 is a state law but does not include standards; it requires standards be adopted and an annual report
on those adopted standards. He offered to provide NFPA’s standards.
Councilmember Teitzel thanked FD1 for their presentation and the great work they do for the City. He
asked whether Marine 16 was permanently moored at the Port of Edmonds marina. Interim Assistant
Chief Dahl answered yes. Councilmember Teitzel asked how the equipment in Marine 16 compared to the
equipment in an aid car. Interim Assistant Chief Dahl answered there is a basic life support setup on the
marine unit, an aid kit and oxygen. When crews respond to the marine unit, they bring what they need
depending on the type of call. For example if there is an ALS call on a boat in Puget Sound, the
paramedics get on the boat with their equipment.
Councilmember Teitzel referred to the issue of train blockage on the waterfront and asked if personnel on
Marine 16 could respond to an emergency on the waterfront. Interim Assistant Chief Dahl answered yes,
but the issue is FD1 personnel also have to reach the west side of the tracks as Marine 16 is not staffed.
What caused the blockage will determine whether FD1 can devise a way to reach the west side; in the
event of a non-hazardous, non-fire response, FD1 has a plan in place to get through the train and meet up
with Port personnel. If FD1 personnel could reach the marine unit, it could be used for response.
Councilmember Teitzel asked if use Marine 16 could be used as a base of operations and temporarily
staffed with a full-time paramedic as an interim solution until a permanent solution to the train blockage
issue is developed. Interim Assistant Chief Dahl answered yes but there was a cost associated with that.
Councilmember Tibbott requested future reports include response times for previous years to facilitate a
year-to-year comparison. Interim Assistant Chief Dahl offered to email that information to
Councilmembers and add it to next year’s report.
Councilmember Tibbott asked how FD1 utilizes volunteers. Interim Chief Reading answered FD1 has up
to 24 volunteers who do public education, parades, etc. During emergency responses, they are assigned to
the air/light unit to fill air bottles, provide support and rehab for firefighters.
Council President Johnson observed in the top ten injury responses, the fifth was bicycle accidents. She
asked if there were more statistics available about the 49 bicycle accident responses in 2015. Interim
Edmonds City Council Approved Minutes
March 22, 2016
Page 7
Assistant Chief Dahl offered to provide her additional information. Council President Johnson expressed
interest in whether riders were wearing helmets and whether there were any serious head injuries.
Recognizing long term concerns with the at-grade crossing, Councilmember Fraley-Monillas asked how
many times per year FD1 responds to the waterfront. Assistant Chief Eastman answered 78.
Councilmember Fraley-Monillas asked whether trains blocked emergency access to the waterfront during
2015. Interim Assistant Chief Dahl answered there have been delays due to training crossing, two so far
this year which he extrapolated to a guess of 8 for the year. He advised company officers inform dispatch
when they are blocked by trains.
Councilmember Teitzel inquired about coordinating with police in an active shooter situation. He asked
whether aid was delayed until the scene was clear. Interim Assista nt Chief Dahl explained an active
shooter is a police incident first; the plans calls for unified command. Once the police have an idea where
the shooter is (red/hot zone and warm zone), FD1 personnel are allowed into a warm zone with police
protection. In drills, paramedics put on bullet proof vests and four police officers escort them into the area
where aid is needed and maintain watch over the paramedics. If the active shooter has not been pinned
down, FD1 personnel do not go in until police inform it is safe. For example, if the shooter is pinned
down in the cafeteria and the students are in the gym, personnel will make a tactical entry into the gym
with police. Councilmember Teitzel asked if that type of situation had been encountered in Edmonds this
year. Interim Assistant Chief Dahl answered no.
Councilmember Mesaros referred to the first arriving engine fire response, the standard that has never
been met, and asked if that was related to the 10 major incidents or 4 house firs. Interim Assistant Chi ef
Dahl answered that was related to all fire responses, 480 in 2015. Councilmember Mesaros asked whether
the standard could be met if it was based on meeting it 80% of the time or at what percentage the standard
would have been met. Interim Assistant Chief Dahl answered that information could be provided.
Councilmember Mesaros suggested providing a bar chart for all the standards to illustrate trends.
Councilmember Mesaros commended the concept of Ready Sunday, noting it was a great idea to discuss
readiness at places where people are already gathering such as service clubs, houses of worship, etc. He
was also glad to hear the response to the Count Me In When Disaster Strikes and plans for future
meetings. He expressed support for continuing and expanding the Ready Sunday concept.
FD1 Commission Chair Jim McGaughey thanked Interim Fire Chief Reading and department staff for
their excellent and thorough work putting together this year’s annual report. He referred to the term
“ours,” commenting the City and FD1 are partners in providing fire and EMS services to the community.
Unfortunately for the past 15 months numerous attempts have been made by FD1 to discuss the contract
for services with no ability to schedule a meeting. As partners, FD1 and the City should be able to discuss
recommendations and other issues within the ILA. He relayed the Commission’s interest in knowing
when the Council plans to distribute the Fitch study that the City commissioned. FD1 would appreciate
meeting dates and times for the two agencies to work on their partnership.
Commissioner David Chan echoed that the City and FD1 are partners. He recalled Finance Director Scott
James attended a recent Commission meeting. He extended an invitation for a ridealong or to visit a
station.
Commissioner Richard Schrock echoed Chair McGaughey’s comments and relayed FD1’s major
undertakings this year, first, selecting a successor for Chief Widdis. FD1 has hired Prothman Company to
advise them and to establish a process. FD1 wants to involve Edmonds in that process. Second, FD1 has
launched a major capital facilities plan, using a team of consultants including BERK, to look at all FD1
stations including the three stations in Edmonds as well as others in the region that impact Edmonds and
Edmonds City Council Approved Minutes
March 22, 2016
Page 8
all of FD1’s service area. The study will be very extensive and will be GMA compliant. He summarized
there are many reasons for FD1 and the City to communicate.
Mayor Earling asked when the Fitch study will be available. City Attorney Jeff Taraday answered he has
not seen it yet, the consultant, Steve Knight, had several projects converging at the same time. Mr.
Taraday assumed it will be available any day but offered to confer with Mr. Knight. Mayor Earling asked
Mr. Taraday to check so he can inform FD1.Councilmember Fraley-Monillas assured the Council has not
received the study.
Councilmember Nelson thanked the Commission for informing the Council about their capital project,
expressing interest in what that will look like, as well as having a voice on who the next Fire Chief will be
as that will have a huge impact on the City.
Councilmember Buckshnis expressed appreciation for the FD1’s capital facilities plan. She recalled
Edmonds has a 2015 review of the three fire stations that FD1 may wish to provide to BERK.
Councilmember Mesaros expressed concern with Chair McGaughey’s comments about the 15 month gap
in communication, commented he had not realized there had been a 15 month gap and assumed there was
communication between staff. He recalled the Council requested Mr. Taraday and Mr. James represent
the City in discussions regarding the ILA. The ILA states there will be regular quarterly meetings and he
suggested those formal meetings be held, not necessarily to discuss the ILA but to keep communication
open. Chair McGaughey said he also was surprised there had been a 15 month gap; a lot of requests have
been made with no reply or a request to postpone. He agreed per the agreement FD1 and the City needs to
meet quarterly but it is also necessary for transparency and working together as partners on fire and ESM
service.
Councilmember Fraley-Monillas inquired about the status of labor negotiations. She recalled one of the
reasons for not meeting during the last year was FD1 was in the midst of labor negotiations. Fire
Commissioner Kenney advised the mediation process is completed and moving to arbitration. An
agreement reached with the labor negotiators was voted down by the union membership. Councilmember
Fraley-Monillas commented it is difficult for the City to negotiate a contract when the costs are unknown.
Fire Commissioner Kenny said FD1 staff has contacted Edmonds staff with a cost range. Although it is an
issue for arbitration, it is not one of the big issues.
Councilmember Mesaros asked the duration of the contract. Commissioner Kenney advised it typically
would be a 3 year contract through 2018. Commission Meador said the contract through 2015 has been
extended. FD1 is aware of the City’s concern with costs and have provided that to Mr. James and Mayor
Earling. Commissioner Schrock explained the issue of contention is the inclusion in the labor contract the
ability to staff peak times of day with personnel working 12 hour shifts; the primary shift length in the
contract is 24 hours. Three peak units are currently operating that meet that increased demand during peak
times of day but that provision is not permanently embedded in the contract. He anticipated the estimates
provided to Mr. James regarding the impacts of the new contract likely are accurate.
Mayor Earling recognized there have been gaps in communication but most of the contact with his office
has been to discuss contract. There can certainly be meetings regarding issues such as the capital facilities
plan but until the Fitch study is completed, there is not much to discuss with regard to negotiating the
contract between FD1 and the City. He looked forward to meeting with FD1 regarding negotiations. Fire
Commissioner Schrock commented Edmonds may want to have a peak activity unit based in Edmonds.
5. AUDIENCE COMMENTS
Edmonds City Council Approved Minutes
March 22, 2016
Page 9
Terry Latin, Edmonds, expressed concern with a house on the corner of 180th & 75th Place West that is
referred to as the 180th Motel. Approximately 10-13 cars come and go every day. He questioned how
many people can live in a single family dwelling; 8 cars are parked in the driveway every night as well as
1 car near the road and now an RV. As retired law enforcement he watches people park across the street,
one person stays in the car and one person goes into the house and then the car leaves in 10-15 minutes.
The people living in the house do not maintain the property and an overgrown hedge creates dangerous
sight distance. He has had fantastic rapport with Edmonds and Lynnwood Police Department, code
enforcement animal control, parking enforcement and fire department who have responded to the house.
He encouraged the Council to drive by the house17927 75th Place West which is becoming an eyesore.
Mayor Earling requested Mr. Taraday make contact with Mr. Latin regarding the situation. Mr. Taraday
suggested also notifying the Police Chief. Mayor Earling advised that would happen but the chief was not
present tonight.
Glen McEachern, Edmonds, echoed Mr. Latin’s concerns about the house on 75th, noting he and his
wife are relying on the sale of their house to provide funds for assisted living.
Dick Van Hollebeke, Edmonds, representing Creative Age Festival of Edmonds (CAFE), said this is the
first of its kind in the region and there are only four others in the world. He announced a 1½ day festival
on April l5-16 that will appeal to people at or near retirement to help them enhance their later years and
reengage their creative side. CAFE also means staying creative, active, fulfilled and engaged. Friday
includes keynote speaker Dr. Pepper Schwartz, UW renowned sociologist; a VIP sponsorship reception;
and Seattle Repertory Jazz Orchestra. Workshop seminars at the Frances Anderson Center on Saturday
include fitness; exercise; well-being; health; mental acuity; a community volunteerism panel led by
Mayor Earling; a presentation on lifelong learning by Dr. Jean Hernandez, President, Edmonds
Community College; photography; poetry; memoir writing; painting; dance; music; horticulture, etc. The
cost is $35 for any 1 of the 3 events, $55 for 2 events and $75 for 3. The first 75 purchasing all three
events will be invited to a wine and cheese reception at Cascadia Art Museum. Further information and
registration is available at CreativeAgeFestival.org.
6. STUDY ITEMS
A. REVIEW OF FUNDING AGREEMENT WITH PUBLIC HOSPITAL DISTRICT NO. 2,
SNOHOMISH COUNTY, WASHINGTON TO PROVIDE THE 2016 HEALTH &
FITNESS EXPO
Parks & Recreation Commission Carrie Hite requested the Council forward to the Consent Agenda
authorization for the Mayor to sign an agreement with Verdant Health Commission for their funding
support for the Health & Fitness Expo. This is the fourth year of the Health and Fitness Expo and third
year for funding support from Verdant.
It was the consensus of the Council to schedule approval on the next Consent Agenda.
Ms. Hite invited the community to attend the Health & Fitness Expo on May 14 at the Edmonds-
Woodway High School Stadium.
NEW ITEM: CIVIC FIELD STREET VACATION PUBLIC HEARING
Parks & Recreation Commission Carrie Hite recalled the Council adopted a resolution last week to set a
public hearing on April 19 on the proposed vacation of the two platted, unimproved streets within Civic
Field. The April 19 public hearing has not yet been advertised. There is also a platted, unimproved alley
within Civic Field that the City currently uses for ingress/egress onto the property for maintenance
vehicles and it is also used by the Boys & Girls Club. After consulting with the City Attorney and
Edmonds City Council Approved Minutes
March 22, 2016
Page 10
consideration of several options, she recommends the City proceed with vacation of the two streets and
the alley at the same time. She requested the Council direct the City Attorney to prepare a resolution for
approval on April 5 that cancels the April 19 public hearing and sets a new date for vacation of the two
streets and the alley within Civic Field.
COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, THAT THE COUNCIL DIRECT THE CITY ATTORNEY TO PREPARE A
RESOLUTION FOR APPROVAL ON APRIL 5 THAT CANCELS THE APRIL 19 PUBLIC
HEARING AND SETS A NEW DATE FOR VACATION OF THE TWO STREETS AND THE
ALLEY WITHIN CIVIC FIELD.
Councilmember Teitzel observed when Civic Field was owned by the School District, the City had
easements for two streets and an alley that could have been exercised at any time for the City’s use. City
Attorney Jeff Taraday agreed; if the City wanted to build streets there, the City could have done so at any
time. Councilmember Teitzel asked why it was necessary to vacate the alley and street easements now
that the City owns the property. Mr. Taraday answered this probably should have cleaned up in the past
when the property was developed as field. Because the City is about to embark on a master planning
process that will likely involve a substantial expenditure to redo Civic Field as a park, it makes sense not
to have dedicated right-of-way through the park. He summarized it is essentially a housekeeping issue and
although it would not be illegal to build a park on a dedicated street, it is inconsistent with the City’s
intent.
MOTION CARRIED UNANIMOUSLY.
B. PRESENTATION OF A PROFESSIONAL SERVICES AGREEMENT WITH BHC
CONSULTANTS FOR THE DAYTON ST. UTILITY REPLACEMENT PROJECT (3RD
TO 9TH AVE)
City Engineer Rob English provided photographs from a storm event in August 2013 illustrating flooding
at 5th & Dayton, flooding on 5th as well as Dayton & 3rd. He explained a study began a few years ago of
the Shellabarger Creek sub-basin that identified several storm improvements that needed to be made
downtown. The 2010 Water Comprehensive Plan and 2013 Sewer Comprehensive Plan also identified
replacement needs. Most of the old infrastructure is located downtown and many of the water and sewer
pipes are from the late 1920-1940.
An RFQ was issued in November 2015 for a comprehensive utility replacement project along Dayton.
Five statements of qualifications were received and the selection committee selected BHC based on their
qualifications and experience to develop a scope of work to replace the stormwater, sewer and water
utility lines within Dayton from 3rd to 9th. The proposed fee is $496,800 with a $30,000 management
reserve. Design will begin this year and continue into 2017, phased construction will follow via a bid
package next year and in 2018.
Public Works Director Phil Williams commented since the infrastructure for all three utilities downtown
is old, there will be more projects like this where all utilities are replaced at the same on a street topped by
a new road surface. He commented it would nice if there were a funding source that could extend that
project similar to what was done on Main between 5th and 6th such as new sidewalks and street trees,
undergrounded power, artistic amenities, new street furniture, etc. He acknowledged that was expensive
and there was not a readily available funding source. Staff will watch for funding at the state level and he
invited the Council to identify ways to extend the limits of the project to the rest of the right-of-way.
Councilmember Mesaros recognized this is a unique opportunity and suggested including undergrounding
of utilities. Mr. Williams commented the City would need to provide PUD funds to do a reasonable level
Edmonds City Council Approved Minutes
March 22, 2016
Page 11
of design to determine the cost of undergrounding. Sometimes the existing overhead wires can be moved
to another location such as the alley. Undergrounding is a very expensive component of extending the
improvements.
Councilmember Mesaros referred to the photograph of standing water and asked about personal property
damage. He acknowledged the residents living in this corridor likely would not be happy about the
disruption the project will bring but will be happy about the solution. Mr. Williams responded the City
has paid a lot of claims in the downtown area because the drainage is not sufficient and that trend can
expect to continue. The project on Dayton is the first piece; a lot more needs to be done to stop flooding
in areas that flood during a heavy rainstorm. Councilmember Mesaros asked how many claims have been
paid over the past five years. Mr. Williams recalled claims filled by several condominiums related to
underground parking; some were paid and some were defended.
Councilmember Nelson expressed appreciation for the visualization provided by the photographs. Mr.
Williams referred to the first photo of cones around a manhole, explaining the backed up water created
enough pressure that it popped the bolts on the manhole cover and created a geyser.
It was the consensus of the Council to schedule approval on the Consent Agenda.
C. REPORT OF FINAL CONSTRUCTION COSTS FOR THE 2015 SANITARY SEWER
REPLACEMENT PROJECT AND ACCEPTANCE OF PROJECT
City Engineer Rob English explained this contract was awarded to Buno Construction in mid-2015 in the
amount of $1,090,411. Work began in June 2015 and was completed in February 2016. The project
included replacement of approximately 2,300 linear feet of sewer main as well as local repairs to existing
sewer mains on 5th Avenue near Dayton and on Cascade Drive. The final cost paid to the contractor was
under budget at $1,084,752. He recognized the staff team, Senior Utilities Engineer Mike DeLilla and
Construction Manager Henry Schroder.
Councilmember Mesaros asked if this project included Railroad Avenue. Mr. English answered that was a
different project.
It was the consensus of the Council to schedule approval on the Consent Agenda.
D. PRESENTATION OF A PROFESSIONAL SERVICES SUPPLEMENTAL AGREEMENT
WITH MURRAY SMITH & ASSOCIATES, INC. FOR THE FIVE CORNERS
RESERVOIR RECOATING PROJECT
City Engineer Rob English explained this contract was executed in 2015; the initial contract was
preparation for recoating the two reservoirs near Five Corners. The original contract amount of $71,000
included a preliminary structural study of both reservoirs, the 1.5 million gallon tank built in 1960 and the
3 million gallon tank built in 1979. At the conclusion of the preliminary study, concerns were raised about
the structural results. Some assumptions had to be made as the as-built drawings for both facilities are
limited and those assumptions led to some concerns. This supplemental agreement proposes further
analysis of the materials and geotechnical study of the soils adjacent to the tanks.
The study will evaluate the weld strengths and soil conditions and that information can be considered in
the structural analysis to determine if the concerns identified in the preliminary study are justified. The
fee for the supplemental agreement is $60,000. There is the potential for additional testing if concerns
remain. Additional testing could include a coupon of the metal rings within the tanks to identify the
material makeup of the steel as well as the welds. That additional testing is not included in the
Edmonds City Council Approved Minutes
March 22, 2016
Page 12
supplemental contract; the intent is to pursue a more cost effective analysis first. He recommended
approval on the Consent Agenda.
Councilmember Nelson said his father was a geotechnical civil engineer and he worked with him on
occasion. He questioned why only one boring sample would be done. Mr. English responded due to the
close proximity of the two tanks, the geotechnical engineer recommended on e boring. Councilmember
Nelson asked the square footage of the site. Mr. Williams answered he was not sure about the tank
diameter but the intent was to do the boring between the two tanks. Mr. English said this is not like a road
or trenching project where the project is a ¼ mile long; the tanks are in very close proximity.
Councilmember Teitzel asked how the integrity of the welds in the tanks are checked, whether it was a
visual inspect, x-ray process, etc. Mr. English referred to Task 2.2, visual examination of the welds that
are assessable and ultrasonic testing of the shell and welds. This was identified as an initial, less costly
step to identify the strength.
Councilmember Tibbott asked if this was related to recoating of the exterior or interior of the tanks. Mr.
English answered both. Councilmember Tibbott asked about service disruption as a result of that project.
Mr. English explained there may be some service interruption to drain tank to perform the work. He
anticipated a level would be maintained in one tank to provide backup service to the water system. With
regard to length of the project, he offered to follow up at a later date as this is the preliminary design.
Councilmember Mesaros inquired about the tanks’ location. Mr. English advised they are above ground
on Bowdoin Way.
It was the consensus of the Council to schedule approval on the Consent Agenda.
E. PRESENTATION FOR AWARD OF THE CONSTRUCTION CONTRACT TO THE
APPARENT LOW BIDDER FOR THE CITYWIDE CIPP SEWER REHABILITATION
PROJECT, SUBJECT TO A SUCCESSFUL BID EVALUATION
City Engineer Rob English advised the project includes rehabbing of sewer pipes in 21 locations for a
total of 6,500 feet of 8-15-inch sewer main. Bids were opened bids today; the City received 2 bids, the
low bid of $1,029,916 from Insituform Form Technologies. The engineer’s estimate was $986,000;
therefore additional funds are necessary to pursue this project. The $175,000 in additional funds would
come from 3 projects including $75,000 from the 2015 sewer replacement, unspent carryforward from
last year’s CIP budget, and $60,000 from the 2016 sewer replacement. The $175,000 will cover the
additional cost, a 10% management reserve and soft costs to manage the project. If the review of the
bidder’s qualifications and experience is successful, staff recommends awarding the project on the April 5
Consent Agenda.
Councilmember Teitzel suggested it was counterintuitive to reduce carrying capacity of the pipe via the
cured in place liner while the growing population increases volume. Mr. English answered the liner is
relatively thin but it is much smoother which decreases friction and increases capacity.
It was the consensus of the Council to schedule approval on the Consent Agenda.
F. PRESENTATION OF BID RESULTS FOR THE 191ST STREET SW AND 216TH ST.
DRAINAGE IMPROVEMENTS PROJECT
Rob English reported bids were opened last week. The scope of work includes, 1) 50 foot bioswale on
191st to collect stormwater and provide treatment as well as opportunity for infiltration, and 2) 120 feet of
new storm pipe on 216th to increase the capacity of the existing pipe and reduce potential for localized
Edmonds City Council Approved Minutes
March 22, 2016
Page 13
flooding. The City received 11 bids, the low bid was $144,290; the engineers estimate was $198,000 so
the construction budget is well within the available budget. The bid review has been completed and the
low bid was found to be responsive. He recommended forwarding award of the bid with a 15%
management reserve for unseen conditions for approval on the Consent Agenda.
It was the consensus of the Council to schedule approval on the Consent Agenda.
G. PRESENTATION OF PEDESTRIAN ACCESS EASEMENTS FOR PLACEMENT OF
TWO PEDESTRIAN CURB RAMP AT 22000 HIGHWAY 99
City Manager Rob English reported the short plat review for the WINCO site to recognize the new retail
building currently under construction as a separate site identified frontage improvements that require
replacement and upgrade of five pedestrian ramps to meet current ADA standards. A portion of two
ramps are outside the existing right-of-way and the developer agreed to provide pedestrian easements for
the City to complete and maintain the ramps. He recommended approval on the Consent Agenda once the
documents are finalized and reviewed by the City Attorney.
Councilmember Mesaros asked that a map of the ramps be provided in the April 5 packet.
It was the consensus of the Council to schedule approval on the Consent Agenda with an updated agenda
memo to include a map.
H. DOWNTOWN RESTROOM AND SUPPLEMENTAL BUDGET AUTHORITY
Economic Development/Community Services Director Patrick Doherty acknowledged discussions
regarding a downtown restroom have been occurring for some time. The Strategic Action Plan identifies a
downtown restroom as a priority. City Council approved a preliminary budget allocation of $260,000 in
the 2016 budget to develop a downtown restroom on the City-owned parking lot adjacent to City Hall.
That allocation was comprised of $110,000 from the General Fund, $90,000 from REET 1, and $60,000
from the Lodging Tax Fund 120. Since that time the Edmonds Downtown Alliance has committed
$10,000, and the Noon Rotary Club has committed $5,000 (with a prospective match by the Rotary
District office of $5,000). Total committed funds to date equal: $275,000. Two grant applications were
submitted to Snohomish County (tourism grant and REET infrastructure grant) to supplement the City-
budgeted funds; both grants were denied.
Since that time, conceptual site planning and design development have been completed, as well as an
updated cost estimate. An ad hoc review committee was formed to provide input and guidance on the
siting and design options. The committee included Lauri Strauss of the Architectural Design Board, Lesly
Kaplan of the Historic Preservation Commission, and Clayton Moss of the Edmonds Downtown Alliance
Board.
John Barker, Barker Landscape Architects, commented one of the first questions people ask when
they visit the Edmonds Farmer’s Market is, where is the restroom? A restroom will be an asset not only to
the Farmer’s Market but also downtown. The logical location for the downtown restroom is where the
temporary portable restrooms have been located, in the parking lot adjacent to City Hall which has 21
parking stalls, 1 occupied by the temporary restroom.
Mr. Barker displayed drawings and reviewed the options:
Option A
Prefab CXT restroom building
Easily cleaned with pressure waster
Designed to be bomb proof
Edmonds City Council Approved Minutes
March 22, 2016
Page 14
Can be customized to fit the setting
Located adjacent to City Hall and adjacent to the sidewalk to provide a storefront look
Displaces three existing parking stalls, parking lot otherwise unchanged
Parking opposite restroom remains, pedestrian protected with bollards in front of building
Current cost estimate is $311,000
Mr. Doherty commented in the effort to keep the loss of parking to a minimum, the members of the ad
hoc committee were concerned the restroom was not as inviting or safe and did not create a community
space because people waiting were required to remain next to the building in a space protected by
bollards or on the sidewalk. Mr. Baker related another option which the ad hoc committee supported
included a plaza but resulted in a loss of seven parking stalls. Mr. Doherty explained the $300,000 cost
estimate was staff’s guesstimate of the cost.
Option B
Sites restroom on the south side of the parking lot (adjacent to the Rusty Pelican building)
Area opposite it (on the north side, adjacent to City Hall) would be developed with a landscaped
plaza
Would provide seating/waiting areas near the restroom, out of the swing of backing cars, and on
the sunny side of the property.
Entails restriping and re-landscaping parking lot, with a net loss of one parking space.
Cost estimate for this concept is approximately $352,000
Councilmember Buckshnis said do it right or don’t do at all. The additional $41,000 can be found
somewhere in the budget. With regard to a source for the additional funds, Mr. Doherty advised the REET
1 fund balance was $250,000 more than anticipated. He noted the additional cost was not just $41,000; it
was also the difference between $300,000 and $275,000. He summarized Option B would require $77,000
in additional funds. Staff recommends Council approve Option B with additional funds from REET 1 and
approval on next week’s Consent Agenda. Award of bid would return to Council in the future.
Councilmember Fraley-Monillas observed there were two stalls in each restroom and asked if
consideration had been given to a family restroom. Mr. Doherty acknowledged there were other, bigger,
more expensive models; there is a choice between eliminating parki ng and a larger building. One of the
options is male and female restrooms with a family restroom in the center. Councilmember Fraley-
Monillas suggested two unisex restrooms and a family restroom between, noting male and female
restrooms were an older style and a lot of new restrooms are unisex. She noted a family would
accommodate a range of issues including people with disabilities who need assistance. Mr. Doherty
acknowledged a family restroom would occupy more space and cost more. He cautioned unisex restrooms
are less efficient as only one person can use the restroom at a time, with male and female restrooms, two
people can use the facility at the same time. Councilmember Fraley-Monillas suggested two unisex stalls
and family restroom may not be bigger than the proposed model. Mr. Doherty did not recommend unisex
restrooms and said a family restroom could be added to the male and female restrooms.
Councilmember Teitzel commented there has been a lot of news coverage recently about some in the
transgender community who are not comfortable using the traditional male/female restroom which may
support having a family or unisex option in the building. Mr. Doherty answered it is up to the Council
with regard to the expenditure and loss of parking. A two-sided restroom was conceptualized last year for
the budget and the recent design effort tried to remain within that amount but it could be expanded.
Councilmember Nelson asked what was meant by a family restroom. Mr. Doherty assumed there was a
prefab model with a male restroom, a family restroom stall, and the female restroom. He assumed that
option would consume another parking space and have a higher cost. Staff and the landscape architect
Edmonds City Council Approved Minutes
March 22, 2016
Page 15
could return with that design at the next meeting. Councilmember Nelson questioned whether this
restroom was intended for the day-to-day customers, events, or families. A family restroom would be a
nice feature for families and the additional cost may be worth it. Mr. Doherty advised Option B has been
presented to the internal, multi-department development review committee who determined it meets the
City’s standards.
Councilmember Mesaros agreed with Council’s comments of do it right the first time, we’ve waited long
enough to have a restroom downtown. He liked the concept of a men’s, women’s and family restroom and
found the loss of one parking stall acceptable to do it right. He supported having the members of the
transgender community feel comfortable using the restroom of the gender they identify with.
Councilmember Fraley-Monillas agreed with Councilmember Teitzel, explaining she has a friend who is
transgender who is more comfortable using their own restroom. She commented the family/unisex
restroom could address a multitude of issues, people with disabilities and their escorts, families with
children, etc.
Councilmember Tibbott suggested developing an Option C and D, one with two unisex restrooms and a
family restroom, and another with male, female and family restrooms. Mr. Doherty advised against
having basically three unisex stalls. The current proposal includes four stalls; adding a family restroom
would increase it to five; unisex restrooms and a family restroom would reduce stalls to three.
It was agreed staff would return on the April 5 agenda with an option that had male, female and
family/unisex restrooms.
I. BUDGET AUTHORIZATION FOR FEDERAL LOBBYIST/STRATEGIST SERVICES
Economic Development/Community Services Director Patrick Doherty commented the City is planning
important transportation projects including the Waterfront At-Grade Rail Crossings Alternatives Analysis
that is currently underway under the guidance and oversight of the Mayor’s Advisory Task Force, key
City staff and consultants. It is anticipated the Advisory Task Force will recommend preferred
alternative(s) from by early fall. The Mayor will then be in a positon to recommend a preferred alternative
to City Council for review and approval of the City’s selected alternative – likely by year’s end.
Consequently, by early 2017, once a preferred alternative has been selected, a resulting project will be
ready to enter the design and environmental phase, a phase that will require additional funds. As a result,
it is becoming increasingly necessary to seek federal funding sources to match any local, regional and/or
state funds to support this next phase. Likewise, other transportation projects, such as improvements to
Highway 99 or SR 104 may also need federal funds in addition to local, regional and state funding.
In order to be effective in these pursuits, it is prudent to engage the services of federal lobbyists/strategists
based in Washington, D.C., who can provide daily or weekly, in-person contact with officials in the
various transportation agencies, as well as elected officials and their staff. In addition, these consultants
know the ins and outs of existing and even emerging grant or appropriations opportunities to prepare us
both in advance of, and during, application processes.
For these reasons, the Mayor’s Office proposes that the City engage the services of Capitol Strategies
Partners of Washington, D.C., for the remainder of this year in an amount not to exceed $42,000 ($4,000
for April, May and June; $5,000 for July through December). This appropriation would come from the
2015 positive ending General Fund cash balance of approximately $1.7 million. The Council packet
includes a detailed outline of Capitol Strategies’ scope of services for this year.
Mr. Doherty explained last year Congress passed the FAST (Fixing America’s Surface Transportation)
Act. One of the first grant opportunities from that act is the FASTLANE program related to fostering
Edmonds City Council Approved Minutes
March 22, 2016
Page 16
advancements in shipping and transportation for the long term achievement of national efficiencies. There
is $800 million available in 2016 for FASTLANE grants; the deadline for grant applicants is April 14,
2016. Senators’ staff and consultants have indicated although this is a new program and the rules are
being formed, it is prudent to be involved in the grant process from the beginning. Every project
undergoes extensive review by various departments and regardless of whether a grant is awarded in 2016,
the merits of the projects will in their minds for the next round of grants.
Mr. Doherty explained Edmonds has a compelling case related to the At-Grade Crossing Analysis which
has included a textbook public process with public outreach, public open houses, and technical expertise.
A grant request for the project would be to fund the next steps, a design process and environmental
process for whatever alternative arises from the process. The consultant would help review the
FASTLANE materials and ensure the City’s application meets their requirements. Capitol Strategies was
involved in drafting the FAST ACT and understand it well. Funding sources in addition to the FAST Act
include Railroad Rehabilitation and Improvement Financing (RRIF) Program, TIGER grants, funding
through the Washington State Legislature via dead earmarks (projects that did not materialize), etc.
Mr. Doherty commented the City has other major transportation projects such as SR 104 and Highway
99; state funds allocated in 2023 for Highway 99 could be used to leverage federal funds. He relayed
Mayor Earling’s recommendation to authorize the expenditure of $42,000 to enter into contract with
Capitol Strategies for approval on the next Consent Agenda.
Councilmember Mesaros said he is a firm believer in hiring expertise to get the job done right. The City
has a history of doing that as was described during several previous agenda items. This is an opportunity
to assist the City in solving access issues to the west side of the tracks. Once a solution is identified, the
City will need to determine how to pay for it and the resources of others will be extremely important. He
agreed the expenditure of $42,000 to identified millions in additional resources was a good investment.
Councilmember Fraley-Monillas said her interest beyond the at-grade crossing was the Highway 99
corridor. Completing the Highway 99 is a number #1 goal in the SAP. It took Shoreline 10 years of
planning to obtain funding. She was hopeful Capital Strategies would also assist with obtaining funds for
Highway 99 sooner than 2023. Mr. Doherty referred to Highway 99 in Capitol Strategies’ scope of
services., pointing out that identifying a source of funds at the federal level to leverage the state funds
may compel the state to move those funds up. Capitol Strategies has worked with other communities in
the region to do that. Councilmember Fraley-Monillas offered her assistance to obtain funding for that
project.
Councilmember Teitzel observed the consultant’s efforts could help secure funding for Highway 99, the
waterfront project as well as SR 104. Mr. Doherty responded the consultant would initially assist with the
FASTLANE application as well as in-person contact with officials in the various transportation agencies,
as well as elected officials and their staff. Capitol Strategies works on transportation-related projects for
multiple jurisdictions and knows all the grant and allocation possibilities.
Councilmember Teitzel asked if there was an out if the contractual relationship did not work out. Mr.
Doherty advised there is a 30-day out clause.
Councilmember Nelson expressed support on a core level. Hiring someone to lobby on your behalf in a
city where funding can be obtained cannot be beat. The City will need federal funds for all these projects,
and having someone on the ground will be invaluable. He recognized this was not necessarily a fast
process; it was the beginning of a very long process.
Edmonds City Council Approved Minutes
March 22, 2016
Page 17
Council President Johnson was intrigued by dead earmarks, remarking that within 6 months there will be
an opportunity to apply for $363,405 for project that did not occur near Alderwood Mall; the City is
eligible to apply because it is located within 50 miles of the project. She encouraged staff to apply for that
grant for whatever project would be appropriate. She supported this contract, recognizing this consultant
will assist with various types of transportation financing. She expressed concern with one phrase, “We
understand the priority you have given to the waterfront at grade rail crossings project.” She found that a
loaded statement and preferred not to have it in the scope of work. Mr. Doherty agreed that sentence
could be eliminated.
It was the consensus of the Council to schedule approval on the Consent Agenda.
7. REPORTS ON OUTSIDE BOARDS AND COMMITTEES
Councilmember Buckshnis reported the Tree Board welcomed a new member Doug Peterson. A second
board member resigned before she started so a new board member will be confirmed on the April 5
Consent Agenda. The Tree Board discussed the Critical Area Ordinance. She reminded of the April 5
presentation in Council Chambers at 7:00 p.m. by Cass Turnbull, The Seven Myths of Site Selection and
Care of Trees.
Councilmember Buckshnis relayed Val Stewart attended the WRIA 8 meeting in her absence; the meeting
included an update of the 4-year work plan, discussion regarding the Ballard Locks that are in need
infrastructure review, and the acquisition Wayne Golf Course in Bothell for which WRIA 8 provided
support to Forterra. Councilmember Buckshnis reported she will be assisting with WRIA 8 grant awards
in early April.
Councilmember Nelson reported the Snohomish County Tomorrow meeting included election of officers,
a briefing on Sound Transit 3 and a presentation on Marysville’s Comprehensive Plan, a city experiencing
rapid growth.
Councilmember Nelson reported Snohomish Emergency Radio System (SERS) will be purchasing a new
Ford F-350 to provide fuel for the generators that operate the microwave communication antennas. SERS
is changing their internet from broadband to fiber optics. The Lodging Tax Advisory Committee reviewed
year-end financials which revealed $16,880 more than projected was generated in lodging tax revenue
and also discussed the schedule for 2017 funding cycle.
Councilmember Fraley-Monillas reported Human Resources Manager Mary Ann Hardie and she are
working on the hiring process for the Council Assistant. The City received 40 applications, 20 met the
qualifications and phone interviews will be done tomorrow with 6 applicants with a go al of reducing the
number to be interviewed to the top 3. Council President Johnson and possibly another Councilmember
will be involved in the interviews.
Councilmember Mesaros reported the SeaShore Transportation Forum included a fascinating presentation
on the Alaska Way Viaduct replacement and the tunnel boring, an engineering marvel; a presentation
from PSRC on projects in the region that are impactful on north Seattle and Shoreline; a presentation
from a King County task force on bridges and roads; and an update on route changes/expansion in
Lynnwood and Edmonds including the addition of a 4:40 a.m. Swift bus.
Councilmember Mesaros reported the SNOCOM (911 dispatch for SW Snohomish County) Board
meeting included continued discussion regarding a merger with SNOPAC and a joint meeting with
SNOCOM and SNOPAC that resulted in a decision to hire someone to facilitate merger discussions.
Edmonds City Council Approved Minutes
March 22, 2016
Page 18
Councilmember Mesaros reported the Regional Transit Oriented Advisory Committee, a PSRC
subcommittee that considers affordable housing on transit corridors, discussed affordable housing on the
Sound Transit 3 feeder corridors. He planned to attend the Edmonds Public Facilities District meeting on
Thursday.
Councilmember Teitzel commented everything the Council has discussed tonight seems relatively
insignificant compared to what has happened in Brussels today and he offered his thoughts and prayers to
the people of Brussels. He reported on the Port of Edmonds Commission meeting; revenues for boat
operations are up, fuel and dock revenues are up, in-water moorage is 97% full, occupancy at Harbor
Square high and there have been two new leases. Port Commissioner Mary Lou Block announced her
retirement at the end of the month; she has served on the Commission since 2002. The Commission will
be seeking someone to complete the 18 months remaining on her term.
Councilmember Teitzel reported the historic designation of the North Sound Church will be presented to
the Council on April 5. Assuming it is approved by Council, an award ceremony will be coordinated with
Pastor Barry Crane and Mayor Earling.
Councilmember Teitzel reported Councilmember Tibbott and he had a tour of the wastewater treatment
plant. It is a very well run, fascinating, complicated system. Councilmember Mesaros commented he
often sees people taking wedding photos in front of that building, certain they do not realize it is a sewage
treatment plant. Councilmember Teitzel recommended citizens tour the facility.
Councilmember Tibbott reported the Affordable Housing Alliance (AHA) meeting included a
presentation from Frank Slessor, Snohomish County, regarding affordable housing in Snohomish County
and the 2015 Comprehensive Plan update; and a presentation by Executive Director Christina Gallant that
described the difficulty Snohomish County has obtaining housing grants because there are only 2 cities in
Snohomish County with more than 50,000 population, the threshold for most grants. One of the ways to
improve the opportunity to obtain affordable housing grants is to have funds designated/committed for
housing options that meet different population needs. He will continue to look for ways for the City and
the region to garner state and federal grants to provide more housing options in Edmonds and the region.
AHA is changing to a quarterly meeting format.
Council President Johnson reported she attended the Edmonds Historical Museum meeting and swore in
the new board members. She and other Councilmembers attended the Snohomish County Cities dinner
which included a presentation from Jean Hernandez, President, Edmonds Community College, regarding
science, technology, engineering and math programs at Edmonds Community College.
Mayor Earling reported on Thursday the Sound Transit Board will make a decision whether to proceed
with ST3. If approved, a public review process will follow and then the Board will make a final decision
whether to place it on the November ballot. He was guardedly hopeful Snohomish County would reach
agreement with the region with regard to the intended outcome of ST3.
8. MAYOR'S COMMENTS
Mayor Earling commented the east-west corridors in Snohomish County will become increasing
important and a higher priority to solve transportation problems. For example 228th which should be
completed in the next 6 weeks will be another east-west corridor. He also attended the Port meeting to
recognize Mary Lou Block, recalling she was the City’s Planning Director in the 1970s and worked for
Snohomish County Executive Bob Drewel prior to her retirement.
9. COUNCIL COMMENTS
Edmonds City Council Approved Minutes
March 22, 2016
Page 19
Councilmember Fraley-Monillas reported the Snohomish County Cities dinner included a presentation
from Jean Hernandez regarding the programs at Edmonds Community College. Further information is
available on their website.
Councilmember Mesaros reported funding raising for the Veteran’s Plaza is proceeding well. He
encouraged the public to make a gift to the Veteran’s Plaza.
Councilmember Teitzel announced an Easter Egg Hung at the Frances Anderson Center field on Sat at
9:30 a.m.
Council President Johnson reported Emily Scott is coordinating a food drive for Edmonds College Place
Elementary at the Historic Museum; food donation can be brought to the second floor of the museum
through the month of April to benefit kids in the Edmonds School District and food banks.
Council President Johnson announced an interactive workshop regarding Highway 99 on Thursday,
March 24 in the Brackett Room of City Hall. She announced the appointment of Councilmember Tibbott
as the Council liaison to the Economic Development Commission.
10. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
11. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
12. ADJOURN
With no further business, the Council meeting was adjourned at 9:43 p.m.