20180424 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
April 24, 2018
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Michael Nelson, Council President
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Thomas Mesaros, Councilmember (arrived 7:02 p.m.)
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ALSO PRESENT
Noal Leonetti, Student Representative (arrived
8:39 p.m.)
CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Al Compaan, Police Chief
Phil Williams, Public Works Director
Shane Hope, Development Services Director
Scott James, Finance Director
Rob English, City Engineer
Leif Bjorback, Building Official
Mike Clugston, Associate Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5" Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmember Mesaros.
3. APPROVAL OF AGENDA
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
(Councilmember Mesaros was not present for the vote.)
4. APPROVAL OF CONSENT AGENDA ITEMS
Council President Nelson requested Item 4.5, Woodway Police Services Interlocal Agreement, be removed
from the Consent Agenda.
COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY.
(Councilmember Mesaros was not present for the vote.) The agenda items approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF APRIL 17, 2018
2. APPROVAL OF COUNCIL MEETING MINUTES OF APRIL 17, 2018
Edmonds City Council Approved Minutes
April 24, 2018
Page 1
3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT DIRECT DEPOSIT, CHECKS AND
WIRE PAYMENTS
4. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM KAREN SURABIAN
($1,000,000.00)
5. ITEMS REMOVED FROM CONSENT
WOODWAY POLICE SERVICES INTERLOCAL AGREEMENT
City Attorney Jeff Taraday advised this agenda item contains three items, 1) the new Interlocal Agreement
(ILA) with the Woodway that was introduced last week (Item 4.5a in the packet, 2) a continuation of the
existing the ILA through the remainder of 2018 (Item 4.5b in the packet), and 3) a Memorandum of
Understanding (MOU) with the Edmonds Police Officers Association (EPOA) related to the City's
proposed services in Woodway (Item 4.5c in the packet). A revised version of the MOU with last minute
revisions made by him and the EPOA's counsel was emailed to the Council earlier today. He reviewed the
revisions made to the MOU:
5' Whereas revised to read: "WHEREAS, the City met with the EPOA on more than one occasion
between January 17, 2018 and March 18, 2018 to discuss the possible changes to the Woodway
contract and ng atg iate p2tential jWac; and"
• 6" Whereas revised to read: "WHEREAS, the EPOA rnet with and sent the City a letter dated March
18, 2018 in which it reiterated that it would be able to agree to support the Woodway contract so
long as:"
• Third condition added to the 6th Whereas that reads, "The work of the EPOA in the Town of
Woodway will be lone in the same manner as work done in the Cily of Edmonds in all aspects,
And" [followed by two conditions contained in the version of the MOU in the Council packet]
• New Paragraph 3 added following NOW THEREFORE the City and the EPOA agree as follows,
that reads, " The Qy a rees that the Policing of the Town of Woodw wr`ll he dome fbilowinz the
same practices and procedures in place for policing the City of Edmonds, PROVIDED THAT the
parties acknowledge that Wnodway contracts with South District Court. which will require a
slily different filingprocess and other minor differences to the extent that court services are
required in response to Policing in Woodway. The City will make reasonable efforts to nes otiate a
court services contract upith Woodway to move those court services to Edmonds Municipal Court
at the earliest lawful opportunity"
• Signature block revised to read, "EDMONDS POLICE OFFICERS ASSOC., Representing the
Commissioned and Law Enforcement Support Services Employees, Ross Sutton, EPOA
President."
Mr. Taraday relayed the EPOA has given conceptual approval to the draft MOU but the EPOA President
is on vacation so final approval could not be obtained. He summarized it was theoretically possible there
may be minor revisions in the future, but he did not anticipate any.
Councilmember Johnson relayed her understanding that the Woodway Police Department would take care
of traffic infractions. Mr. Taraday clarified Woodway will to continue employ its own officers into the
foreseeable future and those officers will be empowered to do traffic enforcement within the boundaries of
Woodway including points of emphasis where officers look for people not obeying traffic laws and issue
infractions. Edmonds officers will be patrolling Woodway on a regular basis, similar to patrols in Edmonds,
and if they encounter a vehicle not obeying the rules of road, that officer could also issue a traffic infraction.
Councilmember Johnson referred to the change regarding the court and asked if Woodway would be
responsible for tickets written by Woodway police officers. Mr. Taraday answered yes, if a Woodway
officer issued a criminal citation that required a courtroom presence, he expected the filing officer to provide
Edmonds City Council Approved Minutes
April 24, 2018
Page 2
follow-up, court testimony, etc. Likewise, if an Edmonds officer issued the infraction, the Edmonds officer
would provide follow-up.
Councilmember Johnson requested Mr. Taraday reread the new Paragraph 3 regarding Woodway
contracting with South District Court. Mr. Taraday explained why the City could not immediately proceed
with a court services contract with Woodway to move court services to Edmonds Municipal Court. District
court judges are elected for 4 -year terms and 2018 is an election year for district court judges. When a city
wants to terminate its contract with a district court, state statute requires a certain amount of notice be given
prior to the election of the district courtjudge. That deadline would have been February 1, 2017; Woodway
would have been required to provide notice of intent to terminate a year before the election year. That has
been calendared for follow-up and staff will reach out to Woodway to negotiate a court services contract in
the beginning of 2020 so Woodway can give notice of intent to terminate in 2021 which would take effect
in January 1, 2023. He read the new Paragraph 3 again.
COUNCIL PRESIDENT NELSON MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
AUTHORIZE THE MAYOR TO SIGN THE NEW ILA TO BE EFFECTIVE JANUARY 1, 2019;
AMENDMENT NO. 4 TO EXTEND BASIC SERVICES THROUGH DECEMBER 31, 2018; AND
THE MEMORANDUM OF UNDERSTANDING BETWEEN CITY AND EDMONDS POLICE
OFFICERS' ASSOCIATION AS AMENDED. MOTION CARRIED (6-1), COUNCILMEMBER
FRALEY-MONILLAS VOTING NO.
5. JOINT MEETING
1. JOINT DISCUSSION WITH SOUTH SNOHOMISH COUNTY FIRE & RESCUE (SSCFR)
BOARD OF COMMISSIONERS
Commissioners Present: Jim Kenny, Chair; Benjamin Goodwin, Vice Chair (Lynnwood City Council
President); Jim McGaughey and Richard Schrock.
Commissioners Absent: David Chan, Christine Frizzell (Lynnwood City Council), and Bob Meador
Staff Present: Bruce Stedman, Fire Chief, Shaughn Maxell, Deputy Chief of EMS; Doug Dahl, Assistant
Chief of Operations; Bob Eastman, Deputy Chief, and Kevin Zweber, Assistant Chief of Fire Prevention.
Fire Chief Stedman commented on steps taken to blend the two departments, developing and using core
values as decision-making filter, training both agencies together, completion of a bridge agreement that
allows firefighters to work at different stations and allocating funding for new uniforms, patches and
branding. He concluded blending the two organizations is going very well.
Chair Kenny explained the Fire Authority was created October 1, 2017. In addition to combing two
departments, a new seven -member board was created. The previous FDI board had five members; those
five members are now members of the SSCFR board as well as two members from the Lynnwood City
Council. Creating a new board and a new culture for the board has been a growth opportunity and new
bylaws have been adopted.
Vice Chair Goodwin commented on the governance and the change to the new RFA. When the City of
Lynnwood first looked at merging with FDI, the biggest concern for the Council and citizens was the fact
that Lynnwood has had a very community -oriented fire department and citizens feared that community
feeling might be lost. He assured that hasn't happened. Chief Stedman and 1-2 members of his staff have
joined Lynnwood Rotary, in December 2017 the Mayor held a priority summit with directors which SSCFR
staff attended, and the chief and/or members of his staff will attend weekly Mayor's senior leadership
meetings as they are available. The SSCFR has integrated Lynnwood and FDI into the community, events
that have been held in Lynnwood will continue and the fire department's enjoyment of the community and
the community's enjoyment of the fire department continues. He concluded the transition has gone very
Edmonds City Council Approved Minutes
April 24, 2018
Page 3
well, the two departments are meshing well and in visiting several stations, he has seen the comradery
between firefighters at stations and their satisfaction with what the chief is doing.
Chair Kenny advised the most recent contract with Edmonds was approved in January 2017. Assistant Chief
of Operations Doug Dahl reviewed Neighboring Unit Utilization Factor:
• Neighboring Unit Utilization Factor
o What it evaluates: Response of units across jurisdictional boundaries.
o What the numbers mean:
■ 100% = an equal balance of cross jurisdictional response.
• Contract considers 90%-110% to be within balance range.
• Over 100% = units from neighboring jurisdictions are responding into Edmonds more than
Edmonds units are responding outside the city.
o Why does this matter?
• We have a regional emergency delivery system.
• This evaluates if level of service decisions in one jurisdiction negatively impact a
neighboring jurisdiction.
o Mountlake Terrace:
2016: 147.2%
2017: 135.3%
• Fire and medic units from Mountlake Terrace Fire Station 19 were responding into
Edmonds 35% more than Edmonds station units are responding into Mountlake Terrace
o Lynnwood
2016: 199.2%
2017: 148.3%
• Fire and medic units from Lynnwood fire stations were responding into Edmonds 48%
Unit Hour Utilization Factor
o What it evaluates: Percentage of time a fire unit is on a call.
o What the numbers mean: The higher the number, the busier the unit is.
■ Unit Hour Utilization Factor is up for Edmonds stations, but within compliance with
contract standards.
• This number is up at all Edmonds fire stations.
■ 20% is the trigger to start looking at deployment options and additional resources
o Unit Hour Utilization percentage by station
Year Station 16 Station 17 Station 20
2016 9.90 13.20 13.50
2017 15.10 14.60 16.30
o Unit Hour Utilization Factor percentages - Peak Time
2017
8
9
10
11
12
13
14
15
16
17
18
19
Station 16
17.54
21.51
22.63
26.55
17.76
20.38
24.20
21.25
21.62
22.15
18.25
14.79
Station 17
15.76
20.98
21.13
25.74
18.27
18.18
17.58
19.34
21.80
29.23
18.74
11.52
Station 20
15.97
21.75
22.12
20.30
18.40
20.76
19.37
18.85
20.35
20.27
20.16
15.38
2017
20
121
22
23
0
1
2
3
4
5
6
7
Station 16
15.78
1 10.84
10.53
12.42
8.28
7.52
6.92
6.84
5.16
5.95
9.00
12.53
Station 17
12.15
_ 9.74
9.51
11.34
8.37
5.78
7.35
7.23
4.42
9.48
11.92
11.40
Station 20
15.63
1 13.03
15.25
12.56
8.76
7.73
8.82
8.06
5.58
9.44
11.02
12.72
• RFA has two peak activity units and plans to add a third effective July 2018
• When reach 20%+, it is time to consider other options for service delivery
• Standards of Cover Compliance bar chart
Edmonds City Council Approved Minutes
April 24, 2018
Page 4
Standard
2016
2017
Turnout time in standards of cover
2:45
2:36
2:46
Edmonds City Council Approved Minutes
April 24, 2018
Page 4
Turnout time in contract
2:15
2:36
2:46
First arriving engine company to a fire
6:30
6:17
7:19
Full fire alarm assignment at residential fire
7:45
8:43
18:06
Full first alarm assignment at commercial fire
9:00
11:24
11:55
BLS response
5:15
5:57
6:13
ALS (2paramedic) response
6:45
7:11
1 7:51
Assistant Chief Dahl recalled following the previous meeting with Council, he received numerous questions
regarding the time of 18:06; he explained that was the time to achieve 15 members on a house fire. There
were a total of 10 fires in 2017; one lengthy response time can significant increase the percentile. He noted
achieving 15 members for a house fire takes time, especially in Edmonds when units cannot come from the
west. Removing Medic 17 also resulted in two fewer personnel from downtown Edmonds and those two
now come from neighboring jurisdictions. He concluded an increase in this area was expected.
Councilmember Fraley-Monillas asked what all the increases could be attributed to, noting there was an
increase in nearly every category. Assistant Chief Dahl answered there has been an increase in call load,
when units are out 29% of the time, during that peak time, Edmonds is relying on neighboring units to take
calls. The RFA is seeing similar increases. Reasons include call density, traffic density, etc. but he was
unable to attribute it to one thing.
Councilmember Fraley-Monillas commented turnout times have also increased since 2013. Assistant Chief
Dahl responded Chief Stedman has made that one of his top priorities in 2018; a budget proposal has been
submitted to the board for a data tool that would provide immediate data. In addition, there are discussions
with crews regarding station layout and other things that could be improved. Councilmember Fraley-
Monillas commented the times have increased in almost every category from turnout times to getting a full
crew on deck. Chief Stedman commented it is a trend across the country due to increased call load; there
has been a 34% increase in call load over the past five years. In Edmonds, the call load has decreased, which
he felt was due to the community resource paramedic program. All the resources in the area are being spread
throughout the entire area. There is also "wall time" in the emergency room, crews transport patients to the
emergency room and if no bed is available, they must wait until the patient can be released, which takes
that resource out of service. Other reasons for delay include traffic and increased response time in taller
buildings. The First Watch program will alert the chiefs of any delay and allow them to contact the captain
or battalion chief to inquire about the reason and immediately address the issue.
Councilmember Fraley-Monillas said she was comforted somewhat to learn this was occurring statewide
and at a national level. She assumed there had not been an opportunity to gather raw data by talking with
the firefighters to find out their views. Chief Stedman assured he was also interested in data. Assistant Chief
Dahl explained this information is reported at the 901h percentile. Units went out 34,000 times, the 2:42
turnout time is not the average, it means 10% of those responses were outside. The average turnout time is
1:42.
Councilmember Mesaros referred to the unit utilization numbers, commenting it was an interesting dilemma
and it was good to hear it was happening through the region, state and nation. He commented on the
tremendous population growth in Snohomish County, Edmonds' aging population in Edmonds, and the
inability to bring units from the west. Anticipating the upward trend will continue, he inquired about the
proposed solution. Chief Stedman responded the community resource paramedic (CRP) program has been
a great success, reducing 911 calls by 37%, and transports to the hospital by 50%. Increasing the number
of CRPs will reduce the reliance on resources. The same issues are occurring throughout the RFA; another
PAU will be staffed beginning July 1. He suggested Edmonds consider funding an additional PAU, possibly
with Mountlake Terrace.
Edmonds City Council Approved Minutes
April 24, 2018
Page 5
Councilmember Teitzel referred to the neighboring unit utilization factor, recalling a factor of +/- 10% was
considered in balance. The data presented illustrates factors 3-4 times out of balance which suggests service
in Lynnwood and Mountlake Terrace is degraded as their units respond a disproportionate level into
Edmonds. He asked if there has been a degradation in their response times. Assistant Chief Dahl answered
that utilization factor was included because if one agency makes a change, it cannot simply rely on a
neighboring unit to pick up the slack. The SSCFR is working with Edmonds staff on ways to combat that
together. He agreed it was causing more work from the Mountlake Terrace and Lynnwood units which is a
concern but does not require an immediate solution.
Council President Nelson relayed his understanding that response times are going up regionwide, but
Edmonds actually had a decrease in the number of emergency calls. Assistant Chief Dhal agreed that was
correct. Council President Nelson asked if reducing four emergency units to three would impact response
times. Chief Stedman answered yes, in a negative way.
Councilmember Johnson referred to the suggestion that Edmonds consider staffing a PAU. Assistant Chief
Dahl answered it is time to start discussing that. He referred to the Unit Hour Utilization Factor — Peak
Time comparison, commenting the numbers shown in red and orange (above 20%) result in increased
response time. The RFA has two PAUs and is adding a third. Councilmember Johnson asked if the addition
of a PAU would be the City's or the RFA's responsibility. Chief Stedman answered the City would be
responsible for paying a portion.
Councilmember Johnson suggested the location of the hospital in Edmonds is a contributing and possibly
determining factor for the higher number. She recalled the statement that some units have to remain at the
emergency room. Chief Stedman said wall time is not a significant factor although it is one of the factors.
The area around the hospital is a hot zone, much of that is due to the age of the patients, there is an elderly
population in that area. Councilmember Johnson recalled in the past there was a unit stationed at the hospital
and asked if that has been considered as an alternative. Assistant Chief Dahl said that was discussed early
in negotiations, discussions continue with the Edmonds team regarding potential solutions.
Chair Kenny asked Chief Stedman to report on BLS response. Chief Stedman explained prior to his arrival,
because the neighboring unit utilization has reached a higher percentage, a decision was made to send an
Edmonds unit instead of sending the closest unit which is the standard across the county to provide the best
service to citizens, That action delayed response although the average delay over the five months that
practice was in place was minimal. In addition, 8.7% of the BLS calls that were dispatched turned out to be
an ALS call. When he learned of that in March, he changed the practice to dispatch the closest unit to
provide the best service to citizens.
Council President Nelson commented now more than ever citizen demand transparency. That practice was
first announced at a public, televised Fire Commission meeting; he commended Chief Stedman and
Assistant Chief Dahl for bringing this to the Commission's attention. Unfortunately, that same transparency
did not occur with the Edmonds City Council. He requested the contract be amended to require notification
and input from the full Council and Fire Commission whenever there is an imbalance in unit hour utilization
or neighboring unit utilization or a change in the delivery of fire service. Chair Kenney anticipated the
board would be agreeable to such an amendment. The SSCFR and the City negotiating team have meet so
there is a forum for that discussion.
Councilmember Tibbott recalled when the SSCFR presented to the Council recently, he was curious about
the response around the hospital. He noted there is a lot of activity around the hospital and a lot of sharing
of resources. In response to his email, Assistant Chief Dahl provided the following: between 2016 and 2017
there was a 10% reduction in the total number of calls in that area but during that same time, Edmonds'
response went up 20% which indicates increased involvement by Edmonds stations into that area. Edmonds
Edmonds City Council Approved Minutes
April 24, 2018
Page 6
responded to that area 226 times, Lynnwood 279 times and Mountlake Terrace 97 times; only Edmonds'
number of responses increased during that one-year time period, responses by the other two cities decreased.
It occurred to him that there was some level of parity with surrounding cities to respond to incidents in and
around the hospital. Although that area is in Edmonds, it serves all of south Snohomish County and parts
of north Seattle and in some sense, everyone shares responses in that area.
Councilmember Tibbott said he also inquired about response times for BLS and ALS together because that
was how Edmonds units are responding now that all stations are cross -trained. Assistant Chief Dahl
indicated the response time was 8 :14 in 2016 and 8 :26 in 2017, a minimal increase over that period of
time. He also inquired about the response time for the first paramedic on scene over previous years.
Assistant Chief Dahl indicated it took 13:19 in 2016 for ALS response and 9:14 in 2017. Councilmember
Tibbott concluded with the new system, paramedics arrive on scene almost three minutes faster than the
previous response which indicates the City actually receives more expedient paramedic response. He
summarized with the reconfiguration, it appears parity is being achieved even in the hospital zone, the
overall BLS and ALS response is only 12 seconds higher, and ALS response is almost 3 minutes faster.
Chief Stedman responded there is value -add in having paramedics in every unit. He cautioned about
averages; the difference in time is an average. If a paramedic is needed on a call, a 4-5 minute delay is a
significant decrease in service. That average is a result of calls where a unit was driving by resulting in a
very shortened response time as well as extended response times.
With regard to having one paramedic on an engine, Chief Stedman explained that person cannot do full
ALS procedures. At least two paramedics are required on scene to do any extended ALS treatment.
Councilmember Tibbott said his question was the amount of time it took for the first paramedic to arrive
on scene and the response he received was an increase of three minutes. He concluded the reconfiguration
that the City instituted seems to be serving the City well. Chief Stedman cautioned about averaging.
Councilmember Tibbott said he was simply reporting the information he received; a deeper dive could be
done into responses in and around the hospital.
Chief Stedman relayed the board has supported his request to bring in outside consultant do an actual
standard of coverage study through the RFA that will consider station locations and how to deploy to
provide the best service to every citizen in the RFA, today and into the future, as well as determining the
actual cost of service. Snohomish County is growing; the population is projected to be over 815,000 in the
next few years.
Chair Kenny explained when the RFA planning committee built the plan that voters approved, it was built
to bring in other entities. He invited Edmonds to consider joining SSCFR in the future. It has their pleasure
to serve Edmonds in the past and he looked forward to providing good service in the next year.
Council President Nelson asked how many ALS units respond to an ALS call. Assistant Chief Dahl
answered two units. Council President Nelson asked why. Assistant Chief Dahl said two medics need to be
on scene for all ALS calls. Council President Nelson asked whether the first paramedic arriving on scene
could do everything. Assistant Chief Dahl answered no, there are protocols and procedures that must be
followed and paramedics work under the direction of a control doctor. Deputy Chief of EMS Shaughn
Maxell explained paramedics work under state and county protocols, paramedics are certified and work
under the license of a physician who dictates how care is provided.
Council President Nelson observed two paramedics need to be on scene to provide proper ALS care. Deputy
Chief Maxwell agreed, explaining the first arriving paramedic starts care and works as a team with the
second paramedic. Council President Nelson suggested the amount of time for two paramedics to arrive, a
complete ALS response, would be good information to have.
Edmonds City Council Approved Minutes
April 24, 2018
Page 7
Councilmember Johnson referred to hiring a consultant to do a standard of coverage survey and asked it if
would make sense for them to look at the median time versus the average in order to eliminate the extremes.
Chief Stedman said they do look at that.
City Attorney Jeff Taraday offered a different perspective on some of the things that have been said. He
reminded the City Council and the Commission that when the two parties negotiated the agreement in 2017,
they agreed on a certain protocol for the way changes in service would be brought about. For example if
the district felt additional resources were needed, a threshold notice would be sent to the City which has not
happened. As of now, the district has not notified the City that an additional resource is required and that
the thresholds established by the parties have been exceeded. He was highly skeptical that additional service
was needed and recognized reasonable minds can differ on that subject. While he is not a fire service expert,
the City hired a fire expert consultant recently and that person has given him enough information to know
when to be skeptical. The contract that both parties agreed to states the UUF trigger is 25% of the time, not
20%.
With regard to the NUUF, Mr. Taraday agreed that was out of balance. If the district wanted to send a
threshold notice to address that, they could. Former Chief Reading was of the opinion that that figure was
out of balance due to a technicality in the way that GPS dispatches and locates closest vehicle. By making
very minor changes to what the computer reads as closest vehicle, the NUUF measure can be significantly
impacted without a significant delay in response. The data shared with him indicated it was one second of
additional delay; one second of additional delay significantly reduced the NUUF and brought it much closer
to being in balance. He did not have the information to determine whether a similar minor adjustment could
bring the NUUF entirely into balance, but he had enough data to make him skeptical that the only solution
was an additional peak hour unit. It is ultimately the City Council's decision whether to fund a PAU and
wanted to ensure if the Council chose to do that, it would be doing it based on full and accurate information
and he was uncertain that information has been provided.
With regard to the hospital, it was Mr. Taraday's understanding anecdotally that one of the primary drivers
was doctors' offices calling 911 to bring their patients across the street to the emergency room. He was
unsure what the solution was to that. With regard to Council President Nelson's request, he said the contract
can be amended to require notification to the City Council when there is a change in the way calls are
dispatched.
Mr. Taraday pointed out another important thing negotiated in the January 2017 ILA is that if and when the
district sends the City a threshold notice, it is the City, not the district that choses the remedial measure. He
read from the contract, after consulting with the district, the City shall select one or more of the remedial
measures and shall provide written notice of the same within 120 days following issuance of the threshold
notice. The City negotiated hard for that provision to ensure the City was not forced to adopt a level of
service it did not feel was warranted. At the end of the day, the City Council drives the kind of service they
want for Edmonds citizens and how much they want to pay; he suggested the Council do so with some
skepticism.
Councilmember Johnson thanked Mr. Taraday for his involvement in the contract negotiations. She recalled
Edmonds was invited to join the new RFA and asked how that would occur. She asked the population of
Lynnwood. Mayor Earling estimated 38,000. Councilmember Johnson observed Lynnwood had two seats
on the board. Edmonds' population is 42,000; she asked if Edmonds would have two seats on the board.
Chair Kenny answered it would be subject to negotiation in a planning committee that would be formed.
The current board is an interim board and elections across SSCFR will occur in 2019 for five positions,
leaving two positions transitional and elected across the SSCFR in 2021. Five of the positions are districted
and two are at large. Councilmember Johnson asked if any of five positions include Edmonds. Chair Kenny
answered not currently because SSCFR provides services to Edmonds via contract. If Edmonds joined
Edmonds City Council Approved Minutes
April 24, 2018
Page 8
SSCFR, there would be positions representing Edmonds; the manner in which that would occur would be
subject to negotiation.
Councilmember Johnson asked the population of the original FDL Chair Kenny answered approximately
145,000. Councilmember Johnson commented Lynnwood's representation on the board is to help with the
transition. She did not recall Edmonds had that opportunity although she recognized Edmonds was a
contract city. She asked if any other cities contract with SSCFR. Chair Kenny answered Mountlake Terrace
and Brier contract for full service and there is a smaller specialized contract with Mukilteo for some
services. Councilmember Johnson asked if SSCFR has had any discussion with Woodway about providing
service to northern part of Woodway. Chair Kenny answered no. Councilmember Johnson commented that
may come up in the future; Woodway currently contracts with Shoreline but are having problems with
service to the northern part of Woodway.
Councilmember Johnson invited SSCFR staff and/or commissioners to attend the three Edmonds Rotary
meetings. Chief Stedman advised he spoke with the Sunrise Rotary Club last month.
Councilmember Fraley-Monillas was pleased Chief Stedman was interested in data and looking at systems.
She suggested discussing anything else at this point was too preliminary. She appreciated SSCFR's
willingness to look at way to improve service and suggested any further discussions/disagreements occur
off line versus continuing to talk about them when the data is not available.
Councilmember Buckshnis expressed support for determining standards of coverage, recalling when
Edmonds joined FDI there were many duplicative positions and she assumed there were duplicative
positions with Lynnwood as well. She recalled Edmonds spent years discussing an RFA, and she personally
did not want to revisit it. She agreed with Councilmember Fraley-Monillas that far more data was needed
before any decisions could be made.
To Mr. Taraday's comment, Councilmember Mesaros explained he worked in healthcare for 13 years. In
Washington state, it was protocol for a doctor's office to call 911 when an emergency occurred in their
office, even if the office was on the campus but not contiguously connected to the hospital. Paramedics are
better equipped to respond and transport a patient to the emergency room if a medical emergency occurs in
a doctor's office. He recalled at Cherry Hill in Seattle, there were often paramedics responding in adjacent
buildings to a medical emergency and transporting the patient to the hospital. Conversely, if a patient
experiences a medical emergency in the hospital, hospital personal respond.
Council President Nelson thanked Mr. Taraday for clarifying his role in the contract and agreed he was
operating within the bounds of the contract that the City Council approved. He wanted the Council to be
aware of the latitude staff has in changes to the contract and when that triggers notification of the Council.
He wanted more notification of Council, not less.
Mayor Earling declared brief recess.
6. PRESENTATION
1. PRESENTATION BY POLICE DEPARTMENT SOCIAL WORKER
Police Chief Al Compaan introduced Social Worker Ashley Dawson and described her background: she
was born and raised in Kalispell, Montana, moved to Washington in 2007 and attended graduate school at
Eastern Washington, graduating with a Masters in Social Work. She moved to the Seattle area where she
spent the last eight years as lead social worker with the Edmonds School District, creating a growing a new
program in Snohomish County to bring social workers to the education system. She saw the opportunity to
the same with the Police Department and joined Lynnwood and Edmonds in November 2017 as the first
Edmonds City Council Approved Minutes
April 24, 2018
Page 9
Police social worker. She holds a strong belief that everyone deserves a tireless advocate who will walk
alongside them in their journey toward self-sufficiency and strives for this in her daily practice as a social
worker in the community.
Ms. Dawson commented because she is split between Lynnwood and Edmonds, the work is different in
each city but also similar in the sense that the population that is homeless does not mind the cities'
boundaries. She reviewed:
• Goals
o Meet people where they area
o Walk alongside people as they access services
o Break down barriers to services
o Assist people in reaching a place of long term self -sustainability
o Provide consistent checks ins and follow through
o Build and maintain relationships with the community (patrol, businesses, social service
agencies, communities of faith, first responders, schools, community members)
o Inform policies
Population served
o Chronically homeless or precariously housed
o Mental health disorders
o Substance use disorders
o
Lack of social capital
o
Lack of income
o
Criminal history
o
Eviction history
o
Unmet basic needs
• Services
provided
o
Mental Health Treatment
o
Substance Abuse Treatment
o
Housing Connections
o
DSHS Services
o Transportation
o Coordination of Care
o Enforcement/Consequences
Ms. Dawson commented there is a difference between meeting a person's basic needs and making
homelessness comfortable. As she is engaging with community, she feels incredible lucky the faith
community in Edmonds and Lynnwood want to be involved, but it is a long journey for a person working
toward self-sufficiency. Often a person needs to take a few steps to reach their own conclusion, get to their
appointments, contribute some of their own money, etc. Often churches or even people driving by a person
with a sign, their immediate reaction is to hand them money, put a band-aid on the situation which
sometimes halts the process. She has been trying to spread that message; you can help a person with their
basic needs but in the long run you don't want to enable but instead help a person get to a place where they
can do it on their own and empower them to search for their own solution.
Ms. Dawson explained finding that balance has been a challenge and includes educating faith communities
about the mission and creating partnerships where everyone works together versus separate silos operating
in different ways without communicating. It is also a way to protect communities of faith who may have
someone show up on their doorstep; the church's job is to help their neighbor, but they can be taken
advantage of when someone goes from church to church asking for services when they are already engaged
with someone who is helping them or requiring them to do some things on their own. The intent is a
Edmonds City Council Approved Minutes
April 24, 2018
Page 10
partnership with churches where she can vet the person coming to them for services and avoid the church
being taken advantage of and allow them to contribute to a longer-term solution.
Ms. Dawson commented much of her work is going where people are and she displayed photographs of a
person living in a tent on Highway 99 and a person living in their car. She described Police Assisted
Addition and Recovery Initiative (PAARI) that started in 2015 in Gloucester, Massachusetts. Police Chief
Leonard Companello developed a revolutionary new way to fight the war on drugs by doing something
about the demand, not just the supply. Under his plan, drug addicts who ask the police department for help
will be immediately taken to a hospital and placed in a recovery program. No arrest, no jail. PAARI is a
nonprofit created to support those initiatives to assist police departments in turning the conversation toward
the disease of addiction rather than the just the crime of addition. PAARI works directly with treatment
centers to secure scholarships and fully funded in-patient programs for people in need.
Ms. Dawson described Edmonds' use of this program, a person that received a scholarship a two-year
treatment program in Hawaii; his family is paying $2000 of the $72,000. Another person received a full
scholarship and is leaving for a program in Pennsylvania. She described:
• Challenges
o Population with multiple barriers (several stress factors, few protective factor)
o Well-meaning groups
o Building community trust
■ With community and with homeless population
o Lack of resources
o Developing a shared definition of success
Ms. Dawson shared a success story in partnership with a church, noting the person is not yet finished with
his journey. She was referred to this person on her first day, he lived in a tent on the side of the road and
the police department was called regularly, officers visited him regularly and often the jail would not take
him because he was so intoxicated. Her initial conversation with him in November were about building
rapport and taking him to doctor's appointments or DSHS to receive services. A neighbor was bringing him
a cup of coffee daily. One day when she picked him up for an appointment at DSHS to renew his food
stamps, he was incredibly drunk at 9 a.m. She and the officer asked him if he was interested in treatment.
When he said yes, she suggested going that day. There is a standing appointment for an assessment and she
stayed to help him complete the assessment. When he finished the assessment, he said "it looks like I'm
going to treatment." She noted although she and the officer had encouraged him, it was him that
acknowledged what was going to happen. She found a treatment center in Buena, Washington. The day
before he went to detox, she partnered with church who paid for a night at a hotel to allow him a good
night's sleep and a shower as well as be able to find him to take him to detox. The church also purchased a
week of clothing for him to wear in treatment.
Ms. Dawson explained she and an officer drove him to treatment to encourage him, express their support
as well as see him walk through door. The church wanted to stay involved, praying and sending him letters
of encouragement and with his permission, she provides them regular updates. He has completed treatment
and has voluntarily decided to stay longer. He has expressed interest in staying in that area because he
knows many of his negative influences are in this area. He qualifies for a state program that will provide
$1500 toward housing once a person leaves inpatient treatment and he is searching for housing. She is
waiting to find out what happens next, but the success is in the partnerships, the trust built, the choices he
made for himself, and him researching a place to live. This took five months and she expected he will have
a challenging few months.
Councilmember Fraley-Monillas asked about her schedule and whether she also works in the evening. Ms.
Dawson responded there was no such thing as a normal schedule. She tries to set her hours as 7 a.m. to 3
Edmonds City Council Approved Minutes
April 24, 2018
Page 11
p.m. but it depends on what is going on. In Lynnwood, the team likes to find people where they are sleeping
so they often start at 6 a.m. The team's hours flex as needed. There are a lot of evening hours, for example
she tries to go to the Neighbors in Need at Trinity Lutheran Church on Saturday evenings. The patrol in
Edmonds can send her a referral after they've interacted with someone who needs services and she follows
up with that person, often in the evening when they are available. Councilmember Fraley-Monillas
commented a number of homeless people come out after the shops close. Ms. Dawson said she often works
later in the evening to interact with people.
Councilmember Fraley-Monillas commented Edmonds has a number of car campers along the Highway 99
corridor who go into the neighborhoods and stay until citizens complain and then move a few blocks away.
She asked how Ms. Dawson learned of people in need of assistance. Ms. Dawson said it is more intentional
outreach in Lynnwood or businesses calling about someone sleeping in their doorway or behind their
business. In Edmonds, patrol officers can submit an online form as well as word of mouth, telephone calls
or email.
Councilmember Teitzel expressed appreciation for the work she is doing and her passion. He commented
there are many dimensions of homelessness including people living in vehicles, living on the street and
getting people out of the elements into stable housing. He asked her to quantify what she sees in Edmonds.
Ms. Dawson answered there are only 2-3 people in Edmonds who are truly homeless. In Lynnwood there
are 50-60. In her office in both cities, she has a board showing the people she is currently working with and
their current situation.
Councilmember Teitzel said he has heard experts in Seattle and locally say there is a certain portion of the
homeless population who are not drug addicts, alcoholics or mentally ill, they just want to be left alone. He
asked if she had encountered that. Ms. Dawson answered yes but said few do not have some sort of
challenge even if it is a health issue. She has yet to meet a person who is homeless, working and able to
meet all their needs. She agreed there is a certain population who have said after this long, I'm not going
inside, I'm not paying rent, I'm not following someone else's rules. A person can make that choice but
there will be consequences. She does not force services on anyone, there is no point in that.
Councilmember Teitzel inquired about safety protocols and asked if she is accompanied by an officer when
she interacts with homeless individuals. Ms. Dawson answered she is always with an officer, she wears a
ballistic vest, there have been discussions about a Taser, she is always a passenger in the car, and when she
meets with someone, an officer is either next to her or within eyesight. She assured it was a very protected
position. In Lynnwood, she has been ordered not to leave the building without a ballistic vest on.
Councilmember Mesaros was interested in her comments about the importance of connecting with the
community and utilizing the framework, churches especially. He noted there are a lot of houses of worship
in Edmonds and she can be a framework for allowing them to participate in a more constructive way. He
asked what else she needed to accomplish and improve on that. Ms. Dawson said a sergeant in Lynnwood
started a Cops and Clergy program where he intentionally reached out to churches and they attend quarterly
meetings where law enforcement and communities of faith discuss issues they're seeing. Often churches
are the first to see what is going on. Communities of faith in Edmonds will be invited to their June meeting.
Councilmember Mesaros asked how she connects with her roots in the Edmonds School District. Ms.
Dawson answered there are not a lot of truly homeless families, noting the definition of homeless in the
school district is much different. The team occasionally interacts with people with children or a person in
jail who has children. She reaches out to the social workers in the schools for coordination of care and/or
the counselor at elementary school. Councilmember Mesaros encouraged her to continuing doing good
work.
Edmonds City Council Approved Minutes
April 24, 2018
Page 12
Ms. Dawson commented one of things they found was access to resources was rare and the team needs to
provide immediate assistance and support to a person. Donation accounts have been established in both
Lynnwood and Edmonds where faith communities or individuals can make donations directly to the
accounts and know that it is a vetted process and the funds will go directly to support someone's self-
sufficiency, long-term plan. The accounts are currently funded only by private donations. Donations can be
used for things such as purchasing a plane ticket to send a person to treatment.
AUDIENCE COMMENTS
There were no audience comments.
8. ACTION ITEMS
1. FINAL UNIT LOT SUBDIVISION APPROVAL FOR HYDE PARK TOWNHOMES AT
7238 212TH STREET SW (PLN20170041)
Associate Planner Mike Clugston displayed a drawing of the Hyde Park Townhomes, a unit lot subdivision
located at 7238 212th Street. This project is the first use of the unit lot subdivision process that Council
adopted in June 2017 to provide for the creation fee -simple ownership opportunities of certain multiple
residential projects. The subdivision process is exactly the same, only the standards applied to the
development are different. This is Type IV A decision made by City Council. If the Council finds the public
use and interests will be served by the proposed subdivision and that the requirement of preliminary
approval have been met, the final plat shall be approved and the Mayor and City Clerk shall sign a statement
of City Council approval of the final plat.
The project consists of 12 units with a central access tract. Staff reviewed and approved the design of Hyde
Park and the associated building permits in 2014 and 2015. The buildings and site improvements were
constructed and inspected in 2016 and 2017 with certificates of occupancy granted on July 31, 2017.
The applicant applied for preliminary unit lot subdivision approval on September 7, 2017. A public hearing
on the preliminary plat was held by the Hearing Examiner on December 14, 2017 and approval was granted
on January 2, 2018. Documents were submitted for final plat approval on February 6, 2018 and the applicant
has now completed all of the requirements of the preliminary plat approval. The packet contains the Hearing
Examiner preliminary approval (Exhibit 2), staff report to the Hearing Examiner (Exhibit 3), and the final
Hyde Park plat signed by the Public Works and Development Services Directors indicting all conditions of
the preliminary plat have been satisfied and all requirements completed (Exhibit 4). Staff s recommendation
is to approve final plat for the Hyde Park Townhomes.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
TIBBOTT, TO APPROVE RESOLUTION 1409, A RESOLUTION OF THE CITY OF EDMONDS,
WASHINGTON, APPROVING THE HYDE PARK TOWNHOMES UNIT LOT FINAL PLAT
Councilmember Tibbott asked at what point CC&Rs enter into the purchase agreements for the townhomes.
Mr. Clugston answered a condition of approval for the preliminary plat was for the applicant to submit draft
CC&R for staffs review to ensure they addressed maintenance and easement requirements for parking and
the joint access tract. Staff reviewed the language and the CC&Rs will be filed at about the same time the
final plat is recorded. Councilmember Tibbott asked if there was any stipulation regarding the percentage
of rental units that would be allowed. Mr. Clugston answered no. Councilmember Tibbott observed
theoretically someone could buy 3-4 units, someone else could by 3-4 units and the entire project could be
rentals as opposed to affordable housing purchases. Mr. Clugston answered yes, that was possible.
Edmonds City Council Approved Minutes
April 24, 2018
Page 13
Councilmember Teitzel referred to Item 1 g in the Environmental Checklist which indicates 84% of site will
be impervious surface after project construction and asked the percentage of impervious surface prior to
construction. Mr. Clugston answered it was formerly a single-family home which was removed a number
of years ago so the site was essential vacant at the time of redevelopment. Councilmember Teitzel observed
the percentage of impervious surface was much lower prior to development. He asked the maximum amount
impervious surface the City allows with development. Mr. Clugston answered it was his understanding if
stormwater could be treated on site, there was no upper limit. As the percentage of impervious surface
increases, Councilmember Teitzel asked if consideration should be given to requiring pervious paving. Mr.
Clugston answered that could be discussed, noting low impact development (LID) techniques also have
limitation due to soil conditions.
Councilmember Johnson asked if this approval was only for the unit lot subdivision standard. Mr. Clugston
answered it is final approval of the plat. Councilmember Johnson took exception to some of the review
criteria for subdivision approval in ECDC 20.75.085(A) Environmental. She has been observing this
development for some time and noticed there was clear cutting of the entire lot and a substantial amount of
dirt was brought in to compact the site and provide access level to 212'h. She referred to ECDC
20.75.085(A)(1) which states, Where environmental resources exist, such as trees, streams, ravines or
wildlife habitats, the proposal shall be designed to minimize significant adverse impacts to the resources.
She noted that clearly did not happen. Section 20.75.085(A)(2) states, The proposal shall be designed to
minimize grading by using shared driveways and by relating street, house site and lot placement to the
existing topography. She noted that was completely ignored.
Councilmember Johnson relayed ECDC 20.75.085(B)(2) states, Lots shall not front on highways, arterials
or collector streets unless there is no other feasible access. Special access provisions, such as shared
driveways, turnarounds or frontage streets may be required to minimize traffic hazards. She said no
opportunity were taken related to this provision. For those reasons she could not support approval of the
final plat. She found the approval very perfunctory at this point with no opportunity to contribute to process.
In retrospect, the only option would be to go to Hearing Examiner and since the Council is not notified in
advance, it was difficult to follow that process.
In response to the comment about affordable housing, Councilmember Fraley-Monillas observed this
development was not required to provide affordable housing. Mr. Clugston agreed.
Councilmember Tibbott said smaller home size, smaller lots size and higher density, and lower cost was
theoretically affordable home ownership. He was interested in exploring ways to provide housing
affordability and to support home ownership. He viewed this as an opportunity for first time homebuyers
or people who need a smaller house.
Councilmember Fraley-Monillas relayed her understanding the units will sell for $400,000 to $600,000
which she did not consider affordable for first-time home buyers. Mr. Clugston answered probably not. He
explained this project could have been created as a condo plat or as rental units. This process allows for a
fee simple ownership process. Two other projects are in the pipeline using the unit lot process, one of which
is at the final plat stage. The development community has found this an option to create relatively more
affordable housing. Councilmember Fraley-Monillas recalled seeing a sign that said there would be no
monthly condominium dues which may make the units slightly more affordable than other condominium
units. Mr. Clugston said there will be dues because the homeowners' association will be required to provide
maintenance; possibly the level of fees will not be as high as a condominium.
Councilmember Buckshnis commented all the Council is doing is accepting the process that this is now fee
simple which the Council spent months talking about last year. This is nothing different than what has been
done before except that the condominium project is now fee simple.
Edmonds City Council Approved Minutes
April 24, 2018
Page 14
MOTION CARRIED (6-0-1), COUNCILMEMBER JOHNSON ABSTAINED.
2. ORDINANCE AMENDING CHAPTER 19.25 FIRE CODE
Kevin Zweber, Assistant Fire Chief -Fire Prevention, Fire Marshal, South Snohomish County Fire &
Rescue, explained thes proposed code amendment has been in the works for a year. Building Official Leif
Bjorback commented on the relationship between International Building (IBC) and Fire Codes (IFC), both
are part of the model code family. They complement each other and work together but there are points
where both codes have parallel language. This presentation addresses primarily the language in the IFC,
changes are also required to the IBC to ensure they are consistent.
Assistant Chief Zweber reviewed:
• Overview
o For many years, the Building and Fire Codes have required automatic fire sprinklers and fire
alarms:
• Commercial fire sprinkler requirements are based on building size and/or occupancy type.
■ Fire alarm system requirements are based on occupancy type, occupant load, and the
proximity of exits.
o Local jurisdictions have the authority to adopt amendments of the International Codes and State
amendments for local control.
o This proposal would lower the threshold for some commercial fire sprinklers and fire alarms:
■ Commercial fire sprinkler threshold would be reduced in many cases from 12,000 sf to
5,000 sf.
• Fire alarm threshold would be set at 3,000 sqft.
o This proposal would also:
• Adopt two additional appendices in the IFC, one related to fire sprinkler maintenance and
the other related to fire protection features in high rise buildings.
• Modify private and public hydrant spacing language.
• Reduce the distance between a fire department connection and its dedicated fire hydrant.
o The proposed fire sprinkler requirement would only affect a small number of new buildings,
those between 5,000 and 12,000 square feet, and affect a smaller number of existing buildings
(at the time of addition or renovation). Some occupancies require fire sprinkler and fire alarms
based on occupant load not square footage.
o Fire sprinklers are relatively inexpensive compared to the total cost of a building:
Approximately $2.50 -$6.50 per square foot depending on the size, complexity, and type of the
system.
o The City's General Facility Charge (GFC) does not apply to commercial fire sprinkler
connections.
o The proposed fire alarm requirement would only affect those structures or occupancies that are
from 3,000 to 5,000 square feet (if the fire sprinkler portion is adopted).
o This proposal does not affect the following occupancies because sprinklers are already
required:
■ Large mixed-use buildings.
• Apartments or condos.
• Schools.
• High -hazard, Institutional, and large medical, mercantile, or business occupancies.
o This proposal does not affect one and two family dwellings except where the structure is over
500' from a fire hydrant. This is an alternative to requiring additional private fire hydrant(s)
which are very expensive to install and require annual maintenance by the owner
• Automatic Fire Sprinkler System
Edmonds City Council Approved Minutes
April 24, 2018
Page 15
o What Are They? A system of pipes installed throughout a building, connected to the public
water supply that is always ready to extinguish a fire.
o How Do They Work? Sprinkler heads are designed to activate at different temperatures. When
a head reaches the design temperature, the head releases and water flows across the deflector
thereby controlling or extinguishing the fire.
o Unlike Hollywood, when a fire sprinkler activates, only the sprinkler head(s) closest to the fire
activate. If the fire continues to grow, additional fire sprinklers activate.
Benefits of Fire Sprinklers
o Enhance the overall life safety of occupants and reduces property loss.
o Reduce environmental contamination of both the air and water.
o Reduces the impacts of fire on our community.
0 70% of businesses that experience a fire do not reopen.
o Fire sprinklers are 98% effective if maintained.
o Fire sprinklers not only reduce the size of fires, they also activate the fire alarm system which
provides notification to building occupants and provides early notification to fire resources.
o Reduces out of service times of fire apparatus and personnel, thereby making them available
for other emergency responses.
o Reduces insurance premiums, approximately 10-65%.
o Tax deductible under the Tax Cuts and Jobs Act of 2017
Fire Department Connections (FDC)
o What Are They? A dry piping system that supplements a fire sprinkler and/or standpipe
system.
o How Do They Work? When the fire truck arrives to a sprinkled building, a hose connection
is made from the fire truck to the FDC and from the fire truck to the fire hydrant. The water is
pumped from the fire hydrant through the fire engine to the FDC (at a higher pressure) which
boosts the pressure and volume in the sprinkler and/or standpipe system.
o The IFC currently allows the FDC to be 100' from the fire hydrant. When an FDC is 50' or
less from a fire hydrant, one firefighter can make the two connections. Any greater distance
requires additional personnel. This code change has minimal impacts; it is simply a matter of
coordinating the hydrant and FDC location at the time of installation.
Automatic Fire Alarm and Detection Systems
o What Are They? A system of electrical components that detects a hazardous condition,
notifies the occupants, and transmits an alarm.
o How Do They Work?
■ System activation is via a smoke/heat detector, manual pull stations, or water flow
switches.
• System receives signals from the detection devices, activates the building notification
system (horns and strobes).
• Transmits the alarm to a monitoring company.
■ Shuts down or activates key building features to assist in the confinement of fire, protects
occupant egress paths, and firefighting operations. These include: elevators shut down,
automatic closing of fire doors, the opening/closing of HVAC dampers, and the activation
of smoke control systems
Benefits of Automatic Fire Alarm and Detection Systems
o Early detection of smoke and/or heat.
o Alerts the occupants to exit the building.
o Notifies fire resources, reducing response times thereby reducing damage.
o Reliable and dependable.
o Shuts down building features to reduce the spread of fire.
o Reduces insurance premiums, approximately 5-15%.
Public and Private Fire Hydrants
Edmonds City Council Approved Minutes
April 24, 2018
Page 16
o A public fire hydrant is owned and maintained by the City. Our proposal makes minor edits to
ECDC 19.25.055, clarifying the language related to hydrant spacing, making it easier to
understand.
o A private fire hydrant is privately owned, but is subject to the use of the City at any time for
testing, inspection, and fire suppression. Our proposal makes minor edits to ECDC 19.25.060,
clarifying the language related to hydrant spacing, making it easier to understand
What Other Cities Do
Jurisdiction
Fire Sprinkler
Threshold
(s ft)
Fire Alarm
Threshold (sgft)
Townhome
Threshold (sgft)
Area
Separation
Allowed?
Bothell
6,000
6,000
6,000
No
Everett
5,000
3,000
5,000
No
Kenmore
5,000
3,000
All
No
Kirkland
5,000
IFC
5,000
No
Lynnwood
5,000
1,000
5,000
No
Marysville
8,000
IFC
5+ units
No
Mercer Island
5,000
3,000
5,000
No
Monroe
5,000
IFC
5,000
No
MLT
10,000
2,500
If access limited
No
Redmond
3,000
3,000
All
No
Shoreline
4,800
3,000
4,800
No
Snohomish County
10,000
IFC
If access limited
No
Woodinville
5,000
IFC
5,000
No
Edmonds (current)
12,000
IFC
5+ units
Yes
Edmonds (proposed)
5,000
3,000
5+ or 5,000
No
Conclusion
o The importance of automatic fire sprinklers and fire alarms cannot be stressed enough. The
benefits far outweigh the cost.
o This proposal:
■ Enhances life safety to the business owners, customers, residents, and visitors of the City
of Edmonds.
■ Reduces property loss when fires occur.
■ Reduces the impacts of fires on our community; loss of businesses, business revenue, and
employment.
■ Reduces environmental impacts of fires.
■ Helps standardize fire code amendments in South Snohomish County, thereby reducing
confusion for developers, contractors, and firefighters
Councilmember Mesaros commented this presentation was made to the Public Safety, Planning &
Personnel Committee and both he and Councilmember Fraley-Monillas felt it was important enough to
bring to the full Council. He commented it was a positive step forward for Edmonds to make these changes.
Councilmember Fraley-Monillas was glad to have Edmonds' regulations in line with other cities, recalling
in 2010 the City changed the requirement for sprinkler systems in homes to 3,000 square feet. This proposal
reduces the threshold for sprinklers in commercial buildings from 12,000 square feet to 5,000 square feet.
She commented on the important of a life, noting reducing fires by requiring sprinkler was a good thing to
do. She recalled there was some pushback when the requirement for sprinklers in 3,000 square foot homes
was adopted, but the cost was shared with the home purchaser. She concluded it was worthwhile to protect
a business or home with something as simple as a sprinkler system.
Edmonds City Council Approved Minutes
April 24, 2018
Page 17
Council President Nelson commented he sleeps well knowing Assistant Chief Zweber is Edmonds' Fire
Marshal. He expressed support for the proposal.
Councilmember Tibbott asked the difference between a fire alarm and a smoke alarm. Assistant Chief
Zweber said a smoke alarm is a single unit in a residence and is not connected to a fire alarm system. In a
firm alarm system, there would be smoke detectors. Councilmember Tibbott commented older homes
without sprinklers would have a smoke alarm; he asked if smoke alarms were recommended. Assistant
Chief Zweber answered smoke alarms are required by the fire and building codes for new construction and
the WAC has requirements for older homes on renovation and rental properties. SSCFR has a Smoke Alarm
Saturday program where they target specific areas including older neighborhoods, trailer parks, etc. and
install smoke alarms for free via a partnership with Red Cross. Councilmember Tibbott commented a smoke
alarm is an important tool for homeowners and encouraged anyone without a smoke alarm to take advantage
of SSCFR's free smoke alarm program.
Councilmember Johnson commented this sounds like a really good change. She recalled a prominent citizen
had fire in his duplex and the fire controls alerted the fire station and averted a dangerous situation. She
observed a fire alarm system could be installed in a single-family home. Assistant Chief Zweber agreed
many security companies offer fire alarm systems.
Councilmember Johnson recalled some years ago the State required all new construction to have carbon
monoxide detectors. Assistant Chief Zweber agreed that is required in new construction and in existing
units based on criteria.
Councilmember Teitzel recalled one of the goals was consistency in code. Assistant Chief Zweber said a
nearby city is more stringent than Edmonds and some of their amendments are not reasonable. He plans to
review their amendments and adjust accordingly. Another nearby city needs to bring their requirements
more in line with the norm.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO APPROVE ORDINANCE NO. 4111, AN ORDINANCE OF THE CITY OF
EDMONDS, WASHINGTON, AMENDING CHAPTER 19.25 ECDC ENTITLED "FIRE CODE";
AMENDING SECTION 19.00.025 ECDC ENTITLED "INTERNATIONAL BUILDING CODE
SECTION AMENDMENTS." MOTION CARRIED UNANIMOUSLY.
3. REPORT ON BIDS FOR THE 2018 SANITARY SEWER REPLACEMENT PROJECT
City Engineer Rob English explained the original scope of the project was 1700 feet of pipeline replacement
at 5 locations. The project was advertised in March, bids were opened on April 10. Only two bids were
received. He reviewed the bid results:
Schedule
Estimate
McCann
Rodarte
A
285,943
555,312
1,874,669
B
97,009
189,672
163,674
C
20,725
49,886
40,618
D 1
1,053,444
1,159, 091
1,186, 730
E
25,479
61,603
39,984
F
173,105
158,639
177,198
Total
$1,655,705
$2,174,203
$3,482,873
Mr. English noted there was an approximately 30% difference between the engineer's estimate and
McCann's bid. Staff called some of the other companies who typically bid on Edmonds' sewer replacement
project who indicated they had already secured work for this year. Timing of bids is important and although
Edmonds City Council Approved Minutes
April 24, 2018
Page 18
March is early, only two bids were submitted. Staff evaluated each schedule and determined Schedule D,
7th Avenue and Edmonds Street, was the priority work for this year. The bids for that schedule are within
10% of the engineers estimate. Staff recommends awarding the bid for Schedule D. The bid for Schedule
F, pavement restoration for Schedule D, was also good, but staff prefers to delay pavement restoration for
a year to ensure there are no issues with the trench patch; restoration will be incorporated into the 2019
overly Rrogram. He reviewed the construction budget which will be paid by the Sewer Utility Fund.
Item Amount
Contract (Schedule D)
1,159,091
Construction M mt
174,000
20% M mt Reserve
232,000
Total
$1,565,091
Mr. English advised the management reserve is typically 10-15%; 20% is requested for this project due to
the high water table in the area and a layer of peat that could result in unforeseen conditions. He
recommended awarding a contract to McCann construction for $1,159,91.41 and authorize a 20%
management reserve of $232,000.
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $1,159,091.41 FOR THE 2018
SANITARY SEWER REPLACEMENT PROJECT TO MCCANN CONSTRUCTION
ENTERPRISES, INC. AND AUTHORIZE A MANAGEMENT RESERVE OF $232,000 FOR
CHANGES AND UNFORESEEN CONDITIONS DURING CONSTRUCTION
Councilmember Johnson asked inquired about Schedules A, B, C, and E. Mr. English explained:
Schedule A: Alley west of 51 and south of Dayton
Schedule B: 196th Street west of 80'
Schedule C: Spot repair on 218" & 76" Place
Schedule E: Spot repair at 2"d & Edmonds
Councilmember Johnson asked if anything else could be done within this year's budget to accomplish goals.
She noted Schedules C and E were minor, low cost repairs. Public Works Director Phil Williams referred
to the engineers estimate versus the bid for those schedules and preferred to go to bid earlier next year and
get better prices.
MOTION CARRIED UNANIMOUSLY.
9. STUDY ITEMS
1. DEVELOPMENT ACTIVITIES REPORT
Development Services Director Shane Hope reviewed:
• Customer assistance staff provides
M Staff teamwork
• Permit history graph: 1985-2017 — Total Development Services revenue and number of building
permits
• Permits reviewed by Develo ment Services 2016 vs. 2017
Type of Permit
2016
# Issued
2017
# Issued
2016
Valuation
2017
Valuation
New
Single Family
41
60
$17,185,087
$21,183,868
Duplex
0
2 (4 units)
$0
$788,348
Edmonds City Council Approved Minutes
April 24, 2018
Page 19
Apartment/Condo
8 (97 units
1 (9 units)
$14,948,238
$893,224
Commercial
3
1
$7,670,767
$7,549,151
Additions/Alterations
41
2014
39 35
90%
Single Family
134
159
$8,469,012
$8,947,055
Apartment/Condo
22
21
$613,766
$3,654,817
Commercial
53
63
$8,601,224
$12,384,817
Other
641
Mechanical/Plumbing
350/382
431/414
$200
$0
Demolition
10
23
$0
$0
Miscellaneous
634
581
$3,926,913
$17,224,983
Total
1637
1774
$61,415,207
1 $87,282,648
• Engineering Division (right -of- ay, side sewer, street use and encroachment activity)
2016
2017
Permits Issued 429
415
Permit Revenue $58,082
$42,806
Inspection & Review Revenue $214,337
$416,959
• Impact Fees and General Fa ility Char es (GFC's) for 2017
Transportation Impact Fees $372,480
Park Impact Fees
$495,267
Water GFC
$193,514
Sewer GFC
$230,014
Storm GFC
1 $30,027
• Solar Permits
Year
# of Permits # of Permits online
% Online
kW
2012
3 0
0%
11
2013
6 5
83%
41
2014
39 35
90%
241
2015
32 29
91%
211
2016
17 16
1 94%
137
2017
0 0
0%
0
Totals
97 84
88%
641
• Inspections
o Over 8500 Inspections performed by Development Services staff
Building Official Leif Bjorback reviewed:
• Map of Key Development Projects
o Permits Issued
■ Cedar Creek Memory Care
— 62 units new residential
• Madrona School
• Point Edwards, Building 10 (50 Pine Street)
— 68 units new residential
■ Magic Toyota (21300 Highway 99)
• Post Office, Phase Il (201 Main Street)
— 28 units + 7,600 sf new commercial
• Westgate Village (10032 Edmonds Way)
— 91 units + 3,100 sf new commercial
■ Beach Walk Apartments (303 Edmonds Street)
— 9 units new residential
o Applied
Edmonds City Council Approved Minutes
April 24, 2018
Page 20
■ Doug's Mazda (22130 Highway 99)
- 12,000 sf new commercial
• Graphite Studios (202 Main Street)
- Artist studios, art gallery, cafe, plus 3 residential units
■ The Shops at Aurora (841 244th St SW)
- 9,950 sf new commercial
• Nyland Apartments (8509 244" St SW)
- 19 units new residential
• Cummings Apartments (20904 72nd Ave W)
- 4 units new residential
o Design Review
• 234' Street Apartments (23326 Highway 99
- 193 units new residential
• HomeStreet Bank (614 5' Ave S)
- 6,763 sf new residential)
• Paradise Heights (546 Paradise Lane)
- 12 units new condo
■ Westgate Woods (9531 Edmonds Way)
- 10 units new townhomes
• Port's Marine Retail (471 Admiral Way)
- 6,650 sf new commercial
o Pre -App
• Waterfront Center (220 Railroad Ave)
- 26,000 sf new commercial)
• Civic Field (300 6th N)
o Tenant Improvement Projects
■ The Mar-Ket
• Kid's Foundation Academy Daycare
• Edmonds Recovery Center
■ Kruger Clinic
• Edmonds Village
o Single family Development
• Brackett's Corner (8000 212th Ave SW
- 14 new homes - issued
• Mueller Short Plat (Caspers Street)
• Mietzner Plat (8609 244th St SW)
- 11 units new townhomes - applied
o Finalized
■ Top Pot (150 Sunset S)
Ms. Hope reviewed:
• Special Projects
o
Highway 99 Subarea Plan & Code Update
o
Urban Forest Management Plan
o
Shoreline Management Plan adoption
o
Housing Strategy
0
5 Corners Feasibility Assessment
o
Edmonds Community Development Code Update
o
Stormwater LID Integration
o
Public Works Standard Details Update
o
LEAN project (plan review/permitting efficiency)
Edmonds City Council Approved Minutes
April 24, 2018
Page 21
• Technology Update
o New Permit System: TRAKiT
• Implementation Team of a dozen key people from multiple City departments
• Will establish platform for improved public access, improved electronic permitting, and
further enhancements
■ Scheduled to be "live" during February 2019
Councilmember Teitzel commented he was amazed by the number of projects the team is handling and
handling well. He thanked everyone for the great work they are doing.
Councilmember Johnson thanked staff for the photographs in the presentation and relayed her support for
the LEAN project.
10. COUNCIL COMMITTEE REPORTS
1. COUNCIL COMMITTEE REPORTS AND MINUTES
Public Safety, Personnel & Planning Committee
Councilmember Mesaros reported two items, an ordinance regarding domestic violence, and an agreement
with Snohomish County for flex funds for the social worker program were approved on the April 17
Consent Agenda. Amendments to the Fire Code and Building Code for commercial property were reviewed
and approved by Council tonight
Finance Committee
Councilmember Teitzel reported the committee considered:
• Streamlining Public Works proposals to allow the Mayor to authorize certain items.
o Committee recommended purchases between $100,000 to $400,000 be placed on the Consent
Agenda.
o Revisions to the purchasing policy and adoption of resolutions to institute the changes will
follow
• Revisions to the capital asset policy will be on a future Consent Agenda
• First quarter budget amendments were approved last week
• Ordinance to repeal ECC 3.04 to be replaced later with a resolution was approved last week
• February 2018 Monthly Financial Report
■ Review of financial policies will continue at committee's next meeting. Committee's goal is to
review all financial policies by the end of the year.
Planning & Public Works Committee
Councilmember Tibbott reported most items were approved on the Consent Agenda or action taken at last
week's Council meeting. He relayed the committee requested a reduction in the speed limit on Hwy 99
from 45 to 40 mph be included in the 2018 Transportation Safety Plan. Councilmember Johnson and he
requested Public Works consider moving forward the Arts Corridor improvements. Further discussion may
occur at the Council retreat
11. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS
Due late hour, this item omitted.
12. MAYOR'S COMMENTS
Edmonds City Council Approved Minutes
April 24, 2018
Page 22
Mayor Earling congratulated the teams that participated in Taming Bigfoot. He announced his appointment
of Mary Monroe to a second term on the Economic Development Commission.
13. COUNCIL COMMENTS
Councilmember Fraley-Monillas reported the Diversity Commission is sponsoring a youth forum in
coordination with the Edmonds School District on April 27 at Edmonds-Woodway High School at 11:00
a.m.
Councilmember Buckshnis thanked Councilmembers Johnson and Teitzel, Student Representative Noal
Leonetti and numerous others for their efforts regarding Taming Bigfoot. She also expressed appreciation
to the Tree Board and other citizens who participate in the Arbor Day event at Yost Park.
Councilmember Tibbott thanked Councilmember Buckshnis for the Earth Day event. He wished Mayor
Earling a Happy Birthday yesterday.
Councilmember Teitzel reported he attended the YWCA 20" anniversary lunch last Wednesday; the
keynote speaker was Naomi Tutu, daughter of Desmond Tutu, who gave a presentation on women's
empowerment. On Saturday he attended Pacific Little League opening day at Lynndale Park along with
150 kids and parents. He expressed appreciation for the volunteers who make Pacific Little League
successful.
Councilmember Johnson referred to the minutes of the April 17 Council meeting, commenting the minute
are correct as represent what was said but are factually incorrect. She read from the minutes,
"Councilmember Johnson referred to the revenue table and asked about the $2,000,000 contribution from
the General Fund in 2018. Ms. Hite explained during the 2018 budget process, Mayor Earling's budget set
aside $2 million for Civic and that was subsequently adopted by the City Council." Councilmember Johnson
said Ms. Hite's comment was an over -statement and said actually Mayor Earling assigned $2 million in the
budget message; the City Council has not approved that or approved $2 million in the 2018 budget.
Councilmember Teitzel raised a point of order whether the minutes could be corrected if they accurately
reflected what was said. City Clerk Scott Passey said Councilmember Johnson's intent was not to correct
the minutes but make a statement regarding what was reflected in the minutes.
Student Representative Noal Leonetti congratulated his mother on wining the Taming Bigfoot contest for
the most reduction. He remarked the process of changing his lifestyle was easier than he thought and paid
off since his team won the most reduction. He was proud of the community for taking on this challenge and
he was excited about any upcoming projects.
14. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
15. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
Edmonds City Council Approved Minutes
April 24, 2018
Page 23
16. ADJOURN
With no further business, the Council meeting was adjourned at 10:05 p.m.
I
DAVID 0. EARLING, MAYOR
4SK
SCOTT PASSEY, CI RK
Edmonds City Council Approved Minutes
April 24, 2018
Page 24