2019-02-19 City Council Packeto Agenda
Edmonds City Council
snl. ,nyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
FEBRUARY 19, 2019, 7:00 PM
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. APPROVAL OF THE AGENDA
4. APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Special Meeting Minutes of February 12, 2019
2. Approval of Council Meeting Minutes of February 12, 2019
3. Approval of claim checks and wire payments.
5. PRESENTATION
1. Marsh Study Update from Windward Environmental (30 min)
6. AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON
THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS
7. PUBLIC HEARING
1. Crumb Rubber Moratorium Extension Public Hearing (10 min)
8. STUDY ITEMS
1. WWTP Phase 6 Energy Conservation Project - Carbon Recovery Full Design (15 min)
2. Potential Process Change to Enhance Council Committee Meeting Transparency (20 min)
3. Affordable Housing: Next steps (60 min)
9. MAYOR'S COMMENTS
10. COUNCIL COMMENTS
11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW
42.30.110(1)(1).
12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE
SESSION.
ADJOURN
Edmonds City Council Agenda
February 19, 2019
Page 1
4.1
City Council Agenda Item
Meeting Date: 02/19/2019
Approval of Council Special Meeting Minutes of February 12, 2019
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
02-12-2019 Draft Council Special Meeting Minutes
Packet Pg. 2
4.1.a
EDMONDS CITY COUNCIL SPECIAL MEETING
DRAFT MINUTES
FEBRUARY 12, 2019
Elected Officials Present
Diane Buckshnis, Councilmember
Mike Nelson, Councilmember
Adrienne Fraley-Monillas, Council President
Neil Tibbott, Councilmember
Dave Teitzel, Councilmember
Dave Earling, Mayor
Elected Officials Absent
Kristiana Johnson, Councilmember
Tom Mesaros, Councilmember
Staff Present
Jeff Taraday, City Attorney
Carrie Hite, PRCS Director
Kernen Lien, Environmental Program
Manager
1. CALL TO ORDER/CONVENE IN JURY MEETING ROOM
At 6:01 p.m., the City Council Special Meeting was called to order by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
2. EXECUTIVE SESSION: PENDING OR POTENTIAL LITIGATION
The City Council then adjourned to the Jury Meeting Room in closed session to discuss pending
or potential litigation per RCW 42.30.110(1)(i).
ADJOURN
At 6:58 p.m., the meeting was adjourned.
Edmonds City Council Draft Minutes
February 12, 2019
Page 1
Packet Pg. 3
4.2
City Council Agenda Item
Meeting Date: 02/19/2019
Approval of Council Meeting Minutes of February 12, 2019
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
02-12-2019 Draft Council Meeting Minutes
Packet Pg. 4
4.2.a
EDMONDS CITY COUNCIL DRAFT MINUTES
February 12, 2019
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Michael Nelson, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Kristiana Johnson, Councilmember
Thomas Mesaros, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Jason Robinson, Police Officer
Phil Williams, Public Works Director
Shane Hope, Development Services Director
Scott James, Finance Director
Kernen Lien, Environmental Program Mgr.
Jeanie McConnell Development Program Mgr.
Rob English, City Engineer
Mike Clugston, Planner
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmembers Mesaros and Johnson.
3. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
6. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 22, 2019
2. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 22, 2019
3. APPROVAL OF CLAIM CHECKS
4. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENT
Edmonds City Council Draft Minutes
February 12, 2019
Page 1
Packet Pg. 5
4.2.a
5. ACKNOWLEDGE RECEIPT OF CLAIMS FOR AN UNDETERMINED AMOUNT
6. PROFESSIONAL SERVICES AGREEMENT - SUMMIT LAW
7. COUNCIL APPROVAL OF THE DEFENSE OF COURT ADMINISTRATOR SHARON
WHITTAKER PURSUANT TO CHAPTER 2.06 ECC
8. SURPLUS CITY COMPUTERS
5. PRESENTATION
2. SHORELINE MASTER PROGRAM PERIODIC REVIEW
Environmental Program Manager Kernen Lien explained
• Purpose of this agenda item:
o Reintroduction to SMP periodic review
o Scope of periodic review
o Proposed code amendments
• Comprehensive Update vs. Periodic Review
o Completed Comprehensive Update June 2017
■ State adopted comprehensive guidelines for Shoreline Master Programs in 2003 under
WAC 173- 26
■ Jurisdictions across the state were required to update their SMP's
■ Edmonds' SMP adopted in June 2017 was a complete rewrite of the SMP to be consistent
with WAC 173-26
o Periodic Review
■ SMA requires each city and county to review, and, if necessary, revise their SMP at least
once every eight years. The City's periodic review is due June 30, 2019
■ State filed WAC 173-26-090 in August 2017, which became effective September 2017
■ Provides guidance on the periodic update
■ Periodic review ensures SMP stays current with changes in laws and rules, remains
consistent with other City of Edmonds Plans and regulations, and is responsive to changed
circumstances, new information and improved data.
• Periodic Review Checklist
o Summarizes amendments to state law, rules and applicable guidance between 2007 and 2017
that may trigger the need for SMP amendments during periodic reviews
o City's SMP comprehensive updated lasted from 2009 — 2017
o Completed checklist identifies items that should be updated in the City's SMP for consistency
with state laws and rules
o Identified amendments would not result in substantive changes to the SMP
Other review elements
o Edmonds Marsh Study
■ Update Shoreline Inventory and Characterization
o ECDC 24.80.100 — Public Hearings
■ Shoreline substantial development permit may begin as a Type II staff decision, and change
to a Type III decision before the hearing examiner by a written request during comment
period
■ Clarification on this process should be added
■ Staff is recommending something similar to the Critical Area Contingent review process
detailed in ECDC 23.40.195
■ Critical Area Wetland Regulations
SMP Periodic Review
Edmonds City Council Draft Minutes
February 12, 2019
Page 2
Packet Pg. 6
4.2.a
o May 2018 Council adopted Resolution No. 1411
■ Initiating Periodic Review
■ SMP Periodic Review Work Program
■ Public Participation Plan
o Planning Board Review and Recommendation
o Must be completed by June 30, 2019
Code changes in response to SMP Periodic Review Checklist
0 2017a. Cost Threshold for substantial development ($7,047)
■ Amended language in ECDC 24.80.010.B.1
0 2016a. Americans with Disabilities Act Permit Exemption
■ Added ECDC 24.80.010.13.16 —Exemptions
0 2017g. Nonconforming uses and development
■ Amended language in ECDC 24.70.020.D
■ Amended language in ECDC 24.70.010.D.2 —Nonconforming Uses
■ Amended language in ECDC 24.70.020.G.2 — Nonconforming Structure
o Other Amendments
■ ECDC 24.80.100 —public hearings
■ ECDC 24.40.020 — Critical Areas
Edmonds Marsh Study
o Baseline of existing conditions of the Edmonds Marsh
o An addendum to the Shoreline Inventory and Characterization
o No recommendations regarding buffers/setbacks for the UMU IV shoreline environment
Next steps
o Public hearing at City Council
■ City has not received any comments
o Once amendments approved by City Council, submit to Ecology for review
Councilmember Buckshnis expressed concern with removing the entire wetland section, acknowledging
that the code will refer to Ordinances 4106 and 4127. She asked if there was any disadvantage to leaving
the wetland section in the code so people did not have to refer to other documents. Mr. Lien said the wetland
section is not the most up-to-date guidance from the Department Ecology which is contained in Ordinance
4127. All the other critical area sections also refer to the CAO. From an administration standpoint, it is
more confusing to have two sets of regulations and it is clearer to rely on the CAO for wetlands.
Councilmember Buckshnis suggested including the CAO in the packet next time.
Councilmember Buckshnis expressed concern with approving something that has draft written on it such
as Windward's description of the Edmonds Marsh. If the Council approves this tonight, she asked whether
that draft would be included. Mr. Lien said he is not seeking Council approval tonight; a public hearing
needs to be held first. It will say draft until the Council approves it. Once the Council holds a public hearing
and is agreeable to the update, when he presents a resolution of intent to adopt or an ordinance, the
indication of "draft" will be removed. Windward may update the marsh vegetation before City Council
adoption later this year. He summarized it is a draft until the Council adopts it.
Councilmember Buckshnis referred to the change to 18 months in ECDC 24.40.010.D.2 — Nonconforming
Uses and 24.0.020.G.2 — Nonconforming Structure, and asked why 18 months was selected instead of 2
years. Mr. Lien said the intent was for the code to be consistent with the SMP.
Councilmember Buckshnis referred to the new section, Special Procedures for WSDOT Projects 24.80.105.
Mr. Lien referred to 2015a. 90 day target for local review for WSDOT projects in the SMP Periodic Review
Checklist, explaining the legislature adopted a 90-day target for local review of WSDOT projects. The
proposed code language in 24.80.105 is the model language Ecology proposed.
Edmonds City Council Draft Minutes
February 12, 2019
Page 3
Packet Pg. 7
Councilmember Teitzel posed a hypothetical; assuming after the Unocal property transitions to WSDOT
and at some point becomes owned by the City of Edmonds via a donation or sale, and asked what changes
to the SMP would be needed to reflect that. Mr. Lien answered none.
6. AUDIENCE COMMENTS
Mindy Woods, Edmonds, explained when leaving a Diversity Commission meeting at the senior center
last Wednesday about 8:20 p.m., two people who are experiencing homelessness approached the senior
center hoping to find the cold weather shelter. There was no sign on the door and both walked away. The
news announced this morning that four people passed away in King County over the pasts week during the
cold weather. It was 28 degrees last Wednesday night and she was not aware of the cold weather shelter in
Lynnwood. If she, a person with access to the internet and a working cell phone didn't know that, how was
an unhoused person supposed to know. It would also be challenging for a person on foot in the Edmonds
bowl to reach a shelter in Lynnwood.
Ahmed Amr, Edmonds, recalled about a year ago he expressed concern with the excessive expenditure of
a $30,000/month legal retainer for Mr. Taraday, and he has not responded to hundreds of emails he has sent
him. He referred to his case that went to court, his arrest for trespass that resulted in a trial by jury that was
shut down without a 90 day trial. He alleged the police have come to his home and insulted him, calling
him mentally ill in front of his dying wife. The City has spent a lot of money putting him down, hurting
him and his wife. He referred to shredding of documents and a suit he filed in the U.S. District Court of
Western Washington and the City hiring a lawyer for the person. He explained when a clerk of the court
tampers with records, they should be arrested and reported to the FBI. He objected to the legal advice Mr.
Taraday has given officers and felt Judge Coburn was a judicial atrocity and that Mayor Earling was a
monster. He alleged harassment, abuse of police power, brutality, and the waste of resources financing the
defense of a court clerk shredding documents.
Laura Johnson, Edmonds, commented it had been a long week with three restless teens at home, but they
were lucky to have a warm home and a 4-wheel drive vehicle. Many are not so lucky; there are a number
of homeless residents in Snohomish County including some who live in Edmonds. Those individuals are
served by a team of incredible volunteers who dedicate their time to open an emergency cold weather shelter
when the temperatures drop. Edmonds used to be a location for a shelter at the senior center but she learned
that has closed. She was concerned some homeless individuals who relied on that service were left out in
the recent extreme cold. Some of them showed up last Wednesday only to find out that service was no
longer available. She questioned why at least a warming station was not opened, transportation provided
from the senior center to Lynnwood or at least a notice posted on the door that the senior center was no
longer an emergency shelter and how they could reach someone for transportation to the shelter in
Lynnwood. She summarized we can and should do better in Edmonds.
Mr. Amr continued his comments and Mayor Earling declared a brief recess.
7. PUBLIC HEARINGS
1. PUBLIC HEARING ON THE PLANNING BOARD'S RECOMMENDATION ON PROPOSED
AMENDMENTS TO THE EDMONDS COMMUNITY DEVELOPMENT CODE THAT WILL SET
A MINIMUM RESIDENTIAL PARKING STANDARD FOR SMALL -FOOTPRINT BUILDINGS
(4,800 SO. FT. OR LESS) LOCATED IN BD -ZONED PROPERTIES IN DOWNTOWN EDMONDS.
THESE SMALL -FOOTPRINT BUILDINGS HAVE PREVIOUSLY NOT HAD ANY PARKING
REQUIRED
Edmonds City Council Draft Minutes
February 12, 2019
Page 4
Packet Pg. 8
4.2.a
Development Services Director Shane Hope recalled staff discovered a building permit was submitted and
approved that allowed for 90 units/3 stories to be built in a downtown zone with no onsite parking. The
building is adjacent to a bus stop and some bicycle parking was provided. The City code allowed for this
as long as the building footprint did not exceed 4800 square feet, a code that had been in place at least 10
years. That issue had not been raised before and no one else had submitted a permit utilizing that provision.
That building permit raised the issue and staff proposed a moratorium that was adopted by the City Council
to halt the development of any further residential units in that area without onsite parking while the issue
was studied. The Planning Board held two public meetings, the first in October and a public hearing in
December on a proposed code change to remedy the situation. The proposed code change eliminates the
4800 square foot footprint exemption, the existing commercial code applies to commercial buildings and
requires residential buildings to provide at least one onsite space per unit. The Planning Board discussed
alternatives and concluded this was the most reasonable approach. Other regulations apply in other areas.
Councilmember Buckshnis questioned why a staff person did not say wait when this application was
submitted, why the code did not differentiate between residential and commercial, and why this building
was approved. Ms. Hope said if a person applies for a building permit and the application meets code, it
cannot be denied based on what someone would rather the code said. She does not always hear about all
the permits that are submitted and staff did not approach her about this one. Even if she had learned about
it immediately, once an application is submitted, it is vested. Councilmember Buckshnis said the BD zone
is a business district and one would not expect a small residential building in a business district. Ms. Hope
assured this change would address the issue.
Mayor Earling opened the public participation portion of the public hearing. There was no one present who
wished to provide testimony and Mayor Earling closed the public participation portion of the public hearing.
Council President Fraley-Monillas asked where the tenants of this building were parking. Ms. Hope
answered she did not know. Some tenants may not have a car; those with a car will either have to find street
parking or someplace else to park. Council President Fraley-Monillas said with this provision, a developer
was not obligated to inform the City where tenants would park. Ms. Hope agreed, the proposed ordinance
would require one onsite parking space per unit.
Council President Fraley-Monillas asked if there were alternatives to this proposal. Ms. Hope said there
could have been alternatives such as a parking pass program, one space for every two units, exceptions due
to proximity to a bus stop, etc. The Planning Board preferred this proposal and possibly consider something
different in the future. This is a straightforward requirement and fits with the general market. Council
President Fraley-Monillas expressed concern with having additional cars parked downtown when there are
already issues with parking. Ms. Hope agreed downtown parking is at a premium.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO ADOPT ORDINANCE NO. 4140, AN ORDINANCE OF THE CITY OF
EDMONDS, WASHINGTON, RELATING TO RESIDENTIAL UNITS IN THE BD ZONES,
PERMANENTLY ELIMINATING AN EXEMPTION FROM PARKING REQUIREMENTS FOR
BUILDINGS WITH A FOOTPRINT OF LESS THAN 4800 SF. MOTION CARRIED
UNANIMOUSLY.
2. PUBLIC HEARING ON THE INTEGRATION OF SMALL CELL STANDARDS INTO
THE CITY'S WIRELESS CODE (ECDC 20.50) AND ADOPTION OF INTERIM
ORD NANCE,
Mike Clugston explained staff has been working with City Attorney Jeff Taraday to develop regulations
for a new type of wireless facility, small cell wireless. The packet contains the draft interim ordinance.
Edmonds City Council Draft Minutes
February 12, 2019
Page 5
Packet Pg. 9
4.2.a
Mr. Taraday explained:
• Telecommunications Act of 1996 gives the FCC the authority to interpret the Act
• FCC Ruling (the "Order") released on September 27, 2018, titled Accelerating Wireless Broadband
Deployment by Removing Barriers to Infrastructure Investment
o The Order adopted new rules limiting how state and local governments may treat applications
for the installation of small wireless facilities
o January 14, 2019 — The Order goes into effect
o April 14, 2019 — Local jurisdiction to have aesthetic rules in place
o Packet contains interim ordinance. Reason for interim ordinance
1. Allow applications to be processed
2. Clarifies that City requires franchises prior to allowing applications to be processed
3. While expect permanent ordinance for consideration/action by April 14, unexpected things
happen.
Mr. Clugston reviewed:
• What are small cell deployments?
o Complementary to towers, adding much needed coverage and capacity to urban and residential
areas, venues, and anywhere large crowds gather
o Streetlights, utility poles and slimline poles
■ Antennas connected to nodes receive and transmit wireless signals to and from mobile
devices
■ Optical fiber connects to other nodes and carries data to and from communication hubs
operated by wireless carriers
■ The cabinet holds equipment that process wireless signal for multiple wireless carries
Facility Types
o Macro Cell
o Small Cell
■ FCC defines small wireless facilities as meeting each of the following conditions:
1. Height — 50 feet +/-
2. Each antenna — 3 cubic feet
3. Equipment — 28 cubic feet
Map of wireless facilities in Edmonds
o Current Macro sites: 24
o Future Macro sites: dozens more?
o Future small cell sites: 1000s?
Ms. McConnell reviewed a hierarchy of location preferences for small cell antennas, noting locations
outside of the right-of-way are preferred over locations within the right-of-way:
Locate Outside the Right-of-WaX
1. Existing building
2. Freestanding small cell pole located
Locate Within the Right-of-WaX
3. Existing street light pole or utility pole (hollow poles)
4. New freestanding small cell pole or street light
5. Existing PUD single-phase pole (installation on top of pole)
6. Existing PUD transmission pole (installation in communication space)
7. Strand -mounted (installation in communication space)
She displayed photographic examples of the proposed location preferences:
Installations Outside of the Right -of -Way
Edmonds City Council Draft Minutes
February 12, 2019
Page 6
Packet Pg. 10
4.2.a
1. Locate on existing structures (example at 4' & Main)
2. Zoned property
• Freestanding small cell pole within 5 feet of street and side property lines;
o Locate on same side of street as power lines;
o Height limit 30 feet
Right -of -Way Installations
3. Existing hollow streetlight pole or traffic signal light
4. New freestanding cell pole or new street light
• Custom designs — Sternberg model streetlights currently used in downtown Edmonds do not
have sufficient space
• Sternberg makes a model specific for wireless facilities
5. Installation on single phase power pole
• Cantenna in line with pole
• External conduit — color matched to pole
• External equipment — color matched to pole
6. Installation on transmission pole
• Antenna in communications space
• External conduit
• External equipment
7. Strand -mounted facilities
• Installation on an existing pole
• Antenna in the communication space
• External equipment
Considerations in Developing code:
o Equipment and Wires: Internal vs. External
o Clutter on existing wood poles
Mr. Clugston reviewed
• Changes to ECDC 20.50
o Small cell location preferences and design standards — NEW
o Eligible facility requests — Codify existing reference
o Permit and review timelines (`Shot Clocks') — Update
o New macro monopoles — Update
o Clean up
• Project timeline:
o January 8: Introduction to Council PPW Committee
o January 9: Introduction to Planning Board
o January 14: FCC Order goes into effect
o January 15: Introduction to full Council
o February 12: Public hearing and adoption of interim ordinance
o February -March: Discussions at Planning Board, review interim ordinance and discuss
refinements for small cell aesthetic regulations and bring back to Council
o April 2 or sooner: Hearing before City Council
o April 14: Local jurisdictions to have aesthetic rules in place
Mr. Taraday relayed staff is hoping to meet with industry representatives later this week. He anticipated
they would provide testimony during the public hearing as well as at that meeting regarding changes they
would like. Staff will be open minded to their input but will also be looking out for the City's best interests.
Councilmember Tibbott referred to the photograph in Preference 6 and asked whether that would be a
typical installation. Mr. Clugston answered it was difficult to say which was the reason for a range of
Edmonds City Council Draft Minutes
February 12, 2019
Page 7
Packet Pg. 11
4.2.a
preferences. From an industry standpoint, he anticipated Preference 6 would be the easiest to attach and to
get permitted. Through the preferences, the goal is to have antennas moved out of right-of-way onto zoned
property on buildings or freestanding poles near the right-of-way that do not impact other utilities. Staff
does not have a perfect understanding so are providing a range of options to work with the City's
preferences for aesthetic appearance and technology feasibility for the industry.
Councilmember Tibbott said he was interested in hearing from the public, but personally would rather see
installations on existing poles rather than new poles. The top two preferences are outside the right-of-way,
which in some cases will be on new poles. If there were a perfectly good wood pole 10 feet away, he asked
whether that location would be encouraged. Mr. Taraday said Preference 6 does not illustrate the conduit
which is of considerable concern to staff. One of the problems with wood utility poles is that everything is
mounted on the outside of the pole. He referred to another photograph illustrating several conduits on the
exterior of the pole and several antennas which he noted begins to look unsightly. He acknowledged staff
is somewhat guessing what the industry will install; the industry has a better sense of what they will be
installing. Councilmember Tibbott referred to a photograph with exterior conduit mounted close to the pole
and that matched the pole color, noting he preferred that to additional poles.
With regard to Sternberg poles, Councilmember Tibbott preferred to have an exact replica versus an
approximate match. He was uncertain how that could be required via the code, noting he found it
unacceptable to have a row of Sternberg poles and one that was a different style. Ms. McConnell said she
will be checking with the Sternberg representative to see what options are available. Her understanding was
it would not be an exact replica of what currently exists because those are not designed for small cell
installations. She assumed the new Sternberg pole would have a similar look.
Councilmember Tibbott inquired about staff time to process permits, relaying his understanding there may
be an opportunity to batch installations. Mr. Clugston offered to research. Councilmember Tibbott assumed
permit fees would be collected and asked if the fees would cover the cost of the review process. Mr.
Clugston advised it would cover the review time.
Councilmember Tibbott referred to the desire to remove clutter from poles and assumed some equipment
would be obsolete by the time new equipment is installed. He asked if obsolete equipment, conduit, wires,
etc. could be required to be removed before installation of new equipment. Mr. Taraday said staff is also
working on a companion piece of legislation that includes revisions to another chapter of the code related
to other overhead utilities, but that applies more broadly than just to small cell installations.
Councilmember Tibbott said he was referring to 3G versus 5G equipment and whether the older equipment
on a building could be removed. Ms. McConnell said the code requires obsolete equipment be removed.
Councilmember Tibbott asked if that has been discussed with industry representatives. Ms. McConnell said
a meeting is scheduled later this week to discuss the interim ordinance with industry representatives and
assumed that would be discussed if it was a concern to the industry.
Councilmember Tibbott asked if macro towers were becoming obsolete and would go away and be replaced
with 5G equipment or would the macro towers remain and more installed. Mr. Clugston said it was his
understanding that macro towers will still be used but he was unsure if more macro sites would be required.
Councilmember Tibbott recognized this technology would citizens to enjoy better cell service. However, it
was also an opportunity to clean up clutter from previous installation and improve aesthetics. Ms.
McConnell referred to Section 20.50.140 that addresses abandonment and discontinuation of use.
Councilmember Nelson commented there is nothing small about 1000 cell towers in the city. It was his
understanding there was a distance of 150 feet between towers. Ms. McConnell answered the code proposes
Edmonds City Council Draft Minutes
February 12, 2019
Page 8
Packet Pg. 12
4.2.a
300 feet between freestanding small cell facilities but if a specific location on private property does not
work, the carrier is asked to talk to adjacent property owners within 150 feet about locating. Councilmember
Nelson asked if there was a maximum distance between towers to limit the number. Mr. Taraday said one
of the reasons they are referred to as small cell is because the range is small. They are not very powerful
antennas and do not cover a large area which is why there need to be so many. Trying to balance the
dispersion requirement prompted a great deal of discussion between staff and he anticipated that discussion
would continue both with the Council and the industry. The goal is to strike the right balance where there
is not too much impact in one place and yet recognize the need to provide working technology and the
industry's need to deploy in a functional manner. He was uncertain that 300 feet, the minimum spacing in
the interim ordinance, was the right number and whether that would be in the final draft.
Councilmember Nelson commented this is an FCC regulation written by the wireless communication
industry, federal law that severely limits what the City can do. He asked about the existing fee charged to
a wireless company for a macro tower. Mr. Clugston offered to research, noting no new macro towers have
recently been permitted on zoned property or in the right-of-way. Councilmember Nelson said the proposed
fee is standard fee throughout the country. Mr. Clugston said the fees in the Order are acceptable fees from
the FCC's viewpoint; jurisdictions can charge different fees if they can be justified. Councilmember Nelson
said a lot of cities are frustrated by the lack of flexibility in fees due to the FCC's nationwide
standardization.
Councilmember Nelson said public rights -of -way are one of the most valuable public assets and these low
fee rules deprive jurisdictions from potential revenue -generating opportunities on City -owned infrastructure
that would benefit and improve citizens' lives. He was frustrated with the limitations the FCC imposed,
independent of the fact that health implications are not on the table. He was also frustrated with holding a
public hearing following the worst snow storm in 70 years. He was concern with the FCC's shot clock to
fast track the process when it has profound implications for the City. He was interested in slowing down
the process not speeding it up.
Councilmember Teitzel recalled one of main comment from the wireless industry is the requirements in the
proposed ordinance are more onerous than they would like and they increase the cost and time to obtain
permits. He asked how Edmonds' requirements compared with other cities. Mr. Clugston said other
jurisdictions who have recently adopted regulations have concealment/camouflage requirements but do not
have the requirement to look on private property first. The industry is asked to do that research as part of
their siting process before submitting an application and to describe on the application how the location
was determined. He was uncertain if other jurisdictions have required that, but staff felt it was a reasonable
request in siting deliberations. t
Councilmember Buckshnis feared there would be more than 1000 small cell facilities. She agreed with
Councilmember Nelson's comment that the right-of-way is very important. She asked the cost of a master
permit agreement, commenting if 1000 small cell facilities are allowed, the City should get some money.
Mr. Taraday said the state legislature does not allow jurisdictions to charge for use of right-of-way if the
user is a telecommunications company. Councilmember Buckshnis asked if there was a fee for the master
permit agreement if it was located in the public right-of-way. Mr. Taraday answered the City can charge
direct reasonable costs for processing an application such as staff time to review the application, but use of
the public right-of-way is free.
For Councilmember Buckshnis, Mr. Taraday explained the state legislature made a distinction between pole
owners and right-of-way owners. Pole owner can charge a small amount for pole rental space but the City
as the owner of the right-of-way is not allowed to charge for right-of-way rental.
Edmonds City Council Draft Minutes
February 12, 2019
Page 9
Packet Pg. 13
4.2.a
Council President Fraley-Monillas asked if the City had to allow poles in the right-of-way. Mr. Taraday
said the City has to allow them to deploy. The FCC has stated thou shalt allow small cell deployment in
your jurisdiction. Ultimately the City needs to allow the industry to create a feasible pathway for small cell
deployment. The FCC's guidance is not so specific as to state exactly what the City can and cannot do
which is the reason there is some disagreement, and he expected industry representatives to state during the
public hearing that some of the things in the ordinance are illegal. Staff is looking out for the City's best
interest given the guidance policy makers have provided but it is not clear exactly what the City can and
cannot do so there will be differences of opinion.
Council President Fraley-Monillas asked if the Council could make a decision that there could be no more
than X number of small cell towers total in the right-of-way. Mr. Taraday did not think so, anticipating that
would be considered an impermissible prohibition of their right to deploy. Council President Fraley-
Monillas said it would not hold up their right to deploy as they could deploy on private property and
negotiate the cost. Mr. Taraday did not disagree from a policy standpoint, but he was predicting the outcome
if it were challenged. He acknowledged he could be wrong and the courts could be more generous than he
expected but he was not optimistic.
Council President Fraley-Monillas understood better cell reception was important to a lot of people, but she
was not happy that they can install in the right-of-way and do not have provide compensation for using City
property. She suggested the City could assist the industry with contracting with private property owners to
use their property. She envisioned these facilities would be located on new buildings in the future which
would require compensating the private property owner.
Council President Fraley-Monillas asked if there was an existing requirement to remove old equipment.
Mr. Taraday said that is in the existing code. Mr. Clugston agreed. Mr. Taraday did not think there had been
a major problem with the wireless industry leaving old equipment. The clutter concern is bigger than the
wireless industry which is why it is being addressed more broadly. The code is designed to allow the
wireless industry to easily take down an old antenna and replace it with a new antenna in exactly the same
place.
Council President Fraley-Monillas asked about the shot clock. Mr. Clugston said the FCC allows a specific
amount of time to review these permits, for example an eligible facilities request, if it is not reviewed within
60 days, it is automatically deemed approved and the industry could challenge that in court. For small cell,
the shot clock is also 60 days and if the City misses that deadline, it is not automatically deemed approved
yet, but the industry could challenge to have the review done. A shot clock is the amount of time given by
the FCC to review permits.
Council President Fraley-Monillas commented additional staff may be required if there were 1000+
requests, recalling it was difficult in a good economy to get permitting done quickly. She was concerned
there may not be adequate staff to handle the permits and that the fees would not be adequate for staff time,
benefits, etc. without hiring additional staff.
Mayor Earling opened the public participation portion of the public hearing.
Gregory Bush, Wireless Policy Group, consultant representing AT&T, expressed AT&T's support for
the City's efforts to update its code and reiterated AT&T commitment to working with staff to develop
workable policies for all carriers to provide high quality service as technology continues to evolve. AT&T
has significant concerns with the current draft of the wireless code update. The seven step hierarchy requires
carriers to locate small cells on private property unless the applicant can demonstrate justification for
locating in the right-of-way. The main issue with this is it is complex, not in line with what other
jurisdictions in Washington are doing, it will lead to more poles and clutter in the right-of-way due to the
Edmonds City Council Draft Minutes
February 12, 2019
Page 10
Packet Pg. 14
4.2.a
requirement to put a new pole within 5 feet of an existing pole, and it makes it more difficult to comply
with shot clocks because of the two week period to check with other private landowners. They prefer to
locate on utility poles because they have only one pole owner to talk to and it prevents long, extended
negotiation for each pole. He was concerned the draft code may conflict with the recent FCC order, both
the shot clock deadlines and imposing burdens not applied to other types of infrastructure deployments.
The FCC requires jurisdictions' aesthetic regulations be reasonable, technically feasible, objective, no more
burdensome than other applied to other types of infrastructure deployments, and to be published in advance.
If the City requires carriers talk to private property owners, a step not required for power, utilities, Comcast,
internet, etc., it does not comply with the FCC order. AT&T strongly urges the City to work with the
wireless industry to develop reasonable standards and work with other stakeholders such as Snohomish
County PUD to reach a workable policy.
Kari Marino, Bellevue, representing Verizon Wireless, referred to the letter submitted last week by Kim
Allen, Wireless Policy Group representing Verizon, that states the urgency and the reason to deploy,
outlining the FCC requirements and asking the City to delay adopting this emergency ordinance until there
is an opportunity to ensure it is feasible. There needs to be a path forward for wireless providers that protects
the City's best interests especially aesthetic standards. She highlighted the four main issues in the letter:
1. Seven -step preference hierarchy. Small cell technology is designed to radiate RF out; a location on
a building does not serve the building well. A property owner has to pull a separate power feed and
fiber optic connection which makes it unworkable for the property owner. Another concern is
proving they have checked with all property owners within 150 feet.
2. Requesting proprietary coverage maps. She assured they would not provide their strategy plan. The
City will know what they want when they submit a permit.
3. Concern the shot clock timeframe will not be met
4. Size restrictions are too limiting.
A meeting is scheduled on Thursday with staff, AT&T and Verizon and possibly other carriers. She looked
forward to continuing to work with the City to ensure the end product serves everyone.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
Councilmember Teitzel commented if a small cell wireless facility is mounted to the side of an apartment
building, it could be close to a bedroom. He asked if there were any health issues with radiation, cell
transmissions, etc. that have been studied at a national level and if so, what were the findings. Mr. Clugston
said the FCC provides guidance for RF emissions exposure. It was his understanding that if the industry
states they meet those standards, there is assumed there will no health impacts. Small cell are smaller
antennas and less powerful; what may have been a larger concern with macro antennas may be less with
these smaller antennas. If the industry can meet the RF criteria provided by the FCC, the City cannot not
further regulate health impacts.
Councilmember Teitzel observed two of the major carriers were represented at the public hearing. He asked
how many carriers could potentially put up small cell facilities in Edmonds. Mr. Clugston anticipated
Verizon AT&T and T-Mobile and Sprint.
If a carrier puts up a standalone wireless only pole, Councilmember Teitzel asked if the carrier was obligated
to share the pole with other carriers to co -locate equipment. Mr. Clugston answered co -location is
encouraged but it is not required.
Council President Fraley-Monillas referred to the AT&T's representatives statement that the City's
regulations would require more work and asked if any study had been done regarding the amount of time it
would take a wireless company to talk to private property owners and the cost. Mr. Clugston answered not
that he was aware of. Carriers have sited macro towers on the sides of buildings so there may be a precedent
Edmonds City Council Draft Minutes
February 12, 2019
Page 11
Packet Pg. 15
4.2.a
for small cell. Council President Fraley-Monillas said she was concerned about the cost to citizens versus
the cost to a private company as her obligation was to the City's 42,000 citizens, not the wireless companies.
Councilmember Buckshnis said the master permit agreement refers to maps, yet the Verizon representative
stated their maps are proprietary. She asked how the City could determine how many small cell facilities
there would be without those maps. Mr. Taraday said propriety maps will be discussed with the industry.
He was not yet convinced that the City could not require that as part of its franchising authority.
Councilmember Buckshnis observed if 4-5 carriers are going to put up freestanding poles, as many as
possible should be located on each pole. Mr. Taraday said one of the reasons the City is asking for that
information is to see areas in the City where there are gaps and direct deployment into areas that are
underserved, get more than one provider to coordinate if there is a need in an area, etc. There is a good
public interest basis for seeking those propriety maps.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE ORDINANCE NO. 4141, AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, ADOPTING AN INTERIM ZONING ORDINANCE TO AMEND CHAPTER 20.50
OF THE EDMONDS COMMUNITY DEVELOPMENT CODE, ENTITLED "WIRELESS
COMMUNICATIONS FACILITIES." UPON ROLL CALL, MOTION CARRIED (3-2),
COUNCILMEMBERS BUCKSHNIS, TEITZEL AND TIBBOTT VOTING YES; COUNCIL
PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBER NELSON VOTING NO.
Mr. Taraday said the emergency clause in the ordinance will not be effective due to the 3-2 vote; a majority
plus one was required for the emergency clause to be effective. Therefore, the ordinance will not be
effective until five days after publication.
8. ACTION ITEMS
1. CRUMB RUBBER MORATORIUM EXTENSION
Council President Fraley-Monillas explained the moratorium will expire soon and she requested the
moratorium be continued through August 31, 2019 pending a response from the EPA and other entities
regarding crumb rubber.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS TO APPROVE ORDINANCE NO. 4142, AN ORDINANCE OF THE CITY OF
EDMONDS, WASHINGTON, EXTENDING THE PROHIBITION OF THE INSTALLATION OF
STYRENE-BUTADIENE RUBBER (ALSO KNOWN AS SBR OR "CRUMB RUBBER" ON
PUBLICLY -OWNED ATHLETIC FIELDS WITHIN THE CITY OF EDMONDS FOR AN
ADDITIONAL SIX MONTHS.
Councilmember Teitzel commented the moratorium has been extended a number of times and asked
whether there was any legal limit on the number of extensions. City Attorney Jeff Taraday answered no, 1)
this is not within the framework of GMA, and 2) there are good reasons for continuing the moratorium as
ongoing human health impact studies are still occurring at the federal level and in California. Both studies
are making progress and there will eventually be a conclusion reached at which time there may be a more
permanent ordinance. He summarized he was not aware of any limitation to continuing the moratorium
until the studies were completed.
MOTION CARRIED UNANIMOUSLY.
2. ORDINANCE VACATING A PORTION OF EXCELSIOR PLACE STREET
Edmonds City Council Draft Minutes
February 12, 2019
Page 12
Packet Pg. 16
4.2.a
Environmental Programs Manager Kernen Lien advised the City Council held a public hearing on October
2, 2018 and adopted a resolution of intent to vacate a portion of Excelsior Place north of the property
addressed 19511 94t' Place West. The resolution of intent contained four conditions:
1. The retention of a public utilities easement
2. Construction of a utility access and emergency vehicle turnaround
3. A private access easement for all properties with frontage on the vacated portion of Excelsior Place
and;
4. A utility and emergency vehicle access easement and covenant requiring construction of additional
access road width to meet South County Fire lane standards with future single family development
The applicant had 90 days to meet those conditions and staff feels have the applicant has met the conditions.
With regard to construction of the turnaround, given that the winter months are not construction season, the
applicant has submitted a bond that would ensure construct of the turnaround by June.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT TO
APPROVE ORDINANCE NO. 4143, AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, VACATING A PORTION OF EXCELSIOR PLACE ABUT AND LIES NORTH
OF THE PROPERTY ADDRESSED AT 19511 94T11 PLACE WEST AS SET FORTH IN THE
RESOLUTION OF INTENT NO.141, AND FIXING A TIME WHEN THE SAME SHALL BECOME
EFFECTIVE. MOTION CARRIED UNANIMOUSLY.
3. RENEWAL OF CITY COUNCIL EMPLOYEE CONTRACTS
Councilmember Nelson said this item is employment agreements for Jerrie Bevington and Maureen Judge,
both of which have expired. Ms. Judge's previous employment agreement was for one year, $31/hour for
the first 6 months and $32 hours for the second 6 months. She also receives City benefits. Ms. Bevington's
employment agreement was for 2 years at $33/hour and is not eligible for employee benefits. Ms. Judge's
agreement includes a 3% COLA increase or $34/hour and a request for an increase in vacation from 7.33
hours/month to 10 hours/month. HR Director Mary Ann Hardie indicated the City's current policy is 11
days of vacation/year for employees with 2-5 years of service. Ms. Judge received six days for the first six
months and five days for the second six months. Ms. Judge's request also includes some comparables.
Councilmember Teitzel did not recall completing a performance evaluation for Ms. Judge and asked why
that was not done or discussed in executive session versus discussion in an open meeting. Mr. Taraday
answered the Council is entitled to review performance of an employee in executive session and could do
that now if the Council wished. The Council cannot take action regarding the employee's contract in
executive session.
Councilmember Teitzel suggested recessing to executive session to have a brief discussion about
performance before making a decision. Although he personally had no concern about her performance, he
was unaware if other Councilmembers did. He was concerned with increasing the vacation accrual from
7.33 hours/month to 10 hours/month, a 36% increase that he found excessive. He supported having a frank
discussion about performance before making a final decision. Councilmember Nelson said a survey was
distributed to all Councilmembers regarding Ms. Judge's performance.
Council President Fraley-Monillas said in most years, the Council President has evaluated the
administrative staff with input from the City Council; it had never been a joint process where the Council
met in executive session unless there were performance issues.
Councilmember Buckshnis said she completed the survey and Ms. Judge requested an evaluation. She
agreed with recessing to executive session because she had no idea what others have said. The Council had
the same administrative assistance for many years and the update was status quo. Ms. Judge is asking for a
Edmonds City Council Draft Minutes
February 12, 2019
Page 13
Packet Pg. 17
4.2.a
36% increase in vacation and she would like to talk about that in executive session. Mr. Taraday said the
Council can discuss performance of an employee in executive session, but not the terms of compensation.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
MOVE INTO AN EXECUTIVE SESSION FOR NO MORE THAN 10 MINUTES FOR A BRIEF
DISCUSSION ABOUT MAUREEN JUDGE'S PERFORMANCE AND RECONVENE TO DISCUSS
THE SPECIFICS OF THE COMPENSATION PACKAGE. MOTION CARRIED UNANIMOUSLY.
Convene in Executive Session RegardinE Performance of a Public Emplovee Per RCW 42.30.110(2).
At 8:54 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss
performance of a public employee per RCW 42.30.110(g). He stated the executive session was scheduled
to last approximately 10 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials
present at the executive session were: Mayor Earling, and Councilmembers Fraley-Monillas, Buckshnis,
Teitzel, Tibbott and Nelson. City Attorney Jeff Taraday was also present. The executive session concluded
at 8:59 p.m.
Mayor Earling reconvened the regular City Council meeting at 9:04 p.m.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE JERRIE BEVINGTON'S EMPLOYMENT AGREEMENT WITH
THE ADJUSTED SALARY AND CONTRACT DATE.
Councilmember Buckshnis inquired about Ms. Bevington's rate. Councilmember Nelson advised it was
$33/hour.
MOTION CARRIED UNANIMOUSLY.
Councilmember Teitzel observed Ms. Judge's current contract expired January 22, 2019. Mr. Taraday
suggested the contract be retroactive to the day after it expired.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
APPROVE MAUREEN JUDGE'S EMPLOYMENT AGREEMENT THAT REFLECTS AN
EFFECTIVE DATE OF JANUARY 23, 2019 AND EXPIRES JANUARY 22, 2020 AND INCREASE
THE SALARY TO REFLECT 3% COLA OR $33/11OUR AND INCREASE THE VACATION
ACCRUAL RATE FROM 7.33/MONTH TO 8.33/MONTH, A 13% INCREASE IN THE ACCRUAL
RATE.
Mr. Taraday said the 7.33 hours/month was intended to match the table in City code, 11 days/year of
vacation. He asked if the intent was to provide more than 11 day/year of vacation. Councilmember Teitzel
said based on the Council's assessment of her performance, this is an appropriate level, appropriately 100
hours/year. Mr. Taraday said the existing language in the contract is consistent with City code.
Councilmember Teitzel said this is a contract employee.
Council President Fraley-Monillas encouraged Council not to support 8.33 hours/month for Ms. Judge
which equals 94 hours/year and she requested 10 hours/month. Her duties as a contract employee are at a
higher level than most other similar jobs and although she is paid by the City, she is the Council's contract
employee. Directors all receive a higher level of vacation and she supported a higher level for Ms. Judge
who has many years of experience. She noted the majority of Ms. Judge's work is legislative research and
only 25% administrative. Her request for 10 hour/month is only 3 weeks/year which she felt was not too
much to provide for an employee of her ability.
Edmonds City Council Draft Minutes
February 12, 2019
Page 14
Packet Pg. 18
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
NELSON, TO AMEND THE MOTION TO CHANGE 8.33 10 HOURS/MONTH TO 10
HOURS/MONTH.
Councilmember Tibbott agreed with Council President Fraley-Monillas. Ms. Judge has a higher level of
responsibility than an entry level employee and certainly demonstrates efficiency in her role. He supported
the amendment to 10 hours/month of vacation accrual.
Council President Fraley-Monillas said 8.33 hours/month equates to100 hours/year, slightly over 2 weeks;
10 hours month is 3 weeks/year, a difference of only 20 hours.
Councilmember Buckshnis agreed Ms. Judge is doing a very good job. She preferred an increase from 7.33
to 8.33 or 9 rather than 10.
AMENDMENT CARRIED (4-1), COUNCILMEMBER TEITZEL VOTING NO.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
4. 2019 CARRYFORWARD BUDGET AMENDMENT
Finance Director Scott James reviewed:
• The 2019 Carryforward Budget Amendment begins on Page 642 in the Council Packet
• 2019 Carryforward Budget Amendment is for Items Not Completed in 2018
• There are 57 Carryforward Requests
• All Items were Previously Approved by Council
• The Carryforward Budget Amendment Will Roll the Unexpended 2018 Budget into the 2019
Budget
• Exhibit D (Change n Fund Balance)
o Summary:
■ Proposed Amendment Change in Beginning Fund Balance: $3,963,174
■ Proposed Amendment Change in Revenue: $384,166
■ Proposed Amendment Change in Expense: $4,347,340
■ Proposed Amendment Change in Ending Fund Balance: $0
• Exhibit A (packet page 649)
o Illustrates each fund's Beginning Fund Balances, Anticipated Revenues, Budgeted
Expenditures and Ending Fund Balance
• Summary of the 2019 Carryforward Budget Amendment
o Beginning Fund Balance is Increased by $3,963,174
o Expenditures are Increased by $4,347,340
o Revenues are Increased by $384,166
o Ending Fund Will Remain Unchanged
Councilmember Buckshnis referred to the completion of the UFMP with Davies Tree Resource Group,
relaying her understanding the City no longer planned to utilize this consultant due to the poor document
produced, yet the carryforward includes $5,644. Ms. Hope answered the intent is for them to fold in the
new information and other corrections; they will not do any new work. Councilmember Buckshnis hoped
to give them a poor report card, noting some people will be very upset to know the City paid $130,000 for
that document.
Councilmember Buckshnis asked about the $200,000 carryforward for the community garden, recalling the
carryforward was $100,000 and there was $100,000 in this year's budget. Mr. James said $200,000 is for
land acquisition. The 2019 budget includes $155,000 for the community garden.
Edmonds City Council Draft Minutes
February 12, 2019
Page 15
Packet Pg. 19
4.2.a
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE THE 2019 CARRYFORWARD BUDGET AMENDMENT AS PRESENTED AT THE
CITY COUNCIL MEETING ON FEBRUARY 12, 2019 ORDINANCE NO. 4144. MOTION
CARRIED UNANIMOUSLY.
5. PRESENTATION OF PUBLIC UTILITY EASEMENT WITHIN THE PROPERTY
FRONTAGE OF EDMONDS RECOVERY CENTER AT 7416 212TH ST SW
City Engineer Rob English relayed the building is currently undergoing tenant improvements and a change
of occupancy. One of the permitting requirements is a fire sprinkler system in the remodeled building which
required a water connection and new meter. The proposal is authorization to approve a 10' by 10' water
utility easement on the property for that connection. Staff recommends approval.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
AUTHORIZE THE MAYOR TO APPROVE RECORDING OF A PUBLIC UTILITY EASEMENT
WITHIN THE PROPERTY FRONTAGE OF THE EDMONDS RECOVERY CENTER AT 7416
212TH ST SW.
Councilmember Tibbott asked if there was any expense associated with the easement. Mr. English answered
they are dedicating the easement to the City.
MOTION CARRIED UNANIMOUSLY.
9. MAYOR'S COMMENTS
Mayor Earling commended Public Works, Parks and Police Department staff for their extraordinary work
during the recent snow storm. They have been working 12 hour shifts which continue tonight and likely for
days. He offered special thanks for the quality work they have done.
Mayor Earling said City Hall and other facilities have been open Monday and Tuesday, opening at 10 a.m.
and closing yesterday at 3:00 p.m. and at 5:00 p.m. today. The City has been staffed with enough people to
operate both days. City Hall will open at 9 a.m. tomorrow and likely be back to 8 a.m. by Friday.
10. COUNCIL COMMENTS
Councilmember Teitzel echoed the comments about the great work Public Works has done keeping streets
safe. He recognized not all streets could be plowed but all the major thoroughfares have been passable and
sanded. He reported on the Port of Edmonds Commission meeting, recalling the boat shed collapse in 1996
under the weight of heavy snow. The Commission reported the boat sheds weathered the snow well and
there were no collapses.
Councilmember Buckshnis thanked the Public Works crew who finally sanded her street. She urged
everyone to be careful and stay in if possible, commenting a woman fell on her street and broke her femur.
Council President Fraley-Monillas thanked everyone for the flexibility to cancel last week's City Council
meeting and reschedule items, noting the priority should always be staff and citizens' safety and she
believed it was not safe last Tuesday night.
Council President Fraley-Monillas gave a shout out to WSDOT who have been working 12-16 hour days
to keep the freeways fairly clear which allows staff to reach the City. She still has 2 feet of snow in yard
and driveway and will be glad when the snow goes away.
Edmonds City Council Draft Minutes
February 12, 2019
Page 16
Packet Pg. 20
4.2.a
Councilmember Tibbott gave a shout out to the Police Department, especially Officer Wang, who helped
his son who skidded out on 196' on Friday and totaled his car. He echoed Councilmember Buckshnis'
suggestion for people to drive carefully and to stay off the roads if possible. Mayor Earling added although
Councilmember Tibbott's son was in a car accident, he was okay.
11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
13. ADJOURN
With no further business, the Council meeting was adjourned at 9:27 p.m.
Edmonds City Council Draft Minutes
February 12, 2019
Page 17
Packet Pg. 21
4.3
City Council Agenda Item
Meeting Date: 02/19/2019
Approval of claim checks and wire payments.
Staff Lead: Scott James
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #235443 through #235511 dated February 14, 2019 for $404,852.68 and wire
payments of $417.67 and $24,952.88.
Staff Recommendation
Approval of claim checks and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claims 02-14-19
FrequentlyUsedProjNumbers 02-14-19
wire 02-08-19
wire 02-14-19
Packet Pg. 22
4.3.a
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher Date Vendor
235443 2/14/2019 070322 A&A LANGUAGE SERVICES INC
Voucher List
City of Edmonds
Invoice
15-67383
235444 2/14/2019 001375 AMERICAN PLANNING ASSOCIATION 115730-1916
235445 2/14/2019 069751 ARAMARK UNIFORM SERVICES
235446 2/14/2019 064341 AT&T MOBILITY
138087-1916
264703-1916
328906-1916
1991102483
235447 2/14/2019 061659 BAILEY'S TRADITIONAL TAEKWON 7303 TAEKWON-DO
Page
PO # Description/Account Amoun vi
RUSSIAN INTERPRETER COURT 0"
RUSSIAN INTERPRETER COURT 0-
E
001.000.23.512.50.41.01
161.6(
a
Total:
161.6(
a)
L
HOPE: 2019 APA MEMBERSHIP
3
Hope: 2019 APA Membership
�a
001.000.62.524.10.49.00
818.0(
CLUGSTON: 2019 APA MEMBERSH
Y
Clugston: 2019 APA Membership
t
001.000.62.558.60.49.00
514.0(
E
APA MEMBERSHIP DUES FOR DIRE
American Planning Association dues
001.000.61.557.20.49.00
469.0(
o
BRADLEY 2019 MEMBERSHIP
Bradley 2019 Membership
o
001.000.62.558.60.49.00
400.0(
0-
Total :
2,201.0(
Q
PARKS MAINT UNIFORM SERVICE
r'
PARKS MAINT UNIFORM SERVICE
4
001.000.64.576.80.24.00
51.5E
N
10.3% Sales Tax
001.000.64.576.80.24.00
5.3"
N
E
Total :
56.8E
n
U
WIRELESS SERVICE FOR AlRCARE
Mobile Aircards
512.000.31.518.88.42.00
46.7E t
Total:
46.7' M
.r
Q
7303 TAEKWON-DO INSTRUCTION
7303 TAEKWON-DO INSTRUCTION
001.000.64.571.27.41.00
1,174.0(
Page: 1
Packet Pg. 23
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher
235447
235448
235449
235450
Voucher List
City of Edmonds
Date Vendor Invoice
2/14/2019 061659 061659 BAILEY'S TRADITIONAL TAEKWON (Continued)
2/14/2019 075217 BASLER, ANTHONY 34485
2/14/2019 076931 BATTERY MART OF W INCHESTER
2/14/2019 072005 BROCKMANN, KERRY
35344
35345
35769
1901814500
PO # Description/Account
Total ;
SPANISH INTERPRETER COURT 82
SPANISH INTERPRETER COURT 82
001.000.23.512.50.41.01
SPANISH INTERPRETER COURT 02
SPANISH INTERPRETER COURT 02
001.000.23.512.50.41.01
SPANISH INTERPRETER COURT 02
SPANISH INTERPRETER COURT 02
001.000.23.512.50.41.01
SPANISH INTERPRETER COURT 02
SPANISH INTERPRETER COURT 02
001.000.23.512.50.41.01
Total
INV 1901814500 EDMONDS PD
2-WAY RAPID CHARGERS MOTOR(
001.000.41.521.40.31.00
BATTERIES MOTOROLA XTS3000
001.000.41.521.40.31.00
NiMH BATTIERIES FOR MOTOROLP
001.000.41.521.40.31.00
Freight
001.000.41.521.40.31.00
Total
7257 YOGA 7257 YOGA INSTRUCTION
7257 YOGA MON W/ KERRY CLAS;
001.000.64.571.27.41.00
7261 7265 YOGA 7261 7265 YOGA INSTRUCTION
7261 YOGA GENTLE CLASS INSTRI
001.000.64.571.27.41.00
7265 YOGA MON W/KERRY CLASS
001.000.64.571.27.41.00
7269 YOGA 7269 YOGA INSTRUCTION
4.3.a
Page: 2
Amoun
1,174.0(
r-
m
E
�a
106.4�
3
106.4� c
�a
Y
131.4£
E
106.4�
450.9E o
�a
0
a
320.2( Q
388.6( a)
4
446.0( N
0
76.1 £ E
1,230.9E '�
c
a�
438.9( t
�a
a
361.3E
431.7E
Page: 2
Packet Pg. 24
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
4.3.a
Page: 3
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
235450
2/14/2019
072005 BROCKMANN, KERRY
(Continued)
7269 YOGA WED W/ KERRY CLASS
001.000.64.571.27.41.00
785.4(
7273 YOGA
7273 YOGA INSTRUCTION
7273 YOGA INSTRUCTION
001.000.64.571.27.41.00
501.6(
7277 YOGA
7277 YOGA INSTRUCTION
7277 YOGA INSTRUCTION
001.000.64.571.27.41.00
440.9(
7281 PILATES
7281 PILATES CLASS INSTRUCTIOI
7281 PILATES INSTRUCTION
001.000.64.571.27.41.00
293.1
Total:
3,253.05
235451
2/14/2019
071816 CARLSON, JESSICA
7156 DRAWING
7156 ADVENTURES IN DRAWING IP
7156 ADVENTURES IN DRAWING IP
001.000.64.571.22.41.00
167.2(
Total :
167.2(
235452
2/14/2019
075994 CARTER, ERIC
Carter, Eric
CARTER TRAINING KIRKLAND - MII
Carter training Kirkland - mileage
001.000.62.524.20.43.00
23.2(
Total:
23.2(
235453
2/14/2019
076928 CARTWRIGHT, SHARMONE
2001556.09
REFUND: SOCCER CLASS
REFUND: SOCCER CLASS
001.000.239.200
39.0(
Tota I :
39.0(
235454
2/14/2019
003510 CENTRAL WELDING SUPPLY
RN01191017
PM SUPPLIES: HELIUM
PM SUPPLIES: HELIUM
001.000.64.576.80.45.00
16.0(
10.3% Sales Tax
001.000.64.576.80.45.00
1.6E
Total:
17.6E
235455
2/14/2019
076852 CULTURES CONNECTING LLC
2677
CONSULTING
Page: 3
Packet Pg. 25
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
4.3.a
Page: 4
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
235455
2/14/2019
076852
CULTURES CONNECTING LLC
(Continued)
CONSULTATION WITH MAYOR AND
001.000.22.518.10.41.00
500.0(
Tota I :
500.0(
235456
2/14/2019
076577
CWT LLC
34590
CESCL RECERT - RICHARDSON
CESCL Recert - Richardson
001.000.67.518.21.49.00
170.0(
Total :
170.0(
235457
2/14/2019
006200
DAILY JOURNAL OF COMMERCE
01312019
BUSINESS RECRUITMENT ADS FOI
Business recruitment ads for January
001.000.61.558.70.41.40
500.0(
Tota I :
500.0(
235458
2/14/2019
047450
DEPT OF INFORMATION SERVICES
2019010037
CUSTOMER ID# D200-0 SWV#0098
Scan Services for January 2019
512.000.31.518.88.42.00
285.0(
Tota I :
285.0(
235459
2/14/2019
066079
DEPT OF LABOR & INDUSTRIES
BD50770
L&I OVERPAYMENT
OVERPAYMENT FOR CLAIM BD507'
001.000.62.524.20.11.00
1,106.2z
Total :
1,106.2'
235460
2/14/2019
076929
DIBBLE, PAULINE
2001557.09
REFUND FUN FACTORY CLASS
REFUND: FUN FACTORY CLASS
001.000.239.200
12.1 E
Total :
12.1E
235461
2/14/2019
064531
DINES, JEANNIE
19-3909
INV 19-3909 EDMONDS PD
3 TRANSCRIPTIONS SMART 2018-E
001.000.41.521.21.41.00
266.0(
TRANSCRIPTION SMART 2018-8
001.000.41.521.21.41.00
84.0(
4 TRANSCRIPTIONS 18-032286
001.000.41.521.21.41.00
231.0(
Page: 4
Packet Pg. 26
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher Date Vendor
235461 2/14/2019 064531 064531 DINES, JEANNIE
235462 2/14/2019 063037 EARLING, DAVE
235463 2/14/2019 076610 EDMONDS HERO HARDWARE
235464 2/14/2019 065789 ESTES, KEN
235465 2/14/2019 009350 EVERETT DAILY HERALD
Voucher List
City of Edmonds
Invoice
(Continued)
01312019
1223
1224
1225
PO # Description/Account
Total
LEGISLATIVE MEETINGS
lunch while in Olympia for leg mtgs
001.000.21.513.10.43.00
mileage to Olympia for leg mtgs
001.000.21.513.10.43.00
Total
PM SUPPLIES: FOOT WARMERS
PM SUPPLIES: FOOT WARMERS
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
PM SUPPLIES: MARKER, CLEANEF
PM: MARKER, CLEANER
001.000.64.576.80.31.00
PM: WATER
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
PM: WASTEBASKET
PM: WASTEBASKET
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
Total
19 REIMBURSEMENT
REIMBURSEMENT
009.000.39.517.20.23.00
Total
EDH842073 LEGAL DESC.: PLN 2018.0069
Legal Desc.: PLN 2018.0069
001.000.62.558.60.41.40
4.3.a
Page: 5
Amoun
581.0(
r-
m
E
�a
4.3E
93.3E
97.7; c
�a
N
Y
V
a�
t
19.9E
E
2.0E
0
M
7.5E o
a
1.3� Q
0.7E
4
N
14.9� o
N
E
1.5z
48.21
c
a�
E
t
2,038.7,
2,038.7"� Q
101.4E
Page: 5
Packet Pg. 27
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher Date Vendor
235465 2/14/2019 009350 EVERETT DAILY HERALD
235466 2/14/2019 066378 FASTENAL COMPANY
235467 2/14/2019 011900 FRONTIER
235468 2/14/2019 013140 HENDERSON, BRIAN
235469 2/14/2019 074746 HIGUCHI, ROD
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
EDH843365
LEGAL DESC. PLN2018.0071
Legal Desc. PLN2018.0071
001.000.62.558.60.41.40
Total
WAMOU52709
PM: SUPPLIES: TAP & DIE SET
PM: SUPPLIES: TAP' DIE SET
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
WAMOU52710
PM: SUPPLIES: SCREWS
PM: SUPPLIES
001.000.64.576.80.31.00
10.3% Sales Tax
001.000.64.576.80.31.00
Total
425-771-4741
425-771-4741 CEMETERY PHONE/II
425-771-4741 CEMETERY PHONE/Il
130.000.64.536.20.42.00
425-775-1344
425-775-1344 RANGER STATION
425-775-1344 RANGER STATION
001.000.64.571.23.42.00
425-776-5316
425-776-5316 PARKS MAINT FAX LII
425-776-5316 PARKS MAINT FAX LII
001.000.64.576.80.42.00
Total
16
REIMBURSEMENT
REIMBURSEMENT
009.000.39.517.20.23.00
Total
7059 UKULELE CLASS
7059 UKULELE CLASS INSTRUCTIC
7059 UKULELE ACQUIRING THE BP
4.3.a
Page: 6
Page: 6
Packet Pg. 28
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
235469 2/14/2019 074746 HIGUCHI, ROD (Continued)
235470 2/14/2019 073548 INDOFF INCORPORATED 3206034
3206042
235471 2/14/2019 070250 IRON MOUNTAIN 201806705
235472 2/14/2019 072650 KCDA PURCHASING COOPERATIVE 300363895
235473
2/14/2019
074417 LAW OFFICE OF CHRISTIAN SMITH
164
235474
2/14/2019
074099 MARTIN, GARY
1/24/19 YOGA SUB
PO # Description/Account
001.000.64.571.22.41.00
Total :
CARDSTOCK FOR BUDGET BOOK
Cardstock for budget books
001.000.31.514.23.31.00
10.3% Sales Tax
001.000.31.514.23.31.00
COPY PAPER
Copy Paper - 6 cs
001.000.31.514.23.31.00
10.3% Sales Tax
001.000.31.514.23.31.00
Total
01-19 OFF SITE DATA STORAGE SE
Jan-2019 Off site data storage servic(
512.000.31.518.88.41.00
Total
INV 300363895 EDMONDS PD ORDI
10 CASES COPY PAPER
001.000.41.521.10.31.00
HANDLING FEE
001.000.41.521.10.31.00
10.3% Sales Tax
001.000.41.521.10.31.00
Total
CONFLICT COUNSEL 8Z1028276
CONFLICT COUNSEL 8Z1028276
001.000.39.512.52.41.00
Total
1/24/19 YOGA SUBSTITUTE CLASS
4.3.a
Page: 7
Page: 7
Packet Pg. 29
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
4.3.a
Page: 8
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
235474
2/14/2019
074099 MARTIN, GARY
(Continued)
1/24/19 YOGA SUBSTITUTE CLASS
001.000.64.571.27.41.00
75.0( E,
Total:
75.0( a
235475
2/14/2019
019940 MC COMAS, GARY
15
REIMBURSEMENT
REIMBURSEMENT
3
009.000.39.517.20.23.00
2,156.4E
Total:
2,156.4E N
U
235476
2/14/2019
019920 MCCANN, MARIN
18
REIMBURSEMENT
REIMBURSEMENT
009.000.39.517.20.29.00
9,330.0( .
Total:
9,330.0(
235477
2/14/2019
072223 MILLER, DOUG
1/9-1/30 GYM MONITO
1/9/19-1/30/19 BASKETBALL GYM M
_0
1 /9/19-1 /30/19 BASKETBALL GYM M
>
001.000.64.571.25.41.00
122.0( o
Total:
CL
122.0( a
Q
235478
2/14/2019
075590 MOBILE GUARD
INV00458100
01-19 NETGUARD MONTHLY SERVI
NetGuard Monthly Service Building
4
001.000.62.524.20.42.00
39.0( -
NetGuard Monthly Service City Clerk
c
001.000.25.514.30.42.00
6.5(
NetGuard Monthly Service Communit
E
001.000.61.557.20.42.00
E
6.5( U
NetGuard Monthly Service City Coun(
001.000.11.511.60.42.00
13.0(
NetGuard Monthly Service Court
E
001.000.23.512.50.42.00
6.5(
NetGuard Monthly Service Developm,
Q
001.000.62.524.10.42.00
13.0(
NetGuard Monthly Service Engineerir
001.000.67.518.21.42.00
97.5(
NetGuard Monthly Service Facilities
Page: 8
Packet Pg. 30
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher Date Vendor
235478 2/14/2019 075590 MOBILE GUARD
Voucher List
City of Edmonds
4.3.a
Page: 9
Invoice PO # Description/Account Amoun
(Continued)
N
001.000.66.518.30.42.00
58.5(
5D
NetGuard Monthly Service Finance
E
001.000.31.514.23.42.00
6.5(
a
NetGuard Monthly Service Human RE
001.000.22.518.10.42.00
6.5(
.3
NetGuard Monthly Service Informatioi
512.000.31.518.88.42.00
19.5(
NetGuard Monthly Service Mayor's O
Y
001.000.21.513.10.42.00
6.5(
NetGuard Monthly Service Parks
001.000.64.571.21.42.00
6.5(
E
NetGuard Monthly Service Parks
001.000.64.576.80.42.00
13.0(
_M
NetGuard Monthly Service Parks
o
001.000.64.571.22.42.00
6.5(
NetGuard Monthly Service Police
o
001.000.41.521.22.42.00
312.0(
a
NetGuard Monthly Service PW Water
Q
421.000.74.534.80.42.00
39.0(
m
NetGuard Monthly Service PW Water
421.000.74.534.80.42.00
3.2f
NetGuard Monthly Service PW Water
c
423.000.75.535.80.42.00
3.2.'
NetGuard Monthly Service PW Sewei
E
E
423.000.75.535.80.42.00
32.5(
U
NetGuard Monthly Service PW Storm
422.000.72.531.90.42.00
6.5(
NetGuard Monthly Service PW Street
E
111.000.68.542.90.42.00
19.5(
NetGuard Monthly Service PW Fleet
Q
511.000.77.548.68.42.00
6.5(
NetGuard Monthly Service PW
001.000.65.518.20.42.00 2.2£
NetGuard Monthly Service PW
Page: 9
Packet Pg. 31
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher Date Vendor
235478 2/14/2019 075590 MOBILE GUARD
235479
235480
235481
2/14/2019 070855 NAVIA BENEFIT SOLUTIONS
Voucher List
City of Edmonds
Invoice
(Continued)
10179646
2/14/2019 076902 OCCUPATIONAL HEALTH CTR OF WA 63684976
63713263
2/14/2019 070166 OFFICE OF THE STATE TREASURER January, 2019
4.3.a
Page: 10
PO # Description/Account Amoun
421.000.74.534.80.42.00
0.6E
NetGuard Monthly Service PW
E
422.000.72.531.90.42.00
2.2E
Q
NetGuard Monthly Service PW
423.000.75.535.80.42.00
0.6E
.3
NetGuard Monthly Service PW
423.000.76.535.80.42.00
0.6,
NetGuard Monthly Service PW Street
Y
111.000.68.542.90.42.00
6.5(
u
NetGuard Monthly Service PW Street
422.000.72.531.90.42.00
6.5(
E
NetGuard Monthly Service WWTP
423.000.76.535.80.42.00
78.0(
_M
Total:
825.5(
O
FSA FEES - JANUARY
M
0
ANNUAL FEE + MONTHLY FEE
a
001.000.22.518.10.41.00
900.0( Q
Total :
900.0( _.
rn
HEP B VACCINE
4
HEP B VACCINE
N
001.000.41.521.10.41.00
94.0( N
DOT RECERT
E
DOT TESTING
M
422.000.72.531.90.41.00
99.0(
Total:
193.0( c
a)
COURT, BLDG CODE & JIS TRANSI`
Emergency Medical Services & Traun
001.000.237.120
947.0� Q
PSEA 1, 2 & 3 Account
001.000.237.130
22,433.2z
Building Code Fee Account
001.000.237.150
285.5(
Page: 10
Packet Pg. 32
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
235481 2/14/2019 070166 OFFICE OF THE STATE TREASURER (Continued)
235482 2/14/2019 075735 PACIFIC SECURITY
235483 2/14/2019 069633 PET PROS
26729
0016686-IN
4.3.a
Page: 11
PO # Description/Account Amoun
State Patrol Death Investigation
001.000.237.330
67.7E
E
Judicial Information Systems Account
a
001.000.237.180
4,677.2E
School Zone Safety Account
3
001.000.237.200
75.2z
Washington Auto Theft Prevention
001.000.237.250
1,895.7E
Y
Traumatic Brain Injury
001.000.237.260
398.7'
Accessible Communities Acct
E
001.000.237.290
42.7(
'sa
Multi -Model Transportation
001.000.237.300
42.7�
O
Hwy Safety Acct
001.000.237.320
258.0�
o
Crime Lab Blood Breath Analysis
a
001.000.237.170
1.8"
Q
WSP Hwy Acct
001.000.237.340
385.2E
4
Domestic Violence Prevention
001.000.237.370
1.8E
c
DNA Database Acct
y
001.000.237.400
4.6E
Total :
31,517.9(
Z
COURT SECURITY 01/04/2019
a�
COURT SECURITY 01/04/2019
E
001.000.23.512.50.41.00
78.7E
Total :
78.7E
a
INV 0016686-IN EDMONDS PD - JAP
DOG FOOD FOR HOBBS - JAN 201 �
001.000.41.521.26.31.00 128.2,
10.4% Sales Tax
Page: 11
Packet Pg. 33
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher Date Vendor
235483 2/14/2019 069633 PET PROS
235484 2/14/2019 074793 PETDATA INC
235485 2/14/2019 029800 PRINZ, DANIEL
235486 2/14/2019 064088 PROTECTION ONE
Voucher List
City of Edmonds
4.3.a
Page: 12
Invoice PO # Description/Account Amoun
(Continued)
N
001.000.41.521.26.31.00
13.3<
Total:
141.5E E
7353
INV 7353 EDMONDS AC LICENSING
R
°-
ISSUE 249 1 YEAR LICENSES
001.000.41.521.70.41.00
1,045.8(
ISSUE 1 REPLACEMENT TAG
001.000.41.521.70.41.00
4.2( N
Total:
1,050.0(
17
REIMBURSEMENT
REIMBURSEMENT
E
009.000.39.517.20.23.00
2,314.1( n
Total :
2,314.1( o
2445047
ALARM MONITORING SENIOR CEN
>
ALARM MONITORING SENIOR CEN
o
001.000.66.518.30.42.00
371.1E a
FIRE INSPECTION/LABOR CHARGE
Q
001.000.66.518.30.48.00
219.0( a)
SC-890271031
CITY HALL - DEPOSIT FOR INSTALL
4
City Hall - Deposit for Install
001.000.66.518.30.48.00
1,594.0( o
SC-890304895
PW - DEPOSIT FOR INSTALL
PW - Deposit for Install
001.000.66.518.30.48.00
1,359.0(
SC-890312642
LIBRARY - DEPOSIT FOR INSTALL
Library - Deposit for Install
001.000.66.518.30.48.00
1,185.5(
SC-890312867
FAC DEPOSIT FOR INSTALL
FAC Deposit for Install
Q
001.000.66.518.30.48.00
1,215.0(
SC-890313033
PS - DEPOSIT FOR INSTALL
PS - Deposit for Install
001.000.66.518.30.48.00 22,239.5(
Page: 12
Packet Pg. 34
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
4.3.a
Page: 13
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
235486
2/14/2019
064088 PROTECTION ONE
(Continued)
SC-89040085
MUSEUM - DEPOSIT FOR INSTALL
(D
Museum - Deposit for Install
E
001.000.66.518.30.48.00
6,661.0( a
SC-890420089
FS 17 - DEPOSIT FOR INSTALL
FS 17 - Deposit for Install
001.000.66.518.30.48.00
6,204.5(
SC-890508232
WASTEWATER - DEPOSIT FOR INS
WasteWater - Deposit for Installation
v,
001.000.66.518.30.48.00
11125.0( u
Total :
42,173.6!
235487
2/14/2019
070809 PUGET SOUND EXECUTIVE
19-0151
COURT SECURITY 01/28/2019-01/3(
E
COURT SECURITY 01/28/2019-01/3(
001.000.23.512.50.41.00
687.5( p
PROBATION MRT SECURITY 01/30/;
'@
001.000.23.523.30.41.00
110.0( o
Total:
797.5( a
a
235488
2/14/2019
030780 QUIRING MONUMENTS INC
INV190328
MARKER/INSCRIPTION-STORM
Q
MARKER/INSCRIPTION-STORM
130.000.64.536.20.34.00
140.0( 4
Total:
140.0( N
0
235489
2/14/2019
067447 RILEY, CHARLES H.
14
REIMBURSEMENT
E
REIMBURSEMENT
M
009.000.39.517.20.23.00
1,608.0( Z
Total:
1,608.0(
a�
235490
2/14/2019
072725 SAGACITY CUSTOM PUBLISHING
2019-19153 - LTAC
TOURISM PROMOTION AD IN WASI
E
Tourism Promotion ad in WA State
t
120.000.31.575.42.41.40
6,535.0(
Total :
6,535.0( Q
235491
2/14/2019
074997 SEITEL SYSTEMS, LLC
47355
ONSITE AND REMOTE COMPUTER
Remote computer support for WWTP
423.000.76.535.80.41.00
487.5(
Page: 13
Packet Pg. 35
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher Date Vendor
235491 2/14/2019 074997 SEITEL SYSTEMS, LLC
235492 2/14/2019 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
4.3.a
Page: 14
Invoice
PO # Description/Account
Amoun
(Continued)
vi
Onsite computer support 1/29/19
512.000.31.518.88.41.00
637.5( E
Total:
1,125.0( a
200326460
HUMMINGBIRD PARK 1000 EDMON
HUMMINGBIRD PARK 1000 EDMON
3
001.000.64.576.80.47.00
16.0E
200650851
CITY PARK RESTROOMS
y
CITY PARK RESTROOMS
U
001.000.64.576.80.47.00
19.3E
200651644
PARK MAINTENANCE SHOP
PARK MAINTENANCE SHOP
E
001.000.64.576.80.47.00
742.4(
201383270
CITY PARK GAZEBO
p
CITY PARK GAZEBO
'@
001.000.64.576.80.47.00
15.4.E o
202114484
CITY PARK S RESTROOMS & SHEL
a
CITY PARK S RESTROOMS & SHEL
Q-
Q
001.000.64.576.80.47.00
202250635
9TH/GASPER LANDSCAPE BED / M
9TH/GASPER LANDSCAPE BED / M
4
001.000.64.576.80.47.00
16.0< N
202576153
STREET LIGHTING (2095 LIGHTS C
o
STREET LIGHTING (2095 LIGHTS C
N
E
111.000.68.542.63.47.00
15,905.5( 2
204714950
STREET LIGHTING (12 LIGHTS @ 2
U
STREET LIGHTING (26 LIGHTS @ 2
c
111.000.68.542.63.47.00
95.5E E
100% RENEWABLE STREET LIGHT
111.000.68.542.63.47.00
2,687.4� *3
205184385 LIFT STATION #5 432 3RD AVE S / fV Q
LIFT STATION #5 432 3RD AVE S / fV
423.000.75.535.80.47.10 20.0E
Total : 19,556.01
Page: 14
Packet Pg. 36
vchlist
02/14/2019 9:13:25AM
Bank code : usbank
Voucher Date Vendor
235493 2/14/2019 006630 SNOHOMISH COUNTY
235494
235495
Q&TWI:
235497
2/14/2019 076433 SNOHOMISH COUNTY 911
Voucher List
City of Edmonds
Invoice
74228
1134
1183
2/14/2019 070167 SNOHOMISH COUNTY TREASURER January 2019
2/14/2019 038300 SOUND DISPOSAL CO
2/14/2019 076324 SUPERION LLC
103587
PO # Description/Account
PARKS MAINT 5005 DUMP FEES
PARKS MAINT DUMP FEES
001.000.64.576.80.47.00
Total :
FEB-19 COMMUNICATION DISPATC
FEB-19 COMMUNICATION DISPATC
001.000.39.528.00.41.50
FEB-19 COMMUNICATION DISPATC
421.000.74.534.80.41.50
FEB-19 COMMUNICATION DISPATC
423.000.75.535.80.41.50
2019 ANNUAL EMERGENCY RADIO
2019 Annual Emergency Radio Syste
001.000.39.525.60.41.50
Total
Crime Victims Court Remittance
Crime Victims Court Remittance
001.000.237.140
Total
PARKS MAINT GARBAGE AND REC
PARKS MAINT GARBAGE AND REC
001.000.64.576.80.47.00
Total
224019 PROF. SERV. TRAKIT
Prof. Serv. TRAKIT
001.000.62.524.10.41.00
224799 PROF. SERV. TRAKIT
Prof. Serv. TRAKIT
001.000.62.524.10.41.00
225404 PROF. SERV. TRAKIT
Prof. Serv. TRAKIT
001.000.62.524.10.41.00
4.3.a
Page: 15
Amoun
m
428.0( E
428.0( a
a�
3
70,111.5(
1,845.0z U
a�
t
1,845.0z
E
121,110.0E o
194,911.6'
0
a
a
Q
534.2 � "
534.2 ,
4
N
0
1,022.9z N
1,022.9z
c
a�
4,715.3< E
�a
1,560.0( Q
10,718.0(
Page: 15
Packet Pg. 37
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
4.3.a
Page: 16
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
235497
2/14/2019
076324 SUPERION LLC
(Continued)
225890
PROF. SERV. TRAKIT
Prof. Serv. TRAKIT
E
001.000.62.524.10.41.00
440.0( a
Total:
17,433.1
L
235498
2/14/2019
064493 SUTTON, ROSS E
1522
SICK LEAVE BUYBACK
3
OVERTIME REFUND
c
001.000.41.521.22.11.00
�a
83.7( N
Total:
83.7(
a�
235499
2/14/2019
076516 THOMPSON, MILTON
BD50770
SICK LEAVE BUY BACK
REFUND FOR HOLIDAY 1/1/19
E
001.000.62.524.20.11.00
138.2E
Total:
138.21 o
235500
2/14/2019
070744 TIGER OAK MEDIA
2019-210776
BUSINESS RECRUITMENT ADS FOI
>
Business recruitment ads for January
001.000.61.558.70.41.40
1,750.0( a
Total:
1,750.0( Q
am
235501
2/14/2019
076927 TRI-TECH FORENSICS INC
168102
INV 168102 EDMONDS PD - NIK TE;
T"
5 BOXES NIK-6075 - E - MARIJUAN/
001.000.41.521.80.31.00
102.5( c
1 BOX NIK-6089 I - CLUB DRUG
N
001.000.41.521.80.31.00
20.5(
5 BOXES NIK-6079 - J PCP
U
001.000.41.521.80.31.00
102.5(
5 BOXES NIK-6080 - K - OPIATES
001.000.41.521.80.31.00
102.5( E
5 BOXES NIK-6081 - L- BROWN HE
001.000.41.521.80.31.00
102.5( Q
8 BOXES NIK-6083 - N - PENTAZOC
001.000.41.521.80.31.00
164.0(
5 BOXES NIK-6090 - O - GHB
001.000.41.521.80.31.00
102.5(
Page: 16
Packet Pg. 38
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
4.3.a
Page: 17
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
235501
2/14/2019
076927 TRI-TECH FORENSICS INC
(Continued)
1 BOX NIK-6091 - T - KETAMINE
(D
001.000.41.521.80.31.00
20.5( E
10 BOXES - NIK-6087 - U METH & X'
a
001.000.41.521.80.31.00
205.0(
Freight
3
001.000.41.521.80.31.00
21.0(
Total:
943.5(
235502
2/14/2019
044300 US POSTAL SERVICE
PO Box 2008
2019 ANNUAL RENTAL FEE FOR EC
N
U
2019 Annual Rental Fee for Edmond:
421.000.74.534.80.45.00
503.3'
2019 Annual Rental Fee for Edmond:
•@
422.000.72.531.90.45.00
503.3< U
2019 Annual Rental Fee for Edmond:
o
423.000.75.535.80.45.00
503.31 Ta
Total:
1,510.0( o
L
Q
235503
2/14/2019
076821 VAN HOLLEBEKE, TENILLE
7144 CAKE CLASS
7144 CAKE DECORATING CLASS II`
a
Q
7144 CAKE DECORATING CLASS II`
001.000.64.571.22.41.00
57.6( '
Total:
57.6( 4
T-
235504
2/14/2019
067865 VERIZON WIRELESS
9823278936
C/A 442201730-00001
0
iPad Cell Service Mayor's Office
y
E
001.000.21.513.10.42.00
Total:
35.1:
235505
2/14/2019
047200 WA RECREATION & PARK ASSOC
4160
WRPA ANNUAL CONFERENCE: HIT
WRPA ANNUAL CONFERENCE: HIT
E
t
001.000.64.571.21.49.00
309.0(
WRPA ANNUAL CONFERENCE: HIT
Q
001.000.64.571.22.49.00
927.0(
Total :
1,236.0(
235506
2/14/2019
067917 WALLY'S TOWING INC
62096
INV 62096 EDMONDS PD CASE 19-;
Page: 17
Packet Pg. 39
vchlist
02/14/2019 9:13:25AM
Voucher List
City of Edmonds
4.3.a
Page: 18
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
235506
2/14/2019
067917 WALLY'S TOWING INC
(Continued)
2 HR CLASS B TOW - B24937W
001.000.41.521.22.41.00
456.0( E
10.4% Sales Tax
a
001.000.41.521.22.41.00
47.4,
62126
INV 62126 EDMONDS PD CASE 19-;
3
TOW HONDA CIVIC ATE8171
001.000.41.521.22.41.00
189.0(
10.4% Sales Tax
N
001.000.41.521.22.41.00
Y
19.6E
Total:
712.01
235507
2/14/2019
065035 WASHINGTON STATE PATROL
119005173
INV 119005173 EDM301 BACKGROL
E
BACKGROUND CHECKS - 01/19
E
U
001.000.237.100
344.5E o
Total:
344.5(
235508
2/14/2019
072627 WEST SAFETY SERVICES INC
7009444
MONTHLY 911 DATABASE MAINT
a
Monthly 911 database maint
Q-
Q
512.000.31.518.88.48.00
200.0(
Total:
200.0( r'
4
235509
2/14/2019
075122 YAKIMA CO DEPT OF CORR
2/10/19 YAKIMA
EDMONDS INMATE HOUSING - JAN
62 HOUSING DAYS @ $63.65
0
001.000.39.523.60.41.50
3,946.3( E
INMATE PHARMACEUTICALS 12/18
001.000.39.523.60.31.00
32.9E
Total:
3,979.2E
a�
235510
2/14/2019
070432 ZACHOR & THOMAS PS INC
19-EDM0001
JAN-19 RETAINER & 2018 FORFEIT
E
t
Monthly Retainer
001.000.36.515.33.41.00
23,870.1( Q
2018 Forfeiture Prosecution Services
001.000.36.515.33.41.00
6,880.3,
Total :
30,750.41
Page: 18
Packet Pg. 40
vchlist
02/14/2019 9:13:25AM
Bank code: usbank
Voucher Date Vendor
235511 2/14/2019 071604 ZOHO CORPORATION #4926
69 Vouchers for bank code : usbank
69 Vouchers in this report
Voucher List
City of Edmonds
4.3.a
Page: 19
Invoice PO # Description/Account Amoun
2216817 HELP DESK, DESKTOP, MOBILE & !
Annual Subscription fees for (D
512.000.31.518.88.48.00 10,201.5( E
10.3% Sales Tax a
512.000.31.518.88.48.00 1,050.7E
L
Total : 11,252.2E .3
Bank total : 404,852.61
N
Total vouchers : 404,852.61
0
t
E
0
Page: 19
Packet Pg. 41
0
L
Q
0.
21
rn
r
4
r
N
O
0
E
2
V
C
E
t
V
a
4.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
STM
12th Ave & Sierra Stormwater System Improvements
c484
E51FE
STIR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STM
174th St. & 71st Ave Storm Improvements
c521
E8FB
STM
183rd PI SW Storm Repairs
c491
E6FE
SWR
2013 Sanitary Sewer Pipe Rehabilitation
c390
E2GB
c
SWR
2013 Sewerline Replacement Project
c398
E3GA
E
STIR
2014 Chip Seals
c451
E4CB
STM
2014 Drainage Improvements
c433
E41FA
d
L_
STIR
2014 Overlay Program
c438
E4CA
3
WTR
2014 Waterline Overlays
c452
E4CC
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E51FA
rn
STIR
2015 Overlay Program
c463
E5CA
c�
SWR
2015 Sewerline Overlays
i007
E5CC
U
E
SWR
2015 Sewerline Replacement Project
c441
E4GA
co
v
STIR
2015 Traffic Calming
c471
E5AB
WTR
2015 Waterline Overlays
c475
E5C13
WTR
2015 Waterline Replacement Program
c440
E4J1B
0
STIR
2016 Curb Ramp Upgrades
i016
E6DC
Q
STIR
2016 Overlay Program
i008
E6CA
SWR
2016 Sanitary Sewer Replacement Projects
c469
E5GA
SWR
2016 Sewerline Overlays
i010
E6CC
r
N
0
WTR
2016 Water Comp Plan Update
c460
E4JC
i
WTR
2016 Waterline Overlays
i009
E6CB
E
WTR
2016 Waterline Replacement Projects
c468
E5JA
Z
STIR
2017 Curb Ramp Upgrades
i022
E7DA
O
STIR
2017 Minor Sidewalk Program
i023
E7DB
STIR
2017 Overlay Program
i018
E7CA
rn
SWR
2017 Sanitary Sewer Replacement Project
i013
E6GA
r
c
SWR
2017 Sewerline Overlays
i020
E7CC
a
STIR
2017 Traffic Calming
i021
E7AA
m
u_
WTR
2017 Waterline Overlays
i019
E7CB
;
c
WTR
2017 Waterline Replacement Projects
i014
E6J13
STM
2018 Lorian Woods Study
s018
E81FA
STIR
2018 Minor Sidewalk Project
i032
E8DA
v
r
Q
STIR
2018 Overlay Program
i030
E8CB
SWR
2018 Sewerline Overlays
i035
E8CE
SWR
2018 Sewerline Replacement Project
c492
E6GC
STIR
2018 Traffic Calming
i027
E8AA
WTR
2018 Waterline Overlays
i034
E8CD
WTR
2018 Waterline Replacement Project
c493
E6JC
STIR
2019 Overlay Program
i036
E9CA
SWR
2019 Sewerline Replacement Project
c516
E8GA
Revised 1/30/2019
Packet Pg. 42
4.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Proiect Title
Number
Number
STM
2019 Storm Maintenance Project
c525
E8FC
WTR
2019 Swedish Waterline Replacement
c523
E8JA
UTILITIES
2019 Utility Rate & GFC Update
s020
E8JB
WTR
2019 Waterline Replacement
c498
E7JA
STIR
220th Adaptive
i028
E8AB
+N.
c
STIR
220th Street Overlay Project
c462
E4CD
STM
224th & 98th Drainage Improvements
c486
E6FB
>'
tv
WTR
224th Waterline Relocation (2013)
c418
E3JB
m
L_
STIR
228th St. SW Corridor Improvements
i005
E7AC
$
STIR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
r_
STIR
238th St. Island & Misc. Ramps
i037
E8DC
STIR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
t
STIR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
U
E
STM
3rd Ave Rain Gardens
i012
E6FC
ca
STIR
76th Ave W & 220th St. SW Intersection Improvements
i029
E8CA
v
STIR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
STIR
84th Ave W Overlay from 220th to 212th
i031
E8CC
0
STIR
89th PI W Retaining Wall
i025
E7CD
Q
STIR
9th Avenue Improvement Project
c392
E2AB
FAC
AN Upgrades - Council Chambers
c476
E5LA
STIR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
r
N
0
STIR
ADA Curb Ramps
i033
E8DB
i
STIR
ADA Transition Plan
s016
E6DB
STIR
Audible Pedestrian Signals
i024
E7AB
Z
STIR
Bikelink Project
c474
E5DA
p
L
PRK
City Spray Park
c417
E4MA
a�
SWR
Citywide CIPP Sewer Rehab Phase I
c456
E4GB
rn
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
r
c
STIR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
3
STIR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
m
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5JB
u_
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
CD
PM
Dayton Street Plaza
c276
E7MA
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472
E5FC
r
Q
STM
Dayton Street Stormwater Pump Station
c455
E41FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STM
Edmonds Marsh Feasibility Study
c380
E2FC
General
Edmonds Waterfront Access Analysis
c478
E5DB
FAC
ESCO III Project
c419
E3LB
PRK
FAC Band Shell Replacement
c477
E6MB
WTR
Five Corners Reservoir Re -coating
c473
E5KA
STIR
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
Revised 1/30/2019
Packet Pg. 43
4.3.b
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
PM
Fourth Avenue Cultural Corridor
c282
E8MA
STIR
Hwy 99 Enhancements (Phase III)
c405
E2AD
STIR
Hwy 99 Gateway Revitalization
s014
E6AA
STM
Lake Ballinger Associated Projects
c436
E4FD
SWR
Lake Ballinger Trunk Sewer Study
s011
E5GB
STM
LID Retrofits Perrinville Creek Basin
c434
E4FB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
STIR
Minor Sidewalk Program
i017
E6DD
STM
North Talbot Road Drainage Improvements
c378
E21FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E61FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E31FE
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E71FA
STM
Perrinville Creek Culvert Replacement
c376
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
FAC
Public Safety Controls System Upgrades
c444
E41LA
STM
Seaview Park Infiltration Facility
c479
E51FD
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
STIR
SR104 Corridor Transportation Study
c427
E3AB
STIR
SR104/City Park Mid -Block Crossing
c454
E4DB
UTILITIES
Standard Details Updates
solo
E5NA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
Stormwater Comp Plan Update
s017
E6FD
STIR
Sunset Walkway Improvements
c354
E1 DA
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
c430
E3FH
STIR
Trackside Warning System
c470
E5AA
STIR
Train Trench - Concept
c453
E4DA
STIR
Transportation Plan Update
c391
E2AA
STM
Update Stormwater Management Code & Associated Projects
c467
E5FB
UTILITIES
Utility Rate Update
s013
E6JA
PRK
Veteran's Plaza
c480
E6MA
STM
Video Assessment of Stormwater Lines
c459
E4FF
PRK
Waterfront Restoration
m103
E7MA
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
PRK
Yost Park Spa
c494
E6MC
ZA
Revised 1/30/2019 Packet Pg. 44
PROJECT NUMBERS (By Engineering Number)
4.3.b
Engineering
Protect
Project
Accounting
Funding
Number
Number
Project Title
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
c354
Sunset Walkway Improvements
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
Perrinville Creek Culvert Replacement
STR
E2AA
c391
Transportation Plan Update
c392 9th Avenue Improvement Project
STR E2AD c405 Hwy 99 Enhancements (Phase III)
c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration
Edmonds Marsh Feasibility Study
SWR
E2GB
c390
2013 Sanitary Sewer Pipe Rehabilitation
c427
SR104 Corridor Transportation Study
STR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
E3DC
W c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
STR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
ADA Curb Ramp Upgrades along 3rd Ave S
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c410
Northstream Pipe Abandonment on Puget Drive
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
c430
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
SWR
E3GA
c398
2013 Sewerline Replacement Project
c418
224th Waterline Relocation (2013)�
FAC
EXB
c419
ESCO III Project
2014 Overlay Program .
STR
E4CB
c451
2014 Chip Seals
WTR
c452
2014 Waterline Overlays
STR
E4CD
c462
220th Street Overlay Project
STR
c453
Train Trench - Concept
STR
E4DB
c454
SR104/City Park Mid -Block Crossing
STM
c433
2014 Drainage Improvements
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
ItS
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
Lake Ballinger Associated Projects
c455
Dayton Street Stormwater Pump Station
STM
E4FF
c459
Video Assessment of Stormwater Lines
2015 Sewerline Replacement Project
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
Lift Station #1 Basin & Flow Study
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
2015 Waterline Replacement Program
WTR
E4JC
c460
2016 Water Comp Plan Update
Revised 1/30/2019
Packet Pg. 45
4.3.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Project
Accounting
Funding
Number
Number
Project Title
ontrols System Upgrades
PRK
E4MA
c417
City Spray Park
Edmonds Fishing Pier Rehab
STIR
E5AA
c470
Trackside Warning System
2015 Traffic Calming
_
N
c
STIR
E5CA
c463
2015 Overlay Program
2015 Waterline Overlays
SWR
E5CC
i007
2015 Sewerline Overlays
L
3
General
E5DB
c478
Edmonds Waterfront Access Analysis
2015 Citywide Drainage Improvements/Rehab Projects
N
Y
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
V
Dayton Street Storm Improvements (6th Ave - 8th Ave)
v
E
STM
E5FD
c479
Seaview Park Infiltration Facility
12th Ave & Sierra Stormwater System Improvements
v
C
SWR
E5GA
c469
2016 Sanitary Sewer Replacement Projects
Lake Ballinger Trunk Sewer Study
0
WWTP
E5HA
c481
WWTP Ouffall Pipe Modifications
=-
Q
c468
2016 Waterline Replacement Projects
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c473
Five Corners Reservoir Re -coating
N
0
FAC
E5LA
c476
AN Upgrades - Council Chambers
L
solo
Standard Details Updates
M
M
STIRE6AA
s014
Hwy 99 Gateway Revitalization
Z
i015
Citywide Protected/Permissive Traffic Signal Conversion
o
STIRE6CA
i008
2016 Overlay Program
'a
d
2016 Waterline Overlays
N
SWR
E6CC
i010
2016 Sewerline Overlays
c
E61
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
3
STIR
E6DB
s016
ADA Transition Plan
d
STIR
E6DC
i016
2016 Curb Ramp Upgrades
u_
STIR
E6DD
i017
Minor Sidewalk Program
c
STM
E6FA
iol l
Northstream Culvert Repair Under Puget Drive
STM
E6FB
c486
224th & 98th Drainage Improvements
a
STM
E6FC
i012
3rd Ave Rain Gardens
STM
E6FD
s017
Stormwater Comp Plan Update
STM
E6FE
c491
183rd PI SW Storm Repairs
SWR
E6GA
i013
2017 Sanitary Sewer Replacement Project
c488
Citywide CIPP Sewer Rehab Phase II
SWR
E6GC
c492
2018 Sewerline Replacement Project
UTILITIES
s013
Utility Rate Update
WTR
E6JB
i014
2017 Waterline Replacement Projects
Revised 1/30/2019
Packet Pg. 46
4.3.b
PROJECT NUMBERS (By Engineering Number)
Engineering
Protect
Project
Accounting
Funding
Number
Number
Project Title
E6JC
c493
2018 Waterline Replacement Project
PRK
E6MA
c480
Veteran's Plaza
FAC Band Shell Replacement
PRK
E6MC
c494
Yost Park Spa
2017 Traffic Calming
_
N
i021
c
STIR
E7AB
i024
Audible Pedestrian Signals
E
i005
228th St. SW Corridor Improvements
>
STIR
E7CA
i018
2017 Overlay Program
L
2017 Waterline Overlays
3
SWR
E7CC
i020
2017 Sewerline Overlays
i025
89th PI W Retaining Wall
N
Y
STIR
E7DA
i022
2017 Curb Ramp Upgrades
V
2017 Minor Sidewalk Program
v
E
STIR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
v
m105
OVD Slope Repair & Stabilization
C
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
WDES
m013
(Students Saving Salmon)
0
WTR
E7JA
c498
2019 Waterline Replacement
=-
Q
c276
Dayton Street Plaza
as
PRK
E7MA
m103
Waterfront Restoration
T
i027
2018 Traffic Calming
N
0
STIR
E8AB
i028
220th Adaptive
L
76th Ave W & 220th St. SW Intersection Improvements
E
STIR
E8CB
i030
2018 Overlay Program
Z
84th Ave W Overlay from 220th to 212thIL
o
WTR
E8CD
i034
2018 Waterline Overlays
d
i035
2018 Sewerline Overlays
N
STIR
E8DA
i032
2018 Minor Sidewalk Project
c
i033
ADA Curb Ramps
STIR
E8DC
i037
238th St. Island & Misc Ramps
a
L
u_
s018
2018 Lorian Woods Study
STM
E8FB
c521
174th St. & 71stAve Storm Improvements
c
E8FC
c525
2019 Storm Maintenance Project
s
t�
SWR
E8GA
c516
2019 Sewerline Replacement Project
a
E8JA
c523
2019 Swedish Waterline Replacement
UTILITIES
E8J13
s020
2019 Utility Rate & GFC Update
c282
Fourth Avenue Cultural Corridor
STIR
E9CA
i036
2019 Overlay Program
Revised 1/30/2019 Packet Pg. 47
4.3.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Protect
Accounting
Funding
Number
Number
Protect Title
PM
E7MA
c276
Dayton Street Plaza
PM
E8MA
c282
Fourth Avenue Cultural Corridor
STIR
E1AA
c342
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STIR
E1 DA
c354
Sunset Walkway Improvements
STIR
E1 CA
c368
76th Ave W at 212th St SW Intersection Improvements
STM
E1 FM
c374
Dayton Street & SR104 Storm Drainage Alternatives
STM
E1 FN
c376
Perrinville Creek Culvert Replacement
STM
E2FA
c378
North Talbot Road Drainage Improvements
STM
E2FB
c379
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM
E2FC
c380
Edmonds Marsh Feasibility Study
SWR
E2GB
c390
2013 Sanitary Sewer Pipe Rehabilitation
STIR
E2AA
c391
Transportation Plan Update
STIR
E2AB
c392
9th Avenue Improvement Project
SWR
E3GA
c398
2013 Sewerline Replacement Project
STIR
E2AD
c405
Hwy 99 Enhancements (Phase III)
STM
E3FC
c408
Perrinville Creek Stormwater Flow Reduction Retrofit Study
STM
E3FE
c410
Northstream Pipe Abandonment on Puget Drive
PRK
E4MA
c417
City Spray Park
WTR
E3J13
c418
224th Waterline Relocation (2013)
FAC
E3LB
c419
ESCO III Project
STIR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STIR
E3DC
c424
15th St. SW Walkway (Edmonds Way to 8th Ave)
STIR
E3DD
c425
236th St. SW Walkway (Edmonds Way to Madrona School)
STIR
E3DE
c426
ADA Curb Ramp Upgrades along 3rd Ave S
STIR
E3AB
c427
SR104 Corridor Transportation Study
STM
E3FG
c429
Storm Drainage Improvements - 88th & 194th
STM
E3FH
c430
SW Edmonds-105th/106th Ave W Storm Improvements
STM
E4FA
c433
2014 Drainage Improvements
STM
E4FB
c434
LID Retrofits Perrinville Creek Basin
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
Lake Ballinger Associated Projects
STIR
E4CA
c438
2014 Overlay Program
WTR
E4JB
c440
2015 Waterline Replacement Program
SWR
E4GA
c441
2015 Sewerline Replacement Project
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
FAC
E4LA
c444
Public Safety Controls System Upgrades
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STIR
E4CB
c451
2014 Chip Seals
WTR
E4CC
c452
2014 Waterline Overlays
STIR
E4DA
c453
Train Trench - Concept
STIR
E4DB
c454
SR104/City Park Mid -Block Crossing
STM
E4FE
c455
Dayton Street Stormwater Pump Station
ZA
Revised 1/30/2019 Packet Pg. 48
4.3.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Protect
Accounting
Funding
Number
Number
Protect Title
SWR
E4GB
c456
Citywide CIPP Sewer Rehab Phase I
STM
E4FF
c459
Video Assessment of Stormwater Lines
WTR
E4JC
c460
2016 Water Comp Plan Update
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
STIR
E4CD
c462
220th Street Overlay Project
c
STIR
E5CA
c463
2015 Overlay Program
E
STM
E5FA
c466
2015 Citywide Drainage Improvements/Rehab Projects
STM
E5FB
c467
Update Stormwater Management Code & Associated Projects
m
L_
WTR
E5JA
c468
2016 Waterline Replacement Projects
3
SWR
E5GA
c469
2016 Sanitary Sewer Replacement Projects
STIR
E5AA
c470
Trackside Warning System
rn
STIR
E5AB
c471
2015 Traffic Calming
c�
STM
E5FC
c472
Dayton Street Storm Improvements (6th Ave - 8th Ave)
U
E
WTR
E5KA
c473
Five Corners Reservoir Re -coating
co
v
STIR
E5DA
c474
Bikelink Project
o
WTR
E5CB
c475
2015 Waterline Overlays
FAC
E5LA
c476
AN Upgrades - Council Chambers
0
PRK
E6MB
c477
FAC Band Shell Replacement
=
Q
General
E5DB
c478
Edmonds Waterfront Access Analysis
STM
E5FD
c479
Seaview Park Infiltration Facility
PRK
E6MA
c480
Veteran's Plaza
r
N
0
WWTP
E5HA
c481
WWTP Outfall Pipe Modifications
i
WTR
E5JB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
E
STM
E5FE
c484
12th Ave & Sierra Stormwater System Improvements
Z
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
o
STM
E6FB
c486
224th & 98th Drainage Improvements
IL
CD
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
rn
STM
E6FE
c491
183rd PI SW Storm Repairs
r
c
SWR
E6GC
c492
2018 Sewerline Replacement Project
a
WTR
E6JC
c493
2018 Waterline Replacement Project
m
u_
PRK
E6MC
c494
Yost Park Spa
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
c
CD
WTR
E7JA
c498
2019 Waterline Replacement
v
SWR
E8GA
c516
2019 Sewerline Replacement Project
Q
STM
E8FB
c521
174th St. & 71st Ave Storm Improvements
WTR
E8JA
c523
2019 Swedish Waterline Replacement
STM
E8FC
c525
2019 Storm Maintenance Project
STIR
E7AC
i005
228th St. SW Corridor Improvements
SWR
E5CC
i007
2015 Sewerline Overlays
STIR
E6CA
i008
2016 Overlay Program
WTR
E6CB
i009
2016 Waterline Overlays
SWR
E6CC
i010
2016 Sewerline Overlays
Revised 1/30/2019 Packet Pg. 49
4.3.b
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Protect
Accounting
Funding
Number
Number
Protect Title
STM
E6FA
i011
Northstream Culvert Repair Under Puget Drive
STM
E6FC
i012
3rd Ave Rain Gardens
SWR
E6GA
i013
2017 Sanitary Sewer Replacement Project
WTR
E6J13
i014
2017 Waterline Replacement Projects
STIR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
c
STIR
E6DC
i016
2016 Curb Ramp Upgrades
E
STIR
E6DD
i017
Minor Sidewalk Program
STIR
E7CA
i018
2017 Overlay Program
L
WTR
E7CB
i019
2017 Waterline Overlays
3
SWR
E7CC
i020
2017 Sewerline Overlays
STIR
E7AA
i021
2017 Traffic Calming
c�
STIR
E7DA
i022
2017 Curb Ramp Upgrades
STIR
E7DB
i023
2017 Minor Sidewalk Program
U
E
STIR
E7AB
i024
Audible Pedestrian Signals
co
C�
STIR
E7CD
i025
89th PI W Retaining Wall
STIR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
STIR
E8AA
i027
2018 Traffic Calming
Q
STIR
E8AB
i028
220th Adaptive
Q
STIR
E8CA
i029
76th Ave W & 220th St. SW Intersection Improvements
STIR
E8CB
i030
2018 Overlay Program
r
STIR
E8CC
i031
84th Ave W Overlay from 220th to 212th
N
0
STIR
E8DA
i032
2018 Minor Sidewalk Project
i
d
STIR
E8DB
i033
ADA Curb Ramps
WTR
E8CD
i034
2018 Waterline Overlays
Z
SWR
E8CE
i035
2018 Sewerline Overlays
o
STIRE9CA
i036
2019 Overlay Program
M
4)
STIR
E8DC
i037
238th St.lsland & Misc. Ramps
rn
STM
E7FG
m013
NPDES (Students Saving Salmon)
PRK
E7MA
m103
Waterfront Restoration
3
a
STM
E7FA
m105
OVD Slope Repair & Stabilization
u_
UTILITIES
E5NA
solo
Standard Details Updates
c
SWR
E5GB
s011
Lake Ballinger Trunk Sewer Study
CD
UTILITIES
E6JA
s013
Utility Rate Update
v
STIR
E6AA
s014
Hwy 99 Gateway Revitalization
Q
STIR
E6DB
s016
ADA Transition Plan
STM
E6FD
s017
Stormwater Comp Plan Update
STM
E8FA
s018
2018 Lorian Woods Study
UTILITIES
E8J13
s020
2019 Utility Rate & GFC Update
Revised 1/30/2019 Packet Pg. 50
4.3.b
PROJECT NUMBERS (By Funding)
Protect Engineering
Accounting
Project
Funding
Project Title
Number
Number
A/V Upgrades - Council Chambers
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
FAC
ESCO III Projec
FAC
Public Safety Controls System Upgrades
c444
E4LA
General
Edmonds Waterfront Access Analysis
PM
Dayton Street Plaza
c276
E7MA
Fourth Avenue Cultural Corridor
PRK
City Spray Park
c417
E4MA
FAC Band Shell Replacement
MB
PRK
Veteran's Plaza
c480
E6MA
PRK
Waterfront Restoration
IFF-
WF m103
E7MA
PRK
Yost Park Spa
c494
E6MC
wTM1r12th
Ave Improvements
E51FE
& Sierra Stormwater System
c484
STM
174th St. & 71st Ave Storm Improvements
c521
E8FB
STM
183rd PI SW Storm Repairs
c491
E61FE
STM
2014 Drainage Improvements
c433
E4FA
STM
2015 Citywide Drainage Improvements/Rehab Projects
c466
E51FA
STM
2018 Lorian Woods Study
s018
E8FA
STM
2019 Storm Maintenance Project
c525
E8FC
STM
224th & 98th Drainage Improvements
c486
E6FB
STM
3rd Ave Rain Gardens
i012
E6FC
STM
Dayton Street & SR104 Storm Drainage Alternatives
c374
E1 FM
STM
Dayton Street Storm Improvements (6th Ave - 8th Ave)
c472 _ E5FC.
STM
Dayton Street Stormwater Pump Station
c455
E4FE
STM
Edmonds Marsh Feasibility Study
c380
E2FC
STM
Lake Ballinger Associated Projects
c436
E4FD
MTNKLID
Retrofits Perrinville Creek Basin
c434
E4FB
STM
North Talbot Road Drainage Improvements
c378
E2FA
STM
Northstream Culvert Repair Under Puget Drive
i011
E6FA
STM
Northstream Pipe Abandonment on Puget Drive
c410
E3FE
STM
NPDES (Students Saving Salm
MMlF7FG
STM
OVD Slope Repair & Stabilization
m105
E7FA
�TM
Perrinville Creek Culvert Replacement
E1 FN
STM
Perrinville Creek Stormwater Flow Reduction Retrofit Study
c408
E3FC
STM
Seaview Park Infiltration Facilit
c479
E5FD
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Storm Drainage Improvements - 88th & 194th
c429
E3FG
STM
Stormwater Comp Plan Update
s017
E6FD
STM
SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
c379
E2FB
STM
SW Edmonds-1 05th/1 06th Ave W Storm Improvements
c430
E3FH
STM Update Stormwater Management Code & Associated Projects w E5FB
Revised 1/30/2019 Packet Pg. 51
4.3.b
PROJECT NUMBERS (By Funding)
Protect
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STM
Video Assessment of Stormwater Lines
c459
E4FF
STM
Willow Creek Daylighting/Edmonds Marsh Restoratio
c435
E4FC
STIR
15th St. SW Walkway (Edmonds Way to 8th Ave)
c424
E3DC
STIR
2014 Chip Seal
c451
E4CB
STIR
2014 Overlay Program
c438
E4CA
N
c
STIR
2015 Overlay Program
c463
E5CA
E
STIR
2015 Traffic Calming
c471
E5AB
STIR
2016 Curb Ramp Upgrades
i016
E6DC
L
STIR
2016 Overlay Program
i008
E6CA
3
STIR
2017 Curb Ramp Upgrades
i022
E7DA
to
STIR
2017 Minor Sidewalk Program
i023
E7DB
Y
c�
STIR
2017 Overlay Program
i018
E7CA
t
STIR
2017 Traffic Calming
i021
E7AA
v
E
STIR
2018 Minor Sidewalk Project
i032
E8DA
v
STIR
2018 Overlay Program
i030
E8CB
C
STIR
2018 Traffic Calming
i027
E8AA
STIR2019
Overlay Program
i036
E9CA
Q.
STIR220th
Street Overlay Project
c462
E4CD
Q'
Q
STIR
228th St. SW Corridor Improvements
i005
E7AC
STIR
236th St. SW Walkway (Edmonds Way to Madrona School)
c425
E3DD
T
STIR
238th St. Island & Misc Ramps
i037
E8DC
o
STIR
238th St. SW Walkway (100th Ave to 104th AveAL
423 _ E3DB ■
i
d
STIR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
M
�76th
Ave W & 220th St. SW Intersection Improvements
i029
E8CA
■
Z
STIR76th
Ave W at 212th St SW Intersection Improvements
c368
E1CA
.F
o
�84th
Ave W Overlay from 220th to 212th
E8CC
aaa
STIR
89th PI W Retaining Wall
i025
E7CD
STIR
9th Avenue Improvement Project
E392
E2AB
STIR
ADA Curb Ramp Upgrades along 3rd Ave S
c426
E3DE
3
STIR
ADA Curb Ramps
E8DB
L
u_
STIR
ADA Transition Plan
s016
E6DB
c
Audible Pedestrian Signals
i024
E7AB
d
E
STIR
Bikelink Project
c474
E5DA
s
t�
STIR
Citywide Pedestrian Crossing Enhancement
i026
E7DC
tC
a
STIR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
Five Corners Roundabout (212th Street SW @ 84th Avenue W)
c342
E1AA
STIR
Hwy 99 Enhancements (Phase III)
c405
E2AD
Hwy 99 Gateway Revitalization
s014
E6AA
STIR
Minor Sidewalk Program
i017
E6DD
MTR
SR104 Corridor Transportation Study
c427
E3AB
STIR
SR104/City Park Mid -Block Crossing
c454
E4DB
MTR
Sunset Walkway Improvements
c354
E1DA
Revised 1/30/2019
Packet Pg. 52
4.3.b
PROJECT NUMBERS (By Funding)
Protect
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STR
Trackside Warning System
c470
E5AA
STR
Train 10 oncept
c453
E4DA
STR
Transportation Plan Update
c391
E2AA
STR
220th Adaptive
i028
E8AB
SWR
2013 Sanitary Sewer Pipe Rehabilitation
c390
E2GB
c
SWR
2013 Sewerline Replac ojec
c398
E3GA
E
SWR
2015 Sewerline Overlays
i007
E5CC
SWR
2015 Sewerline Replacement Projec
c441
E4GA
m
L
SWR
2016 Sanitary Sewer Replacement Projects
c469
E5GA
3
SWR
2016 Sewerline Overlays
i010
E6CC
c
to
SWR
2017 Sanitary Sewer Replacement Project
i013
E6GA
Y
SWR
2017 Sewerline Overlays
i02o
E7CC
t
SWR
2018 Sewerline Overlays
i035
E8CE
v
E
SWR
2018 Sewerline Replaceme
c492
E6GC
SWR
2019 Sewerline Replacement Project
c516
E8GA
C
ErWR
Citywide CIPP Sewer Reha
56
E4GB
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
0
_
Q
SWR
Lake BallingerTrun
s011
E5GB
C
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
v
UTILITIES
2019 Utility Rate & GFC Update
s02o
E8JB
UTILITIES
Standard Details Updates
solo
E5NA
N
UTILITIES
Utility Rate Update
N
L
WTR
2014 Waterline Overlays
c452
E4CC
WTR
2015 Waterline Overlay
M
Z
WTR
2015 Waterline Replacement Program
c440
E4J13
o
L
WTR
2016 Water Comp Plan Update
c460
E4JC
a
WTR
2016 Waterline Overlays
i009
E6CB
t°n
WTR
2016 Waterline Replacement Projects
c468
E5JA
2'
WTR
2017 Waterline Overlays
iol9
E7CB
r
3
WTR
2017 Waterline Replacement Projects
i014
E6JB
y
L
WTR
2018 Waterline Overlays
i034
E8CD
u_
WTR
2018 Waterline Replacement Projec
c493
E6JC
WTR
2019 Swedish Waterline Replacement
c523
E8JA
s
t�
WTR
2019 Waterline Replacement
c498
E7JA
Q
WTR
224th Waterline Relocation (2013)
c418
E3J13
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
E5J13
WTR
Five Corners Reservoir Re -coating
c473
E51KA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
E5HA
Revised 1/30/2019
Packet Pg. 53
4.3.c
vchlist
02/08/2019 11:29:32AM
Bank code : usbank
Voucher Date Vendor
2082019 2/8/2019 076380 BETTER PROPERTIES METRO
1 Vouchers for bank code : usbank
1 Vouchers in this report
Voucher List
City of Edmonds
Page
Invoice PO # Description/Account
Amoun . .
ui
Feb 2019 ACCT #00397358 4TH AVE PARKIN(
c
4th Avenue Parking Lot Rent - FebruE
E
E
001.000.39.542.64.45.00
417.E
Total:
417.6
a
a�
L
Bank total :
417.6�
3
Total vouchers :
417.6
M
U
a�
t
U
E
2
U
4-
0
�a
0
L
Q
a
r
Ob
O
N
O
L
3
r
c
m
E
U
�a
a
Page: 1
Packet Pg. 54
4.3.d
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
Page
Invoice
PO # Description/Account
Amoun . .
ui
0091
US BANK - JANUARY
c
WELLNESS APPRECIATION LUNCF
E
001.000.22.518.10.31.10
288.2(
JOB POSTING SUBSCRIPTION
a
001.000.22.518.10.41.40
50.0( .(D
OFFICE SUPPLIES - INK REFILL
3
001.000.22.518.10.31.00
25.5z c
0091
REFUND FOR OFFICE SUPPLIES
MESH MONITOR STAND
Y
U
001.000.22.518.10.41.40
-44.1- t
S MESH MONITOR STAND #2
U
001.000.22.518.10.41.40
-44.1- .
0846
US BANK - JANUARY
CRAIGSLIST- JOB POSTINGS - POL
c
001.000.22.518.10.41.40
90.0( -@
1558
NUCS, MONITORS, HARD DRIVES,
o
Newegg.com - ORICO 7 port USB 3.(
a
512.000.31.518.88.35.00
151.7E Q
Amazon - ASUS VE228H 21.5" HDMI
512.000.31.518.88.35.00
772.0E
Amazon - APC AP9630 UPS Network
4
512.000.31.518.88.35.00
223.3- N
Newegg.com - Intel Compute Stick C;
c
512.000.31.518.88.35.00
m
579.7E .3
Newegg.com - Intel NUC Barebone S
512.000.31.518.88.35.00
2,213.6z
Newegg.com - Samsung 970EVO M.,
E
512.000.31.518.88.35.00
785.8� u
BulkRegister - Domain Name Registn
512.000.31.518.88.49.00
47.0" Q
FactoryOutletStore LLC - Jabra PROS
512.000.31.594.18.64.00
314.0,
N6P06 Original Dell 6TB 7.2K 3.5" Sf
512.000.31.518.88.35.00
1,060.0(
Page: 1
Packet Pg. 55
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
4.3.d
Page: 2
Invoice PO # Description/Account Amoun
(Continued)
y
BulkRegister - Domain Name Registn
512.000.31.518.88.49.00
16.1 E E
Intel NUC Barebone System - Qty 5,
512.000.31.518.88.35.00
2,363.1 E a
Samsung 970EVO M.2 500GB Intern,
512.000.31.518.88.35.00
822.5E 3
Integrity Global Solution - Cisco
512.000.31.518.88.35.00
155.1( N
ACCIS Membership for B Tuley & M C
Y
U
512.000.31.518.88.49.00
75.0( t
SystemTools Software - 1 yr maintem
U
512.000.31.518.88.48.00
315.0( .
Cisco ASA5505 Power Supply
U
512.000.31.518.88.35.00
396.3' c
Amazon - Apricorn Aegis Secure Key
512.000.31.518.88.35.00
299.9E o
1683 PASSPORT MAILING LABELS
a
PASSPORT MAILING LABELS
Q-
Q
001.000.23.512.50.42.00
127.1(
COURT FRONT COUNTER COPY M
r'
001.000.23.512.50.45.00
12.5E 4
PROBATION COPY MACHINE B&W
N
001.000.23.523.30.45.00
6.2, "
10.3% Sales Tax
L
001.000.23.512.50.45.00
1.2E 3
10.3% Sales Tax
c
001.000.23.523.30.45.00
0.6z E
1885 POLICE DEPT 2 -1885 2/6/19
U
12 CR123A LITHIUM BATTERIES
R
001.000.41.521.22.31.00
52.4E Q
MOUTHGUARD FOR MITSUI BLEA
001.000.41.521.22.24.00 33.0,
BLEA WRESTLING SHOES - MITSU
001.000.41.521.22.24.00 99.2E
Page: 2
Packet Pg. 56
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
4.3.d
Page: 3
Invoice PO # Description/Account Amoun
(Continued)
-71
ui
2519
POLICE DEPT CARD 1 -2519 2/6/19
PRA WEBINAR - BROMAN & COLLII
E
001.000.41.521.40.49.00
70.0(
FED EX -6977 TO WSP CRIME LAB
a
001.000.41.521.10.42.00
18.0(
FED EX -0429 TO WSP PRINT LAB
3
001.000.41.521.10.42.00
9.1(
FED EX -8266 SORENSON FORENc
`6
001.000.41.521.10.42.00
95.4�
FED EX -9640 TO WSP TOXICOLOC
001.000.41.521.10.42.00
18.2( u
FED EX -4725 TO WSP TOXICOLOC
E
001.000.41.521.10.42.00
17.2; u
FED EX -5250 TO WSP TOXICOLOC
o
001.000.41.521.10.42.00
17.2, 'R
FED EX -6872 TO WSP PRINT LAB
o
001.000.41.521.10.42.00
13.5" a
FED EX -0006 TO WSP CRIME LAB
Q-
001.000.41.521.10.42.00
2519
CREDIT EDMONDS HARBOR INN C
r'
Credit for Edmonds Harbor Inn charge
4
001.000.41.521.22.43.00
-3.0( N
3048
THOMPSON CARD -3048 2/6/19
STERICYCLE MONTHLY MINIMUM
L
001.000.41.521.80.41.00
10.3E 3
LEMAY MOBILE SHREDDING
c
001.000.41.521.10.41.00
14.7E E
NYLON SACKS FOR NEW LIFEVES
001.000.41.521.22.31.00
204.2(°
SPEER DUTY BOOTS
Q
001.000.41.521.22.24.00
209.5"
100 CR123A LITHIUM BATTERIES
001.000.41.521.22.31.00
104.5(
NAGARA CONF REG - BROMAN
Page: 3
Packet Pg. 57
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
4.3.d
Page: 4
Invoice PO # Description/Account Amoun
(Continued)
ui
001.000.41.521.40.49.00
149.0(
NAGARA CONF REG - COLLINS
E
001.000.41.521.40.49.00
149.0(
KC COURT RECORDS
a
001.000.41.521.11.31.00
12.4�
STERICYCLE PICK UP/DISPOSAL 1
3
001.000.41.521.80.41.00
53.4,
KC COURT RECORDS
001.000.41.521.11.31.00
4.9�
PAPER, PENS, ENVELOPES
001.000.41.521.10.31.00
104.2 � u
LEMAY MONTHLY SHREDDING
E
001.000.41.521.10.41.00
14.7� E
3048
THOMPSON CARD -3048 01/07/19 E
LEMAY SHREDDING - 3 TOTES
o
001.000.41.521.10.41.00
�a
14.7�
STERICYCLE MIN. MONTHLY FEE
o
a
001.000.41.521.80.41.00
10.3E Q
3048
CREDIT MEMO -3048 12/06/18 THOI
BEACH CAMERA - CAMERA RETUR
r'
001.000.41.521.71.35.00
-991.6( 4
BEACH CAMERA - EQUIPT RETURN
N
001.000.41.521.71.35.00
-660.7(
3048
THOMPSON CC -3048 12/06/18
L
PIXMA PRINTER - ORDERED IN ERI
3
001.000.41.521.71.35.00
660.7( c
DURACELL 3V LITHIUM BATTERIES
E
001.000.41.521.71.31.00
12.4-
10 16GB USB FLASH DRIVES
+a,
001.000.41.521.21.31.00 31.9E Q
NEW BALANCE SHOES - BARD
001.000.41.521.22.24.00 143.3'
FRANKLIN COVEY PLANNER -MACH
001.000.41.521.10.31.00 27.9E
Page: 4
Packet Pg. 58
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
4.3.d
Page: 5
Invoice PO # Description/Account Amoun
(Continued)
-71
ui
3215
COMPAAN CARD -3215 2/6/19
GREAT CONVERSATION EVENT
E
001.000.41.521.40.49.00
375.0(
3314
LAWLESS -3314 02/06/19
SHELVES FOR SALLY PORT
001.000.41.521.22.31.00
143.5- 3
FBI-NAA MEMBERSHIP - LAWLESS
001.000.41.521.10.49.00
110.0( `6
WSTOA TEAM DUES
Y
628.000.41.521.23.31.00
U
100.0( t
CANVA GRAPHICS
U
001.000.41.521.40.41.00
1.0( ,E
GUN SAFE - STREET CRIMES
001.000.41.521.22.35.00
U
214.9E
WSHNA TRAINING - VABLAIS
o
628.000.41.521.23.31.00
�a
240.0(
IACP MEMBERSHIP - LAWLESS
o
a
001.000.41.521.10.49.00
210.0( Q
CANVA MONTHLY FEE
�-
001.000.41.521.40.41.00
12.9,1 r'
FIRST RESPONDER WELLNESS -VA
4
628.000.41.521.23.31.00
134.7z N
BUSHNELL TRAILCAM DATA PLAN
001.000.41.521.22.42.00
m
9.9� .L
3915
HOPE: NO SMALL PLANS: GRAPHI
3
Hope: No Small Plans: Graphic NOVE
c
001.000.62.524.10.49.00
33.0� E
Parking Fees - Seattle and Sno Cour
001.000.62.524.10.43.00
36.1 E°
4474
COUNCIL US BANK VISA SUPPLIES
Q
Office Depot - Staplers for Council
001.000.11.511.60.31.00 40.7�
Best Buy Folio for iPad
001.000.11.511.60.31.00 88.2'
Page: 5
Packet Pg. 59
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
4.3.d
Page: 6
Invoice PO # Description/Account Amoun
(Continued)
y
AWC - Annual Action Days for Neil
001.000.11.511.60.49.00
200.0( E
Best Buy Folio and keyboard for iPad
001.000.11.511.60.31.00
142.6(
Apple Store - iPad charger
_(D
001.000.11.511.60.31.00
20.9E 3
4675 FULL SOURCE: DISCOVERY PROG
c
FULL SOURCE: DISCOVERY PROG
`6
001.000.64.571.23.24.00
302.4-
AMAZON: REC SUPPLIES: BATTERI
001.000.64.571.22.31.00
19.7� U
AMAZON: REC SUPPLIES: BINDER!
E
001.000.64.571.22.31.00
22.9E u
PICKLEBALL CENTRAL: PICKLEBAI
o
001.000.64.571.25.31.00
76.0E '@
PUGET SOUND PLANTS: PM PLAN-
o
001.000.64.576.81.31.00
183.0E a
BAKER CREEK HEIRLOOM SEEDS:
Q-
Q
001.000.64.576.81.31.00
90.0(
PAYPAL: DIANE'S SEEDS: PM FLOV
r'
001.000.64.576.81.31.00
8.4E 4
BURPEE SEED CO: PM FLOWER SI
N
001.000.64.576.81.31.00
63.0E "
AMAZON: REC SUPPLIES: COPY PE
L
001.000.64.571.22.31.00
9.9E 3
JP PARK SEED: PM FLOWER SEED
c
001.000.64.576.81.31.00
150.6" E
SELECT SEEDS: PM FLOWER SEEI
001.000.64.576.81.31.00
U
41.4E +°
AMAZON: PM SUPPLIES: MARKER;
Q
001.000.64.576.80.31.00
12.1(
AMAZON: REC SUPPLIES: LAPTOP
001.000.64.571.22.31.00
7.6(
AMAZON: PM SUPPLIES: BINOCULj
Page: 6
Packet Pg. 60
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
4.3.d
Page: 7
Invoice PO # Description/Account Amoun
(Continued)
001.000.64.576.80.31.00
ui
103.8,
AMAZON: GYMNASTICS SUPPLIES
E
001.000.64.571.28.31.00
18.01
AMAZON: GYMNASTICS: PARTY SL
a
001.000.64.571.28.31.00
45.9(
AMAZON: PM SUPPLIES: GLOVES
3
001.000.64.576.80.31.00
41.8E
AMAZON: PM SUPPLIES: GLOVES,
001.000.64.576.80.31.00
363.4-
AMAZON: PM SUPPLIES: CABLE TII
001.000.64.576.80.31.00
116.1- u
PAYPAL: INSIDE PASSAGE: PM FLC
E
001.000.64.576.80.31.00
178.1 u
STAPLES: FITNESS SUPPLIES: DIS
o
001.000.64.571.27.31.00
121.0E —@
EVENTBRITE: DISCOVERY: STORK/
o
001.000.64.571.23.49.00
10.0( a
ZORO: FITNESS SUPPLIES: GYM V\
Q-
Q
001.000.64.571.27.31.00
165.1
SNOCO SOLID WASTE: PM MATERI
a)
001.000.64.576.80.47.00
415.0( 4
OFFICE DEPOT: PM SUPPLIES: HAI
N
001.000.64.576.80.31.00
23.7( "
OFFICE DEPOT: PM OFFICE SUPPI
L
001.000.64.576.80.31.00
101.7E 3
AMAZON: REC SUPPLIES: RECEIP-
c
001.000.64.571.22.31.00
16.4, E
ISSUU: DIGITAL CRAZE SUBSCRIP-
U
001.000.64.571.22.49.00
38.9E +°
AMAZON: REC SUPPLIES: PENS, C
Q
001.000.64.571.22.31.00 107.0
AMAZON: DISCOVERY PROGRAM:
001.000.64.571.23.24.00 289.7,
4787 DAWSON -4787 02/06/19
Page: 7
Packet Pg. 61
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
4.3.d
Page: 8
Invoice PO # Description/Account Amoun
(Continued)
ui
EDMONDS MUNI COURT DV TEXTE
001.000.39.565.40.41.00
28.0( E
LOCKBOX- SOBER HOUS. MED ST(
001.000.39.565.40.41.00
14.8E
BUS PASS FOR CLIENT WORK/TRE
001.000.39.565.40.41.00
126.0( 3
GENOA HEALTHCARE - RX FOR CL
c
001.000.39.565.40.41.00
17.8, N
4929 DSD SUPPLIES
DSD supplies
001.000.62.524.10.31.00
317.4- u
Johns - Certificate Renewal-
E
001.000.62.524.20.49.00
189.0( u
Sit -stand desk - Planning
c
001.000.62.558.60.49.00
545.0( '@
Creative Cloud Adobe - Shipley
c
001.000.62.524.10.41.00
58.4E a
5923 NATLN MAIN STREET CONF, FACE[
Q-
Q
National Main Street Conference
001.000.61.558.70.49.00
125.0( r'
Diversity Commission Film Series
4
001.000.61.557.20.41.40
60.0( N
OfficeSpace content for website Janu
c
001.000.61.558.70.41.00
m
100.0( .L
Chamber lunch for annual membersh
3
001.000.61.557.20.49.00
15.0( c
Diversity Commission Film Series mo
E
E
001.000.61.557.20.49.00
224.1 u
Copying of legislative agenda docum�
R
001.000.61.557.20.49.00
90.2( Q
7081 DUAL MONITOR ARMS
Dual Monitor Arms
001.000.31.514.23.31.00 110.9�
7483 LEGISLATIVE MEETINGS
Page: 8
Packet Pg. 62
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
Voucher List
City of Edmonds
4.3.d
Page: 9
Invoice PO # Description/Account Amoun
(Continued)
ui
parking at WA State Capitol
001.000.21.513.10.43.00
14.0( E
8349
ANDERSON CARD -8349 02/06/19 S
BACKGROUND INVEST CLASS-SPE
a
001.000.41.521.40.49.00
365.0(
IAPE MEMBERSHIPS (3)
3
001.000.41.521.11.49.00
150.0(
8349
CREDIT -8349 02/06/19 ANDERSON
`6
CREDIT -BACKGROUND INVEST CL
Y
001.000.41.521.40.49.00
U
-365.0( t
9821
GREENMUN -9821 02/06/19
U
COMBAT FIRST AID SUPPLIES
E
001.000.41.521.22.31.00
356.5< 2
SD CARDS FOR CAMERAS
4-
001.000.41.521.22.35.00
384.3( o
PELICAN 1150 CASES FOR CAMER
>
001.000.41.521.22.35.00
969.4< a
CAMTASIA SOFTWARE UPGRADE/f
Q-
Q
001.000.41.521.40.41.00
134.2E
TRAVEL INS-GREENMUN TO AZ
r'
001.000.41.521.40.43.00
23.6' 4
PELICAN CASES FOR CAMERAS
N
001.000.41.521.22.35.00
396.5, c
DELTA- GREENMUN - RTARIZONA
L
001.000.41.521.40.43.00
334.6( 3
IPHONE CASES/SCREEN PROTEC-
c
001.000.41.521.22.35.00
193.7, E
FIRST RESPONDER WELLNESS(3)
001.000.41.521.40.49.00
404.2,
AIRFARE RT DALLAS - TRYKAR
Q
001.000.41.521.40.43.00 432.6-
AIRFARE RT ESCONDIDO - MACHA
001.000.41.521.40.43.00 291.1-
MRSC - PRA FROM A TO Z - BROMF
Page: 9
Packet Pg. 63
vchlist
02/14/2019 11:13:16AM
Bank code : usbank
Voucher Date Vendor
2142019 2/14/2019 062693 US BANK
1 Vouchers for bank code : usbank
1 Vouchers in this report
Voucher List
City of Edmonds
4.3.d
Page: 10
Invoice PO # Description/Account Amoun
(Continued)
ui
001.000.41.521.40.49.00
125.0(
MOTOR LEARNING TEXTOOK - GRI
E
001.000.41.521.40.31.00
108.6�
BISON LIFE SAFETY GLASSES
a
001.000.41.521.40.31.00
42.3<
CAR RENTAL - GREENMUN - AZ
_(D
3
001.000.41.521.40.43.00
470.1 <
MIC & TRIPOD FOR VIDEO RECORI
`6
001.000.41.521.40.31.00
198.0E
CREATIVE LIGHTING KIT
001.000.41.521.40.31.00
174.2- U
HANDCUFF ENGRAVING
E
001.000.41.521.40.31.00
59.8� 2
TLO MONTLY CHARGES
o
001.000.41.521.21.41.00
61.2, '@
BOSE CONTROL POD
o
001.000.41.521.40.31.00
77.1E a
ALCOHOL PADS/BANDAIDS - TASEI
Q-
Q
001.000.41.521.40.31.00
13.4E
PELICAN MICROCASES - TASER FI
r'
001.000.41.521.40.31.00
164.9( 4
MUSTANG PFD RECHARGE KITS
N
001.000.41.521.22.35.00
143.0( "
HARDW ICK BOOTS
L
001.000.41.521.22.24.00
102.7(
Total:
24,952.8E m
Bank total :
24,952.8E t
U
fC
Total vouchers :
24,952.8E Q
Page: 10
Packet Pg. 64
vchlist
02/14/2019 11:13:16AM
Bank code: usbank
Voucher Date Vendor
Voucher List
City of Edmonds
Invoice
PO # Description/Account
Page
Amoun
Page: 11
Packet Pg. 65
5.1
City Council Agenda Item
Meeting Date: 02/19/2019
Marsh Study Update from Windward Environmental
Staff Lead: Maureen Judge/ Diane Buckshnis
Department: City Council
Preparer: Maureen Judge
Background/History
The Edmonds Marsh is of considerable pride to the community and is an ecologically unique saltwater
marsh, hydrologically connected to the uplands and Puget Sound and is part of many of the City's
planning documents, Shoreline Master Program and Critical Area Ordinance. Restoration of the
Edmonds Marsh, which includes the Daylighting of Willow Creek, will assist in potential impacts of
climate change and sea level rise, as well as stormwater management, educational and scientific
education value and should be considered a high priority for completion. From 2011-2016, the City of
Edmonds Parks and Recreation Department began a feasibility and then design for the Daylighting of
Willow Creek which would assist in restoring the Edmonds Marsh and over $500,000 has been received
from federal and local grant dollars for this effort.
In 2012 the City Council set aside $200,000 showing a dedication to this environmental asset and in
2017, an additional $100,000 was set aside to further start the funding of this complex project. An
ordinance was established creating Fund 017 for the restoration and preservation of the Edmonds
Marsh; this will allow citizens to donate funds to be part of the effort of showing ownership in saving
our marsh. Funds donated will be tax deductible and will be solely dedicated to our Edmonds Marsh
restoration and preservation.
In 2017, Council approved the process of obtaining an independent contractor to provide a scientific
study as part of the SMP process of understanding this native wildlife preserve and providing
information regarding wildlife habitat, vegetation and a variety of other issues. Windward
Environmental LLC (Windward) was selected and they began an 18-month scientific study in April 2018.
The tasks were not meant to be done in the sequential process and a copy of the schedule is found in
attachment A: Final Project Schedule Table
Staff Recommendation
N/A
Narrative
Windward is presenting a Marsh Study field update to the Council as a whole for review and comment.
Attachments:
Attachment A_FINAL project sched table_3_21_18
Packet Pg. 66
5.1
Edmonds Marsh Presentation Feb 192019
Packet Pg. 67
5.1.a
,Table 2. Project schedule
Project Task/Milestone
Estimated Initiation
Date
Estimated
Completion Date
Kick-off Meeting with City Council
January 1, 2018
February 27, 2018
Contract Approval by City Council
March 27, 2018
Task 1: Baseline Analysis - develop monitoring study
work plan
Prepare draft work plan
May 7, 2018
June 1, 2018
City review of work plan
June 4, 2018
June 15, 2018
Revise work plan per City comments
June 18, 2018
June 29, 2018
Task 1: Baseline Analysis - field effort
one field event per quarter for a year
July 2018
June 2019
Task 1: Baseline Analysis - data report
Prepare draft data report
July 1, 2019
August 2, 2019
City review of data report
August 5, 2019
August 16, 2019
Revise data report per City comments
August 19, 2019
August 30, 2019
Task 2: Evaluation of Wetland Buffers
Prepare draft deliverables
April 9, 2018
May 4, 2018
City review of deliverables
May 7, 2018
May 18, 2018
Revise deliverables per City comments
May 21, 2018
June 1, 2018
Task 3: 2019 SMP Update Information
Meet with City and prepare draft deliverables (text and map)
October 1, 2018
October 19, 2018
City review of draft deliverables
October 22, 2018
November 2, 2018
Revise deliverables per City comments
November 5, 2018
November 16, 2018
Task 4: Analyze Impacts from Daylighting Willow Creek
using REA/HEA model
Develop model and draft tech memo
March 4, 2019
March 29, 2019
City review of draft tech memo
April 1, 2019
April 12, 2019
Revise tech memo per City comments
April 15, 2019
April 26, 2019
Task 5: Vegetation Enhancement Project Impacts
Draft tech memo
July 30, 2018
August 24, 2018
City review of draft tech memo
August 27, 2018
September 14, 201
Revise tech memo per City comments
September 17, 2018
September 28, 2018
Task 6: Preparation for a Long-term Watershed
Management Study
Meet with City and draft tech memo
May 1, 2019
May 31, 2019
City review of draft tech memo
June 3, 2019
June 14, 2019
Revise tech memo per City comments
June17, 2019
June 28, 2019
Final meetings, presentation, document revisions
August 1, 2019
August 30, 2019
Project completion
September 13, 2019
Q
Packet Pg. 68
WMnaar,d
„
environmen
Edmonds Marsh Study
Project Update
Presented by Windward Environmental LLC to the Edmonds City Council
/ February 19, 2019
5.1.b
Packet Pg. 69
5.1.b
Status of Study Tasks
Cn
L
Evaluation of Buffer Widths and Ecological Functions: A Review `
to Support the Edmonds Marsh Study (completed)
Initial Evaluation of Edmonds Marsh and Shellabarger Marsh
Buffer Zones (completed)
2019 Shoreline Master Program update (mostly complete)
Edmonds Marsh Baseline Monitoring Study (underway)
Willow Creek Daylighting project impacts (to be initiated)
Vegetation enhancement project impacts and opportunities
(not yet initiated)
Long-term watershed management study planning/preparation
(to be initiated)
Packet Pg. 70
5.1.b
Purpose of Baseline Monitoring Study
Document current conditions within the Marsh and its
buffer areas.
Evaluate the ecological functions being provided by
these habitats.
Help identify restoration opportunities, such as
vegetation enhancements.
Coordinate with stakeholders and provide overview of
data and information being collected by other groups.
Packet Pg. 71
5.1.b
Baseline Monitoring Study - a year of
data collection
Soil and sediment characteristics
Water quality and depths
Vegetation surveys
Invertebrate surveys
Wildlife surveys
Photographic surveys
Packet Pg. 72
Soil and Sediment Characteristics
I
1'0 r
P rolecr.
3mpl erg j
Packet Pg. 73
O
N
d
LL
C
O
Cu
C
d
W
a
Q
T v
.... . . . . . . . .
Salinity and Depth Measurements with
Deployed Data Loggers
cn
N
L
C�
C
r
O
1.6
r
0
N
rn
I
N
LL
I
C
O
t+
d
N
P
L
a
t
N
L
CM
C
N
C
O
W
C
d
L
v
R
Q
Packet Pg. 75
5.1.b
2
s
L 3 � •
fV ,
IO1 � .'��5 ii ai
C ,ors '+,. • ac
r
� t
T �i J
9.
Packet
Pg.
-I " tr y= ..
OP
� Al: «
�u-.>
Bushuell) -d r p
IA
I
ere
Bushuell Im
12.34 PM 08/18/18 87F P STEAL
Photographic Surveys - Photo Stations
All
a�
Cn
L
C�
G
r
O
.N
NN�
r
0
N
m
I
a�
LL
I
C
O
R
C
d
N
d
d
L
N
L
C
C
O
E
W
■ V
Packet Pg. 80
Baseline Monitoring Study Community
Involvement
;;iirp 10 Members - 55 Pholos - 4 Discussions
Overview Discussions Photos Members Map
Photo pool
View 55 photos Q
I?�7� 4[)
Packet Pg. 81
Q
5.1.b
1.111e1section with the Edmonds Marsh
�storation/Willow Creek Daylighting Project
Packet Pg. 82
Conceptual Designs Provide the General
in...
25 f;x•
ii
12
5 24 B
13 5
r.
15"1
fA 22
" if}
Kle
2D
ig & hand Isu aching 26
ft
r #
21
cn
From: Marina Beach Park Master
Plan, Walker I Macy 2015
C
0
M
Packet Pg. 83
0
N
d
LL
C
0
Cu
C
m
a
t
a
C
0
W
E
r
Q
... Later Engineering Design
Details
swan a: w
b
1
c
t
o-M o•so I � itlF
!� Q
'ry
-
0
E-C
b L-`an Ln� fm ,I
OHL.e-Lb41ti<
-
b �
1�
0 o
o :u •o
FIGURE 1.6 - WILLOW CREEK DAYLIGHTING STREAM BEACH
From: Marina Beach Park Master Plan, Walker I Macy 2015
s Provide
mf�r. cCsn..
+.rl- oo-ll. M'-'
IFO
iIL
IY�Ll RYI' CF .LLIOI.ENT CMTMS
5.1.b
the
Packet Pg. 84
Cn
r
O
N
O�
N
LL
C
O
E
w
C
d
E
t
V
R
a+
a+
Q
5.1.b
Questions?
Packet Pg. 85
r
Q
7.1
City Council Agenda Item
Meeting Date: 02/19/2019
Crumb Rubber Moratorium Extension Public Hearing
Staff Lead: Maureen Judge/Adrienne Fraley-Monillas
Department: City Council
Preparer: Maureen Judge
Background/History
At the Council meeting on 2/12/19, the Council voted to extend the crumb rubber moratorium; this
required public hearing will allow for more discussion on the moratorium.
The City Council adopted the first ordinance 4013 on December 8th, 2015 prohibiting certain
installations of SBR until July 11, 2017. The City Council extended this prohibition of SBR installations on
April 11, 2017; this extension expired on February 28, 2018. The City Council extended this prohibition
of SBR (styrene-butadiene rubber) installations on February 20, 2018; this extension expired on August
15, 2018. The City Council extended this prohibition of SBR (styrene-butadiene rubber) installations on
August 21, 2018; this extension expires on February 21, 2019.
Staff Recommendation
Council to discuss and give staff their recommendation.
Narrative
The Council's intent has been to extend this prohibition of SBR (styrene-butadiene rubber) until the
Federal study was completed and a report issued. On February 12, 2016, the U.S. Environmental
Protection Agency (EPA), the Centers for Disease Control and Prevention/Agency for Toxic Substances
and Disease Registry (ATSDR), and the Consumer Product Safety Commission (CPSC) launched a multi -
agency Federal Research Action Plan on Recycled Tire Crumb Used on Playing Fields and Playgrounds to
study key environmental and human health questions. The draft report on the Federal Research Action
Pan on Recycled Tire Crumb Used on Playing Fields and Playgrounds (FRAP) was sent for external peer -
review in May 2018; the US EPA and CDC/ATSDR are currently working to address peer review
comments. The first part summarizing the Tire Crumb Rubber Characterization Study will be released for
public comment in early 2019.
In addition, the Council was monitoring the OEHHA Synthetic Turf Study from California. An overview of
the study contained in the May 25, 2018 meeting materials, and attached hereto as Exhibit A, indicates
that the final task, entitled "Task 7. Human Health Risk Assessment," is expected to be completed in
mid-2019.
Attachments:
Ordinance 4142
Exhibit A - CA overview
Packet Pg. 86
7.1.a
and
ORDINANCE NO.4142
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, EXTENDING THE PROHIBITION OF THE
INSTALLATION OF STYRENE-BUTADIENE RUBBER (ALSO
KNOWN AS SBR OR "CRUMB RUBBER") ON PUBLICLY -
OWNED ATHLETIC FIELDS WITHIN THE CITY OF
EDMONDS FOR AN ADDITIONAL SIX MONTHS.
WHEREAS, the city council adopted Ordinance 4013 on December 8, 2015; and
WHEREAS, Ordinance 4013 prohibited certain installations of SBR until July 11, 2017;
WHEREAS, the city council adopted Ordinance 4065.1 on April 11, 2017, which extended
the sunset date of the prohibitions set forth in Ordinance 4013 until February 28, 2018; and
WHEREAS, the city council adopted Ordinance 4097 on February 20, 2018, which
extended the sunset date of the prohibition set forth in Ordinance 4013 until August 15, 2018; and
WHEREAS, the city council adopted Ordinance 4125 on August 21, 2018, which extended
the sunset date of the prohibition set forth in Ordinance 4013 another six months until February
21, 2019; and
WHEREAS, the Edmonds City Council intended for additional analysis to be done during
the prohibition period to determine whether the duration of the prohibition should be extended;
and
WHEREAS, on February 12, 2016, the U.S. Environmental Protection Agency (EPA), the
Centers for Disease Control and Prevention/Agency for Toxic Substances and Disease Registry
(ATSDR), and the Consumer Product Safety Commission (CPSC) launched a multi -
agency Federal Research Action Plan on Recycled Tire Crumb Used on Playing Fields and
Playgrounds to study key environmental and human health questions; and
WHEREAS, the draft report on the Federal Research Action Pan on Recycled Tire Crumb
Used on Playing Fields and Playgrounds (FRAP) was sent for external peer -review in May 2018;
and
1
Packet Pg. 87
7.1.a
WHEREAS, the US EPA and CDC/ATSDR are currently working to address peer review
comments; and
WHEREAS, the agencies plan to release the report in two parts; and
WHEREAS, the first part summarizing the Tire Crumb Rubber Characterization Study will
be released for public comment in early 2019;
WHEREAS, currently, CDC/ATSDR is initiating a full biomonitoring study to investigate
potential exposure to constituents in tire crumb rubber infill. The information from the
biomonitoring study will be released for public comment, along with information collected as part
of the FRAP Exposure Characterization Study, at a later date; and
WHEREAS, the California Environmental Protection Agency's Office of Environmental
Health Hazard Assessment (OEHHA) is also conducting a study on synthetic turf and potential
human health impacts; and
WHEREAS, the Synthetic Turf Scientific Advisory Panel is a group of expert scientists
that the Office of Environmental Health Hazard Assessment (OEHHA) has convened to provide
scientific advice on its Synthetic Turf Study; and
WHEREAS, the Panel advises OEHHA on study plans, data interpretation, and reporting
of study results; and
WHEREAS, the goal of the OEHHA study is to assess the potential health impact
associated with the use of synthetic turf and playground mats made of crumb rubber; and
WHEREAS, the Panel met on May 25, 2018; and
WHEREAS, an overview of the study contained in the May 25, 2018 meeting materials,
and attached hereto as Exhibit A, indicates that the final task, entitled "Task 7. Human Health
Risk Assessment," is expected to be completed in mid-2019; and
WHEREAS, given the ongoing nature of this significant research effort, the city council
would like to extend the prohibition originally adopted in Ordinance 4013 for an additional six
months; and
2
Packet Pg. 88
7.1.a
WHEREAS, it is possible that the city council will want to extend the prohibition again
depending on the status of these ongoing research efforts and the findings that they might generate;
and
WHEREAS, since the adoption of Ordinance 4013, the City of Seattle, as a pilot project,
has replaced the SBR material at its Bobby Morris Playfield with an infill made from cork; and
WHEREAS, Seattle's pilot project will test the durability, safety, playability,
maintainability and environmental health of the cork turf infill material; and
WHEREAS, the Edmonds School District has a pending building permit application before
the City related to a project known as the Edmonds-Woodway High School Synthetic Turf
Conversion; and
WHEREAS, the field infill material is not part of the building permit review nor any of the
associated land use permits, which were previously approved; and
WHEREAS, the Edmonds School District has obtained alternative bids related to the infill
material for this project so that it would be able to evaluate the price difference between an SBR
infill and a cork infill; and
WHEREAS, news reports indicate that the Edmonds School District intends to await the
conclusion of the 2019 baseball season to start its construction of this project; and
WHEREAS, the safety of SBR is still be studied by and is of great concern to the Edmonds
City Council; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Definitions.
The following definitions shall apply to Section 2 of this ordinance:
A. SBR. "SBR" is an athletic field material consisting of recycled tires consisting of
styrene-butadiene rubber. It is commonly known as "crumb rubber." It is used as an infill material
and/or as a base layer under the infill.
3
Packet Pg. 89
7.1.a
B. Publicly -owned athletic fields. A "publicly -owned athletic field" is an athletic field
owned by a city, county, school district, port district, hospital district, other special purpose district
or government entity.
Section 2. SBR Prohibition.
For as long as this ordinance remains in effect, it shall be unlawful to:
A. Install SBR on publicly -owned athletic fields already existing within the City of
Edmonds if those fields have not already been converted to an SBR composition;
B. Install SBR on new public -owned athletic fields within the City of Edmonds;
C. Install SBR on existing publicly -owned SBR athletic fields within the City of
Edmonds as part of a substantial renovation of such existing SBR fields,
PROVIDED THAT, for maintenance purposes, infill top dressing of existing SBR
fields shall be allowed as needed to keep an appropriate amount of the fiber exposed
and to maintain proper infill depth.
Section 3. Additional Analysis. During the above -described prohibition, city council
intends to:
A. Monitor the status of ongoing and new research into the health effects of SBR,
including but not limited to the significant studies being performed by the federal
government and the state of California;
B. Conduct a public hearing to determine whether this ordinance should be extended
when there is sufficient new information to warrant a public hearing.
Section 4. Sunset. Unless the effective duration of this ordinance is shortened or
extended by a subsequently adopted ordinance, the provisions of this ordinance shall be null, void,
and of no force and effect after August 21, 2019.
Section 5. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 6. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
2
Packet Pg. 90
7.1.a
Section 7. Effective Date. This ordinance is subject to referendum and shall take effect
thirty (30) days after final passage of this ordinance.
APPROVED:
- P, - .
MA OR DAVE hARLING
ATTESPAUTHENTICATED:
Z5; "
C CLE K. StOfThASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
FILED WITH THE CITY CLERK: February 8, 2019
PASSED BY THE CITY COUNCIL: February 12, 2019
PUBLISHED: February 15, 2019
EFFECTIVE DATE: March 14, 2019
ORDINANCE NO.: 4142
5
Packet Pg. 91
7.1.a
SUMMARY OF ORDINANCE NO.4142
of the City of Edmonds, Washington
On the 12th day of February, 2019, the City Council of the City of Edmonds, passed
Ordinance No. 4142. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, EXTENDING THE PROHIBITION OF
THE INSTALLATION OF STYRENE-BUTADIENE
RUBBER (ALSO KNOWN AS SBR OR "CRUMB
RUBBER") ON PUBLICLY -OWNED ATHLETIC
FIELDS WITHIN THE CITY OF EDMONDS FOR AN
ADDITIONAL SIX MONTHS.
The full text of this Ordinance will be mailed upon request.
DATED this 13t" day of February, 2019.
CI CLERK, SCOMT-T�ASSEY
R
Packet Pg. 92
Office of Environmental Health Hazar nt
California Environmental Prot 7.1.b y
0
Jun
2015
Task 2. Chemicals of Potential Concern Identification
Synthetic Turf Study Overview
Task 1. Expert, Public, and Interagency Consultation and Input
I
Chemical Properties & Toxicity Literature Review
I
Task 3. Exposure Scenario Development Study
I
Task 4. Field and Playground Sample Collection and Analysis
I
Task 5. Biomonitoring/Personal Monitoring Prdtocol Development
Task 7. Human Health Risk Assessment
Jan Jan Jan Jun Jan Mid
2016 2017 2018 2018 2019 2019
Today
May 25, 2018 Synthetic Turf Scientific Advisory Panel Meeting Packet Pg. 93
8.1
City Council Agenda Item
Meeting Date: 02/19/2019
WWTP Phase 6 Energy Conservation Project - Carbon Recovery Full Design
Staff Lead: Phil Williams, Public Works Director
Department: Public Works & Utilities
Preparer: Pamela Randolph
Background/History
On April 10th, 2018, the Parks and Public Works Committee reviewed the project and recommended it
be placed on the April 17th City Council agenda for presentation, discussion, and action.
On April 17th, 2018, the City Council approved the predesign effort. The work was completed on time
and within budget during 2018.
City Council authorized funding for the design of the WWTP Phase 6 Energy Conservation Project -
Carbon Recovery in the 2019 budget.
Staff Recommendation
For City Council to authorize the Mayor to sign the funding agreement with the Washington State
Department of Enterprise Services for $2,126,352.
Narrative
The Wastewater Treatment Plant currently utilizes a Sanitary Sewage Sludge Incinerator (SSI) to
combust solids before final disposal to the landfill. The SSI and all of its support equipment were
originally installed 30 years ago and will need to be replaced in approximately 5-7 years due to current
federal air quality regulations. In addition, several major components of this system are no longer
supported, which makes repairs very costly.
The current system is inefficient in terms of electrical usage and requires additional supplemental fuel
oil daily to begin the combustion process. It does not recover any usable byproducts, thus increasing the
City's carbon footprint. In addition, EPA has imposed new, very stringent regulatory requirements which
makes compliance virtually impossible. The increased cost for regulatory compliance alone (sampling,
testing and reporting) exceeds $125,000 per year.
City Council Resolution No. 1389, which commits to achieving or exceeding, at the local level, the goals
established in the Paris Climate Accord, adds additional motivation to begin development of the next
generation biosolids processing and disposal system for our regional Wastewater Treatment Plant.
Initial research, technical information requests and evaluation (established via an RFQ process which
included proposers from across the USA) have lead us to a new technology that we are confident will
meet the goal and intent of Resolution No. 1389. It will significantly reduce operating, regulatory and
disposal expense to Wastewater Treatment rate payers. Equipment must fit within the existing footprint
of the Plant and allow for full redundancy and reliability.
Packet Pg. 94
8.1
The best available and most energy -efficient technology we have found involves a two-step process -
sludge drying and pyrolysis. This two-step process creates a Class A dried product and a "biochar," which
are well established green renewable products that negate the "cradle to grave" risks associated with
biosolids. The process is considered "net zero" or energy neutral, and the biochar byproduct can be used
in City parks and/or marketed as a soil conditioner or amendment.
To reduce financial and operational risks and build upon the recent success of prior energy -related
projects, we are proposing use of an Energy Savings Performance (ESP) contract through the State
Energy Program to develop this project. ESP projects are delivered with guaranteed not -to -exceed
pricing, guaranteed performance of the new systems and guaranteed energy savings that are measured
and verified. This approach has demonstrated a significant impact on our efficiency, resulting in a
declining trend in energy use at the Plant and reduction of our carbon footprint, despite growing
connected population and demands on our Wastewater system.
City staff have applied for grant funding from the Department of Commerce Clean Energy Fund 3 (CEF 3)
for new technologies, innovative approach and advancing bioenergy. Our request for $2,000,000
toward project costs has advanced to the second round of technical evaluation. Award decisions are
expected by April 30t", 2019.
With the completion of the scope of work and contract with the Department of Enterprise Services
(DES), the City will be presented with a final design package and the guaranteed "not -to -exceed"
construction cost. This cost includes regulatory permit (PSCAA, Ecology) applications, building permit
applications and a detailed cost-effectiveness evaluation (detailed within the scope of work). The final
design package and guaranteed not -to -exceed cost would be the basis for the City Council's decision on
implementation.
The 2019 budget authorization of $2,434,187 was requested and approved for this continuing effort.
The contract with DES is based on the attached Scope of Work developed by Ameresco, which is
proposed for $2,126,352. DES, while providing oversight of the contract, will not charge a fee for their
services during design. If the fully designed construction project is authorized, an agreement for
construction services with DES will be included in the final construction proposal.
Attachments:
2019178Afndcp
2019178Aagrcp
Edmonds WWTP_Carbon Recovery_Audit Proposal —Rev A.2
Packet Pg. 95
8.1.a
v'J, `2ti
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
1500 Jefferson Si. SE, Olympia, WA 98501
PO Box 41476, Olympia, WA 98504-1476
January 29, 2019
TO: Pamela Randolph, Manager, Wastewater Treatment Plant
City of Edmonds
FROM: Curtis Pate, Contracts Specialist, (360) 407-7913
Engineering & Architectural Services
RE Agreement No. 2019-178 A (1)
Phase 6B, Wastewater Treatment Plant Carbon Recovery
IAA No. K5211
Ameresco Incorporated
SUBJECT: Funding Approval
The Dept. of Enterprise Services (DES), Energy Program, requires funding approval for the above
referenced contract documents. The amount required is as follows;
ESCO Audit Phase 6 — Carbon Recovery $2,126,352.00
Total Funding $2,126,352.00
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
DES Energy Program that the above identified funds are appropriated, allotted or that
funding will be obtained from other sources available to the using client/agency. The
using/client agency bears the liability for any issues related to the funding for this project
By
Name / Title
Date
Please sign and return this form to E&AS. If you have any questions, please call me.
2019178Afndcp
Packet Pg. 96
8.1.b
ENERGY SERVICES AUTHORIZATION NO. 2019-178 A (1)
Detailed Investment Grade Energy Audit & Energy Services Proposal Agreement
City of Edmonds
Phase 613 Wastewater Treatment Plant — Carbon Recovery
January 29, 2019
MASTER ENERGY SERVICES AGREEMENT NO. 2017-193 A (1)
The Owner and the Energy Services Company (ESCO) named below do hereby enter into this
Authorization under terms described in the following sections:
Authorization to Proceed
Compensation for Energy Services
I. AUTHORIZATION TO PROCEED:
Energy Services Company:
Ameresco Incorporated
222 Williams Avenue South, Suite 100
Renton, Washington 98057-2154
Telephone No. (206) 522-4270
Fax No. (425) 687-3173
E-Mail Address emartino(kameresco.com
Project Conditions
Owner: lq�\
City of Edmond
acting through th
Departure,^f Enterprise Services,
Engineers Architectural Services
PO kx 41476
Ol i Washington 98504-1476
Telep ne No. (360) 902-7272
By <<e
Name
Title
Date
State of Washington tor's License No.
State of WashingWn Rev nue Registration No.
Federal Tax Ide ti i ation No.
MWBE Gertificati No.
LO-Z
Name William J. Frare, PE.
Title Assistant Director
Date
AMEREI*004PZ
602 062 980
04-3512838
II. COMPENSATION FOR ENERGY SERVICES:
Basic Services
COMPENSATION
Energy Audit and Energy Services Proposal
$ 2,126,352.00
Grand Total (plus WSST as applicable)
$ 2,126,352.00
Authorization No. 2019-178 A (1)
Page 1 of 2
Packet Pg. 97
8.1.b
III. PROJECT CONDITIONS:
The Project Conditions contained in the Master Energy Services Agreement will be used
unless specifically changed herein. The cost effectiveness criteria for this project are per
the Ameresco Incorporated proposal dated January 24, 2019.
IV. SCOPE OF WORK:
Per the ESCO proposal dated January 24, 2019, conduct a Detailed Investment Grade
Energy Audit of City of Edmonds, Wastewater Treatment Plant, to identify cost effective
energy conservation measures and present a written Energy Services Proposal, i luding
all energy audit documentation. The ESCO shall prepare the final Energy Sery
Proposal, detailing the actual energy services and ESCO equipment to be vide , energy
savings and cost guarantees, measurement and verification plans, and co is 'oning plans
for the proposed measures. Measures will include items that save en rgy, er and other
resources. The Cost Effectiveness Criteria for this project shall be ablished in the
Master Energy Services Agreement or as modified in Section III abo
V. SCHEDULE FOR COMPLETION N'%'/
Final completion of the Energy Audit and Energy Sery s roposal within 241 calendar days
after Authorization to Proceed.
2019178Aagrcp
,R-- '�/ 1�
IL041
Authorization No. 2019-178 A (1)
Page 2 of 2
Packet Pg. 98
8.1.c
AMERESCO
Green • Clean • Sustainable (41
222 Williams Avenue South, Suite 100
Renton, WA 98057
P: 206 522 4270
F: 425 687 3171
ameresco.com
January 24, 2019
Mr. Butch Boles
Department of Enterprise Services
1500 Jefferson Street SE
PO Box 41012
Olympia, WA 98504-1401
SUBJECT: Energy Audit Fee Proposal
City of Edmonds — Wastewater Treatment Plant Phase 6B - Carbon Recovery Project
Final Design Documents, Regulatory Agencies Review and Permitting Applications
Dear Butch:
The previous Phase 6A Audit included a "request for qualifications (RFQ) for equipment and technologies
for the processing of biosolids" with an owner evaluation and selection process facilitated by Ameresco. It
also included the preparation of the project Engineering Report in conformance with Washington
Administrative Code (WAC) requirements. The Engineering Report was submitted to Washington
Department of Ecology (Ecology) on December 21st, 2018. The Engineering Report is currently in review
at Ecology. The Engineering Report included Preliminary Design Drawings, preliminary equipment
selection and cutsheets, basis of design (BOD), code and permitting requirements, and the temporary
solids handling review. The result of those efforts also produced the budgetary costs for engineering,
regulatory, permitting and construction of the selected equipment and systems.
We are pleased to submit this proposal for the audit and design phase of the City of Edmonds Wastewater
Treatment Plant Phase 6B — Carbon Recovery Project Energy Efficiency Upgrades. Ameresco will provide
engineering services for the subject project in accordance with the following:
Engineering Services
A. Phase B Audit Services will include:
Ameresco will undertake an Energy Audit of the Facilities. The Energy Audit will identify cost
effective Energy Conservation Measures (ECM's). Ameresco will present to the Owner a written
Energy Services Proposal, including the Energy Audit Documentation. The Energy Services
Proposal will set forth at least the following:
1) A description of the systems which will receive ESCO Equipment and ESCO Services;
2) The Cost -Effective ECM's to be installed or caused to be installed by Ameresco and a
description of the ECM's analyzed but disqualified under the cost effectiveness criteria;
3) The services that Ameresco will perform on or in the Facility, including but not limited to
engineering, construction management, the operations and maintenance procedures for use
on ESCO Equipment, training for Facility personnel, providing warranty service, and equipment
maintenance;
Edmonds WWTP Phase 6B ESCO - Carbon Recovery — Final Design
Page 2 of 8
4) The Maximum Allowable Project Cost, itemized in detail;
5) Recommendations for replacement of Existing Equipment, along with recommendations for
improvements to Existing Equipment and Operating Conditions;
6) The Baseline Energy Consumption for the identified systems, computed from monitoring
building systems for 2-4 weeks and annualizing with historical data and including the data,
methodology and variables used to compute the Baseline, and the Baseline calendar period
which will not be less than twelve (12) months;
7) The estimated Energy Savings and Energy Cost Savings that are expected to result from the
installation of Ameresco Equipment and from Ameresco Service, and an explanation of the
method used to make the estimate;
8) The method by which Energy Savings and Energy Cost Savings will be calculated during the
term of the Energy Services Agreement;
9) A description of how Ameresco will finance its acquisition of Equipment and when title to the
Equipment will pass to the Owner;
10) A description of how the Energy Cost Savings will be guaranteed by Ameresco;
11) A description of how Ameresco proposes to be compensated;
12) The term of the Energy Services Agreement;
13) The Termination Value for each year during the term of the Energy Services Agreement;
14) The schedule for project completion;
15) The nature and extent of work and equipment that Ameresco anticipates it will receive from
other firms under sub -contract;
16) Preliminary measurement & verification (M&V) plan: Ameresco will provide on -going
measurement and verification to help ensure the predicted savings are achieved throughout
the first 1 year of the agreement. Post installation Measurement and Verification (M&V) will be
performed based on the International Performance Measurement and Verification Protocol
(IPMVP) — Option A (Retrofit Isolation -Key Parameter Measurement), and on Section IX —
Method of Calculating Energy Savings and Energy Cost Savings. Ameresco will attend one
annual meeting to review the Measurement & Verification results and reconcile energy savings.
17) Final Design Documents: Ameresco proposes to provide fully developed and customer -
reviewed 100% design drawings to obtain contractor cost estimates, for permitting application
and to develop project costs that would be used in the Energy Services Proposal. This would
provide funding to perform in-house design as well as hire design sub -consultants for
wastewater, mechanical, electrical, structural, architectural, controls, process design and
regulatory research such as Department of Ecology and PSCAA air permitting. The Design
package becomes the property of the client regardless of the decision to proceed with the
construction project. (Identified as item B in fee schedule below.)
a) Phase B design includes the detailed design for the installation of the selected process
equipment and its integration into the existing WWTP process, building mechanical
systems and WWTP building electrical systems. The design will place the new equipment
in the existing incinerator building structure and a new "pyrolysis" building.
b) Phase B design efforts will produce 100% design drawings for the installation of the (3) P-
5 pyrolysis units, (1) biosolids belt dryer, and ancillary equipment and its integration into
the existing WWTP process; as well as the code review, permit feasibility analysis, and
construction sequencing analysis.
Packet Pg. 100
Edmonds WWTP Phase 6B ESCO - Carbon Recovery — Final Design
Page 3 of 8
c) Our primary design consultant (BHC Consultants) will provide engineering design services
as well as project management and design team coordination. During the project, the BHC
Project Manager will supervise and coordinate the design team, coordinate with Ameresco
and the City, communicate project status and prepare monthly invoices; BHC will
subcontract with:
i) FSi Consulting Engineers (FSi) for HVAC, plumbing, fire suppression, and emission
stack design;
ii) Coal Creek Environmental Associates, LLC (CCEA) for technical support during
permitting and for the preparation of the Puget Sound Clean Air Agency (PSCAA)
permit application with associated supporting technical documentation;
iii) Parametrix for controls design, supervisory control and data acquisition (SCADA)
design, controls integration and programming, input/output (10) design and 10
demolition design
iv) KPG for the architectural design of the new Pyrolysis Building and for architectural
modifications to the existing Headworks and Solids Processing Building.
d) 30% Design Engineering - includes the development of 30% Design Drawings for the
installation of selected equipment from Phase 6A. The 30% Design Drawings will show
equipment sizing, layout, and configuration.
i) Design drawings review workshop with Owner/DES/Ameresco/Design Team.
ii) Four design team workshops on -site at the WWTP.
iii) City review comments on the 30% Design Drawings.
iv) Site Survey engineering support.
Deliverables:
v) Dept. of Ecology Draft Engineering Report comment response letter.
vi) 30% Design Drawings in PDF format (half and full-size).
vii) 30% Design Drawing Review Workshop meeting minutes.
viii) Design Workshop(s) meeting minutes.
ix) Draft and Final site survey request.
e) 60% Design Engineering - includes the development of 60% Design Drawings for the
installation of selected equipment from Phase 6A. The 60% Design Drawings will show
equipment sizing, layout, and configuration.
i) Design drawings review workshop with Owner/DES/Ameresco/Design Team.
ii) Four design team workshops on -site at the WWTP.
iii) City review comments on the 60% Design Drawings.
Deliverables:
iv) 60% Design Drawings in PDF format (half and full-size).
v) 60% Design Drawing Review Workshop meeting minutes.
vi) Design Workshop(s) meeting minutes.
vii) Contractor Site Walk and Constructability Review meeting minutes.
f) 75% Design Engineering - includes the development of 75% Design Drawings for the
installation of selected equipment from Phase 6A. The 75% Design Drawings will show
general equipment sizing, layout, and configuration within the Incinerator Room. The 75%
Design Drawings will include general, demolition, process mechanical, structural,
electrical, plumbing, fire suppression, HVAC, and instrumentation drawings. 75% Design
Drawings will be prepared to the level of detail required for the Contractor and Ameresco
to prepare a reasonably accurate total maximum guaranteed project cost.
i) Design drawings review workshop with Owner/DES/Ameresco/Design Team.
ii) City review comments on the 75% Design Drawings.
Deliverables:
iii) 75% Design Drawings in PDF format (half and full-size).
iv) 75% Design Drawing Review Workshop meeting minutes.
Packet Pg. 101
0
Edmonds WWTP Phase 6B ESCO - Carbon Recovery — Final Design
Page 4 of 8
g) Permit Set and Final Design Drawings - includes the development of Permit Set Drawings
and Final Design Drawings for the installation of selected equipment and systems.
Development of Permit Set Drawings incorporating Ameresco, City, and Contractor
comments on the 75% Design Drawings. BHC will finalize equipment sizing and layouts
with equipment manufacturers. BHC and its subconsultants will prepare general (G),
demolition (D), civil (C), architectural (A), structural (S), process mechanical (M), HVAC
(H), plumbing (PL), fire suppression (F), electrical (E), and instrumentation (1) drawings as
part of this task. A total of up to 157 drawings will be provided as part of this task. The
Permit Set Drawings will be prepared to a level sufficient for the City's Building Department
code review.
Development of Final Design Drawings incorporating City Building Department review
comments. BHC and its subconsultants will prepare general (G), demolition (D), civil (C),
architectural (A), structural (s), process mechanical (M), HVAC (H), plumbing (PL), fire
suppression (F), electrical (E), and instrumentation (1) drawings as part of this task.
i) Design drawings review workshop with Owner/DES/Ameresco/Design Team.
ii) City review comments on the 60% Design Drawings.
Deliverables:
iii) Permit Set Design Drawings in PDF format (half and full-size).
iv) Final (100%) Design Drawings in PDF format (half and full-size).
h) Permitting and Engineering Support - includes engineering support for permitting required
by the project.
i) Regulatory Agency Planning Meetings. Attendance for two (2) engineers at up to four
(4) regulatory agency meetings to be located at the City WWTP.
ii) PSCAA Permitting Engineering Support. Provide engineering support including
equipment layout and sizing criteria for the successful application of the amended
WWTP air permit through PSCAA. BHC will coordinate and support CCEA as the lead
in this effort.
iii) City Permits Engineering Support. Provide engineering support for the preparation of
applicable City -required permits for approval to construct the project herein.
iv) SEPA Engineering Support. Provide engineering support for the preparation of the final
SEPA checklist. Provide engineering support to address public comments. Attendance
for two (2) engineers at one public meeting for up to six (6) hours.
Deliverables:
v) PSCAA Permit application figures and drawings derived from the deliverables in Tasks
d), e), f) and g) above.
Conservation measures will include items that save energy, water or other resources (including
various operational cost savings measures associated with operating the existing biosolids
incinerator). The Energy Audit will provide detailed documentation of fieldwork for the audit,
calculation input and output in support of the recommendations made in the Energy Services
Proposal, economic and engineering assumptions, sketches, floor plans and any other information
developed in the course of the Audit.
Cost Effectiveness Criteria
It is understood that the cost effectiveness criteria for this project is as follows:
Future post -project cash flow, including utility bill savings, maintenance and operational
savings, and financing costs will be neutral or positive with respect to pre -project cash flow,
assuming a finance term of no more than 25 years and an annual energy cost escalation of
1.5%.
Packet Pg. 1 2
8.1.c
Edmonds WWTP Phase 6B ESCO - Carbon Recovery — Final Design
Page 5 of 8
2. The selected Energy Conservation Measures (ECMs) will be evaluated as a bundle in
determining whether or not they meet the cost-effectiveness criteria.
3. The total cost of implementing the ECMs will include the cost of the investment grade audit,
design, labor and materials, construction management, DES fees, ESCO fees, bonding,
permits, taxes, and other costs that may be agreed to.
4. All utility rebates, State grants, or other rebates and grants associated with the proposed
bundle of ECMs will be deducted from the cost of implementing them before determining their
cost-effectiveness.
No more than 90% of the energy cost savings and 100% of the maintenance and operational
cost savings (purchased parts and service contracts, but not internal labor costs) will be used
for the purpose of determining cost-effectiveness. Ameresco does not guarantee the
maintenance cost savings.
The finance period for the proposed bundle of ECMs may not exceed their average useful
life.
If Ameresco develops a project that meets the cost effectiveness criteria, the client is responsible for
the full amount of the audit; the item A "Energy Audit" fee can either be rolled into the construction
contract or be paid in full by the client. Should the developed project not meet the cost effectiveness
criteria, the City would still be responsible for the costs of the detailed design, item B) below.
Fee for Engineering Services:
A. Basis and amount: Fixed Fee for Services
A) Energy Audit: $191,032
B) Final Design & Regulatory Permitting Support:
i. BHC Consultants $1,547,300
ii. Equipment Team Support / Constructability $363,020
C) Permit Fee Estimate $25,000
D) TOTAL: $2,126,352
It is understood by Ameresco that payment and terms are contingent upon the requirements set forth
in the Energy Services Proposal.
Furthermore, it is understood by Ameresco that item B "Final Design" is a deliverable that becomes the
property of the City and that Ameresco shall be paid $1,910,320 upon delivery of the Final Design
package.
Schedule for Engineering Services:
The Energy Audit will be complete by September 15th, 2019.
Construction cost estimating results of the audit are intended to be provided to Edmonds in mid -July so that
scope and costs can be evaluated and adjusted as necessary by early August. To meet this schedule,
Ameresco would use '60-75% working drawings' created by BHC to develop cost estimates.
Completion of the final design drawings by BHC for "Phase 2 Design" is projected for December 15th, 2019,
but will depend on timely review by the City at various stages along the design schedule.
Invoicing:
Invoicing for item A (should the project meet the cost effectiveness criteria) would depend upon the client's
choice whether to pay as services are delivered or defer the audit fee to the construction contract.
Packet Pg. 103
Edmonds WWTP Phase 6B ESCO - Carbon Recovery — Final Design
Page 6 of 8
Invoicing for items B and C would be on a progress basis as costs are incurred by the ESCO.
We at Ameresco, Inc. appreciate the opportunity to provide these services. If this proposal for Audit
Services is satisfactory, please forward contract documents.
Sincerely,
Ame sco, Inc.
L
Grant A. Thorsland
Regional Manager - Northwest
Attachments: Fee Proposal, Conservation Measure Lists
Exhibit A — BHC Consultants Scope of Work
Exhibit B — BHC Consultants Design Budget Calculation
Packet Pg. 104
8.1.c
Edmonds WWTP Phase 613 ESCO - Carbon Recovery — Final Design
Page 7of8
Project: Wastewater Treatment Plant Phase 6B - Carbon Recovery Project - 2019 Design & Permitting
Date: 1/23/2019
Hourly Summary:
TASK
Field/Audit
Analysis/Calculations
Evaluation of ECMs
Report Write-up
Customer Presentation
Travel
Total Hours:
Hourly Rate:
Estimated Fee for Services
Field Audit
Project
Construction
Project
Technician / Admin.
Manager
Manager
Engineer
TAB / Cx Assistant
Total Hours
170
189
104
55 0
518
170
40
165
0 14
389
82
27
82
0 0
191
75
15
27
0 0
117
55
55
24
0 14
147
68
82
34
14 0
198
621
407
436
68 27
1559
$ 130
$ 120 $
120
$ 105 $ 75
$ 80,669
$ 48,882 $
52,275
$ 7,160 $ 2,046
$ 191,032
Item A - Energy Audit Fee
$ 191,032
Item B - Preliminary Design
Services (sub -consultants)
$ 1,910,320
Item
C - Permit Fee Estimate (reimbursable)
—$ 25,000
Total Audit Fee -Energy Project:
$ 2,126,352
Phase 613 Design Fees from ESCO, Sub -consultants, MFR's & Parametrix
a. BHC design documents, permitting assistance and sub -consultants
$ 1,547,300
BHC Labor
$ 983,588
BHC travel, printing, misc.
$ 9,800
Sub - FSI (piping and sheet metal)
$ 59,156
Sub - KPG (architect) includes site surveying
$ 89,918
Sub - Coal Creek Environmental (PSCAA air permitting)
$ 77,000
Sub - Parametrix (controls sub) support of design/permitting phase
$ 327,800
$38 discrepancy
$ 38
b. Major equipment MFR team support of design/permitting phase
$ 308,020
Centrisys/BFT/TEC (5% of equipment package price)
c. Constructability, safety and construction phasing review (prime contractor)
$ 553000
d. Ameresco support of design/permitting phase (includes permit fee)
$ 2163032
Subtotal - Design Phase Cost:
$ 2,1263352
Packet Pg. 105
8.1.c
Edmonds WWTP Phase 613 ESCO - Carbon Recovery — Final Design
Page 8 of 8
Project: Wastewater Treatment Plant Phase 6B - Carbon Recovery Project - 2019 Design & Permitting
Date: 1/23/2019
Waste Water Treatment Plant
Mechanical Conservation Measures Rank
Centrisys-Bioforcetech - Evaluate replacement of existing fluidized bed incineratorwith a
gas -fired dryer and Bioforcetech Pyrolysis system for decomposition of biosolids through a
non -incineration process which yields a "green" renewable biproduct known as Biochar.
- The measure will include the dewatered sludge hopper, "schwing" pump, odor control
SOLIDS -MI
modification, new conveyors, biochar product conveyance to haul -away bin,
3
Controls and control strategy development and integration to SCADA, and staff training.
- New Pyrolysis Building and new combined exhaust stack
- The measure will save energy and offset operating costs associated with the current
incinerator which is aged and increasingly more costly to operate.
PAYBACK RANK NOTES:
1) Measures that are likely to pay for themselves through energy savings and utility incentives.
2) Measures that may pay for themselves, or may require some capital infusion
3) Measures that will require significant ( >50%) capital infusion
Packet Pg. 106
8.2
City Council Agenda Item
Meeting Date: 02/19/2019
Potential Process Change to Enhance Council Committee Meeting Transparency
Staff Lead: Scott Passey/Dave Teitzel
Department: City Council
Preparer: Maureen Judge
Background/History
City Council regular meetings are broadcast live on our government access channels (GAC), live -
streamed online and available for web -streaming later. The monthly City Council committee meetings
are audio recorded for the purpose of transcribing meeting minutes and these recordings are retained in
the City's digital archives. The written committee minutes are later made public online. The audio
recordings are retained and are available to the public upon request, typically through the public records
request process. There is no live video streaming or video recording of the committee meetings.
On October 2, 2018, Councilmember Nelson introduced a discussion regarding the need for video
streaming and recording of Council committee meetings to improve transparency of the legislative
process. Michele Earl -Hubbard, Board Vice President of the Washington Coalition for Open Government,
attended the meeting and provided her perspective in favor of video -recorded Council meetings as a
means of enhancing transparency of the committee meeting process.
On January 2, 2019, the Council debated the question of whether the current system of audio recording
was sufficient since the committee meetings are public, minutes are taken and audio recordings of the
meetings are currently available to public, or if the City could achieve greater transparency by
appropriating additional funds to install video equipment. Responding to a question about whether
audio recordings could be made available for on -demand access, the City Clerk replied that he wasn't
certain the City's agenda portal would allow for such function. He did say, however, that he could make
recordings of committee meetings available to those who requested them, by the next day without the
need for additional funding. In the end, a Council motion to appropriate funds for video equipment
failed on a 2-3 vote and Council determined a means should be pursued to cause the existing audio
recording process to be made more user-friendly and accessible to citizens in the interest of greater
transparency.
Staff Recommendation
Staff recommends that Council further discuss this issue and consider a motion to direct the City
Attorney to draft a code amendment reflecting Council's preferences.
Narrative
At the January 2 meeting, staff explained that audio recordings could not be made available on the City's
agenda portal due to the way agendas are currently configured. Only one file, either video or audio, may
be uploaded for each Council meeting. Because committee meetings are usually preceded by a meeting
Packet Pg. 107
8.2
of the full Council (per ECC 1.04), and this is the only meeting that is video recorded, only this video
appears on the web agenda portal.
However, it would be possible to upload the committee audio files if changes were made to the Council
meeting rules, codified in Edmonds City Code (ECC) Chapter 1.04. If the Council adopted such changes,
the Clerk's Office could then produce the Council committee agendas as separate and distinct meetings,
each with its own agenda and audio file. Audio could be uploaded to the appropriate committee
meeting for on -demand listening the next day, similar to the manner in which video recordings of
Council meetings are currently posted.
Currently, the code provides for a starting time of 7:00 p.m. for committees on the second Tuesday of
the month. However, the code also states that committee meetings "may convene, as necessary,
following adjournment of the council's regular meetings on the second Tuesday of the month," and, "if
necessary, after the adjournment of the city council's regular meeting, whichever comes last." Below are
the relevant sections of the City code, with the relevant portions underlined:
ECC 1.04.010(A) and (B):
A. Full Council. Regular meetings of the city council shall be held on every Tuesday of every
month, except for the fifth Tuesday of a month, at 7:00 p.m. Regular meetings of the city council
shall be held in the Council Chambers, Public Safety Complex, 250 Fifth Avenue N., Edmonds,
Washington. Council meetings shall adjourn no later than 10:00 p.m. on the day initiated unless
such adjournment is extended by an affirmative vote of a majority of the council as a whole plus
one. The council committees may convene, as necessary, following adjournment of the council's
regular meetings on the second Tuesday of the month.
(8). Council Committees. The city council shall have the following standing committees: finance;
parks and public works ("PPW"); public safety, planning and personnel ("PSPP"). Regular
meetings of the city council committees shall be held on the second Tuesday of every month at
7:00 p.m., and, if necessary, after the adjournment of the city council's regular meeting,
whichever comes last. Regular meetings of the city council committees shall be held concurrently
in the following three rooms of the Public Safety Complex, 250 Fifth Avenue N., Edmonds,
Washington: (1) the Council Chambers, (2) the Jury Meeting Room; and (3) the Police Training
Room. Council committee meetings shall adjourn no later than 10:00 p.m. on the day initiated
unless both members of the committee vote to extend the meeting.
The Council has at least two options for accomplishing its goals concerning publication of meeting audio
recordings, as follows:
OPTION A: Amend the code to reflect a different starting time for committee meetings. For
example, the full Council meeting could remain as commencing at 7:00 p.m., and
committees could be scheduled for whatever time the Council deems
appropriate, such as 7:15. Normally, the full Council meeting on Committee
meeting nights is brief and a 7:15 Committee start time is not an issue, except
that on many nights, the committee members might have a ten minute wait
Packet Pg. 108
8.2
before being able to start the committee meeting. Also, in the unusual
circumstance a critical issue must be addressed by Council on these evenings, a
motion can be made to extend the Council meeting which must be passed by a
majority plus one.
Under this option, four agendas will be published: one for the brief Council
meeting and one for each of the three Committees.
OPTION B: Amend the code to remove provisions for a full Council meeting prior to
committees. This would result in committees only on the second Tuesday of the
month, each committee having a unique published agenda. Under this option, if
a full council meeting was necessary on the second Tuesday, it would need to be
noticed by the clerk as a special meeting.
City staff has expressed a strong preference for Option A because it preserves the opportunity for action
on consent agenda items and/or issues of a time -sensitive or special nature, without requiring
preparation and publication of a special meeting notice. Whichever option is preferred, staff also
recommends a code amendment to update the committee names, which have changed since the code
was last adopted.
Costs
These changes would not result in additional equipment costs. However, producing three or four
separate agendas as opposed to a single agenda will increase the City Clerk workload cost by
approximately 3-4 hours per month.
Attachments:
Council Meeting Minutes 10_2_18
Council Meeting Minutes 1_2_19
Packet Pg. 109
8.2.a
EDMONDS CITY COUNCIL APPROVED MINUTES
October 2, 2018
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Michael Nelson, Council President
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Thomas Mesaros, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Phil Williams, Public Works Director
Shane Hope, Development Services Director
Rob English, City Engineer
Frances Chapin, Arts & Culture Program Mgr,
Kernen Lien, Environmental Program Mgr.
Jeanie McConnell, Engineering Program Mgr.
Carolyn LaFave, Executive Assistant
Steve Fisher, Recycling Coordinator
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of
Councilmember Mesaros.
3. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF SEPTEMBER 25, 2018
2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT
3. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES TOTALING $919.14 AND
AMOUNTS UNDETERMINED
4. INTERLOCAL COOPERATIVE PURCHASING AGREEMENT WITH SOURCEWELL
(MINNESOTA)
Edmonds City Council Approved Minutes
October 2, 2018
Page 1
Packet Pg. 110
8.2.a
5. PRESENTATIONS
1. FIRE PREVENTION WEEK PROCLAMATION
Mayor Earling read a proclamation proclaiming October 7-13, 2018 as Fire Prevention Week and urged
everyone to be aware of their surroundings, look for available ways out in the event of a fire or other
emergency, respond when the smoke alarm sounds by exiting the building immediately, and to support the
many public safety activities and efforts of South County Fire during Fire Prevention Week 2018. He
presented the proclamation to Karl Fitterer, Assistant Fire Marshal, South County Fire. Assistant Fire
Marshall Fitterer thanked the Council for the proclamation and for the City's support. He invited the public
to an open house at Martha Lake Fire Station 21 on October 13 from 10 a.m. to 3 p.m. that will include
activities for all ages.
2. NATIONAL ARTS & HUMANITIES MONTH PROCLAMATION
Mayor Earling read a proclamation declaring October as National Arts & Humanities Month in Edmonds
and called upon citizens to celebrate and promote arts and culture in the nation and support the many cultural
activities which flourish in Edmonds. Arts Commission Chair Lesley Kaplan accepted the proclamation on
behalf of the Edmonds Arts Commission.
Chair Kaplan referred to a handout from Americans for Arts that includes thoughtful points about what
Americans say about the arts in 2018. Americans are highly engaged in the arts and believe more strongly
than ever that arts promote personal wellbeing, help us understand other cultures in our community, are
essential to a well-rounded K-12 education and the government has an important role in funding the arts.
The Arts Commission was pleased to be part of the Economic Impact Survey and the results are so
rewarding, recognizing art in many forms, not only enhancing the quality of life but creating a lively
economic base for the community. The added value of arts and humanity deeply contributes to the feel of
Edmonds.
Chair Kaplan invited the public to enjoy all the varied offerings in the community and the wealth of
activities this month, visual arts such as a selection of the City art collection of items from Hekinan currently
exhibited at the Frances Anderson Center, music, dance, film and literary arts. This week culminates in the
sold out Write on the Sound Writers Conference, a 3-day conference that focuses on the craft of writing.
She invited the public to meet authors and writers at a reception on Saturday from 5:15 to 6:30 p.m. in the
Plaza Room.
3. SISTER CITY COMMISSION 30TH ANNIVERSARY DELEGATION TO HEKINAN
Mayor Earling said the Hekinan delegation will return to Edmonds in late October.
David Huneke said on April 1-6, 2018, Mayor Earling led a delegation of eight Edmonds residents including
himself, Susan Earling, Michele Fellows, Teresa Lawson, Emily Scott, Caitlin Kelly, Margaret Safford,
and Iyoko Okano. The purpose of the trip was to commemorate the 30t' anniversary of Edmonds and
Hekinan's Sister City relationship and to celebrate the 70t' anniversary of Hekinan's founding on April 5'
Michele Fellows, Emily Scott and Theresa Lawson presented a slideshow of the delegations experiences in
Hekinan that included a visit to City Hall, meeting Hekinan's civic leaders, Udon (noodles) for lunch, the
Cherry Blossom Festival, the Okazaki Castle, the Samurai Museum, Kiyomizu-dera Temple, Fushimi Inari
Temple, power station tour, tour of the Toyota factory floor, Sister City reception, exchange of gifts, Sumo
Caf6, many other sights and a final dinner with friends from Japan and Croatia.
Edmonds City Council Approved Minutes
October 2, 2018
Page 2
Packet Pg. 111
8.2.a
Ms. Scott commented an Edmonds delegation visits Hekinan every five years and she encouraged everyone
to apply to participate, commenting it was so much fun and they saw many things that tourists would not
see. Mr. Huneke reported a typhoon hit Japan this past week; he contacted people in the area and learned
there was no major damage. Ms. Fellows said the delegation had 10 days of touring packed into 4 days.
Hekinan has another Sister City in Croatia, Pula, who had a delegation in Hekinan at the same time. Mr.
Huneke advised the Hekinan delegation will be handing out candy at Edmonds City Hall on Halloween.
Ms. Lawson commented on festivities at the 70' anniversary celebration and the graciousness and
hospitality of Hekinan. The Hekinan delegation will be in Edmonds beginning on October 29; events
include Halloween and a celebration of the 30' anniversary of being sister cities.
Mayor Earling commented the experience of going to Hekinan twice has been life changing for him due to
the beauty and the outgoing friendliness of the people. When the Hekinan delegation visits Edmonds, they
are very engaging and truly have fun. They bring costumes for Halloween. He hoped the public would have
an opportunity to spend time with the delegation.
Mr. Huneke announced on October 31 at 11:45 a.m. in Centennial Plaza a bench will be dedicated to Keiko
Sakakibara, a woman instrumental in the Sister City program who passed away just prior to the delegation's
arrival. Mayor Earling commented Ms. Sakakibara was a truly wonderful person and integral in setting up
the experience for the past 30 years.
4. PRESENTATION FROM SNOHOMISH PUBLIC UTILITY DISTRICT ON RENEWABLE
ENERGY CREDITS PILOT
Development Services Director Shane Hope introduced Brian Booth, Senior Manager of Rates,
Economics and Energy Risk, and Jessica Matlock, Director, Government & External Affairs,
Strategic Accounts and New Energy Initiatives, SnoPUD. She explained this a follow-up to work the
City has been doing on sustainability, environmentally friendly attitudes and actions, and Resolution 1389's
climate goals and renewable energy opportunities.
Ms. Matlock said staff has working on this for approximately a year and have developed a workable solution
for Edmonds to consider. She thanked Edmonds staff who have been phenomenal to work with. She
reviewed:
• Background
o June 6, 2017: City of Edmonds Mayor signs the U.S. Mayors National Climate Action Agenda.
o June 27, 2017: Edmonds City Council signs amended Resolution 1389: "A Resolution of the
City Council of the City of Edmonds committing to achieve or exceed at the local level the
goals established in the Paris Climate Accord."
■ "WHEREAS, it is imperative that energy consumers and the utilities serving them take
early action to reduce carbon emissions given the accelerating rate climate change the
planet is experiencing, and shifting to 100% of electricity from renewable sources by 2025
is within reach; and......"
■ Section 6: The City establishes the following renewable energy goals for both municipal
facilities and for the City at large:
i. 100% renewable energy for municipal facilities by 2019; and,
ii. 100% renewable energy for the City's community electricity supply by 2025.
o Edmonds is the first city in Washington state to commit to the Sierra Club's Ready For 100
Initiative. The City is 37th city in the country.
o Renewable under the 100% Renewable Energy Initiative is defined as:
■ Energy derived from hydrogen, wind power sited in ecologically responsible ways, solar,
existing and low -impact hydroelectric, geothermal, biogas (including biogas produced
from biomass), and ocean/wave technology sources.
Edmonds City Council Approved Minutes
October 2, 2018
Page 3
Packet Pg. 112
8.2.a
■ "Renewable Energy" specifically excludes energy derived from fossil fuels, nuclear,
biomass feedstocks sourced from state and federal lands, hydrogen produced from fossil
fuels, and incineration of municipal and medical waste.
City of Edmonds' Request of Snohomish PUD
o To help them meet their goal of achieving 100% renewable energy for municipal facilities by
2019
■ Hydro Okay
■ Nuclear Not Okay
■ Unbundled RECs Not Okay
o Just over 8,000 MWh per Year for City -Owned Buildings
Mr. Booth reviewed:
Federal Trade Commission Green Guides
o A marketer should not make unqualified renewable energy claims, directly or by implication,
if fossil fuel, or electricity derived from fossil fuel, is used to manufacture any part of the
advertised item or is used to power any part of the advertised service, unless the marketer has
matched such non-renewable energy use with renewable energy certificates.
o If a marketer generates renewable electricity but sells renewable energy certificates for all of
that electricity, it would be deceptive for the marketer to represent, directly or by implication,
that it uses renewable energy.
o ...marketers may minimize the risk of deception by specifying the source of the renewable
energy (e.g., wind or solar energy).
Strategy
o Set a baseline fuel mix
■ Start with the State's Fuel Mix for Snohomish PUD
■ Match Non -Renewable Fuel Sources with Existing, Bundled RPS Resources (Wind,
Biomass, etc.)
o Match Remaining Non -Renewable Portion of Fuel Mix with Bundled Renewable (REC-
Producing) Energy Sources
■ Generation Scheduled to SnoPUD
■ Not Necessarily Washington I-937 Qualified Renewables
■ Pricing based on incremental cost of these projects above costs embedded in current rates
■ Hancock, Calligan, and Youngs Creek small hydro projects in the Puget Sound area
The Fuel Mix
o State Calculated SnoPUD Fuel Mix (2016)
■ 87% Hydro
■ 11 % Nuclear (non-renewable)
■ 2% Fossil Fuels (non-renewable
o Fuel Mix with Renewable Portfolio Standards (RPS) Accounting
■ 87% Hydro
■ 9% RPS Renewables
■ 3% Nuclear (non-renewable)
■ 1 % Fossil Fuels (non-renewable)
o State of Washington Department of Commerce and NW Energy Coalition approve of this
methodology
Mr. Booth reviewed the proposed methodology:
• Pricing Details
o Diagram of Pricing Components
■ Incremental cost of small hydro - $37.15
■ Capacity and shaping credit for small hydro - $13.82
Edmonds City Council Approved Minutes
October 2, 2018
Page 4
Packet Pg. 113
8.2.a
■ Embedded cost of all SnoPUD energy - $31.41
■ Average Cost of Youngs, Hancock, Calligan Creek projects ($82.38)
■ Credited Based on embedded value provided by these resources ($45.23)
■ Net Cost of $37.15
Ms. Matlock explained energy is the electrons flowing; capacity is the ability to turn it on and off quickly
and there is a different cost component to each. Young, Hancock and Calligan Creek are low impact hydro
projects that were built above fish -bearing streams and have been State certified. Mr. Booth continued his
presentation:
• Product Details
o PUD Matches Non- Renewable Portion of Customer's Electricity Consumption with Bundled
Renewables
o Generated 2018 — 2020
o Additional to RPS Resources
o .145 cents per kWh
• 2019 Pilot Renewable Rate Estimated Fuel Mix
0 87% Hydro
0 8% Wind
0 4% Certified Low Impact Hydro
0 1% Solar, Biomass, Biogas
• Risks
o Fuel Mix methodology could change
o Hydro, wind volatility could make for volatile program costs
■ Risk is limited by current Fuel Mix methodology
o Pricing based on forecasted small hydro costs; new resources have no operating history
• Risks for 2020 and Beyond
0 15% RPS Compliance will make SnoPUD 100% Renewable
■ If SnoPUD uses some unbundled RECs for RPS compliance, Edmonds might want bundled
alternative
o Somewhat limited availability. Hancock & Calligan, Youngs Creek can clean up about 220
average megawatts of load if only 4% of mix is non-renewable
■ The potentially high cost of integrating new resources should be borne by participants
■ Increasingly complicated rate design if the PUD must acquire more new resources, sell
existing supplies.
• Recommendation
0 1-Year Pilot Program for 2019
o Work with stakeholders for long-term solution for 2020 and beyond
Councilmember Buckshnis referred to Options 1 and 2 that were described in the packet. Mr. Booth
responded that is a detail that will be worked out with staff. Ms. Matlock said that was omitted from the
presentation because their billing department had questions. The end result will be what works best for the
City and what the City prefers — one bill for 2019 for $12,000 or a monthly bill of $1000.
For Councilmember Tibbott, Mr. Booth explained the total municipal load is 40-50 average megawatts for
all buildings with an Edmonds address including commercial, residential, etc. The 2025 target would be
approximately 40-50 average megawatts. For 2019 it is slightly less than an average of 1 megawatts for
municipal buildings.
Councilmember Tibbott commented the Wastewater Treatment Plant (WWTP) runs on electricity and
asked if they had suggestions for its energy usage. Ms. Matlock explained SnoPUD's new CEO was
confirmed yesterday and they have already been talking with him about new demand response programs
Edmonds City Council Approved Minutes
October 2, 2018
Page 5
Packet Pg. 114
8.2.a
for WWTP and other industrial users in Snohomish County. SnoPUD will be developing new programs
and offerings; one of their biggest pushes will be working with those entities to help them lower their energy
consumption while helping reduce peak demand. SnoPUD's biggest threat now is the peak energy need
when there is not enough energy for that need during certain times of the year which requires purchasing
that peak. If that peak can be shaved, it saves customers money as well as lowers the carbon content.
Doug O'Donnell, Executive Account Manager, SnoPUD, said Edmonds' staff has been engaged with
SnoPUD's energy efficient program for many years and have upgraded lighting, pumps, added variable
frequency drives, etc. to make the WWTP more efficient. SnoPUD considers the Edmonds WWTP a very
mature operation in terms of energy efficiency. The WWTP is engaged in a strategic energy management
system, a program that moves beyond technical capital -based installations and looks at operational and
maintenance activities — how the plant can run the equipment more efficiently. This is a two-year program,
the Edmonds WWTP has completed year one and he anticipated the plant will reenroll. He thanked staff
for running a forward -looking, very efficient operation. Councilmember Tibbott commented the WWTP
uses natural gas to burn solids. Mr. O'Donnell said SnoPUD is only electricity.
Councilmember Tibbott commented the good news is with efforts and investment, the electricity usage at
WWTP has been lowered. Mr. O'Donnell agreed, commenting another program that the WWTP
participated in was the EPA Bonneville Power Administration pilot program. Capacity is constrained in the
Pacific Northwest in the winter months Monday through Thursday mornings and evenings. The EPA
program allows calling on specific loads in the service area such as the WWTP during peak periods to
reduce the capacity demand on the utility and help out the region.
Councilmember Johnson referred to the definition of renewable energy which includes the incineration of
municipal and medical waste. As the WWTP incinerates waste, she asked how that fits into the 100%
renwable energy initiative. Mr. O'Donnell answered that is excluded from the definition of renewable
energy.
Councilmember Teitzel commented a number of City facilities have rooftop solar panels; as technology
improves, and the costs is reduced, potentially more solar panels could be installed which means the City
could be generating its own renewable energy on municipal buildings. He asked if that was considered in
the calculation of the $12,000 flat amount. Mr. Booth answered the $12,000 is based on net energy use of
City buildings; any rooftop solar would reduce the net. Councilmember Teitzel relayed his understanding
if the City had more solar panels in the future, that energy reduction would be included in the calculation.
Mr. Booth answered yes.
Council President Nelson thanked SnoPUD, Ms. Matlock and her staff and City staff for making the
Council's 2019 100% renewable energy goal a reality. He was excited to implement this pilot program and
expressed interest in tour of the small hydro projects.
Mayor Earling advised the budget will include a decision package for this program. He suggested discussing
the payment structure at that time.
Councilmember Johnson asked where the three small hydro projects were located. Mr. Booth answered
Youngs Creek is located in eastern Snohomish County near Sultan, Hancock and Calligan are located in
King County, but SnoPUD purchases transmission from Puget Sound Energy to be delivered to SnoPUD.
6. AUDIENCE COMMENTS
There were no members of the public present who wished to provide comment.
7. PUBLIC HEARINGS
Edmonds City Council Approved Minutes
October 2, 2018
Page 6
Packet Pg. 115
8.2.a
1. CONTINUED PUBLIC HEARING FOR EXCELSIOR PLACE STREET VACATION
Mayor Earling recalled due to information submitted prior to the public hearing last week, at staff s request,
the public hearing was continued.
Environmental Programs Manager Kernen Lien displayed a map of the proposed street vacation, a portion
north of 19511 94t' Place West, just above Puget Drive. He reviewed:
• Initiation of proceedings:
o ECDC 20.70.050.B - Petition of owners of more than two-thirds of property abutting the
portion of street or alley to be vacated
o Resolution No. 1417 set public hearing September 25, 2018
o Continued public hearing to October 2" a
• ECDC 20.70.020 - Criteria for Vacation
o The vacation is in the public interest
o No property will be denied direct access as a result of the vacation
Applicant submitted a statement in support of the public interest criteria
o Proposed street vacation would vacate a substandard road and revert the road back to private
ownership
■ Street proposed to be vacated was created in 1906 via the Edmonds Seaview Tracts
■ Since 1906 the right-of-way has not been widened or improved to City standards
o Vacating will relieve the City of any financial burden or liability associated with the public
right-of-way
Vacation request an outgrowth of a lot line adjustment application the City received
o One of proposed lots, Parcel A, extended across the Excelsior Place right-of-way and City
could not approve a lot that extends over a right-of-way
o Applicants then applied for a street vacation
o Map of five existing lots of record and critical areas
■ Lot line adjustment allows more developable area outside the critical areas, minimizing
impacts to critical area
o Map of location of the five proposed lots
■ Vacation allows lot line adjustment to proceed and minimizes potential impacts to critical
Issues staff considered related to the street vacation
o Traffic Flow
■ Portion of Excelsior Place that is the subject of the vacation is not directly connected to a
right-of-way
- Private road to Puget Drive
- Excelsior Place right-of-way open in small area off Olympic Avenue but is not
connected
- City received comment that some residents use the private road to access Puget Drive
instead of using 94t' Place
■ Aerial map of access based on Easements of Record identifying:
- Properties that have rights to use 94t' Place W
- Properties that have rights to use private drive that connects to Puget Drive
- Properties that have legal rights to use both
- Although some residents state they historically used the private drive, it may not be a
permissible action
- Private drive signage on both ends of the private drive
- Applicants have frequently stopped drivers using their private drive
o Safety issues with access from 94t' Place West to Puget Drive
■ Required sight distance is 300 feet; actual sight distance is 200 feet
Edmonds City Council Approved Minutes
October 2, 2018
Page 7
Packet Pg. 116
8.2.a
- Long standing issue, first noted with a 4-lot subdivision approved in 1982
- At that time, City Engineer required access onto Puget Drive from 94th Place W be
right in/out only
- Existing signage: right turn only on 94' Place W, no left turn from Puget Drive and
Hidden Driveway Ahead sign on Puget Drive
o Staff determined the street vacation has little or no effect on existing traffic flow or sight
distance conditions
• Other issues City staff considered
o Utilities
■ Water and sewer mains exist in the right-of-way
■ Operation and maintenance of utilities typically more efficient when utilities located in
public right-of-way versus private easement
■ Existing water and sewer mains located mostly within paved driveway areas which helps
prevent overgrowth and backyard improvements
■ Applicant has offered to provide public safety and utility easement turnaround as a
condition of the subject street vacation. Turnaround would be a public benefit as it
improves existing access conditions
ECDC 20.70.140 Final Decision
o Following the public hearing, the City Council shall
1. Adopt an ordinance granted the vacation; or
1. Adopt an ordinance granted the vacation; or
2. Adopt a motion denying the vacation; or
3. Adopt a resolution of intent were specific conditions must be met within 90 days
a. Either
i. Monetary compensation up to one-half fair market value
ii. Grant of substitute public right-of-way
iii. Any combination of a.i or a.ii
Or
b. Grant of an easement to the City in exchange for easement vacated
o Monetary compensation cannot be required if the City receives a utility easement within the
right-of-way
■ The appraised value of the Excelsior vacation area is $10,500; per City Code, if monetary
compensation could be accepted, it would be half the appraised value or approximately
$5,000.
Staff Recommendation
o Staff has found the proposed street vacation to be in accordance with the criteria in ECDC
20.70.020 and recommends approval with the following conditions:
1. A public utility easement shall be provided to the City of Edmonds for the installation,
construction, operation, maintenance, repair, reconstruction and/or replacement of the
water and sewer systems and necessary appurtenances, over, across, through and below the
subject Excelsior Place vacation.
2. A utility access and emergency vehicle turn -around shall be constructed to City standards
and easement shall be provided in a location agreed upon by the property owners and the
City Engineering Division and Snohomish County Fire District No. 1.
3. A private access easement shall be provided to all lots with frontage on the vacated portion
of Excelsior Place.
4. If the property in the area of vacation is developed and the vacation area will serve three
or more lots, an emergency access road consistent with Snohomish County Fire District
No. 1 Fire Lane Standards will be required.
Edmonds City Council Approved Minutes
October 2, 2018
Page 8
Packet Pg. 117
8.2.a
Mr. Lien said if the Council agrees with staff s recommendation, the Council should direct staff to prepare
a resolution of intent for approval at a future Council meeting.
Councilmember Fraley-Monillas asked for clarification that the turning directions onto and from 94' would
not change. Mr. Lien agreed they would not change.
Councilmember Buckshnis referred to page 117 of the packet that states as of the writing of this staff report
the City had not received any written objections to the proposed street vacation, however, page 215 of the
packet is a letter from John and Shirley Vicklund stating they hope the City will reject the proposal. Mr.
Lien said the comment referenced on page 117 is in response to ECDC 20.040.13 that the states, "The city
shall not proceed with the vacation if the owners of 50 percent or more of the property abutting the street
or alley or part thereof, or underlying the easement or part thereof, to be vacated file a written objection in
the planning division prior to the time of the hearing." The Vicklund's property does not directly abut the
street. The packet includes comments from Vicklund, Janacek and Reidy but none of them directly abut the
street.
Councilmember Teitzel recalled in last week's agenda memo, staff recommended denial; he asked what
had changed. Mr. Lien answered what changed was the additional information received, particularly with
regard to access and utilities which were staff s primary concerns when reviewing the street vacation
request. The applicant submitted additional information about the history of people driving through the
property, both sides are marked private drive, the applicant stated over the years they have stopped people
driving through the private drive. Since the original staff report, the applicant also proposed a turnaround
for emergency vehicles and utility maintenance. The history of the access and the fact that that will not
change with the vacation and the additional public benefit provided by the turnaround were the primary
reasons for the change in staff s recommendation.
Since Excelsior place has been a public right-of-way for all these years, Councilmember Teitzel asked how
the property owners could legally post that portion of Excelsior Place as a private driveway. Engineering
Program Manager Jeanie McConnell explained it is currently considered a driveway that meanders through
the right-of-way, partially on private property and partially within the Excelsior Place right-of-way. Due to
its meandering onto private property, it is not a completely accessible public right-of-way.
Councilmember Johnson asked for an explanation of the fourth recommendation. Mr. Lien explained that
was a comment from Snohomish County Fire when they reviewed the street vacation; they require
emergency access up to fire standards at the time of development of three or more lots. Councilmember
Johnson asked the standard requirement for a fire road. Mr. Lien answered they are included in the packet.
Councilmember Johnson asked if this is considered three or more because of the two existing lots. Mr. Lien
answered there are only two now. Councilmember Johnson asked if two more buildable lots would count
as four. Mr. Lien said if additional single-family residences are built after the lot line adjustment, it would
serve three or more lots and that is when Snohomish County Fire would require the road be brought up to
their standards.
Councilmember Johnson asked what Snohomish County Fire's standards were compared to the City's
standards. Ms. McConnell said access via driveway with 1-2 lots would require a 15-foot wide access
easement with 12-feet paved. If that is increased to three or more lots, the Fire Department would require
20 feet be paved. The lots currently exist but if they are developed, Fire would require the road be improved
to their standards. Councilmember Johnson asked how the right-of-way be can vacated if the current
Excelsior place right-of-way width is 20 feet and the Fire Department asks for 20 feet. Ms. McConnell
answered Excelsior place right-of-way is 20 feet, but the paved area may not be 20 feet in that area.
Regardless of whether it is a public right-of-way or an access easement, there are standards for pavement
Edmonds City Council Approved Minutes
October 2, 2018
Page 9
Packet Pg. 118
8.2.a
width. With the development of additional lots, the Fire Department has the authority within the City Code
to require the pavement area be widen.
Councilmember Johnson reiterated if the current easement is 20 feet and the Fire Department requires 20
feet, why would the City choose to vacate Excelsior Place. Mr. Lien displayed a survey of the property,
pointing out the existing driveway that zigzags through Excelsior Place and is not completely contained
within the 20-foot right-of-way. If Excelsior Place were vacated and Fire required the paved are be
expanded, it would not necessarily be within the existing Excelsior Place right-of-way.
Considering that the City wants to maintain the sewer and water in the roadway, Councilmember Johnson
asked if staff could forecast the right-of-way location if a road had to be built to Fire's standards. Ms.
McConnell said it potentially still could be provided in a similar alignment as the existing driveway but
widened as needed to meet Fire Department requirements. Given there are existing paved areas, it could
follow the same alignment and simply be wider. It would not necessarily need to fall within the exact
Excelsior Place right-of-way as it currently exists.
Councilmember Johnson relayed her understanding that that determination would be made in the future.
Ms. McConnell said the existing conditions meet the requirement of the City and the Fire Department. If
additional building permits are issued for single family residences, the Fire Department has stated they will
require the road meet Fire Department standards. Councilmember Johnson observed the purpose of the lot
line adjustment was to build new homes. Mr. Lien answered yes and the applicant has proposed to install a
turnaround for utility maintenance and emergency vehicles. If additional lots are developed, per this
condition, the road would need to be brought up to Fire standards and the turnaround provided. Even with
the vacation, the access currently meets City and Fire standards.
Councilmember Johnson said it potentially may not meet future Fire standards. Mr. Lien explained the lot
line adjustment does not create additional buildable lots. There are currently five lots of record and with the
lot line adjustment, there will still be five lots of record. Even with the current layout, if development were
proposed, Fire would still require the existing driveway to be brought up to Fire standards, whether it is in
the Excelsior Place right-of-way or other right-of-way. That will be part of development permit review
when single family residences are proposed.
Councilmember Johnson asked for clarification regarding the nature of the road itself and asked staff to
explain how private driveways are determined, whether they could serve nine single family lots. Ms.
McConnell answered there are variations. In general, 1-4 lots would be accessed from a private road. Five
lots or more there is potential for the City to require a dedication of public right-of-way; it is somewhat
dependent on the utilities, ability to access, etc. Generally with 10 lots or more there is a guarantee of
dedication of public right-of-way. Between five to nine lots, there are variations, sometimes the access is
via a private access road and sometimes it is a public road.
Councilmember Johnson asked how many lots would have access if the lot line adjustment were made. Mr.
Lien answered with the lot line adjustment, there is no change to the number of lots that have access in this
area now because there are five lots of record now and there would still be five lots of record after the lot
line adjustment. Councilmember Johnson asked if the four lots to the west were counted. Mr. Lien identified
the five existing lots of record. Councilmember Johnson asked if the lot to the west was accessed via a
private drive or public street. Mr. Lien identified the private drives. Councilmember Johnson said four lots
plus five makes nine lots. She was having difficulty with the definition of private drive because if the entire
extent was private, it served ten or more even though they were built at different times.
Ms. McConnell said in the development review process, staff considers existing conditions as well as access
easement or right-of-way that the lots to be developed abut. During the development process, existing
Edmonds City Council Approved Minutes
October 2, 2018
Page 10
Packet Pg. 119
8.2.a
private driveways would not be required to be converted to public right-of-way, only the portion where
additional homes are being constructed would be considered. Due to existing conditions and the nature of
the development in the area with private drives on either end of Excelsior Place, the portion of Excelsior
Place would not be required to be converted to public right-of-way. She clarified if Councilmember
Johnson's question was if Excelsior Place is vacated now, would it later be required to be public right-of-
way and if so, the answer was no. The lot currently exist so there would not be additional development
conditions to create public right-of-way when homes are built on those lots. The Fire Department has the
authority via the code to require additional paved area with the construction of single-family residences.
Councilmember Johnson commented there are different requirements and different definitions and it was
difficult for her to understand how it added up to a street vacation. She felt she was missing a vital piece of
information but was unsure what that was.
Lee Michaelis, Puget Sound Planning, representing the applicants and the adjacent property owners,
displayed the proposed Boundary Line Adjustment, explaining the north two lots are on the north side of
the ravine. The best way to develop those is via a lot line adjustment to reconfigure the lots to avoid crossing
the stream or impacting the wetland or steep slopes. He displayed a drawing of the five buildable areas via
the reconfiguration. As the lot on the far left crosses the right-of-way, staff suggested a street vacation. He
summarized the lot line adjustment to create five suitable areas for development rather than the five legal
lots was the reason for the street vacation request.
Councilmember Tibbott asked for clarification, when the street is vacated it is no longer City right-of-way,
but the City retains an easement. Ms. McConnell answered because of the water and sewer utilities, the
City would retain an easement for utilities through the vacated portion of right-of-way. Councilmember
Tibbott asked if there would be any language that the easement would be paved and maintained in a manner
so as to provide access to those utilities. Ms. McConnell assured there would be language in the easement
document specific to access and maintenance. Councilmember Tibbott said the expectation was that the
meandering driveway would be maintained for easement purposes. Ms. McConnell answered yes.
Applicant
Mr. Michaelis reviewed:
1) Vacation is in the public interest:
• Preservation/reduced impact to critical area. The proposed boundary line adjustment, which
triggered the need for the street vacation, allows construction to take place on more suitable
areas of the property rather than on or close to critical areas.
• Provide a much -needed vehicle turnaround that will be used by emergency and maintenance
vehicles. The location of the turnaround will be agreed upon by the property owners, City
Engineering Division, and Snohomish County Fire District No. 1.
2) No property will be denied direct access as a result of the vacation
• All five reconfigured lots will have direct access to the new private access easement, with
continued access to 196' St SW and Puget Drive.
• Public Comments
o Comment #1 (Vicklund)
■ City has implemented right in / right out at the intersection of 94th PI W and Puget Drive.
■ There is no public connection from the properties west of the proposed vacation to 194th
St SW.
■ The subsequent lot line adjustment will not increase traffic from what can be allowed today.
o Comment #2 (Janacek)
■ The purpose of the street vacation is to allow the reconfiguration of 5 lots of record, to
reduce the impacts to the critical areas (wetlands, streams, steep slopes) and wildlife habitat
associated with the critical areas.
Edmonds City Council Approved Minutes
October 2, 2018
Page 11
Packet Pg. 120
8.2.a
■ In general, future construction will take place in the shaded area previously shown,
reducing the impact to properties to the north.
o Comment #3(Reidy)
■ We concur with the city staff s conclusion that under current regulations, the appraisal was
required and submitted. Proposed Option C does not require the need for an appraisal and
the clarification requested by Mr. Reidy should not hold up the decision on the proposed
street vacation
• Applicant agrees with staffs conditions of approval.
Councilmember Fraley-Monillas referred to the applicant's proposed Boundary Line Adjustment (BLA)
map illustrating the new configuration of the five lots, observing Excelsior extends through the middle of
the lot to the west. Mr. Michaelis said if Excelsior Place remained, it would go through that lot.
Councilmember Fraley-Monillas asked whether they could build on that area if the street vacation is
granted. Mr. Michaelis answered it would depend on the utility and access easements which cannot be built
on. Councilmember Fraley-Monillas asked if they were contemplating moving the right-of-way to create a
buildable area. Mr. Michaels said the right-of-way would be replaced with an easement for City services
and a private access easement. Councilmember Fraley-Monillas asked where the easement would be. Mr.
Michaelis answered it would generally be along the current meandering driveway; the utility easement
would be over the existing water and sewer lines.
For Councilmember Buckshnis, Mr. Lien identified the existing lots of record and the new configuration.
Councilmember Buckshnis commented basically the vacation is being done to provide buildable lots and
stay out of the critical areas. Mr. Michaelis agreed, noting that is the primary public interest.
Councilmember Teitzel said he drove the property, trespassing on the private driveway and found exiting
94' Place onto Puget Drive very disconcerting because drivers cannot see very far and that was exacerbated
if a driver was speeding around the corner. Observing this is not a safe intersection, he asked if there was a
way to improve the safety, particularly since more drivers would be using it and potentially turning left
even though that was not allowed. Ms. McConnell said there are no projects planned for that intersection;
that could be discussed with the Transportation Engineer. The street vacation will not change that condition.
Councilmember Teitzel said westbound on Puget Drive there is a limited sight distance sign on the bank
that is not easily visible. He suggested making the signage regarding the dangerous intersection ahead more
apparent.
Mayor Earling opened the public participation portion of the public hearing.
Shirley Vicklund, Edmonds, said the Puget Drive hillside is unstable and the retaining wall has slid 4 feet,
making it difficult to see to the east. When the wall was first built, drivers could see up the road. Emergency
vehicles leaving Fire Station 16 stop traffic which results in 10-15 vehicles coming down the road, causing
a 3-5 minute delay to exit their driveway. Drivers speed on Puget Drive; a nearby speed camera often
registers 36 mph. She relayed their desire to have the neighborhood remain as it is. The Tuttles use the
driveway to the east, her landscaper was given permission to use the east driveway, the applicant's mother
who lives at 19518 and her two renters use that driveway and other neighbors occasionally use the driveway.
In 1989 they did a lot line adjustment on their property at the request of Lois Vineyard; the lot line
adjustment included several conditions on developing Lot 1 and Lot 4 (the applicant's) and giving the City
the right to deny any more development on 94t' Place West. The vacation is purely for the applicant's
personal gain to build houses and it impacts the critical area. Last week staff recommended denial and she
hoped the Council would support denying the vacation. They were told by Duane Bowman in 1989 that
only 7 houses could be on a private road; there are 6 lots on this road now and 1 owned by the Tuttles.
Edmonds City Council Approved Minutes
October 2, 2018
Page 12
Packet Pg. 121
8.2.a
Roger Hertrich, Edmonds, said he has observed this hill many times as he lives down the street and has
always wondered how drivers exit that road because it is a very dangerous intersection. He has also seen
the changes in the hillside when the trees were cut. He objected to turning City streets into private streets
because the restrictions go away and the property owners can do whatever they want. He has enjoyed
visiting that neighborhood to see the view but would not be welcome if it were a private road.
Hearing no further public comment, Mayor Earling closed the public participation portion of the public
hearing.
Councilmember Buckshnis asked if the lots could be developed if they remained in the original
configuration. Mr. Lien answered to build on the back two lots would require a critical area economic
reasonable use variance, so they could potentially build on them via that process. Councilmember
Buckshnis observed that was Lots 54 and 55.
Councilmember Tibbott said he did not have a problem with the street vacation and was supportive of the
proposal as it makes sense to adjust the lots as proposed so that development would occur away from the
critical areas. It is currently a private drive and it is his understanding the lots to the west do not have an
easement to use the private drive; that condition would not change with the street vacation. He did not see
that the street vacation changed the use of the existing street and he found benefit in the environmental
improvement and the turnaround. He supported the street vacation as long as the City retained a utility
easement.
Councilmember Johnson said in theory she had no problem with the lot line adjustment. She asked why the
lot line adjustment was bundled with the street vacation. Mr. Lien explained when the applicant applied for
the lot line adjustment, one of the lots would straddle Excelsior Place. The City would not approve the lot
line adjustment that is bisected by right-of-way. Although the City's code does not specifically address that,
other jurisdictions and possibly state law indicate a lot bisected by right-of-way essentially creates two lots.
One of the criteria for a lot line adjustment is it cannot create a new lot. The proposed configuration which
included one lot bisected by Excelsior Place resulted in six lots which could not be approved. The applicants
were given the option to adjust via a lot line adjustment or put the lot line adjustment on hold and apply for
the street vacation; the applicant chose the street vacation.
Councilmember Johnson observed the applicant could have chosen the lot line adjustment which would not
create two lots. Mr. Lien answered they could have; he referred to the applicants BLA map, that results in
more buildable area. The proposed configuration is a better layout which is why they chose the vacation
process versus adjusting the lots.
Councilmember Fraley-Monillas said she has heard from multiple sources that this is a private driveway,
but her understanding is it is a City street. She asked if the property owners built on City land. Ms.
McConnell explained Excelsior Place is a public right-of-way. The driveway was constructed when one of
the lots was developed and served only one home. The property owner chose to meander that driveway
within the public right-of-way and on private property, something the City found acceptable at that time.
Councilmember Fraley-Monillas observed it is a public right-of-way, not a private driveway, but the City
was aware the driveway was built on the public right-of-way. Ms. McConnell explained access to that
portion of Excelsior Place is via existing private roads; the driveway that was constructed does not fall
entirely or solely within Excelsior Place and meanders both within the right-of-way and onto private
property which is what makes it inaccessible to some of the other properties. Councilmember Fraley-
Monillas reiterated part of the driveway was built on Excelsior Place with the City's knowledge and
permission. Ms. McConnell agreed, referring to a map of the east end of Excelsior where the private
driveway was not built within the right-of-way; that portion does not have public access.
Edmonds City Council Approved Minutes
October 2, 2018
Page 13
Packet Pg. 122
8.2.a
Council President Nelson relayed his understanding that if the Council did nothing and the applicant was
interested in developing the top two properties, they would need to obtain a critical areas variance. Mr. Lien
explained a critical area variance is a reasonable economic use variance. The process is a variance via the
Hearing Examiner with specific criteria that needs to be met. One of the major criteria is minimum
necessary development so the property owner can achieve reasonable economic use from the property. A
reasonable economic use variance was recently approved where the minimum necessary was a house with
an approximately 300 square foot footprint. There can still be impacts to the critical area as a result; the
development could be in the wetland or the road could go through the wetland and/or stream provided it is
the minimum necessary and it meets all the criteria. City Attorney Jeff Taraday said the recent approval of
a home constructed pursuant to this standard established a ceiling above which single family homes were
not likely to be approved under the minimum economic use variance. That square footage is probably the
ceiling of what could be approved under that standards.
Council President Nelson said he asked that question because he found it interesting one could enhance a
critical areas by developing property. He was trying to understand the logic, one way or another the property
would be developed; the question was which way had the least impact to the critical area. Mr. Lien said the
configuration after the lot line adjustment has less impact to the critical areas.
Councilmember Tibbott asked the difference between a public street, a City right-of-way and an easement
and whether this would be considered a public street. Ms. McConnell answered Excelsior place is public
right-of-way which would allow for the construction of a public street within the right-of-way. The right-
of-way establishes the limits in which the public road could be built. An easement for the utility would give
the City the right to operate, own, maintain, construct and reconstruct utilities within that easement area.
The underlying ownership of the property would belong to the property owner, but the easement gives the
City rights with regard to the utilities. Councilmember Tibbott said the right-of-way is not currently a public
street; it is a private driveway that allows adjoining properties easement to the east but properties to the
west do not have an easement to use the private driveway. Ms. McConnell answered the Excelsior Place
public right-of-way has not been developed to public street standards.
Councilmember Teitzel observed if the City chosen to vacate, there are two choices, retain an easement or
not. If the City does not retain an easement, water meters would need to be installed at the border of City
property. Ms. McConnell agreed, explaining in addition to water meters, the portion of the water main that
becomes private would be considered a fire line and other backflow devices would need to be installed to
provide water quality protection between that fire line and the City system. An extensive amount of work
would need to be done to covert that system from a public utility to a private system. Councilmember
Teitzel asked who bore the cost of that conversation. Ms. McConnell answered it would not be borne by
the City.
Councilmember Teitzel asked if the sewer line served the five homes in the area or other homes uphill. Ms.
McConnell answered there is potential for an additional lot on the eastern end that is currently on septic to
tie into the sewer main. In addition, when the existing lots of record or as they are configured via the lot
line adjustment are developed with single family residences, they would also connect to that sewer main.
Councilmember Teitzel observed if the City vacated with no easement, the property owner was responsible
for all costs associated with connection to that existing main. Ms. McConnell answered in a development
process, even if a sewer is located in a public right-of-way versus an easement, the cost to connect to the
City's sewer system is borne by the property owner. Councilmember Teitzel said in effect if the right-of-
way is vacated without retaining an easement, the existing water line and sewer main become private
property. Ms. McConnell said if the City does not retain easements, it would be relinquished as privately -
owned utility systems.
Edmonds City Council Approved Minutes
October 2, 2018
Page 14
Packet Pg. 123
8.2.a
Councilmember Buckshnis referred to staff s recommendation, pointing out having the utilities become
private was not one of the options. She asked if privatization of water and sewer was common in a city like
Edmonds. Ms. McConnell answered it is not common. With a new subdivision with a private road where
there is not a need for the City to own and maintain the utility system, a private sewer main may be installed
via the development process. The water main would be in the City street and water service lines to
individual properties. Councilmember Buckshnis asked for confirmation that staff was not recommending
privatization. Ms. McConnell agreed staff was not. Councilmember Buckshnis commented the City needed
to protect environment.
Councilmember Johnson referred to the applicant's BLA map, relaying her understanding there were two
issues, first the lot line adjustment. It would be possible to create the amber and green lots in such a way
that they could be built upon by allocating the northern portion of the amber lot to a different lot. If the
intent was two building sites, one south of Excelsior Place and another north of Excelsior Place, both would
be outside the critical areas and it would be possible build there. The second issue is the vacation of
Excelsior Place. Although Excelsior Place serves as a private driveway, it is serving more than what a
normal private driveway would serve, especially due to the northern, western and eastern sections. An
improvement would be appropriate notwithstanding the current meandering onto private property. Since
the Fire Department may require a 20-foot wide right-of-way, she concluded it did not make sense to
abandon the public right-of-way so she will vote no.
Duane Landsverk, applicant, asked Councilmember Johnson if she felt it was appropriate for the
additional lots to the east, for them to suggest that they open the public right-of-way of Excelsior. First it
would need to be constructed and then people would be sent to the end of Excelsior where they would
trespass across neighboring lots to the east where there is no public access. Excelsior dead -ends and is only
20 feet wide. Councilmember Johnson said testimony has stated one can travel Excelsior Place and exit to
the east. Mr. Landsverk said his private driveway meanders in and out of Excelsior; it is marked private
and anyone using it is on private property. The public portion of Excelsior is 100% cut off. Councilmember
Johnson asked if it was physically possible to drive to the east. Mr. Landsverk answered not without
trespassing.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
DIRECT STAFF TO PREPARE A RESOLUTION OF INTENT TO VACATE WITH THE
CONDITIONS IN THE STAFF REPORT IN EXHIBIT 1. MOTION CARRIED (5-1),
COUNCILMEMBER JOHNSON VOTING NO.
Mayor Earling declared a brief recess.
2. PUBLIC HEARING ON PERMIT DECISION MAKING AND QUASI-JUDICIAL
PRnC'F,ggF,C
Mayor Earling announced the Council would not discuss Agenda Items 8.1 and 8.2 tonight.
Environmental Program Manager Kernen Lien reviewed:
• Resolution No. 1367
o Council discussions in 2016 regarding the City Council sitting in a quasi-judicial capacity
■ Frustrations with ex-parte contact prohibitions
■ Liability issues for councilmembers
o Resolution No. 1367
■ Requests city staff and Planning Board to prepare and forward to the City Council revisions
to the ECDC modifying the City Council's role in quasi -decision making processes
o Code amendments since adoption of Resolution No. 1367
Edmonds City Council Approved Minutes
October 2, 2018
Page 15
Packet Pg. 124
8.2.a
Council Quasi-judicial Decisions
o Appeals (Type III-B): Essential public facilities; Design review (where a public hearing by the
architectural design board is required); Conditional use permits (where a public hearing by the
hearing examiner is required); Zoning Variances; Home occupation permit (where a public
hearing by the hearing examiner is required); Preliminary formal plat; and Preliminary planned
residential development.
o Applications (Type IV -A and IV-B): Final formal plats; Final planned residential development;
and site specific rezone.
o ECDC 17.00.030.C: The City Council also sits in a quasi-judicial role for variance applications
from public agencies.
Potential Code Amendments
o Type III-B
o Type IV -A
o ECDC 17.00.030 - Public agency variances
o ECDC 20.100.040 - Review of Approved Permits
o ECDC 20.06 (Open Record Public Hearings) and ECDC 20.07 (Closed Record Public
Hearings)
o Development Agreements
ECDC 20.01.003 - Type III-B
o Revisions to the table of land use decisions
o Removing the City Council from appeal of quasi-judicial decisions could allow the Council to
appeal on the behalf of citizens
■ Council would be provided notice of Type III decisions
Type IV -A: Subdivisions and PRDS
o City Council approves final formal subdivisions and Planned Residential Developments
o All requirements of preliminary approval of been met
o Often all of the subdivision improvements are installed prior to application for final approval
o Senate Bill 5674 allows legislative authority to be delegated to administrative personnel
o Amendments to ECDC 20.75 and ECDC 20.35 would delegate City Council's role in review
of final formal plats and PRDs to staff
ECDC 17.00.030 - Public Agency Variance
o C. Public Structures and Uses. All public structures and uses built or altered by the city or any
other public agency shall comply with this zoning ordinance. Where it is a public necessity to
build, or alter, a structure or use in a location or in a manner not complying with this zoning
ordinance, a variance may be considered. In this case, the action of the hearing examiner shall
be a recommendation to the city council
ECDC 20.100.040 Review of Approved Permits
o Conflicts with state law
■ Regulatory Reform Act, Chapter 36.70B RCW
- One open record public hearing
- ECDC 20.100.040 could result in endless public hearings
■ Land Use Petition Act, Chapter 36.70C RCW
- "Finality" - Once a land use permit has been approved and no appeal has been timely
filed, the land use permit can no longer by judicially appealed even if it did not comply
with permitting criteria when approved (Chelan County v. Nykreim)
- Habitat Watch v. Skagit County - Projects cannot be collaterally attacked through
another administrative permit review process
o New section ECDC 20.110.045 added to code enforcement chapter that all the City to suspend
or revoke a permit that fails to comply with conditions of approval or which operates in a
manner inconsistent with the representations made in the application
ECDC 20.06 Open Record Public Hearings and 20.07 Closed Record Public hearings
Edmonds City Council Approved Minutes
October 2, 2018
Page 16
Packet Pg. 125
8.2.a
o Confusing cross references regarding appeals
o Combine into a single chapter
o Added some language for prehearing conferences
o Added some details regarding briefing order, rebuttals and questions during hearings
Development Agreements
o Change Development Agreement from Type V legislative decision to a Type IV quasi-judicial
decision with recommendation from the Planning Board to City Council
o Council considers development agreement in closed record review
o Likely process in conjunction with site specific rezone
Mr. Lien said staff is seeking direction from Council regarding the proposed code amendments.
Councilmember Teitzel commented there has been some incomplete information shared with the City
Council from outside sources. There was an assertion that other City Councils have not gotten out of the
quasi-judicial process. Mr. Lien displayed a survey of appeals to City Council from Municipal Research
Center (MSRC) and City Attorney Jeff Taraday's list serve poll:
No appeals to City Council Appeals to City Council
• Bainbridge Is • Lynnwood • Bellevue
• Bremerton • Marysville • Bellingham
• Buckley • MLT o Only premilitary plats and variances related to plats
• Clyde Hill • Mukilteo o All other decisions are Court appeals
• Duvall • Snohomish • Ellensburg
• Everett • Shoreline • Kirkland
• Federal Way • Spokane Vly • SeaTac (considering getting out)
• Lakewood • • Snoqualmie
• Sumner
Under review: Renton
Councilmember Teitzel recalled there was a point made that Snohomish County Council had ballot measure
Prop 4 several years ago that was similar to what the Council is considering. In reading the voters pamphlet
and arguments for and against, he saw nothing about the Snohomish County Council having the ability to
consider an objection by a citizen and potentially taking appeals to Superior Court on behalf of the citizen
which is something the City Council is considering. He asked if Snohomish County Council had the option
to appeal on behalf of citizens. Mr. Taraday relayed his understanding of 2016 Snohomish County Prop 4
was what he forward to Councilmembers from the voters pamphlet. He did not have any information that
the Snohomish County was considering the process staff has suggested where the City Council could appeal
the Hearing Examiner decision. There were similarities between this proposal and Prop 4 but they are not
identical.
Councilmember Buckshnis asked whether any of the cities had gone from quasi-judicial to non -quasi-
judicial. Mr. Lien said that would have taken a lot of research. Councilmember Buckshnis said this
information only identifies cities that have appeals to City Council and cities that do not. It does not address
other cities such as Edmonds that have changed. She hoped Edmonds would continue to have appeals to
City Council.
Councilmember Fraley-Monillas referred to the cities that still have appeals to City Council and believed
there were more.
With regard to Councilmember Buckshnis' question, Mr. Taraday explained cities have only had Hearing
Examiner authority since approximately 1977; most of those cities preexisted that date. One could assume
most Council's had quasi-judicial capacity before 1977. Some cities may have abandoned quasi-judicial a
Edmonds City Council Approved Minutes
October 2, 2018
Page 17
Packet Pg. 126
8.2.a
long time ago or more recently, but it would be a time-consuming exercise to determine who abandoned it
and when. Councilmember Buckshnis commented politics were way different in 1977. What is going on
now is relevant including that some large cities still use a quasi-judicial system. Mr. Lien said Edmonds
switched to the Hearing Examiner process in1980 and appeals went to City Council. Prior to that, the City
had a Board of Adjustment that heard variances and that was a quasi-judicial decision process. Board of
Adjustment decisions were appealable to Superior Court.
Mayor Earling opened the public participation portion of the public hearing.
Rebecca Anderson, Edmonds, said the quasi-judicial issue is important because, 1) it impacts more
residents, 2) the action the Council takes will maintain the path of working together or begin to drive a
wedge between certain groups, and 3) people outside Edmonds will make decisions about the community
and how it develops instead of local officials. After researching this issue, she was opposed to the effort
remove this from the Council. The main reason this issue was being brought up was lability concerns raised
by some Councilmembers; by eliminating the quasi-judicial process from the Council, the risk to the City
will be greatly reduced. This seems to be a weak reason because the Council has extensive legal
representation as well as liability insurance that could be used to defend any decision reached by the Council
that ends up in litigation. She pointed out the recent action taken by the Council to pass the safe storage gun
ordinance and assumed legal counsel cautioned that passing such an ordinance might result in litigation.
The Council did it anyway and now the City is being sued. She asked whether removing this process from
the Council would benefit residents today or in the future, make it easier for residents to resolve
disagreements or issues or make it more complicated, and whether it will keep the Council directly involved
in Edmonds issues. She concluded abdicating this vital function would place a barrier between the elected
officials and the citizens and will result in entities outside Edmonds making important decisions for
Edmonds instead of local elected officials. She urged the Council to retain the Council in this process.
John Reed, Edmonds, explained when making improvements to their home on 6' Avenue South in 1990,
an issue arose regarding access to a deck they planned to add on the west side of their home. Their side
setback was 5 feet but there was a 3'/2 wide deck stairway that extended part of the length of the house.
They applied for a variance to extend the deck to the end of the home and then cut over to the required 5-
foot setback. The Hearing Examiner denied their request so they appealed to the City Council under the
quasi-judicial process in place at that time. They and their neighbors represented themselves at the City
Council. One of the neighbors 25 feet away told the Council they had wild, late night parties and the deck
would infringe on their privacy and ability to sleep and the Council denied their request for a variance by a
3-4 vote. They subsequently designed access to their deck from inside the home. They undoubtedly would
not have paid a large fee, traveled to Everett and presented their request to Snohomish County Superior
Court. Since 1990 the process was changed to require appeals to Superior Court and then in 2009 changed
back to appeals to Council. He urged the Council to retain the current process because he believed it was
what the citizens who elected them expect.
Speaking on behalf of the Alliance of Citizens for Edmonds (ACE), Mr. Reed referred to a letter, Exhibit
21 in the packet, highlighting ACE's support for retaining the quasi-judicial process at the City Council
level because Edmonds citizens elect Councilmembers to represent them and the existing process retains
that representation. It provides a less costly way for citizens to have their voices heard by the local residents
they elect. While the basis for this change is the risk involved in quasi-judicial hearings, in fact all City
Council decisions carry a degree of risk which is the reason for the City Attorney and why the City carries
liability insurance. Very few land use matters are currently appealed beyond the Hearing Examiner and the
Council spends little time on appeals. Councilmembers are familiar with Edmonds issues, but Snohomish
County Superior Court and land use staff are not. ACE urged the Council to vote to retain the current
process for quasi-judicial appeals.
Edmonds City Council Approved Minutes
October 2, 2018
Page 18
Packet Pg. 127
8.2.a
Gary Nelson, Edmonds, referred to his correspondence to the City Council and that Planning Board
describing his opposition to moving from a citizen -friend approach to quasi-judicial matters to an unfriendly
approach that requires an appeal to Snohomish County Superior Court. When the Council passed Resolution
1367 in 2016, the Charter Review Commission put Prop 4 on the ballot which essentially addressed the
same idea of moving to a court appeal. There was little public discussion prior to the election; however,
57.7% of Edmonds voters voted no. His philosophy is the best government is the one closest to the people
which is the City Council. The City Council acts as a jury on many of the appeals that would come to the
Council under the Land Use Petition Act (LUPA). It does not require any specialized training; jurists do
not have any training when they make a decision. Citizens rely on the City Council's judgment; the Council
is presented material on the record and citizens expect the Council to use that judgment in the best interest
of the City. He asked the Council to oppose this change and continue the process that has been successful
for many years.
Roger Hertrich, Edmonds, said he participated in appeals while on the City Council; those decisions are
important to people making the appeal. He felt privileged to serve the citizens as a judge and current
Councilmembers should feel the same, that they are looking out for the citizens. This system has worked
for a long time because the Council follows strict rules of behavior and have not gotten themselves into a
lawsuit.
Ken Reidy, Edmonds, strongly opposed these changes and feared this was another piecemeal amendment
to the code. In March 2015 the City launched a major update of the development code including hiring
Makers to assist with that process. He met with Makes and the City to describe his issues with the code; the
code has been highly flawed for a long time. He recalled Duane Bowman saying in 2005 that the code
needed to be updated. Consideration of this change should be done as part of a comprehensive, major update
of the code. The City's webpage regarding the code update has not been updated since March 2016 so he
had no idea where that update stands. He did not have faith in the City's Hearing Examiner system and if
anything, the City Council should hear more appeals, not less.
Hearing no further comment, Mayor Earling closed the public participation portion of public hearing.
Councilmember Tibbott referred to four cases brought to City Council prior to his being on the Council,
two related to larger developers, one of which was Building 10. He asked how long it took for the Council
to hear that appeal. Mr. Lien answered the Building 10 appeals took place over four Council meetings.
There was one closed record review before the Council for the first set of appeals; that was cut short and
remanded back to the Architectural Design Board (ADB) to issue findings. The ADB issued findings, it
was appealed again and the City considered the appeals over three meetings.
Councilmember Tibbott said he was present for one of those and recalled the presentation to Council took
over an hour. One of his concerns is the actual process the Council could look forward to. To him, there
was a big difference between hearing a review for a neighbor adding on to their deck versus a large project
like Building 10 or the Burnstead subdivision. He asked how long the Burnstead appeal took. Mr. Lien
recalled it took at least 2-3 Council meetings. Mr. Taraday said Burnstead originated at City Council before
he was City Attorney, went to the courts, the Court of Appeals remanded to the Hearing Examiner and then
it came to the City Council on another administrative appeal.
Councilmember Tibbott said he was sympathetic to the idea of listening to appeals from neighbors on
personal issues but those cannot be separated from the larger appeals that take many days, have a great deal
of detailed information and require a courtroom -like setting for presenting information. He recalled
presentations to the Council from citizen groups and others presenting information with no opportunity to
cross-examine and verify facts. The larger and more complex the issue, the greater the need for the Council
to have the ability to cross-examine and verify information which requires more than a closed record review.
Edmonds City Council Approved Minutes
October 2, 2018
Page 19
Packet Pg. 128
8.2.a
Councilmember Tibbott explained when the Council is asked to review an appeal, the Council is asked to
judge the Hearing Examiner's decision -making process, not the validity of the project. Mr. Taraday agreed,
explaining the Council does not have any decisions where the Council holds the open record hearing. If the
Council were holding the open record hearing, Councilmembers could cross-examine witnesses. The
Council is not a jury, juries hear original testimony. The Hearing Examiner hears witnesses speak and has
the opportunity to ask questions and play a fact-finding role. When appeals come to the Council, it is on
record and the Council only hears what was already provided to the Hearing Examiner and no new
information can be provided.
Councilmember Tibbott asked what it would be like for a citizen to take a request for an appeal to Superior
Court. Mr. Taraday recalled a couple citizens have filed their own LUPA appeals and represented
themselves pro se. LUPA appeals are on the record, there are no witnesses, no new evidence, basically the
petitioner writes a brief explaining to the court why the decision was erroneous. The City responds to that
brief with an explanation of why the decision was correct and the petitioner is provided an opportunity for
rebuttal to explain why the City's argument is wrong and there is some time for oral argument in front of
the judge. Councilmember Tibbott asked how long reviews in front of a judge usually last. Mr. Taraday
answered the oral argument in front of the court includes an initial hearing which is usually 10 minutes and
the hearing on the merits lasts 20-60 minutes depending on the generosity of the judge.
Councilmember Tibbott asked whether it would possible to retain a review process that is not a quasi-
judicial review. For example, a citizen does not agree with a Hearing Examiner decision and wants to appeal
it to Superior Court but has an opportunity to bring it to the City Council first. The City Council could hear
the arguments and chose to appeal on the citizen behalf. Mr. Taraday said that is one of the ideas he and
Mr. Lien are considering; that is the suggestion about providing notice of hearings to the City Council. The
City Council would receive a notice of application whenever there was a Type III proposal and would have
the opportunity to attend the hearing. Once the decision is issued and there is an aggrieved constituent who
feels justice was not done, the system being contemplated would allow the City Council to appeal the
Hearing Examiner's decision in the name of the City on behalf of a constituent who feel it was unjustly
decided. That decision could be discussed with legal counsel in executive session as potential litigation and
Council could get a candid sense from the City Attorney on the merits of the Hearing Examiner's decision
and the Council would decide in open session whether to appeal. That is a way of representing constituents
in a manner that allow Councilmembers to talk to them and in a manner that was truly responsive to their
concerns without being bound by the decision criteria when the Council sits in a quasi-judicial capacity.
Councilmember Tibbott commented under that scenario, Councilmembers could walk a property, ask
questions, etc. Mr. Taraday agreed, there would be no restriction on ex parte communication in that
scenario; Councilmembers could talk with constituents, conduct site visits, etc. Councilmember Tibbott
asked if the Council could request an open meeting with citizens to address the issue with Council. Mr.
Taraday said there are only 21 days to file a LUPA appeal. For example, if the Hearing Examiner's decision
is issued on a Friday, constituents could come to the next Council meeting to ask the Council to appeal or
one or more Councilmembers could inquire about it offline and/or discuss it in executive session.
Councilmember Teitzel referred to the process whereby a citizen who felt aggrieved by a Hearing Decision
could ask the Council to consider it and asked how a citizen would know that avenue is available to them.
Mr. Taraday said the code language has not yet not finalized. If the City Council directed, staff could to
develop that process. Councilmember Teitzel was not interested in forcing citizens to go to Superior Court
without having that course available. If there was a less formal process whereby citizens could approach
the Council to say the Hearing Examiner erred, the Council could consider it and determine if it had merit
and appeal to Superior Court on the citizen's behalf. If that avenue did not exist, he supported retaining
Edmonds City Council Approved Minutes
October 2, 2018
Page 20
Packet Pg. 129
8.2.a
quasi-judicial authority. If that avenue exists, he was leaning away from the Council retaining quasi-judicial
authority as long he was convinced that avenue was available and reasonable for citizens.
Mayor Earling advised Agenda Item 9.1 would be moved to a future meeting.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
EXTEND THE MEETING UNTIL 10:15 PM. MOTION CARRIED UNANIMOUSLY.
Councilmember Johnson pointed out staff s research included two appeals that required counsel for the
City Council, Carol Morris. She asked how much was spent on the Burnstead and Pt. Edwards projects.
Mr. Lien said he could research cost. The City utilized Carol Morris on three appeals; the only one where
she was not hired was the fence appeal. Councilmember Johnson recalled there was advice two years ago
from WCIA, MSRC and the City Attorney to move away from the quasi-judicial review.
Councilmember Fraley-Monillas was interested in seeing in writing what has been discussed behind the
scenes. She was not seeing much difference between the quasi-judicial process and that process which
would still take time, Council involvement, attorneys and staff. She asked staff to return with that process
in writing.
Councilmember Tibbott raised a point of order that Councilmember Fraley-Monillas was insinuating there
have been private discussions on these matters. Councilmember Fraley-Monillas clarified her request was
for staff to return with a proposal for the Council to appeal decisions to Superior Court on a citizen's behalf.
Councilmember Buckshnis referred to an email stating the City has had four closed record reviews since
2009. Mr. Lien said there have been four closed record reviews on appeals since 2009, there have been
other closed record reviews such as the public agency variance. Councilmember Buckshnis said those
closed record review appeals were Pt. Edwards, Willowdale, Hillman and Burnstead. Mr. Lien agreed.
Councilmember Buckshnis said those were part of the normal part of a Councilmember's job.
Councilmembers are not scientists, yet they make important decisions about the Shoreline Master Program.
She did not see any reason to change the current process.
Councilmember Tibbott said one of the things he was trying to understand was changes in state law related
to the review process such as only one closed record review and one appeal is allowed. He asked if there
was a further process if those two are exhausted. Mr. Taraday answered administratively there is not,
administratively the State allows one open record hearing and one closed record review. Councilmember
Tibbott asked if a citizen could appeal the Council's decision on a Hearing Examiner's to Superior Court.
Mr. Taraday explained the open record hearing takes place at the Hearing Examiner, the closed record
review takes place at the City Council which is the end of the administrative work and there is either a final
decision that no one appeals or there is a subsequent appeal that goes to Court.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT
NELSON, TO FORWARD THIS TO A FUTURE AGENDA WITH A LONGER TIME FOR
DISCUSSION AND QUESTIONS.
Councilmember Fraley-Monillas commented the Council has been discussing this for a while tonight and
there still seems to be a lot of questions. She would like to have time to discuss it so she recommended
moving it to another meeting.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AMEND TO INCLUDE WHEN THIS COMES BACK, DETAILS ABOUT THE
PROCESS WHEREBY A CITIZEN COULD COME TO COUNCIL, PRESENT THE FACTS
Edmonds City Council Approved Minutes
October 2, 2018
Page 21
Packet Pg. 130
8.2.a
ABOUT THEIR CONCERN ABOUT A HEARING EXAMINER'S DECISION AND THE COUNCIL
COULD APPEAL ON BEHALF OF THE CITIZEN.
Mr. Lien said staff would return with code language regarding how the Council could appeal the Hearing
Examiner or ADB decision on the citizen's behalf.
AMENDMENT CARRIED UNANIMOUSLY.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
8. STUDY ITEMS
1. CRITICAL AREAS ORDINANCE REPORT
Due to the late hour, this item was omitted from the agenda.
2. DISCUSSION ON PROHIBITING EXPANDED POLYSTYRENE (EPS OR
"STYROFOAM") IN FOOD PACKAGING
Due to the late hour, this item was moved to a future agenda.
3. VIDEO STREAMING OF COUNCIL COMMITTEE MEETINGS
Council President Nelson commented this issue has been raised in a variety of ways. Previously all Council
meetings were televised. Then the Council changed to a committee structure, committees meet in separate
meetings and there is only an audio recording. Anyone wanting a copy of the audio recording must make a
submit a request. What is accessible to citizens online with regard to committee meetings is minutes. He
wanted the Council to do better job in terms of transparency; as Gary Council President Nelson said, the
best government is one that is closest to the people. If the public is unable to attend a meeting, the next best
thing is to watch it live. An op ed by Teresa Whipple on September 9t'', Let's Talk about Transparency,
relayed her frustration in trying to cover Council committee meetings when she cannot be in three places
at the same time. To that end, he invited a subject matter expert, Michelle Earl -Hubbard, Vice President of
the Board of Washington Coalition for Open Government, a non-profit organization dedicated to ensuring
transparency and open government to speak to the Council. She is also a media law attorney.
Ms. Earl -Hubbard introduced her daughter, a youth outreach ambassador, also interested in open
government. Council President Nelson originally asked Toby Nixon, President of Washington Coalition
for Open Government but he is a member of the Kirkland City Council which also meets on Tuesdays. She
is an open government and media law attorney representing news organizations through Washington and
in five other states and for the past 22+ years she has handled litigation involving open government laws.
She urged the City to consider doing in committees what they already do in Council meetings. It is
wonderful there are cameras in Council Chambers livestreaming the meeting and that there is
downloadable, click on demand video available online. However, because committee meetings are held
simultaneously in separate rooms, the public cannot watch them. She recognized the challenge for the press,
they cannot be in all the places they need to be. In places like Edmonds that do not have large newspapers,
television stations or media outlets, what happens does not get covered unless there are citizens like My
Edmonds News.
Ms. Earl -Hubbard urged the Council to add what they already do in Council meetings to their committee
meetings because seeing is believing. A citizen could record a meeting themselves and put it on You Tube
or their Facebook page, but it would be their version and may not be authentic or gavel -to -gavel and may
be taken out of context. Therefore, it is always wiser for the government to control the mic and put it all out
Edmonds City Council Approved Minutes
October 2, 2018
Page 22
Packet Pg. 131
8.2.a
there gavel -to -gavel and more importantly, tell their constituents they want them in the room, that they have
nothing to hide, that everything factoring into their decision is proper and they want them to understand it.
If the public is not allowed in the room, they will think whatever the Council is doing is wrong, is bad and
is much more important than it is and may sue to get into that room. Since the Council has already taken
the step to wire Council Chambers and livestream Council meetings and make them available on demand,
it is not that much more expensive to do the same for the three committee meetings. It can be run on the
existing system and although she understood there may be some challenges living streaming all three at
once, she believed it could be done and the viewer could choose which one to watch. The video could
certainly be available on the website so a person unable to attend could watch the committee meetings. Any
City Council that is proud of the work they are doing, needs to make their work accessible to the citizens.
A number of cities are doing this, small and large.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT
NELSON, TO EXTEND THE MEETING FOR 10 MINUTES. MOTION CARRIED
UNANIMOUSLY.
Ms. Earl -Hubbard said for example Issaquah, Kent and Redmond video record all their Council committee
meetings. In Redmond, all Councilmember are on all committees. Seattle also video records their committee
meetings. Federal Way and Des Moines audio record their Council committees. Many cities are
livestreaming their Council meetings and there are many vendors that would be happy to help. The City
already has a system, it only needs a few more cameras in other rooms. This is what the public expects, to
be able to see committee meetings, not just the minutes. They do not want someone to tell them what
happened; they want to see and hear it and if not, they won't believe it. She concluded there were so many
advantages to agencies from video recordings, 1) it ensures a record of what happens, 2) it will make
preparing minutes much easier, and 3) if there isn't a video, it is subject to other people's impressions.
Councilmember Buckshnis said she is all for open transparency and she has participated in thousands of
hours of committee meetings. The meetings are audio recorded and she asked if audio was considered non -
transparent. Ms. Earl -Hubbard answered audio is helpful but is not sufficient. The audio is not available on
demand, accessible, or livestreamed and requires a person to request it and a staff person to create a copy.
Councilmember Buckshnis commented Edmonds' committee meetings are not as exciting as Seattle; she
could recall possibly three instances in the past nine years that could be considered exciting. Ms. Earl -
Hubbard said it was not whether the meeting is exciting, if people are not able to view it, they will think it
was exciting. Councilmember Buckshnis said audio is as legal as video from a liability standpoint. Ms.
Earl -Hubbard clarified there is no obligation to record anything. Councilmember Buckshnis said she was
making it sound like because the Council did not video record committee meetings, they were being non -
transparent. There was nothing wrong with an audio recording. Ms. Earl -Hubbard said the Council has
chosen to video record Council meetings. When they do not video record committee meetings, it makes the
public wonder why. For example, are topics moved to a committee because the cameras aren't there?
Because the public is so used to seeing, then they are told they can only listen, they think they are missing
something.
Councilmember Buckshnis said decisions are not made in committees; all decisions are made at Council
meetings. Committees review things, ensure the packet is complete and refer it to the Consent Agenda or
to full Council. When she joined the Council, committee meetings were not even audio recorded. Ms. Earl -
Hubbard said RCW 42.30.010, the preamble to the Open Public Meetings Act states, "The people of this
state do not yield their sovereignty to the agencies which serve them. The people, in delegating authority,
do not give their public servants the right to decide what is good for the people to know and what is not
good for them to know. The people insist on remaining informed so that they may retain control over the
instruments they have created." Ms. Earl -Hubbard summarized the public gets to decides what's important
Edmonds City Council Approved Minutes
October 2, 2018
Page 23
Packet Pg. 132
8.2.a
and what it is interested in, if the Council chooses not to make something available to their public, they will
doubt the motives.
Councilmember Buckshnis said there have not been any complaints until just recently. She pointed out it
took the Council two years to decide to video record Planning Board meetings. She felt Ms. Earl -Hubbard
was trying to say what the Council was doing was bad; it was not bad, it was still an open public meeting.
On behalf of Washington Coalition for Open Government Ms. Earl -Hubbard urged elected officials to do
a greater service to the constituency they serve as well as send a message to other citizens in Washington
that Edmonds wants the public to see what they are doing and there is no reason they cannot do their job in
the public's view and video is better than audio.
Councilmember Fraley-Monillas expressed appreciation for the Washington Coalition for Open
Government. She agreed with Ms. Earl -Hubbard, for $300/month, it would be a good service if the cost
could be kept down. The video did not have to be streamed or looped, it could just be available on the City's
website. She assumed few people would actually be interested, most of the topics are dry and slightly boring
but there are topics that people are interested in.
Mayor Earling suggest scheduling another discussion and he will discuss the logistics with staff.
Councilmember Teitzel suggested other options be presented when this comes back to Council such as the
cost to post the audio recordings online and make them available on demand.
9. COUNCIL COMMITTEE REPORT
1. SPECIAL FINANCE COMMITTEE MEETING REPORT AND MINUTES
Due to the late hour, this item was moved to the next meeting.
10. MAYOR'S COMMENTS - None
11. COUNCIL COMMENTS
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
EXTEND THE MEETING FOR FIVE MINUTES. MOTION CARRIED UNANIMOUSLY.
Councilmember Johnson reminded Councilmembers and the viewing of the public of the reception for
volunteers and boards and commissions on Tuesday, October 9 at 5:30 p.m. in the Brackett Room. She
encouraged Councilmembers to invite the members of committees they serve on.
12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
14. ADJOURN
With no further business, the Council meeting was adjourned at 10:27 p.m.
Edmonds City Council Approved Minutes
October 2, 2018
Page 24
Packet Pg. 133
8.2.b
EDMONDS CITY COUNCIL APPROVED MINUTES
January 2, 2019
ELECTED OFFICIALS PRESENT
Adrienne Fraley-Monillas, Mayor Pro Tem
Diane Buckshnis, Council President Pro Tem
Michael Nelson, Councilmember
Thomas Mesaros, Councilmember
Dave Teitzel, Councilmember
ELECTED OFFICIALS ABSENT
Dave Earling, Mayor
Kristiana Johnson, Councilmember
Neil Tibbott, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Phil Williams, Public Works Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir
Shane Hope, Development Services Director
Scott James, Finance Director
Steve Fisher, Recycling Coordinator
Tom Brubaker, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Fraley-Monillas
in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Mayor
Earling and Councilmembers Johnson and Tibbott.
3. APPROVAL OF AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
The agenda items approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF DECEMBER 11, 2018
2. APPROVAL OF COUNCIL MEETING MINUTES OF DECEMBER 11, 2018
3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS.
4. ACKNOWLEDGE RECEIPT OF CLAIMS FOR THE AMOUNT OF $4,392.30
Edmonds City Council Approved Minutes
January 2, 2019
Page 1
Packet Pg. 134
8.2.b
5. RESOLUTION OF APPRECIATION FOR SERVICE AS COUNCIL PRESIDENT - MIKE
NELSON
6. RESOLUTION TO ADOPT UPDATED CAPITAL ASSET POLICY
7. RESOLUTION TO ADOPT NEW SMALL AND ATTRACTIVE ASSETS POLICY
8. CONFIRMATION OF APPOINTMENT OF MINDY WOODS TO DIVERSITY
COMMISSION
5. PRESENTATION
1. PRESENTATION OF RESOLUTION OF APPRECIATION FOR SERVICE AS COUNCIL
PRESIDENT - MIKE NELSON
Mayor Pro Tem Fraley-Monillas read a resolution of appreciation for Councilmember Mike Nelson's
service as Council President during 2018.
6. AUDIENCE COMMENTS
Farrell Fleming, Shoreline, Executive Director, Edmonds Senior Center, expressed his profound gratitude
for the work of City staff following the tragic shooting in December at the Senior Center, particularly the
Police Department who were remarkable, mature, restrained, and strategic in their thinking about how to
handle the subsequent vigil to ensure it was a peaceful event and to convince the people attending the vigil
that the police were present to keep everyone safe. The Police Department exemplified their motto of
service over self. Several officers were on scene for approximately 18 hours after the incident; he was
present from approximately 1 p.m. to 1:30 a.m. when the biohazard cleanup was complete. Edmonds has a
remarkable Police Department; good people who are mature and use force when necessary but are
enormously restrained. The Police Department did a remarkable job as did staff from Public Works and
Parks who assisted in the days that followed.
Royce Napolitino, Edmonds, on behalf of resound, a Northwest Chamber Ensemble, a small, non-profit
vocal chamber group that has acquired residence at Lynnwood's Trinity Lutheran Church, thanked the
Edmonds Diversity Commission and the City of Edmonds for supporting their upcoming performance at
Trinity Lutheran Church on January 27t'', the second performance of this piece, with the first performance
held on January 13t' at All Pilgrims Christian Church in Seattle. The work titled, "Let Justice Roll Down,"
is a multimedia musical journey to Selma and back. He provided background on the work, in April 2017
Plymouth Congregational Church's youth forum took a life -changing trip, retracing the steps of the
American Civil Rights Movement. Upon their return, ten of the high school youth and their leaders
compiled their experiences into a book, "Our Faith Journey through the American Civil Rights Movement."
This performance features an original musical composition, a 20-minute work, composed using selected
text from the book, interviews with the youth and adult participants, and contributions from local civil rights
leaders. The performance is important for the community because recent occurrences of racially motivated
violence and other hateful acts remind of the work to be done and the 2010 census estimates Edmonds as
more than 80% white. The goal of this project is for audience members to gain an understanding of how
white privilege and institutionalized racism can be identified in communities. It will encourage people to
think and act differently and be willing to enter into similar conversations and further the message. If
attendees go on to lead more self -aware lives and are able to articulate what institutionalized racism is, then
evolution has happened, and change is possible. He provided a quote from one of the youth trip
coordinators, "I think one thing that is really crucial in the work of racial justice, specifically for white
people, is to understand that this work cannot be done on the backs of people of color. That our education
and our awakening and our understanding cannot be something that we are relying on folks of color to teach
us." As they prepare for two performances this month, resound is using some of the Diversity
Edmonds City Council Approved Minutes
January 2, 2019
Page 2
Packet Pg. 135
8.2.b
Commission's grant funds to engage the communities of Lynnwood and Edmonds to deliver their message.
He invited the public to join them in a moving journey toward openness, understanding and path toward
dismantling racism through understanding white supremacy and privilege.
7. REPORTS ON COUNCIL COMMITTEES
COUNCIL COMMITTEE REPORTS AND MINUTES
Public Safety, Planning & Personnel Committee
Councilmember Mesaros reported the committee reviewed the salary schedule for directors. Committee
members asked questions of staff and committee members planned to talk with staff between that meeting
and next week's Council meeting when it will be on the Council's agenda for action. The total amount was
approved in the 2019 budget, but Council action is required to approve the salary schedule.
Finance Committee
Councilmember Teitzel reported the committee discussed:
• Small and Attractive Assets Policy and Revised Capital Asset Policy - approved on Consent
Agenda.
o Polices were separated in response to auditor comments
o Spending threshold for WWTP increased from $75,000 to $100,000
• October Financial Report
• Fund Balance and Reserve Policy Planning
o A matrix with information from 15 neighboring cities is being created
o Goal is to have good policies in place to guide budget planning
o Plan to present to Council in February
ACTION ITEMS
APPOINTMENT OF BOARD AND COMMITTEE REPRESENTATIVES FOR 2019
Mayor Pro Tern Fraley-Monillas announced the following appointments:
Committee
Representative
Affordable Housing Alliance
Councilmember Tibbott
Community Transit
Mayor Earling & Councilmember Johnson (Alt)
Disability Board
Councilmembers Buckshnis & Teitzel
Diversity Commission
Council President Fraley-Monillas
Economic Development Committee
Councilmember Tibbott
Historic Preservation Advisory Commission
Councilmember Johnson
Lake Ballinger Work Group
Councilmembers Teitzel and Buckshnis (Alt)
Lodging Tax Advisory Committee
Councilmember Nelson
Mayor's Climate Protection Committee
Councilmember Buckshnis
PFD Oversight
Councilmember Mesaros
Port of Edmonds
Councilmember Teitzel
Seashore Transportation Forum
Councilmember Mesaros
Salmon Recovery — WRIA 8
Councilmember Buckshnis
SN0911
Councilmember Mesaros
Snohomish County Tomorrow
Councilmember Johnson
Snohomish Health District
Council President Fraley-Monillas
Tree Board Liaison
Councilmember Buckshnis
Youth Commission
Councilmember Nelson
Edmonds City Council Approved Minutes
January 2, 2019
Page 3
Packet Pg. 136
8.2.b
Public Safety, Planning and Personnel Comm.
Councilmembers Nelson (Chair) & Tibbott
Parks & Public Works Committee
Councilmembers Johnson (Chair) & Teitzel
Finance Committee
Councilmembers Buckshnis (Chair) & Mesaros
2. APPROVAL OF RESOLUTION APPOINTING A COUNCIL REPRESENTATIVE TO
THE SNOHOMISH HEALTH DISTRICT BOARD
COUNCIL PRESIDENT PRO TEM BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO APPROVE RESOLUTION APPOINT MAYOR PRO TEM FRALEY-MONILLAS
TO THE SNOHOMISH HEALTH DISTRICT BOARD. MOTION CARRIED UNANIMOUSLY.
3. APPROVAL OF RESOLUTION APPOINTING A COUNCIL REPRESENTATIVE AND
ALTERNATE TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT
AREA CORPORATION (COMMUNITY TRANSIT)
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPOINT MAYOR EARLING AS THE COUNCIL REPRESENTATIVE AND
COUNCILMEMBER JOHNSON AS THE ALTERNATE TO THE SNOHOMISH COUNTY
PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION (COMMUNITY TRANSIT).
MOTION CARRIED UNANIMOUSLY.
9. STUDY ITEMS
1. CLIMATE GOALS PROJECT UPDATE
Development Services Director Shane Hope introduced Mark Johnson, ESA, noting that Councilmember
Nelson has been active in moving this process forward. This effort began with the Council's adoption of a
resolution with climate goals and ways to reduce Greenhouse Gases (GHG) and make improvements in the
City while supporting the work of others. This effort began with a GHG Inventory; work was done
previously on GHG emissions and climate actions the City could take.
Mr. Johnson reviewed:
Background
o Edmonds 2009 GHG Inventory and 2010 Climate Action Plan
o Graphic of the Greenhouse Effect
Overview
o What are greenhouse gases (GHGs)?
■ Gases that trap heat in the atmosphere:
- Carbon Dioxide
- Methane
- Nitrous Oxide
- Fluorinated hydrocarbons
o What does MT CO2e mean?
■ Metric tons of CO2 equivalent
GHG Inventory
o Fossil fuel inventory
■ Local fuel combustion
o "Local" inventory
■ Fossil fuel emissions
■ Imported electricity
■ Waste emissions
■ Fugitive emissions (refrigerant gases, local natural gas loss)
Edmonds City Council Approved Minutes
January 2, 2019
Page 4
Packet Pg. 137
8.2.b
o Local + Household Consumption (local + imported)
■ Local emissions
■ Emissions from imported food, goods and use of services (fertilizers, production,
transportation)
■ Upstream fuel production
What GHG emissions were measured?
o Emissions from sources located within the city boundary
o Emissions from grid- supplied electricity consumed within the city limits
o Emissions that occur outside the city boundary as a result of activities taking places within the
City's geographic boundary
Local emissions
o Buildings (residential) 35%
o Buildings (commercial) 15%
o Buildings Industrial 2%
o Transportation 40%
o Waste 2%
o Refrigerant Loss 6%
Graph of local emissions + household consumption -related emissions (imported)
Graph of GHG from Energy Consumed in Buildings (electricity, natural gas, other fuels)
o Note share of GHG from Electricity vs Natural Gas
o Inventory uses a "location -based" approach for GHG from electricity
Electricity
o Graph of Electricity Emissions (MT CO2e) for Northwest Power Pool (local based emissions)
and Snohomish County PUD (market -based emissions)
o Location -based emissions are calculated using the regional electricity grid's GHG intensity and
represent the average impacts of electricity use and efficiency efforts.
o Market -based emissions are based on the GHG intensity of electricity contracts with local
utilities. Snohomish PUD's electricity generation from Bonneville Power Administration are
largely served by low-GHG hydroelectric and nuclear power.
Targets
o Setting a Target
o Rates of GHG reduction Needed
o How Urgent is our Situation?
Setting a Science -Based Target
Science -based Targets
Celsius
1°
1.50
2°
Fahrenheit
1.8°
2.70
3.60
o A science -based climate target sets a rate of climate action that is aligned with keeping average
global temperature increases below a specified level of increase compared to pre -industrial
temperatures.
o Keeping global temperature increases below 2°C will allow the majority, but not all, of the
global population to avoid the worst social and economic effects of climate change (Paris
Agreement)
o The average temperature of the earth is approximately 1.2°C higher today than at the beginning
of the industrial revolution.
• What are the options? What rates of GHG reduction are required:
Target
+1.0°C
350 ppm
+1.5°C
400 ppm
+2.0°C
450 ppm
Average Annual Rate of Reduction to Meet Target (rounded)
8% 1 5% 1 2%
Edmonds City Council Approved Minutes
January 2, 2019
Page 5
Packet Pg. 138
8.2.b
Annual Reduction compared to 2010 (values are rounded for simplicity)
By 2020: 15%
13%
10%
By 2030: 70%
50%
35%
By 2050: 100%
100%
80%
• How urgent is our situation and what can we expect moving forward?
o Graph of global GHG emissions 2000, 2050, 2100 for Reference Scenario, National Plans,
<2°C Path, and 1.5°C Path
o Existing international and domestic activities and policies remain inadequate to prevent a 2°C
warming
Physical Conditions
o By 2100, summers in Edmonds WA 70.66°F will be like summers now in Laguna Niguel, CA
81.48°F
+1°C
I +1.5°C
I +2.0°C
7-ft sea level rise globally
1 9.4-ft sea level rise globally
1 15-ft sea level rise globally
o Images of sea level rise in Port of Edmonds Marina, Edmonds Way, 5' Avenue South area
■ Figure 3.5: Differences in sea level rise due to global temperature increases. Note how the
sea level creeps up the hillside and gradually covers more of the low-lying areas. Other
areas in Edmonds are also affected.
Physical
1.5°C
2.0°C
Conditions
CO2
Ocean acidity increase 9%
Ocean acidity increase 24%
Frequency of warm extremes over
Frequency of warm extremes over land
land (PNW) increase 131%
(PNW) increase 350%)
Temperature
Extreme heat: 14% of global
Extreme heat: 37% of global
population exposed to severe heat at
population exposed to severe heat at
least once every 5 years
least once every 5 years
Water
Population exposed to water scarcity
Population exposed to water scarcity
worldwide: 271 million
worldwide: 388 million
Ice
Sea -ice -free artic: at least 1 summer
Sea -ice -free artic: at least 10 summer
every 100 years
every 100 years
Species loss: 4% of vertebrates lose
Species loss: 8% of vertebrates lose at
at least half of their range
least half of their range
Vegetation
Species loss: 8% of plants lose at
Species loss: 16% of plants lose at
least half of their range
least half of their range
Species loss: 6% of insects lose at
Species loss: 18% of insects lose at
least half of their range
least half of their range
• What does daily life look like by 2050?
Sample Communi
Changes
Change to:
Through:
0 100% renewable electricity and large-
• No fossil fuel combustion
scale energy storage
o Electrified transport
o Reduced consumption of goods, use of
o Purchase of durable goods with a focus on
disposables and subsequent waste
reuse and repair
o Reduction of waste in processing and
o Reduce food waste
sales (pre -consumer
o Buying just what you need
o Composting (post -consumer
Edmonds City Council Approved Minutes
January 2, 2019
Page 6
Packet Pg. 139
8.2.b
o More vegetables fruits, legumes, grains
o Reduction in GHG-intensive foods
and fish
o Reduced meat and dairy
o Decreased household consumption of goods and
o Family education
energy
o Negative emissions actions
o Mass sequestration via forests and
technology
Strategies and Policy Gaps
o Reviewed City planning and policy documents
o Found over 300 measures that pertain to climate action
o Recommended adding 6 measures under existing categories (Transportation, Land Use, and
Buildings)
o Recommended a new category — Wastewater with 4 new measures
Next Steps
o Present Targets and Policy Gaps info to Climate Protection Committee
o Hold a public open house Inventory and Targets
o Develop a custom tool to assist in setting goals for specific measures
Ms. Hope advised staff and the consultant will provide periodic updates to Council as well as seek Council
input on the policy implications. The documents are being finetuned and made more user friendly for the
public, particularly for the January 17th open house. The point of this is not just research/study for the sake
of research/study but to determine what can be done.
Councilmember Mesaros observed the targets looked at the beginning of the industrial revolution; he asked
what year was used as the starting point. Mr. Johnson answered mid- 19th century. Councilmember Mesaros
said the opportunity to reverse culture is a challenge. He referred to Figure 2, How Urgent Is Our Situation
and What Can We Expect Moving Forward and asked if there was somewhere between the National Plans
and the reduction of 2°, noting there was a large gap between those two. Mr. Johnson answered the <2°C
Path represents how much how much GHG would be necessary to reach that target. It would be possible to
set a higher target and still have a reduction. He referred to the Physical Conditions table, pointing out the
consequences of a 2° increase. Councilmember Mesaros summarized even if there is a reduction, there are
still problems. Mr. Johnson commented the effort is applying the brakes to something very large.
Councilmember Mesaros noted it has been growing for over 100 years. Ms. Hope said the resolution the
Council adopted supported the goals of the Paris Accord.
Councilmember Mesaros said last Sunday's "Meet the Press" was devoted entirely to climate change and
included stories from communities around the United States. The panel analyzing the information included
Representative Carlos Curbelo, a republican in Florida who is an advocate for climate change which does
not fit the profile of his political party. Representative Curbelo said Florida anticipates Miami may not be
livable by the turn of the next century which will result in declining property values. During King Tides
most of the Florida Keys have a foot of water on their main streets due to tidal change. The program also
interviewed a republican mayor in Texas whose town has gone entirely solar and has fields with solar
panels. This is not a partisan issue, it is a community issue that needs to be tackled. He encouraged the
Council and the public to watch that episode of "Meet the Press." The Texas mayor said they cannot wait
for people at the national level to act; they decided they were going to take charge themselves to see what
they could do to solve the problem. Councilmember Mesaros noted that is an important message for
Edmonds, particularly due to sea level.
Council President Pro Tern Buckshnis referred to the Physical Conditions table and asked what formulas
were used to determine the percentages. Mr. Johnson answered it was information summarized by the ECC;
the reports include the sources. He assured the information was sourced from published studies, not his own
Edmonds City Council Approved Minutes
January 2, 2019
Page 7
Packet Pg. 140
8.2.b
calculations. Council President Pro Tern Buckshnis referred to the sea level rise graphic, commenting Puget
Sound is not the actual coastline. She commented on the impact that restoration of the Edmonds Marsh
would have on carbon sequestering and asked if consideration had been given to more forestation. Mr.
Johnson said some kind of sequestration will be necessary to reach a net zero state, 1-1.5° by 2050 or 2° by
2060. One of his colleagues works on blue carbon, related to how salt marshes can sequester, and he has
talked to her about considering how the marsh project might contribute to offsetting Edmonds' carbon
footprint. The inventory gives a sense of scale; to completely offset Edmonds' carbon footprint with an
average American forest would take an area 122 times the size of the City. Council President Pro Tern
Buckshnis commented mediation farms are being done, Redmond is doing one.
Council President Pro Tern Buckshnis referred to the City's local Taming Bigfoot effort. She asked if that
educational information could be incorporated or could be a step in educating the public. Mr. Johnson
agreed education was an important component. They try to give metrics so the public can see how they are
doing, but the measures in the plans are ways in which the City is already engaged. This will help show
which of those provide the biggest bang for the buck in the near future. Part of the process is looking where
the biggest return can be realized; for example, electric vehicles are a magnificent way to get to a nearly
carbon free footprint.
Council President Pro Tem Buckshnis commented on planes and cruise ships and educating the tourist
industry such as carbon offsets. For example, when she flies to Wisconsin, she pays $8 for a carbon offset.
Mr. Johnson agreed that was important; he applauded companies like Boeing who is by far one of the best
at reducing its carbon footprint relative to other industries. A recent presentation stated Boeing's production
was up by 73% and its total carbon footprint was down by 20%. Ms. Hope agreed education will be
something the Council will want to focus on; the first opportunity for the public is the January 17t' open
house.
Councilmember Teitzel commented the material is sobering, especially for the waterfront community. He
referred to Resolution 1389, expressing concern there may be conflicting agendas. It seems GHG control
is the priority to arrest global warming, however, the goal in Resolution 1389 is to get to 100% renewal
energy for municipal facilities by 2019. He was uncertain renewable energy equates to arresting global
warming. In fact the definition of renewable energy in Resolution 1389 specifically excludes energy derived
from fossil fuel, nuclear and biomass feedstocks. Recalling Mr. Johnson's statement that nuclear energy is
a low GHG emitting energy source, he asked if the Council should consider revising the resolution to
include nuclear power as a device for reducing GHG. Ms. Hope answered the resolution addresses a number
of things that can be done and does not indicate that one is more important than the other. For example, the
Council made a decision to work with PUD to do offsets with the BPA mix of electricity for City facilities.
A big part of the resolution is taking action and identifying things that could be done over a period of time
to reduce GHG but other things that affect climate change. The Council could update list if they wished.
If nuclear energy is a source of clean power that does not contribute to global warming, Councilmember
Teitzel question whether that should that be identified as something to move away from in the near term.
In the long term, he agreed with moving away from nuclear energy, but it could be considered as a
reasonable energy source in the near term to create power without warming the atmosphere. Mr. Johnson
commented on looking at all the options and where to get the most bang for the buck noting there may be
other concerns with nuclear energy. He noted nuclear energy is not completely without a carbon footprint;
there is carbon footprint associated with extraction, storing and creating nuclear power, but it is much lower
than coal fire plants. That is the reason the mix in the NW of nuclear and hydro that BPA administers is so
low. It is important for that discussion to occur and to consider other values. He agreed nuclear power has
a smaller carbon footprint than fossil fuel -based sources.
Edmonds City Council Approved Minutes
January 2, 2019
Page 8
Packet Pg. 141
8.2.b
In considering what could be done locally from a policy standpoint to address global warming,
Councilmember Teitzel asked whether wood burning fireplaces/stoves were better or worse for global
warming than gas fireplaces. Mr. Johnson answered that is complicated. His understanding is woodburning
fireplaces are generally not counted as contributing to global warming because the carbon is already in
circulation in the air, it is renewable resource, taking carbon from trees, the wood is burned, it returns to
the air and back into the tree. Another argument is that anything that adds carbon dioxide to the air needs
to be offset and if the trees were not cut down, they would be pulling carbon out of the air. This inventory
does not include a number for woodburning fireplaces because it has been the industry practice not to count
it in the local emission source. Councilmember Teitzel questioned whether the City could have policies that
incentivize woodburning or gas fireplaces depending on which is better for the environment.
Councilmember Teitzel said as a pet owner, he is concerned about the effects of pet waste on GHG which
equates to methane. He recalled a statement in the presentation that methane more impactful to GHG than
CO2. He wondered if the City should consider policies related to how dog waste is handled. Mr. Johnson
said contained landfills do a pretty good job of containing methane. Even though dog waste generates
methane, that methane is generally captured and often converted to energy via landfill gas -to -energy plants.
In a sense that methane may displace fossil fuel. Open agriculture is one of the biggest issues particularly
the meat and dairy industry that accounts for one third of the overall household consumption.
Councilmember Nelson offered context, commenting this is data that can be used as a starting point and a
comparison with the previous Climate Action Plan to see what has changed. He highlighted the increase in
natural gas use and transportation emissions. The intent would be for future goals and policies to address
what is producing the most emissions and how to reduce it. The City has policies that are reducing emissions
and it is apparent it will take more than education, it will also require changes in lifestyle. He commended
the consultant for incorporating how households consume goods which not typically measured. He noted
when people shop online, they may not think about the amount of emissions they are producing; creating
that awareness is an important first step.
With regard to online ordering, Mr. Johnson said a recent study looked at instantaneous delivery that
consumers have come to expect compared to whether someone would have driven to the store for one small
item although GHG is expended either way. Those industries are looking at improving their footprint but
that is an area that consumers do have some control such as being disciplined about how many times they
order a week.
2. VIDEO STREAMING OF COUNCIL COMMITTEE MEETINGS
Councilmember Nelson said the packet contains a comparison of costs. Since then, the IT department
researched using the City's existing camera company. Those numbers are not included in the packet but the
highest was $8,100 one time per camera and installation, a total of $16,200 for two cameras (one already
exists in Council Chambers), plus maintenance costs of 17-22%/year (approximately $3,000)/year. He
asked whether the updated costs changed Councilmembers' interest in moving forward.
Councilmember Mesaros inquired about the personnel cost of running system such as turning it on,
maintaining it, record keeping, etc. City Clerk Scott Passey said it would increase his workload slightly as
he would need to create three more meetings on the second Tuesday. It would also require at least one staff
person per committee to operate the cameras/encoders. Councilmember Mesaros commented it was an
addition of two staff because there is already one camera person. Councilmember Mesaros asked whether
Councilmembers could be trained to start the cameras to minimize the cost. Mr. Passey answered that would
be possible.
Council President Pro Tem Buckshnis said she had no interest in pursuing videotaping of committee
meetings because audio was just as efficient as video. She pointed out what happened with Watergate which
Edmonds City Council Approved Minutes
January 2, 2019
Page 9
Packet Pg. 142
8.2.b
was audio. She noted there was little interest in listening to the audio of committee meetings and this was
much ado about nothing. She believed people act differently when they are on camera, for example little
kids act very different when they are filmed. Audio allows discussions and not worrying about the camera
and audio is just as transparent as video. There have been no complaints or lawsuits and nothing that
requires committee meetings to be videotaped. She preferred to continue audio recording committee
meetings and allow people to request the audio.
Councilmember Teitzel said he supports transparency and open government and wants to make it as easy
as possible for citizens to hear Council discussions, noting there are no votes taken during committee
meetings. As Council President Pro Tem Buckshnis mentioned, every committee meeting is digitally audio
recorded and they are archived and available upon request. Since the audio already exists, he asked if the
digital audio recordings of committee meetings could be posted to the City's website. Mr. Passey said IT
indicated the current website does not support that type of upload.
Councilmember Teitzel asked how the recordings could be saved so citizens would have access. Mr. Passey
said they are saved on the network server and he provides the recordings upon request. Councilmember
Teitzel asked if that required a public records request. Mr. Passey answered it was done on a request basis
because they cannot be posted on the City's website or the hosted website where other Council meetings
are posted which only accommodates one record per meeting.
Councilmember Teitzel said the only complaints he has heard about lack of access to committee meetings
has been from local media, it is difficult for Beacon and My Edmonds News to report on meetings without
hearing the discussion or having access to the summary minutes. If the digital audio were posted, he asked
if it could be available the next day for the media. Mr. Passey said the issue is where they would be posted;
he could send the recording to them after meeting. Councilmember Teitzel asked if the recordings could be
available the next day. Mr. Passey answered yes. Councilmember Teitzel said that could be no -cost way to
proceed and staff could track the number of requests for the recordings. If there was a high demand, the
Council could invest in video recording equipment in the future. He concurred with Council President Pro
Tem Buckshnis that audio recording was sufficient especially if it was available to the public within 24
hours.
Councilmember Nelson pointed out decisions are made at the committee level to put items on Consent the
Agenda such as the Transportation Safety Plan, continuing the City Attorney contract, fund policies, fiscal
policies, and other substantive issues. Cursory minutes are not sufficient and when there is confusion about
what transpires at committee meetings, the audio recording must be reviewed. Study sessions used to be
videoed; when the Council began holding committee meetings in separate rooms, there was a downgrade
to audio. For less than the cost of wayfinding sign, there can be cameras in committee rooms to the allow
the public and the Council to be informed. The Council should be encouraging videotaping; it is good for
democracy to allow the public to see and hear the Council, who is in the room, whispering, etc., full
transparency at a minimal cost.
COUNCILMEMBER NELSON MOVED, SECONDED BY MAYOR PRO TEM FRALEY-
MONILLAS, TO FUND HAVING COUNCIL COMMITTEES VIDEOTAPED.
Council President Pro Tem Buckshnis said she has watched committee videos in other cities, many do not
have discussions and appear to do things behind closed doors which is even less transparent. She reiterated
audio is just as transparent as video. The Council is not doing anything wrong; there are only two
Councilmembers in each committee, there is not a quorum and there are no votes taken. Although items are
forwarded to the Consent Agenda, Councilmember can pull items from the Consent Agenda. She suggested
seeing how it goes with Mr. Passey providing the committee meeting audio to the media and see how many
people are interested in listening to committee meetings.
Edmonds City Council Approved Minutes
January 2, 2019
Page 10
Packet Pg. 143
8.2.b
Councilmember Teitzel, Chair of the Finance Committee in 2018, disagreed wholeheartedly with
Councilmember Nelson's comment that decisions are made in committee meetings. The only decisions are
whether an item is forwarded to full Council for discussion and/or action or to the Consent Agenda. He
agreed all voices including whispering are picked by the audio recordings. He concurred with Council
President Pro Tern Buckshnis' comments.
Mayor Pro Tern Fraley-Monillas commented on the ability to watch legislative committees on TVW, noting
several other cities also video their committee meetings. She noted it was not that long ago, 10-12 years,
that Council meetings begin being videotaped. This an opportunity to provide more transparency for anyone
who wishes to tune in particularly if there is no cost to operate the cameras once the system is in place. She
has heard from at least two media sources about the difficulty they have in determining what is occurring
at committee meetings. She expressed support for the motion.
Councilmember Teitzel said prior to returning to separate committee meetings, the Council addressed items
during a monthly Council study session; the Council could return to that process instead of holding
committee meetings. He summarized to limit use of taxpayer money, the Council could consider, 1) return
to study sessions which utilizes the existing video equipment, or 2) make digital audio recordings of
committee meetings available.
Council President Pro Tern Buckshnis said the City has had videotaped its meetings for at least 20 years.
The Council changed from committee meetings to a study session in the past due to an issue with diplomacy
and has since returned to committee meetings. Audio recording committee meetings did not start until a
former staff member refused to take notes. She pointed out what happened with Watergate which was audio.
She preferred to continue audio recording and see if people complain about wanting to have committee
meetings videotaped.
Mayor Pro Tern Fraley-Monillas clarified videotaping of Council meetings has only been done for a short
amount of time, the room previously did not have the capacity. One of the reasons the Council changed
from committees of the whole or study sessions was those meetings were watered down by topics that were
not study session items.
UPON ROLL CALL, MOTION FAILED (2-3), COUNCILMEMBER NELSON AND MAYOR PRO
TEM FRALEY-MONILLAS VOTING YES; AND COUNCIL PRESIDENT PRO TEM BUCKSHNIS
AND COUNCILMEMBERS MESAROS AND TEITZEL VOTING NO.
10. MAYOR'S COMMENTS
Mayor Pro Tern Fraley-Monillas reread the appointment of board and committee representatives for 2019
(see Agenda Item 8.1 above).
11. COUNCIL COMMENTS
Council President Pro Tern Buckshnis wished everyone Happy New Year. She acknowledged the Packers
did not have a very good season and hoped for a better season next year. She displayed free glasses that
were distributed at a Packers game. She looked forward to an exciting year and urged everyone to spread
kindness.
Councilmember Teitzel wished everyone a Happy and Prosperous New Year. As a Cougar's fan, he enjoyed
Alamo Bowl and the Rose Bowl.
Councilmember Nelson wished everyone Happy New Year.
Edmonds City Council Approved Minutes
January 2, 2019
Page 11
Packet Pg. 144
8.2.b
Councilmember Mesaros wished everyone Happy New Year.
12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
14. ADJOURN
With no further business, the Council meeting was adjourned at 8:26 p.m.
Edmonds City Council Approved Minutes
January 2, 2019
Page 12
Packet Pg. 145
8.3
City Council Agenda Item
Meeting Date: 02/19/2019
Affordable Housing: Next steps
Staff Lead: Shane Hope
Department: City Council
Preparer: Maureen Judge
Background/History:
In 2018 the City of Edmonds began the process of developing a Housing Strategy to fulfill a stated
objective of the Housing Element of the city's Comprehensive Plan at P. 96, which states:
"Implementation Action: Develop a strategy by 2019 for increasing the supply of affordable housing and
meeting diverse housing needs." A Housing Task Force was formed to work with Berk Consulting and
city staff to develop a rough draft of the strategy document, and the draft was subsequently submitted
for feedback from the public, the Planning Board, and Council. During public hearings, both formal and
informal, it became clear in feedback from constituents that the citizens were concerned about
recommendations put forth in the draft and the potential for public comment to be fully considered in
the process. Efforts to redraft a housing options plan have been placed on hold while Council and staff
refocus on the task definition and next steps for moving forward.
Staff Recommendation:
It is recommended that Council further discuss this issue and consider a series of motions to clearly
identify the task and next steps to develop housing options recommendations to be brought to Council
that will enhance Edmonds' supply of housing for residents of all income levels.
Narrative:
In public comments at various open houses to review the draft housing strategy as well as in public
comment before City Council, several common concerns were voiced. First, concern was expressed that
the 2019 timeline called out in the Comprehensive Plan for development of an affordable housing
strategy is too aggressive and that more time is required to consider all feedback and to develop a plan
that preserves Edmonds' character and quality of life. Second, many commenters felt the task force
should include Edmonds residents that applied for inclusion on the task force and not be limited to
members selected by Edmonds city staff. Finally, many commenters expressed concern the task force
members did not fully represent the various areas of Edmonds (e.g., too many were residents of the
Edmonds Bowl).
In recognition of these Concerns, Council should address the following key questions as study items and
establish direction:
1) Should the Comprehensive Plan be amended to extend the due date for development of a
housing strategy, and if so, what should be the target due date?
2) Should the Comprehensive Plan be amended to revise the stated objective at P. 96 to be
"development of a housing options plan" rather than "develop a strategy for increasing the
Packet Pg. 146
8.3
supply of affordable housing," since the housing element of the Comprehensive Plan already
contains strategic direction?
3) Should a citizen Housing Commission be established to work with Staff in developing affordable
housing options recommendations to bring before Council?
If Council determines, based on prior citizen feedback and its own discretion, a Housing Commission
should be created, the following process proposal may be considered:
This proposed process builds on the substantial work completed by staff and in no way
minimizes the valuable work already done by staff and citizen volunteers up to this point.
Forming a Citizens Housing Commission seeks to build on the substantial input received by
groups and individual citizens of Edmonds. Without their valuable input a plan to establish a
robust range of housing options in Edmonds would be incomplete. It is further recognized that
Council may at its discretion hold public meetings and/or hearings on this topic in addition to
regularly scheduled Commission meetings in order to engage in meaningful public dialog.
The Commission will consist of citizens of Edmonds who are able to incorporate views from
across the entire city and are willing to serve in public engagement in an open-minded and
respectful manner. Further, this commission will serve under the guidance of the Council and
city staff to give substantial direction to future decisions regarding development of a range of
housing options for the City of Edmonds.
The mission of the new Housing Commission is proposed to be: develop housing policy options
for Council consideration designed to expand the range of housing available to Edmonds
residents of varying income levels; options that are irrespective of age, gender, race, religious
affiliation or sexual orientation.
The Commission will consist of Edmonds residents representing the full geographic scope of the
city. Citizens will be encouraged to submit applications to serve on the Commission, and the
city will proactively communicate the application process (likely via post card mailer to all
Edmonds residents as well as traditional methods typically used by the city to publicize
Commission formation/staffing) to ensure full citizen awareness of the process and that all
citizens are provided a fair opportunity to apply.
The Commission will be constituted in the following manner: one appointment per Council
Member and Mayor, plus one ad hoc member to be approved by majority vote of Council for a
total of nine voting members. The application and selection process will be determined by the
Council.
The Commission should consist of citizens representing seven identified zones within Edmonds
(see attached selection criteria matrix and Edmonds geographic zone map), citizens with varying
lengths of time living in Edmonds and should also reflect, to the extent possible, the diverse
nature of its population.
The Council should appoint two Councilmembers to be Council liaisons to the Commission.
These members will participate in discussions and provide guidance but will not be voting
members. Other ex officio members could be added as non -voting members to the Commission
at Council's discretion.
Substantial work in defining housing policy recommendations should be completed by the end
of 2020
The Commission will have a Sunset date of 1/1/2021.
Audience comments will be welcomed and will be moderated by a meeting facilitator.
Coordination with the Administration on various responsibilities of processes may include: legal
advice, code and ordinance reviews and potential revisions (etc.)
Packet Pg. 147
8.3
Staff will assume the lead role in drafting the housing options policy document consistent with
recommendations from the Commission. Staff will also ensure details of the housing policy
development process are updated regularly on the city's housing web site.
Questions regarding the Housing Commission process:
Should the Council obtain the services of a community engagement/process facilitator for the
duration of the Housing Commission's efforts to develop housing options recommendations?
Is Council willing to appropriate funds to engage a community engagement/process facilitator?
Is Council willing to appropriate funds to underwrite a post card mailer to alert residents of the
Housing Commission application process?
How should robust communication to citizens regarding the Commission's focus on key issues
and development of potential housing options be managed to ensure strong public awareness
and engagement?
How often should public open houses occur to ensure the public is afforded full opportunity to
provide feedback regarding progress of the housing options development?
Attachments:
Housing Commission Selection Criteria
Edmonds Geographic Zone Map
Packet Pg. 148
8.3.a
CANDIDATE ATTRIBUTES
NUMBER OF YEARS LIVING IN EDMONDS
KNOWLEDGE OF HOUSING
ISSUES IN PUGET SOUND REGION
DEMONSTRATED ABILITY
TO COLLABORATE WITH OTHERS
EXPERIENCE ON OTHER BOARDS/COMMISSIONS/
COMMITTEES?
RENT OR OWN HOME ?
OCCUPATIONAL STATUS/BACKGROUND
WHY ARE YOU SEEKING THIS APPOINTMENT?
EDMONDS HOUSING COMMISSION SELECTION CRITERIA
SEVEN SECTORS OF EDMONDS
Zone 1
Zone 2
Zone 3
Zone 4
Zone 5
Zone 6
Zone 7
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
THE SEVEN GEOGRAPHIC ZONES EACH CONTAIN A ROUGHLY EQUAL NUMBER OF RESIDENCES TO ENSURE EACH AREA OF EDMONDS IS
FAIRLY REPRESENTED ON THE HOUSING COMMISSION
Packet Pg. 149
OF ED4��
City of Edmonds
Census -based Area Map
Igo. lggo
0 1,000 2,000 4,000
Feet
Sooth-Coo Park
QC
N O\y�,pCC�Ce�N
W E
S
BeaNew Pak
Hutt
ve�k
fia
0�? � see�lew
'�,� Ekmentay
Blerre PeM
SoM1utM1 ' rls Park
PeeeM1 Main St.
Trek v
.......... ,.........................................
196th St. SW
M
klePlewootl lull
K� e eel
651
220th St. SW
212th St. SW
v
t
01
Z
Pe*
Mettmee
KA SCM1ooI
U
Wootlway
Elementay
leke Bellinger Perk
Eamo�w:
Community
College
CP Eleme
MO,l Place
'Etlle S-1
City of Edmonds
121 5th Ave N
o
Edmonds, WA 98202
h
1 inch = 2,000 feet
February 201
Edmonds Housing Strateg
Packet Pg. 150