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20180417 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES April 17, 2018 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Michael Nelson, Council President Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ALSO PRESENT Noal Leonetti, Student Representative CALL TO ORDERIFLAG SALUTE STAFF PRESENT Al Compaan, Police Chief Jim Lawless, Assistant Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Dave Turley, Assistant Finance Director Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:03 p.m. by Mayor Earling in the Council Chambers, 250 511 Avenue North, Edmonds. The meeting was opened with the flag salute. Mayor Earling commented Former First Lady Barbara Bush passed away today, a woman who led an exemplary life, influenced much of what has been done in the United States, and set a precedent of quality. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present 3. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. PRESENTATIONS YWCA STAND AGAINST RACISM PROCLAMATION Mayor Earling read a proclamation proclaiming the last week in April 2018 to be Stand Against Racism Week and calling upon all public officials, educators, businesses, community leaders and all people of Edmonds to observe this week and commit, going forward, to fight against racism whenever and wherever it may appear. He presented the proclamation to Mary Anne Dillon, Executive Director, Snohomish County YMCA. Edmonds City Council Approved Minutes April 17, 2018 Page 1 Ms. Dillon introduced Alicia Crank who thanked the Mayor and Council for the proclamation. YWCA is dedicated to eliminating racism, empowering women and opening doors to opportunity for women and families who face poverty, violence and discrimination. The YWCA focuses on eliminating the enduring disparities which disproportionately affect women and families of color in education, healthcare, employment, and housing. This proclamation is one step in the individual and collective journey. Anti - racism work needs to happen on a daily basis. Standing together against racism today and for the week reminds there is still work to be done in the community and that together we can make a difference. She was proud to accept the proclamation on behalf of the YWCA, along with other cities in the greater Seattle area and to team up with Leadership Snohomish County in their Step Up Equity conference this Friday. 2. 2018 LEGISLATIVE SESSION WRAP-UP REPORT Economic Development/Community Services Director Patrick Doherty introduced Jennifer Ziegler and Lyset Cadena. Ms. Ziegler explained Ms. Cadena is assisting with several clients including Edmonds and Ms. Cadena described her background. Mayor Earling assured Ms. Cadena is not an additional cost to the City. Ms. Ziegler and Ms. Cadena reviewed: • Legislative Overview 0 60 -day supplemental legislative session o Washington State Supreme Court Order on Basic Education o Began the 2018 Legislative Session with continued disagreement on the Hirst decision and no biennial capital budget o Public Records Lawsuit Against the Legislature o There were 2,064 House bills and 1,647 Senate bills introduced. Ultimately, 310 bills passed into law 2018 Budgets o General Fund Operating (Supplemental) • Utilizes $935 million from the Budget Stabilization Account • .30 cent/$1,000 property tax reduction in 2019 • Provides $1.2 billion to meet the Supreme Court Order on funding Basic Education For local governments, no changes to liquor revenue sharing distributions, restored marijuana revenue sharing and provided additional basic law enforcement academy funding for two classes. o Capital Budget (Biennial and Supplemental) • Biennial budget appropriated $2.72 billion in state bond proceeds, including funding for 195 local and community projects. • Supplemental budget appropriated an additional $198 million in general obligation bonds with funding provided for an additional 95 local and community projects. o Transportation (Supplemental) • $360,000 for the Joint Transportation Committee (JTC) to evaluate city transportation funding needs with a report due to the Legislature on June 30, 2019. • Two JTC studies on transportation network companies with reports due January 14, 2019 Edmonds Legislative Priorities o Funding for the Edmonds Street Waterfront Connector • $6 million appropriation in 2019-21 biennium o Invest in Funding to Support Homelessness and Affordable Housing • $107 million investment in the Housing Trust Fund • HB 2831 regarding condominium liability (did not pass) • Passage of HB 1570 to increase the document recording fee and make it permanent o Highway 99 Corridor Improvements (no progress) o Funding for Civic Park Development (no progress) o Enact 2017-19 Capital Budget Edmonds City Council Approved Minutes April 17, 2018 Page 2 • $391,400 for Frances Anderson and $500,000 for the Edmonds Community and Senior Center from the Local and Community Projects Category • $2.25 million for Edmonds Waterfront Center and $1 million for waterfront development from three different grants Additional Issue Areas of Interest o Whatcom v. Hirst (SB 6091) o Voting Rights Act (SB 6002) o Body Worn Cameras (SB 6408) o Oil Transportation (SB 6269) o Carbon Tax (SB 6203) o State Infrastructure Bank (SB 6375) o Small Cell Facilities (SB 5935 and HB 2592) o Sound Transit (SB 5955) o Public Records Reform (SB 6617) o Wrongful Death (SB 6015) o Opioids (HB 1047, SB 6051 and HB 2489) Looking Ahead and Next Steps o Changes in the 2019 Legislature • 14 Retirement Announcements All of the House and half of the Senate up for election o Legislative Delegation Meetings o Develop 2019 Legislative Agenda Councilmember Teitzel referred to the property tax reduction in 2019 of $0.30/$1000 assessed value and asked if that could be lost in the next legislative session. Ms. Ziegler answered there was a desire by the legislature to figure out how to decrease taxes for 2018 but there were a number of logistical challenges. The decrease will occur in 2019 to avoid retroactively paying back people who had already paid their property taxes. The House's proposal included a long-term property tax decrease but it was tied to a capital gain tax. As time got short at the end of the session, the decision was made for a one-year decrease. Depending on the lay of the land politically, she anticipated there were will subsequent legislative conversations regarding ways to decrease property taxes over a longer period of time. Councilmember Buckshnis commented she was very interested in WRIA 8. She referred to the indication there was no change in the liquor or cannabis revenue sharing. Ms. Ziegler answered there was no change for liquor revenue but cannabis revenue sharing was restored. In the last session, the legislature decreased the local government distribution and made it contingent on increased revenue predictions. In the supplemental budget, the legislature returned to the previous commitment to local government. Councilmember Buckshnis anticipated there was a lot of revenue and asked how it was being used. Ms. Ziegler answered it is required to go into local government distribution, education and general department of health programs. Ms. Cadena recalled the department of health programs were primarily prevention programs. Councilmember Buckshnis referred to SB 5955, an indication that car tabs would go back to the original amount. She asked whether that was back to the original pre -Tim Eyman car tabs. Ms. Cadena answered it would return to the 2006 evaluation schedule which was basically in middle of the Tim Eyman version and the current calculation. 3. SNOHOMISH COUNTY AFFORDABLE HOUSING ALLIANCE PRESENTATION Councilmember Teitzel introduced Chris Collier, Program Manager, Affordable Housing Alliance (AHA). Councilmember Teitzel recognized the real estate market continues to be red hot but the data Mr. Edmonds City Council Approved Minutes April 17, 2018 Page 3 Collier will present is very sobering and points to the need to take action in the near term to address this issue. Mr. Collier reviewed: • AHA's Background o Formed in 2013, members represent 95% of Snohomish County's population • 12 cities, 1 town, County & HASCO are all members o Serves as the shared housing resource for all members o Work Plan's focus: Technical expertise, analysis, education & outreach, and financial work • Graphs o Rent vs. 30% income line graph ■ Rents for 1 bedroom, 2 bedroom, 3 bedroom and studio ■ 30% monthly take-home pay for teacher, therapist, pharmacy technician, dental assistant, bus driver, waiter/waitress and childcare worker o Line graph Supply & Demand Snohomish Population vs. New Housing Construction — estimated new households versus net new housing units 2000-2016 o Supply & Demand bar graph Housing Unit Surplus/Deficit — Yearly Surplus/Deficit versus Cumulative Surplus/Deficit 2000-2016 ■ Snohomish County has no surplus housing units o Supply & Demand bar graph overlaid with line graph of estimated new households and net new housing units • What Can We Do? — Local Options o Changes to code, zoning & incentives ■ Accessory Dwelling Units, smaller lots, cottage housing, etc. ■ MFTE, incentive/inclusionary zoning, mixed use development ■ County jurisdictions overwhelmingly single family zoned o Supply and demand — solutions appropriate for the jurisdiction to meet demand o The Missing Middle (housing types between detached single-family homes and mid -rise apartment/condo) • Impacts of housing shortage o Social ■ Rising housing instability — more homes live month to month ■ Decreased health, education attainment for children ■ Rising homelessness, one emergency at a time ■ Increased demand for emergency services o Economic ■ Local employers struggle at hiring and retaining workers ■ Workers that do stay, live further from where they work ■ Business may start to look elsewhere Other Sectors Take Note o WSDOT Secretary Roger Millar, 1/8/18 at House Transportation Cmte. ■ "We have a disconnect between land use, housing, jobs and transportation. We're adding new jobs, but ... are we keeping up with housing and transportation choices for the people who work at those jobs?" o The impact: ■ "A lack of affordable housing in core areas is pushing people further out from urban job centers — they can't afford to live where they work, they're travelling longer distances... people have to drive." o On Jobs/Housing balance ■ Mayors talk with pride about a jobs/housing balance, "...but if you create executive housing and service jobs, that's not [balance]." Edmonds City Council Approved Minutes April 17, 2018 Page 4 • What Can We Do? — A Regional Approach o AHA, SCT and others designed with the goal of cross jurisdictional collaboration o Housing Trust Fund • An immediate, targeted response ■ Helps the most in need that the market can't reach • Increases supply in most needed areas ■ Collaborative response to regional problem • Putting the Fun in Funding for Housing o Through in-kind contributions ■ Surplus land owned by jurisdictions being set aside for affordable housing ■ Fee waivers and other incentives supporting affordable housing o Through jurisdiction funds • Voluntary and flexible year to year ■ Snohomish County set aside $500k REET 2 dollars for FY 18 ■ Edmonds $250k for homelessness in FYI ■ Mukilteo willing to contribute $20k in FYI via amendment • HTF Overview o Flexible "just in time" funds • 5-15% of project funding • First in money to show regional support and bring in other money • Gap financing for projects with an unexpected shortfall o A round table for stakeholder discussion in affordable housing projects o Supported by AHA staff, projects voted on by AHA Board o Follow the proven success of the ARCH model ■ Has created 2000 units in 20 years ■ Began with $500k annually Councilmember Buckshnis observed this was AHA's fourth year. Mr. Collier agreed; AHA was formed in 2013. Councilmember Buckshnis recalled AHA spent the first two years developing housing inventories for each city and asked if there were efforts toward something like what ARCH has done. Mr. Collier said that is in progress now; the Snohomish County Council is aware of a specific parcel in the county and want to see something happen. Councilmember Buckshnis commented what ARCH has accomplished is fabulous. Mr. Collier said AHA is working on a policy manual. Councilmember Buckshnis asked if AHA has received any more funding from the Gates Foundation. Mr. Collier said no. Councilmember Tibbott commented Edmonds approved a MFTE for a couple projects and have agreed to reduction in impact fees for affordable housing. He encouraged Mr. Collier to contact Mr. Doherty regarding the MFTE. He inquired about producing more affordable home ownership opportunities. Mr. Collier answered the current focus is on multi -family, but he continually brings affordable home ownership up with the AHA Board. The function of the housing trust fund does not preclude affordable home ownership, but it is not the current focus. Councilmember Tibbott relayed speaking with State Representative Ryu who is supportive of the idea of affordable home ownership. He noted there needs to be more policy and understanding regarding that in Edmonds and in Snohomish County as he believed home ownership provided more stability than rental housing. Mr. Collier agreed, noting that was why he was supportive of revision to the condominium liability law. Councilmember Tibbott commented one of the benefits of the trust fund was the ability to provide funds that help new projects get started and the ability to strategically leverage that $5,000 is important. He inquired about earmarking trust funds for that purpose. Mr. Collier answered that was a Board and Policy Subcommittee decision. Edmonds City Council Approved Minutes April 17, 2018 Page 5 Councilmember Mesaros relayed the 77 -member church he attends in Seattle built a tiny house on the church property to provide one small family a place live. Another benefit was the social structure, support and guidance that the church family provided. The first family was Muslim, and they were surprised Presbyterians reached out to help them. His church is trying to advocate this model; there are 300 houses of worship in Seattle, imagine providing 300 tiny homes and the accompanying social structure to 300 families. He was uncertain the number of houses of worship in Edmonds, but if there were 25, that was an opportunity. He noted discussion at a recent transportation meeting pointed out more affordable housing would reduce transportation issues. Councilmember Mesaros asked how many not -for -profits in Snohomish County were building affordable housing. Mr. Collier answered at least three, Housing Hope, Catholic Housing Services and Snohomish Affordable Housing Group. He offered to email the Council a more comprehensive list. Councilmember Mesaros recalled worked on a six-plex Habitat building in south Seattle where individual families owned their unit. The land where the buildings were constructed included duplexes, triplexes, four-plexes and several six-plexes. Mr. Collier said AHA supports non-profit developers doing that work, not necessarily leading the charge. Councilmember Mesaros commented Habitat would be a fourth not-for-profit that is building affordable housing in Snohomish County. Councilmember Johnson commended the work AHA is doing. She was troubled that the graph illustrating what several jobs earn assumed there was only one wage earner in the household which she did not think reflected society. For example, many recent college graduates live together and families often have double earners. Mr. Collier said the census does track single individual households versus couples, so he could easily research that. 4. EDMONDS WATERFRONT CENTER UPDATE Farrell Fleming, Executive Director, Senior Center, introduced the presentation team: • Roger Tucker — Architect/ED, Environmental Works • Phil Lovell, ESC Building Committee • Jim Bray — Project Manager, W.G Clark Construction Co. • Gary Haakenson — ESC, Capital Campaign Committee Co -Chair • Daniel Johnson — ESC Campaign, Director/Project Liaison • History — Milestones Mr. Fleming reviewed: • History -Milestones 0 50 -year partnership with City serving in Edmonds and regional residents (1967-68) o South County Senior Center becomes national model for its innovative multipurpose approach o City purchase waterfront property for senior center (1973) o City's Strategic Action Plan identifies senior center "solution" as significant goal (2013) o Supporting City Council Resolution (2014) o Option to lease/ground lease signed (2015) • Overview o New developments since 3/4/2016 report ■ $9.8 M raised, up for $2.6M ■ 4 public meetings, 10+ public presentations New themes emerging for EWC programs: innovative, inter -generational, environmental ■ Built first rate project team — TOT ■ W.G. Clark — General Contractor hired • Approval of schematic and site design ■ New name (EWC), new look Edmonds City Council Approved Minutes April 17, 2018 Page 6 ■ Worked with City staff throughout the process Roger Tucker, Environmental Works, reviewed design development: • Collaborative process with the Senior Center, City staff including Carrie Hite, site design team from Barker Landscape Architects, W.G. Clark, and Environmental Works engineers • Consider building systems, materials, acoustics, energy efficiency, and budget • Drawing of first floor plan o Similar to original concept o Thrift store on Railroad Avenue side of building o Main entrance o Community meeting space o Open stairway and coffee shop o Community living room o Banquet hall Drawing of second floor plan o Area open to community living room below o Four multipurpose rooms/flexible spaces o Pool room o Office spaces and conference room o Community meeting room/conference room Exterior o Northwest feel with large sheltering roof, wood beams, joists and soffit o Realized through modeling the important of what can be seen from the waterfront, ferry and Railroad Avenue o Materials: fiber cement siding, large glazed areas, stone cladding highlight the stairs o Views of ferry and mountains o As viewed from Railroad Avenue ■ Landscaping left out so see building ■ Main entrance Canopy ■ Glazed corner with community meetings space on 1" and 2nd floor ■ Thrift store entry canopy and windows ■ Offices above Permitting &'Schedule Phil Lovell commented since the last presentation, overcome. He reviewed permitting and schedule: budgetary and programmatic challenges have been • Joint Aquatic Resource Permit Application (JARPA) — submitted October 2017 • Land use permit application — 5/7/8 [4 month process allowed] • Completed design development phase design work — building 7/1/18 • Advanced design development documents and building permit submittal - 9/15/18 • Building permit issuance [+10 weeks] — 12/15/18 • Bidding, subcontract awards and GMP [WSG]: 10/15/18 — 12/31/18 • Mobilize, existing building demolition and start of construction - 1/15/19 • Building completion — 3/1/20 Mr. Fleming relayed an $11 million budget had been talked about for a number of years. In late fall, Jim Bray, W. G. Clark, counseled the estimate of $300/square foot in today's heated construction market was likely to be very low and began to prepare for $400-$425/square foot; the final figures initially were higher than that. W.G. Clark has worked to reduce that amount. Contractor Edmonds City Council Approved Minutes April 17, 2018 Page 7 Jim Bray, Senior Project Manager, Special Projects Group, W.G. Clark, explained W.G. Clark has been in business for 117 years serving the Seattle and surrounding area markets. The Special Projects Group's team has a diverse skill set and have done a variety of projects ranging from community centers to renovation of historic buildings. The Group looks for projects that their draw interest, that are important to the community, non-profit projects, and eclectic, unusual and complex projects. They are working closely with ESC and the design team, providing constructability review, cost estimates as the design is developed, value engineering and tracking changes to the budget. Mr. Bray commented W.G. Clark is also working on other projects in the Edmonds area including the Westgate Village, Graphite arts studio (Main & 2"d) and several of their employees and key subcontractors live and work in Edmonds. He summarized they are excited to be part of this project, a project that is important to the community which drew their initial interest to RFQ and they will strive to build the best building possible. Fundraising Gary Haakenson, Co -Chair Capital Campaign Committee, provided an update on fundraising, explaining with the guidance and experience of Daniel Johnson and the hard work of the ESC board of directors which includes Councilmembers Buckshnis and Fraley-Monillas, $10 million has been raised. The greater Edmonds community has been very supportive and giving but another $6 million is needed to complete the project and there is a plan for getting there. The Capital Campaign Committee consists of community members with experience in fundraising. Daniel Johnson explained once it was discovered the project would cost closer to $16 million than $11 million, a feasibility study was done to determine if there was the wherewithal and commitment in the community and the resources to accomplish the full build out. As an intermediate step, consideration was given to how the building could be reduced. An overlay was prepared by Environmental Works that illustrated a smaller lobby area, smaller banquet room, one fewer multipurpose room, fewer staff offices and one less clinic space. In meeting with approximately 20 key stakeholders, their reasoning was very similar — it would be a travesty to do anything less than deliver on the full dream. For example, when Rick Steves was told about the potential of scaling back the building, he found it heartbreaking. Based on that input, it appeared the greatest opportunity was in individual giving, there was still some opportunity in government funds and because the epicenter of any campaign is the board, the board goal was increased by $150,000. The immediate past chair doubled his $50,000 donation to $100,000 as a show of support. After explaining this and different options to the Board, the Board unanimously approved an adjusted goal not to exceed $16 million. He reviewed the fundraising plan: Fundraising Plan Sector Goal Raised Balance Pending Leadership (individuals) $ 6,700,000 $3,653,500 $3,046,500 0 Board Board Reserves $ 400,000 $ 287,421 $ 125,000 $ 112,579 0 Government $ 6,500,000 $4,000,000 $2,500,000 0 Foundations $ 1,900,000 $1,491,500 $ 408,500 0 Business $ 300,000 $209,400 $ 90,600 0 Communi Campaign $ 200,000 $137,557 $ 62,443 0 Total $16,000,000_1 $9,762,544 $6,220,622 0 Mr. Johnson assured every opportunity in each category will continue to be explored. He reviewed sectors where additional funds are anticipated (balance column). He noted while the amount generated from a community campaign is small, they are important gifts because it provides an opportunity for everyone in Edmonds City Council Approved Minutes April 17, 2018 Page 8 Edmonds to contribute which results in a pride of ownership and a generational commitment. He was confident the fundraising plan was doable. Senator Marilyn Chase was successful in the $2.25 million allocation in last year's budget and an additional $500,000 in the supplemental budget for a total of $4 million from the state. In a recent conversation with her, she was confident another $500,000 - $1 million could be allocated by the state. He recognized that was not a guarantee, but the fundraising team is committed to pursuing every opportunity to reach the goal. Mr. Haakenson assured no gift is too small or too large; gifts have been received of under $100 and over $1 million and everywhere in between. He encouraged anyone interested in obtaining more information or donating to call the senior center where they can be put them in touch with him, Daniel or board members. He reminded of the annual gala dinner on May 5 at the Museum of Flight; tickets are still available. Councilmember Mesaros commented on branding of the center, referring to the logo Edmonds Waterfront Center, Connecting & Enriching our Community. Because it has been branded as the senior center for so long, he feared a new resident told to go to the senior center may not be able to find it because the signage did not refer to the senior center. He acknowledged it need not be the first message but should be the second message. Mr. Fleming described the reason for the name change; every generation of seniors has passed on the senior center to the next generation. Boomers have made it clear they are not interested in a senior center, but the intent is to preserve programs for older people among other things which led to the name Edmonds Waterfront Center. Mr. Fleming explained the senior center is a day program; the idea of constructing a building that would only be used 8 a.m. to 4 p.m. and asking for significant public commitment to such a building seemed to be a nonstarter. Intergenerational programs benefit everyone; it was time to meet that change. The center also realized if "senior" was removed from the title, many programs are applicable to all ages. Boomers do not want to be pigeonholed by age and many are working beyond what used to be considered a typical retirement age. He concluded the schedule reflects a sense of urgency because the building is on its last legs and it is time to replace it. Councilmember Teitzel commented this is an exciting project and he looks forward to construction. He asked if naming rights had been considered. Mr. Johnson said there is a list of naming opportunities from $1 million to $50,000. The first group that took advantage of that is the Edmonds Arts Festival Foundation who is naming the grand hallway art gallery. Mr. Fleming said when Rick Steves committed a total of $3 million, he made it clear he did not want to see the building named after an individual or company so in a way he bought the naming rights to keep the local name. To Councilmember Mesaros' earlier question, he was sure anyone searching for the center in the future would be unable to miss it. Council President Nelson recognized there are significant fundraising challenges including a line item for government and asked if there was a request for funding from the City. Mr. Fleming answered there is not now; there are financial implications to the City and ESC. The ESC does not currently have a ground lease, only an option that references a ground lease. The ground lease defines financial obligations with construction and into the future for both the City and ESC. The ground lease was initially drafted on a concept that there would be one architect and one contractor who would construct a new building and redo the parking lot; there was no thought of the broader project that included beach restoration, etc. That will need to be considered in the development of a ground lease. He anticipated the City may also be involved in bridge financing. Councilmember Buckshnis commented she wanted to name the center Salish Sea Lodge and recalled a team spent months coming up with name Edmonds Waterfront Center. She commented the non-profit will still be known as the Edmonds Senior Center dba as the Edmonds Waterfront Center; there will still be a web Edmonds City Council Approved Minutes April 17, 2018 Page 9 presence as the ESC. She agreed with Mr. Bray, the center is eclectic, unusual and complex and also spectacular. 5. AUDIENCE COMMENTS David Huneke, Edmonds, thanked Mayor Earling for allowing him to represent the City in the recent trip to Hekinan on the Sister City visit. He found it very rewarding, gracious and eye-opening how much has changed since he was a student in the area 42 years ago. He commented on the celebration of Hekinan's 70t" anniversary; 70 years ago, 3 villages joined to form a city. Three years ago, the Hekinan delegation was in Edmonds to help the City celebrate its 125" anniversary. In addition to Edmonds, a delegation of five people from Pula, Croatia, another Hekinan sister city, was present. Approximately 250-300 people attended the 70' anniversary ceremony including the Mayor of Hekinan and other officials in formal wear. The ceremony included honoring several longtime city workers, remarks by Mayor Earling and Hekinan Mayor Masanobu Negitawho. A reception at the hotel followed honoring Edmonds 30 -year and Pula's 14 - year sister city relationship and other local community relationships and an exchange of gifts. The first day included an informal meeting with Hekinan's mayor and staff; while outside, Mayor Earling pointed out a tree planted five years ago with a plaque as well as a sculpture the City gave Hekinan. Hekinan's City Council has 22 members that meet 4 times/year, meetings may last a week and all 22 are up for election at the same time. The delegation also visited a Toyota plant and Okasaki Castle. He concluded it was a very rewarding experience. The Hekinan delegation will visit Edmonds in October. Mayor Earling declared a brief recess. 8:58 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF APRIL 10, 2018 2. APPROVAL OF COUNCIL MEETING MINUTES OF APRIL 10, 2018 3. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT 4. ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM CARLA LEMASTER/DENNY'S ($441.20) 5. FEBRUARY 2018 MONTHLY FINANCIAL REPORT 6. CAPITAL ASSET POLICY AND RESOLUTION FOR ADOPTION 7. CIVIC STADIUM PROJECT DEMOLITION CLOSEOUT 8. SPECIAL EVENT CONTRACTS 9. RCO GRANTS RESOLUTION 10. ORDINANCE AMENDING ECDC 23.40.220(C)(8), CRITICAL AREAS ALLOWED ACTIVITIES 11. AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR THE SEAVIEW PARK INFILTRATION FACILITY Edmonds City Council Approved Minutes April 17, 2018 Page 10 12. FINAL ACCEPTANCE OF THE FRANCES ANDERSON CENTER BANDSHELL REPLACEMENT PROJECT 13. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH MURRAYSMITH FOR THE 2019 SEWERLINE REPLACEMENT 14. AMENDMENTS TO ECC 8.48 TO ADDRESS PARKING REGULATION ISSUES 15. ORDINANCE AMENDING 5.34 (DOMESTIC VIOLENCE) 16. AGREEMENT WITH SNOHOMISH COUNTY FOR FLEX FUNDS FOR SOCIAL WORKER PROGRAM 7. ACTION ITEMS FIRST QUARTER 2018 BUDGET AMENDMENT Finance Director Scott James reviewed: Summary 0 15 decision packages totaling $1,370,177 ■ $850,000 previously discussed by Council • $520,177 are new items for Council to consider expenditures o $1,514,500 in new revenues Budget amendments New Items 1. Addition of permit coordinator due to building permit activity that outpaces budgeted projections — self funded 2. Provide ORCA pass to all employees in support of the Commute Trip Reduction program 3. Funding to close out the 228`" Street Corridor Improvement project 4. Transfer REET funds originally allocated to 238th Street Walkway to Dayton Street project 5. Professional Services Agreement to manage Waterfront Redevelopment and Civic Field 6. Replace benches at Brackett's Landing North. Repair and maintenance previously approved not possible. Funded via Bench Donation Fund 7. On-call professional services to support Engineering Division due to vacant position and an existing staff member assisting with permit tracking implementation 8. Replacement of waterline adjacent to Swedish Hospital campus 9. Water utility funds for the design to replace watermain at Maplewood site 10. Storm utility funds to replace storm pipe at PRV 13 site 11. Hire an additional W WTP operator to ensure adequate training before existing staff retire Items previously considered by Council 12. Bridge loan to Edmonds Center for the Arts 13. Transfer funds allocated in the budget to the Marsh Fund, Homelessness Response Fund and Opioid Response Fund 14. Program TIB grant received in 2017 to the 238th Street Walkway instead of Dayton Street project due to deadline Conclusion o Revenues are increased by $1,514,500 o Expenditures are increased by $1,370,177 o Ending fund balance is decreased by $144,323 Councilmember Tibbott referred to the amendment regarding a project manager for capital projects (Amendment 7 above) and asked if those supplemental services would be needed only for 2018 or would it be ongoing. Parks & Recreation Director Carrie Hite answered the amendment is for engineering services Edmonds City Council Approved Minutes April 17, 2018 Page 11 to manage capital projects. During the 2018 budget process, she included $40,000 for engineering services for the Civic Master Plan and $100,000 for Waterfront Development Center to review contracts, scopes of work and documents. That was removed during the budget process and allocated to a Capital Project Manager as engineering did not have the capacity to provide that review. The Council ultimately did not fund the that position in the 2018 budget. This amendment is to replenish those funds to hire a consultant to oversee parks projects. Councilmember Tibbott asked if that was anticipated to be for one year. Ms. Hite answered it is not a position, it was funds for engineering services for those two projects. Every year's Park capital budget includes funds for engineering services to oversee projects; next year's budget will include funds for engineering services to oversee these multi-year projects. Staff does project management of smaller projects in-house; for example, Rich Lindsay oversaw the stadium demolition and staff will oversee the playground replacements. Larger, more complex projects like the Waterfront Redevelopment and Civic require oversight by an engineer. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE FIRST QUARTER BUDGET AMENDMENT, ORDINANCE NO. , AMENDING THE 2018 BUDGET. MOTION CARRIED UNANIMOUSLY. 2. ORDINANCE TO REPEAL ORDINANCE 3789 AND CC CHAPTER 3.04 Assistant Finance Director Dave Turley explained staff has been updating financial reporting policies, ordinances, and resolutions: • Finance Committee is currently reviewing all finance policies • Ordinance 3789, CC Chapter 3.04 and resolution 1226 were enacted in April 2010 to add structure to the financial reporting that would be provided to Council — high turnover of Finance Directors led to inconsistent reporting during this time o Helpful and useful at the time, no longer necessary largely duplicates what is in RCW • Best practice is to embody City finance policies in resolutions, not in ordinances or City Code • Staff will bring a new resolution forward soon that will address policies currently in this ordinance. • Process to repeal an ordinance is to pass a new ordinance, often called a Repealer Ordinance. • Staff is seeking a motion by Council to pass the new ordinance in the packet which will repeal Ordinance 3789 and City code chapter 3.04. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE ORDINANCE NO. , AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING ORDINANCE 3789 AND EDMONDS CITY CODE CHAPTER 3.04. Councilmember Teitzel asked staff to explain what best practice is according to whom. Mr. Turley advised several sources are utilized for best practices, one of the primary sources is the Government Finance Officers Association (GFOA), a national association of finance officers in state and local governments whose main function is to establish best practices and uniformity. MOTION CARRIED UNANIMOUSLY. 3. CIVIC FIELD PSA FOR DESIGN SERVICES Parks & Recreation Director Carrie Hite explained she will provide an update on Civic Park development and ask for approval for the Mayor to sign a professional services agreement with Walker Macy to begin the design of Civic Park. She reviewed: • History o Acquisition in 2015, early 2016 o Published RFQ for Civic Park Master Plan and Development Edmonds City Council Approved Minutes April 17, 2018 Page 12 o Robust public process; Council adopted Master Plan in March 2017 o City contracted with Walker Macy to complete site survey and Geotech work in 2017 o City demolished stadium in 2017 o Council adopted CIP and budget for Civic allocating $710,000 in 2018 Request for Qualifications o Anticipated three phases of work o Third phase includes deign development permitting bidding and construction support o Reserved right to award additional work to the same firm o Incredible process Walker Macy innovative design, proven themselves to go forward with third phase Professional Services Agreement o Authorize Mayor to sign the PSA for services from Walker Macy for Phase 3: Civic Park design development, permitting, bidding and construction support. PSA Scope of Work 2018 ➢ Project Startup: $31,823 ➢ Schematic Design: $159,872 ➢ 30% Design Development: $190,572 ➢ 10% Contingency: $38,227 Total: $420,494, plus expenses 2019 ➢ 50/90/100% Design and Construction documents: $475,588 ➢ Permitting: $34,056 ➢ Bidding: $20,178 ➢ 10% Contingency: $52,982 Total: $582,804 2020 ➢ Services during construction: $174,194 ➢ Project closeout: $12,067 ➢ 10% Contingency: $18,626 Total: $204,887 Public process o Schematic design phase • Project Advisory committee • Petanque Club: 2 meetings ■ Skatepark community: 2 meetings • Chamber of Commerce • Boys and Girls Club • Parks, Engineering, Public Works, Planning meetings • Arts Commission ■ City Council • Could add an open house but because have an adopted master plan intent was to engage stakeholders on specific aspects of the park Timeline 0 2018: Design development, public process, fund development 0 2019: Construction documents, permitting, bidding, fund development 0 2020: Construction o Phase 2: ROW Improvements — TBD o Not recommending phased park development due to mobilization costs and no good dividing line • Civic Park Proposed Draft Budget Edmonds City Council Approved Minutes April 17, 2018 Page 13 Expenditures 2017 2018 2019 2020 Total all years. Geotech and survey 40,000 500,000 500,000 $ 40,000 Stadium Removal 35,000 100,000 425,185 $ 135,000 RCO Support $25,000 $ 25,000 A&E 35,000 420,494 582,804 204,887 $ 1,208,185 A&E Expenses 7,000 7,000 11,000 $ 25,000 Permitting 1,350,000* 100,000 $ 100,000 Construction 500,000* 10,515,000 $10,515,000 Engineering Staff 1 40,000 40,000 100,000 $ 180,000 Total $75,000 $592,494 $629,804 $10,930,887 $12,228,185 • Civic Park Proposed osed Draft Butt et Revenue 2017 2018 2019 2020 Total all years Fund 125 140,000 500,000 500,000 $1,140,000 Fund 126 210,000 425,185 $ 635,185 City GF 2,000,000 $2,000,000 RCO 35,000 $ 35,000 Park Impact Fees 500,000 $ 500,000 Local Parks 1,350,000* $1,350,000 State Leg Direct 500,000* $ 500,000 Snohomish Coun 1,000,000* $1,000,000 Hazel Miller Foundation 500,000 500,000 500,000 $1,500,000 Private/Voted and/or bonded funds 3,568,000 $3,568,000 Total $175,000 $3,210,000 $4,350,000 $4,493,185 $12,228,185 * Unconfirmed requests • Options (originally requested by Council) o Parking Impact Study: $25,600 • During public comment phase, people did not want to add parking to site o ROW Improvements $56,953 ■ Recommend delay until Phase 2 Councilmember Buckshnis recalled there was previously Phases A, B and C. Ms. Hite explained the three phases in her presentation were related to the three phases outlined in the RFQ. The master plan identified Phases A, B and C. The recommendation is to do Phases A and B of the park together and do Phase C, the promenade, at a later time. Councilmember Buckshnis observed construction was anticipated to begin in 2020. Ms. Hite agreed that was the goal. Councilmember Teitzel noted the budget did not reference the Boys & Girls Club building; he recalled them saying the configuration of the building did not meet their needs. He asked if it was contemplated the City would take on the expense of reconfiguring or removing that building. Ms. Hite answered in conversations with the Boys & Girls Club, they have made it known that they want to remain on the Civic site; that was vetted during the master planning process and the adopted master plan includes the current configuration of the building and an optional configuration. The Boys & Girls Club has indicated they would run their own capital campaign, enter into a long-term land lease with the City, and the Boys & Girls Club would take on development of a center that would meet their needs. The Boys & Girls Club is aware of the City's anticipated timeline for construction in 2020 and they are trying to figure out if they could build in 2020. The current plans allow the park to be completed around the existing building and for the Boys & Girls Club to rebuild in the future. Edmonds City Council Approved Minutes April 17, 2018 Page 14 Councilmember Teitzel concluded the Boys & Girls Club would be responsible for any costs to rebuild the current building. Ms. Hite said if the Boys & Girls Club decided they did not want to be in Civic Park, the master plan would be reopened to consider that area of the park. She would recommend the building be removed to open more park area due to the poor condition of the building. The master plan includes a restroom building and a shade pavilion south of the Boys & Girls Club. Councilmember Johnson referred to the revenue table and asked about the $2,000,000 contribution from the General Fund in 2018. Ms. Hite explained during the 2018 budget process, Mayor Earling's budget set aside $2 million for Civic and that was subsequently adopted by the City Council. Councilmember Johnson observed the PSA with Walker Macy was for $1.2 million. Ms. Hite answered yes, over three years. Councilmember Johnson observed it was anticipated the project would be completed in three years. Ms. Hite answered that was the goal, but it will depend on revenue. Councilmember Johnson referred to the three RCO grants that staff applied for that may be received next year and asked if they must be spent within a specific amount of time. Ms. Hite answered the RCO grant cycle is open every even year, two were submitted in 2018; if approved and the legislature approves a capital budget in 2019, funds will be contracted by September 2019 and must be expended in 2 years and two 1 -year extensions are available. Councilmember Johnson asked if there was a separate revenue fund for Civic Field. Ms. Hite answered no, there is a park donation fund where donations have been deposited. Councilmember Johnson recalled the Council adopted the master plan last year, an effort that cost $100,000. Now the total project cost is $12,228,185. The presentation regarding the Waterfront Center indicated their costs increased from $11 million to $16 million. She asked how the cost escalation for Civic could be controlled. Ms. Hite explained parks are less expensive to build than buildings which allows more control than the Waterfront Center has. Walker Macy's scope of work includes a qualification that they will hold construction to as close to $10 million as possible. It will be up to Walker Macy and staff during design development, material selection, etc. to control costs. For example, Walker Macy's original scope of services was $1.3 million which was reduced to $1.1 million plus contingency. Ms. Hite provided another example, Walker Macy's scope of services included construction of a "bells and whistles" restroom. Staff pointed out to Walker Macy the restroom did not need to be a Cadillac version, it needed to be functional, aesthetic, and include artistic niceties. The conversation with Walker Macy will be whether to build a restroom and pay for architectural services or buy an off-the-shelf restroom for half the cost and dress up with artistic flair. Those conversations with Walker Macy will continue during the design development process. If the skatepark community wants something that costs more, there will need to be conversations with that community and Walker Macy regarding how to make it fit within the budget. She concluded the components of the design make it easier to contain costs. Councilmember Johnson referred to the use of REET funds. Ms. Hite answered funding is provided from Funds 125 and 126 as well as park impact fees due to the added capacity for growth. Councilmember Johnson commented REET funds receipts have been fantastic for the last few years. If the Civic Park project proceeds, she asked what parks projects would not be funded via Fund 125 and 126. She anticipated there must be a tradeoff as Civic Park was not on the radar until this year's budget. Ms. Hite answered Civic has been in the 6 -year CIP for a few years. She acknowledged it is one of the larger projects, but philosophically it is difficult to take the community through a master planning process and then put it on the shelf for too long before the community loses interest. There are a few playground replacements in the next few years, but no large projects. Councilmember Johnson recalled the spray park master plan was on the shelf for 18 years and a master plan has also been completed for Marina Beach. She asked the cost of the Marina Beach project and the timeline. Ms. Hite answered Marina Beach is $8-12 million which includes the beach, daylighting, stormwater, etc. Edmonds City Council Approved Minutes April 17, 2018 Page 15 That project is still in the design process and likely will be a 3 -5 -year timeframe. The City is seeking state funding for that project and likely will need to pursue federal grants as well. Councilmember Johnson summarized it was difficult to look at one project when there were several other large projects coming up. She noted several people have referred to Ms. Hite as relentless and she was confident that once it began, this project will get done. She wanted a thorough understanding of where it fits in the larger scheme. Ms. Hite said this was one of the top priorities in the Parks, Recreation and Open Space (PROS) Plan. The Plan also identified the community's interest in creating a downtown signature park if the school district ever wanted to sell the property. The PROS Plan will be updated in 2020. Councilmember Johnson recalled acquisition of Civic Park was a high priority but was not sure implementation of Civic Park was a high priority and she did not recall where it fit in the Strategic Action Plan. Ms. Hite answered acquiring and developing Civic was identified as a priority in the PROS Plan and parks in general were identified as a priority in the Strategic Action Plan. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO AUTHORIZE THE MAYOR TO SIGN THE PSA FOR SERVICES FROM WALKER MACY FOR PHASE 3: CIVIC PARK DESIGN DEVELOPMENT, PERMITTING, BIDDING AND CONSTRUCTION SUPPORT. UPON ROLL CALL, MOTION CARRIED (5-0-2), COUNCIL PRESIDENT NELSON AND COUNCILMEMBERS FRALEY-MONILLAS, BUCKSHNIS, MESAROS AND TIBBOTT VOTING YES; AND COUNCILMEMBERS JOHNSON AND TEITZEL ABSTAINING. (Councilmember Fraley-Monillas left the meeting at 9:55 p.m.) 4. ENGINEERING ANALYSIS AND PRELIMINARY DESIGN FOR THE WWTP PHASE 6 ENERGY CONSERVATION PROJECT -CARBON RECOVERY Public Works Director Phil Williams reviewed the Energy Savings Performance Contracting (ESCO) approach to project delivery and recent success: Energy Savings Performance Contracting o An ESPC is a contract between an energy services company (ESCO) and the Washington State Department of Enterprise Services (DES), under which the ESCO guarantees not -to -exceed cost, system performance and energy savings. o ESPCs shift project risk from the customer to the ESCO. o ESPCs provides single -source accountability and enhances customer control of equipment & sub -contractor selection. o ESPCs reduce future energy costs and use the savings to pay for infrastructure improvements implemented today Previous ESCO Projects — Financial performance o Phase 1: HVAC at City Hall, Library and Public Safety Buildings o Phase 2: Lighting and Water Conservation o Phase 3: Citywide Projects: HVAC, Lighting, Building Controls o Phase 4: WWTP project: Aeration System upgrade — Blowers/automation o Phase 5: WWTP project: Dewatering System upgrade — Screw Presses 0 Proiect costs and energy savings — WWTP savings Project Cost Commerce Utility Incentives Annual Annual Maintenance Grant Funds Savings Savings Phase 1 WWTP $405,778 N/A $176,840 $33,909 N/A Phase 4 WWTP $1,065,330 $255,000 $80,767 $34,062 N/A Phase 5 WWTP $3,698,583 N/A $108,242 $107,050 $26,161 Edmonds City Council Approved Minutes April 17, 2018 Page 16 Total 1 $5,169,691 1 $255,040 1 $365,849 1 $175,021 $26,161 o Annual Energy Savings + Annual Maintenance Savings $175,0201 + $26,161 TPC Grants and incentives NPC = 4.4% ROI $5,169,691 - 620,849 = $4,548,842 COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND THE MEETING UNTIL 10:20 P.M. MOTION CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.) Mr. Williams relayed the return on investment (RIO) is one benefit of the project, two additional benefits are replacing worn out equipment with new equipment which is normally a City cost and has no ROI, as well as environmental performance improvements. He continued his presentation: ESCO Project — Environmental Performance o The WWTP ESPC projects save 1,354,022 kWh and 30,480 therms = $175,021/yr. o Energy savings equivalent to powering 120 Snohomish County homes. o Carbon footprint reduction of 1,146 tons/yr. CO2 Edmonds WWTP process flow diagram Project drivers o Primary 1. Equipment operation has high O&M cost in terms of electrical usage, disposal costs, operation staffing, repair and maintenance and emission controls. Just over $700, 000/year 2. The equipment is currently operating significantly beyond its useful life expectancy — in operation 30 years 3. The equipment was installed at a time when the need to reduce energy and reuse of bi- products was not the focus o Secondary 1. Regulatory burden has significantly increased with the new Sludge Incinerator Regulations under 40CFR Part 60 Subpart O. 2. § 60.150 states compliance with new emissions standards must be met... When the cumulative cost of the changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not including the cost of land) updated to current costs. The term "changes" has not been adequately defined. Current estimates are that we are likely between 25% and 36% of the original cost of the equipment. Photo of incinerator equipment installed in 1988 Three responses to the RFQ that was issued: 1. Replace incinerator 2. Gasification 3. Pyrolysis ■ Determined to be the better option Benefits of a two-step solution — Belt Drying and Pyrolysis o Scalable, efficient, affordable to implement and low cost to operate. o Produces environmentally —friendly end product (biochar) while generating its own operating power. This will move the City closer to achieving the goals established in Resolution 1389. o No acidic side stream or hazardous waste is produced. o Redundancy — reducing the potential for offsite hauling of biosolids. o The technology has been approved by EPA as a non -incineration process and meets the emission requirements for EPA and California Phase 6 Energy — Carbon Recovery Predesign Effort Edmonds City Council Approved Minutes April 17, 2018 Page 17 Identifies the cost effective energy conservation Energy Audit measures, determines the maximum allowable project $ 61,600 cost in detail, establishes baseline for monitoring Engineering required to provide sufficient detail to obtain Preliminary Design contractor cost estimates and technology review. $174,440 Regulatory research and coordination to ensure EPA, DOE and PSCAA permitting compliance Total Predesign $236'000 Effort Next steps: o Request the City Council approve the following: ■ Authorize Mayor Earling to sign Phase 6 Energy Project — Carbon Recovery contract documents with DES for $236,000 o Department of Enterprise Services ■ Initiates ESP contract and monitors progress and deliverables o Ameresco • Continue research, predesign and prepare proposal for developing the Phase 6 Energy Project— Carbon Recovery o City of Edmonds — Plant staff ■ Gather and evaluate data, assist in the design effort for the Phase 6 Energy Project — Carbon Recovery, continue with strategic improvements designed to improve plant performance and reliability, reduce cost of operation and reduce our impact on the environment Council President Nelson relayed his understanding that biochar is carbon negative and can be used as a soil amendment. He asked if there were any other waste water treatment plants in Washington using this method. Mr. Williams answered no, three staff members recently visited Redwood, California where this is used. Council President Nelson observed Edmonds would be the first waste water treatment plant in Washington to use this method which he found very exciting. COUNCIL PRESIDENT COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AUTHORIZE MAYOR EARLING TO SIGN PHASE 6 ENERGY PROJECT — CARBON RECOVERY CONTRACT DOCUMENTS WITH DES FOR $236,000. Councilmember Tibbott inquired about the life expectancy of the equipment. Mr. Williams answered it was easily 30-40 years. It was not a high temperature process which is very hard on equipment. Councilmember Tibbott observed the $15 million cost would be amortized over that period of time. Mr. Williams said the energy savings will pay for the equipment in 15 years. Councilmember Tibbott asked if there was enough capacity in 30-40 years to handle population increases. Mr. Williams said that one of the issues with incinerator; it is a 11.8 million gallon/day treatment plant that is currently receiving an average of 6 million gallons/day which means the incinerator cannot be operated 24 hours/day. This system will likely be sized a little smaller than the incinerator because realistically flows will not reach 11.8 million gallons/day even with Pt. Wells and because the City is essentially built out. He did not anticipate a major influx of new flows to the treatment plant; best efforts will be made to size it for optimum performance. Councilmember Johnson was glad Councilmembers were interested, recalling when this was discussed in committee, she requested it be presented to the full Council, not only due to the large project cost but because it fits into the City's zero waste policy. Councilmember Mesaros referred to a comment in My Edmonds News as a result of staff s presentation to committee last week about the chemical makeup of biochar and whether there was significant waste in it. As Mr. Williams stated, this process was approved by the EPA and was a safe process. He asked if there Edmonds City Council Approved Minutes April 17, 2018 Page 18 was periodic testing of the biochar to determine its chemical makeup. Mr. Williams said he has never operated a pyrolysis unit for biosolids, but he was certain continually testing would be required if the biochar were applied to land anywhere. He commented there is no perfect solution; the goal is to optimize waste water treatment and destroy, capture, isolate the elements it contains. MOTION CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.) COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO EXTEND THE MEETING UNTIL 10:30 P.M. MOTION CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.) 5. WOODWAY POLICE SERVICES INTERLOCAL AGREEMENT City Attorney Jeff Taraday explained Edmonds has been providing police services to Woodway for several years; the existing interlocal agreement was approved in 2015. He and Police Chief Compaan have been engaged in discussion with the Town of Woodway for several months in an effort to change the terms of that agreement to make them fairer for the citizens of Edmonds. For the last several years, it has been somewhat of an on-call arrangement where Edmonds commits to a 16 hour/day level of service and Woodway commits to a low level of payment. That arrangement has been dissatisfying because Woodway was benefiting from the high cost of operating a 24/7 Police Department and paying only when they used it. A number of options have been explored; the proposal being introduced to the Council tonight for action next week is a 7 -year contract for services with Edmonds being Woodway's primary first responder for police services 24 hours/day. The benefit of that contract beginning in 2019 is instead of collecting approximately $40,000-$50,000/year from Woodway; Woodway would pay $193,000, much more in line with what Woodway should be paying for that service. The proposal is to use a portion of those funds to hire a new patrol officer which would benefit both cities. Police Chief Al Compaan relayed if the Council approves the more comprehensive 7 -year agreement, a fourth amendment will be required to the existing 16-hour/day per call part-time basis contract to extend it through the end of 2018. The 7 -year agreement would begin January 1, 2019. Woodway's Town Council approved both agreements at their meeting last night. Mr. Taraday relayed in discussion with Edmonds Police Officers Association (EPOA), the union that represents the Edmonds police force, the EPOA intends to enter into a memorandum of understanding (MOU) with the City whereby the City would commit to using a portion of the additional funds from Woodway to add a police officer. The MOU has not yet finalized, but he was hopeful it would be in the Council packet next week so that the Council could take action on all three (MOU with EPOA, 7 -year contract that begins in 2019, and the extension of the existing contract through 2018) at the same time. Councilmember Buckshnis commended staff, recalling in 2010 Woodway paid only $5,000/year. She asked if this could be scheduled on the Consent Agenda next week. Mr. Taraday agreed it could be scheduled on Consent and removed if there were further questions. Councilmember Teitzel referred to Item 3.5 in the 7 -year interlocal agreement that states, "...These Woodway officers will not be directly dispatched from Snohomish County 911, when they are on -duty as Woodway officers." He asked if that meant an Edmonds officer would be dispatched even if a Woodway officer was on duty and there was a burglary in progress. Mr. Taraday relayed his understanding was the goal was to simplify the arrangement so that both sides would know who was responding to 911 calls at all times as would dispatch. Chief Compaan agreed with Mr. Taraday's explanation of the dispatch protocol. Edmonds City Council Approved Minutes April 17, 2018 Page 19 He explained if there was a Woodway officer on duty who was able to respond, nothing precludes a Woodway officer from responding and providing mutual aid to Edmonds. Under the contract, Edmonds would be primary. 8. REPORTS ON COUNCIL COMMITTEES 1. COUNCIL COMMITTEE REPORTS ANIS MINUTES Due to the late hour, this item was omitted. 9. MAYOR'S COMMENTS Mayor Earling reported the Hekinan trip was fabulous; the nine -member delegation represented Edmonds well, returning with an intriguing and a positive understanding of relationship that has been developed. A 20 -member Hekinan delegation will visit Edmonds the last week October; they like to come for Halloween and bring their own costumes. Mayor Earling reported the City was awarded a $10,000 grant for replacement of the museum windows. 10. COUNCIL COMMENTS Councilmember Buckshnis announced April 21 is Earth Day; the public is invited to an event at Yost Park at 9:00 a.m. Councilmember Tibbott noted the water feature in Veterans Plaza has been turned on. Councilmember Johnson appointed Scott Merrick to the Economic Development Commission. Student Representative Noal Leonetti reported the last Team Bigfoot meeting/celebration is Monday, April 23 at 6:30 p.m. He expressed his appreciation for Edmonds' progress toward celebrating diversity and the Stand Against Racism proclamation. He described today's multicultural assembly at Edmonds-Woodway High School and was happy there was a culture of diversity celebration in Edmonds. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110f11(i) This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 10:30 p.m. P - DAVI 0. EARLING, MAYOR S60-r(PASSEreffYtLERK Edmonds City Council Approved Minutes April 17, 2018 Page 20