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2019-04-09 City Council Packet1 3 o Agenda Edmonds City Council snl. ,nyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 APRIL 9, 2019, 7:00 PM COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF. THE MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS; PUBLIC COMMENT IS NOT TAKEN AT COMMITTEE MEETINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS AS INDICATED BELOW. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER) 1. Authorization to Purchase - 2019 Cues Sewer Video Inspection Truck (5 min) 2. Authorization for Mayor to sign Interlocal Agreement with Community Transit for Commute Trip Reduction 2019-2023 (10 min) 3. Report on construction bids for the 2019 Overlay Program (10 min) 4. Report on construction bids for 174th St/71st Ave Storm Improvements Project (10 min) 5. Street Dedication for 216th St. SW adjacent to Edmonds Woodway High School (10 min) 6. Frances Anderson Roofing Bid Refusal (10 min) FINANCE COMMITTEE (JURY MEETING ROOM) 1. February 2019 Monthly Financial Report (15 min) 2. First Quarter 2019 Budget Amendment (10 min) PLANNING, PUBLIC SAFETY, AND PERSONNEL COMMITTEE (POLICE TRAINING ROOM) 1. Option for Addressing Nonconformance in Limited Manner (15 min) 2. Diversity and Youth Commission Coordinator Position Approvals (15 min) Edmonds City Council Agenda April 9, 2019 Page 1 1.1 City Council Agenda Item Meeting Date: 04/9/2019 Authorization to Purchase - 2019 Cues Sewer Video Inspection Truck Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The Sewer Division operates Unit #62-SWR, a 2009 Cues Video Inspection Truck. Staff Recommendation It is recommended that authorization be given to the Department of Public Works to purchase (1) 2019 Cues video inspection truck from Cues, through HGAC, contract #SC01-18, as approved in the 2019 City of Edmonds Budget. Narrative Unit #62-SWR, a 2009 cues video inspection truck was budgeted for replacement at $425,000 and approved to be replaced in 2019 with B-Fund monies. The new Cues video inspection truck will cost $412,999.59. This price include a $50,000 trade-in (of the 2009 model) to Cues. Packet Pg. 2 1.2 City Council Agenda Item Meeting Date: 04/9/2019 Authorization for Mayor to sign Interlocal Agreement with Community Transit for Commute Trip Reduction 2019-2023 Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History On June 16, 2015, City Council approved the interlocal agreement with Community Transit for Commute Trip Reduction (2015-2019). Staff Recommendation Forward item to the consent agenda for approval at the April 16, 2019 City Council meeting. Narrative The CTR interlocal agreements are the mechanism through which State money flows to local jurisdictions to cover the expenses of administering CTR programs. In Snohomish County, the jurisdictions have agreed to provide 100% of that funding to Community Transit (CT) to provide the employer outreach and CTR marketing for all "worksites" (defined as employers with 100 or more employees). In Edmonds, (3) worksites exist (City of Edmonds, Swedish Hospital, and Edmonds Family Medicine Clinic). On an annual basis, a total of $5,250 is provided to CT to administer this program (based on $1,750 / worksite annual contribution from the State). The main tasks associated with administering the CTR programs are writing and amending ordinances, reviewing employer annual reports and program descriptions, and coordinating with the jurisdictions. This year Edmonds, along with seven other cities and Snohomish County, has opted to again have CT as the lead agency responsible for implementing and administering the County's and Cities' CTR plans and programs. The funds received from the Washington State Department of Transportation to support the CTR base plans and programs for all participating jurisdictions will be provided to and managed by CT. The County and cities will assist CT through the enforcement of their respective CTR ordinances. The proposed interlocal agreement, Exhibit 1, is a four-year agreement for the period July V, 2019 to June 30t", 2023. The agreement is the same as the one previously approved by Council for 2015-2019. This proposed agreement has been reviewed by the City Attorney's office and is approved as to form. Attachments: Exhibit 1- Community Transit CTR ILA Packet Pg. 3 1.2.a INTERLOCAL AGREEMENT FOR ADMINISTERING COMMUTE TRIP REDUCTION (CTR) PLANS AND PROGRAMS This AGREEMENT, entered into by and between Snohomish County Public Transit Benefit Area (hereinafter referred to as COMMUNITY TRANSIT), and City of Arlington, City of Bothell, City of Edmonds, City of Lynnwood, City of Marysville, City of Mukilteo, City of Monroe, City of Mountlake Terrace, (hereinafter referred to as the CITIES), and hereinafter collectively referred to as the PARTIES, WITNESS THAT: WHEREAS, RCW 70.94.527 requires counties containing urban growth areas and cities and towns with "major employers," that are located within urban growth areas with a state highway segment exceeding the threshold of one hundred person hours of delay to develop ordinances, plans and programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips, and thereby reduce vehicle -related air pollution, traffic congestion and energy use, and WHEREAS, COMMUNITY TRANSIT worked in partnership with the CITIES to develop a common CTR plan and ordinance that has been adopted into law by the CITIES; and WHEREAS, the PARTIES believe that it is more efficient and effective to implement the plans and programs in a common manner and to designate COMMUNITY TRANSIT as the lead agency responsible for coordinating the development and implementation of the CTR plans and programs for the CITIES; and WHEREAS, the PARTIES agree that the CITIES will assist COMMUNITY TRANSIT through the enforcement of their respective CTR ordinances; and WHEREAS, the CITIES have determined that the funds to support the CTR base plans and programs for the CITIES from the Washington State Department of Transportation (hereinafter referred to as WSDOT) will be provided to and managed by COMMUNITY TRANSIT to support the implementation and administration of the CTR plans and programs within the CITIES; and WHEREAS, the CITIES determine that it is within the best interest of the public to enter into an interlocal agreement with COMMUNITY TRANSIT, whereby COMMUNITY TRANSIT will be the lead agency responsible for implementing and administering the CITIES' CTR plans and programs; and NOW, THEREFORE, in consideration of covenants, conditions, performances and promises hereinafter contained, the PARTIES hereto agree as follows: Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 1 of 10 Packet Pg. 4 1.2.a RECITALS: The recitals set forth above, constituting a basis of the agreement of the PARTIES, are incorporated herein by references as if fully set forth. 2. SERVICE PROVISIONS: THE PARTIES shall perform the services specified in the "STATEMENT of WORK" attached as Exhibit A, which is made a part of this AGREEMENT by this reference. 3. FUNDING: COMMUNITY TRANSIT shall receive all funds provided by the Washington State Department of Transportation (WSDOT) allocated for the CITIES to support the administration of the CTR base plans and programs. 4. CHANGE IN FUNDING: This AGREEMENT is contingent upon COMMUNITY TRANSIT's receipt of funds from the WSDOT. If the WSDOT funds for CTR are reduced or eliminated, the PARTIES shall review this AGREEMENT to determine the course of future CTR activities in Snohomish County and any amendments to this AGREEMENT that may be required. 5. AGREEMENT PERIOD: This AGREEMENT is effective for COMMUNITY TRANSIT and each individual PARTY as of the date signed by COMMUNITY TRANSIT and each individual PARTY regardless of the signatures of the other parties to the agreement. The term of this AGREEMENT shall be from the effective date until June 30, 2023. 6. TERMINATION: The CITIES and/or COMMUNITY TRANSIT may terminate this AGREEMENT by providing written notice of such termination, specifying the effective date thereof, at least thirty (30) days prior to such date. Reimbursement for services performed by COMMUNITY TRANSIT, and not otherwise paid for by WSDOT prior to the effective date of such termination shall be paid as a pro rate portion of the applicable WSDOT allocation amount by WSDOT. 7. SEVERABILITY: One or more of the CITIES may withdraw from this AGREEMENT by providing written notice of such intent, specifying the effective date thereof, at least thirty (30) days prior to such date. Such a withdrawal shall not affect other terms or conditions of this AGREEMENT between the remaining PARTIES. To this end, a withdrawal by a City from this AGREEMENT is declared severable. 8. AGREEMENT MODIFICATIONS: Any party may request changes to this AGREEMENT. Any such changes that are mutually agreed upon shall be incorporated herein by written amendment of this AGREEMENT. No variation or alteration of the terms of this AGREEMENT shall be valid unless made in writing and signed by the PARTIES hereto. Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 2 of 10 Packet Pg. 5 1.2.a 9. NONDISCRIMINATION: The PARTIES, in performance of this AGREEMENT, shall comply with all applicable local, state, and/or federal laws and ordinances, and agree that they shall not discriminate against any person who is paid, for work completed, by funds indicated in this AGREEMENT or against any applicant for such employment on the grounds of race, color, religion, national origin, age, veteran status, or the presence of any sensory, mental, or physical disability. The PARTIES shall make reasonable accommodations to the sensory, mental, or physical disabilities of applicants and employees throughout the personnel process. In determining the extent of reasonable accommodation, the following factors will be considered: the safe and efficient operation of the organization; feasible financial costs and expenses; and the overall type and size of the organization's operation. 10. INDEMNIFICATION: A. COMMUNITY TRANSIT shall protect, hold harmless, indemnify, and defend, at its own expense, the CITIES and their elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of the performance of Community Transit of this Agreement, including claims by the state, COMMUNITY TRANSIT's employees or third parties, except for those damages solely caused by the negligence or willful misconduct of the CITIES or their elected and appointed officials, officers, employees or agents. The CITIES shall protect, hold harmless, indemnify, and defend, at their own expense, COMMUNITY TRANSIT, its elected and appointed officials, officers, employees and agents, from any loss or claim for damages of any nature whatsoever, arising out of the performance of the indemnifying party, City of this Agreement, including claims by the state, the CITIES' employees or third parties, except for those damages solely caused by the negligence or willful misconduct of COMMUNITY TRANSIT, its elected and appointed officials, officers, employees or agents. B. It is understood and agreed that this AGREEMENT is solely for the benefit of the PARTIES hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this AGREEMENT. C. This indemnification clause shall also apply to any and all causes of action arising out of performance of work activities under this AGREEMENT. Each contract for services or activities utilizing funds provided in whole or in part by this AGREEMENT shall include a provision that the PARTIES are not liable for damages or claims for damages arising from any subcontractor's performance or activities under the terms of the contracts. Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 3 of 10 Packet Pg. 6 1.2.a IN WITNESS WHEREOF, City of Arlington, City of Bothell, City of Edmonds, City of Lynnwood, City of Marysville, City of Mukilteo, City of Monroe, City of Mountlake Terrace and Community Transit have executed this AGREEMENT as of the date and year written below. COMMUNITY TRANSIT Authorized Signature Emmett Heath Chief Executive Officer Date CITY OF BOTHELL Authorized Signature Robert Stowe City Manager Date CITY OF LYNNWOOD Authorized Signature Nicola Smith Mayor Date CITY OF ARLINGTON Authorized Signature Barbara Tolbert Mayor Date CITY OF EDMONDS Authorized Signature David Earling Mayor Date CITY OF MARYSVILLE Authorized Signature Jon Nehring Mayor Date Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 4 of 10 Packet Pg. 7 1.2.a CITY OF MONROE Authorized Signature Geoffrey Thomas Mayor CITY OF MOUNTLAKE TERRACE Authorized Signature Jerry Smith Mayor Date Date CITY OF MUKILTEO Authorized Signature Jennifer Gregerson Mayor Date Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 5 of 10 Packet Pg. 8 1.2.a EXHIBIT "A" Statement of Work ADMINISTERING COMMUTE TRIP REDUCTION PLANS 1. INTRODUCTION The Cities of Arlington, Bothell, Edmonds, Lynnwood, Marysville, Mukilteo, Monroe and Mountlake Terrace (CITIES) have all adopted a similar CTR ordinance. This STATEMENT OF WORK is incorporated into the Interlocal Agreement titled "INTERLOCAL AGREEMENT FOR ADMINISTERING COMMUTE TRIP REDUCTION (CTR) PLANS" and outlines the tasks and responsibilities for each of the PARTIES. COMMUNITY TRANSIT TASKS 2. GENERAL TASKS 2.1 Maintain and administer the CITIES' CTR Plans and programs according to the provisions of RCW 70.94.521-551. 2.2 Provide Washington State Department of Transit (WSDOT) with a public hearing notice and copies of any proposed amendments to the CITIES' CTR ordinance, plan, and/or administrative guidelines within the first week of the public review period, and final copies of such action within one (1) month of adoption. 2.3 Establish and maintain books, records, documents, and other evidence and accounting procedures and practices, sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred solely for the performance of this AGREEMENT. To facilitate the administration of the work described in this AGREEMENT, separate accounts shall be established and maintained within COMMUNITY TRANSIT'S existing accounting system or set up independently. Such accounts are referred to herein collectively as the "CTR Account". All costs charged to the CTR Account, including any approved services contributed by the CITIES shall be supported by properly executed payrolls, time records, invoices, contracts, vouchers, or products evidencing in proper detail the nature and propriety of the charges. Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 6 of 10 Packet Pg. 9 1.2.a 3. SERVICES PROVIDED TO EMPLOYERS Provide affected employers with access to information and services, which will enable them to plan, implement, and manage Commute Trip Reduction (CTR) programs in a way that implements the CITIES' CTR plans and ordinances and meets individual employer goals. 3.1 Organize the content and format of a comprehensive CTR educational program for employers and jurisdictions. 3.2 Ensure that the comprehensive CTR educational program in Snohomish County is consistent with that developed by the Washington State Technical Assistance Team. 3.3 Each of the CITY ordinances requires employers to appoint an Employee Transportation Coordinator (ETC) who will coordinate the CTR program at that employment site. Personalized assistance to and on -site presentations will be provided to ETCs, managers and employees. 3.4 Offer free to affected employers complete ETC training at least once every six months with priority given to designated ETCs. 3.5 Provide opportunities for ETCs to network with the ETCs of other affected employers. 3.6 Continue to provide outreach assistance to affected employers, new affected employers, and potential affected employers. 3.7 Provide information and technical assistance to affected employers in preparing and revising individual trip reduction programs. Explain legal requirements and assist with initial survey and plan development. 3.8 Work with CITIES to develop new transportation demand management (TDM) programs to implement CTR Plans such as Telework, Alternative Work Hours, Subsidy/Incentives, and Parking Management. 3.9 Coordinate and facilitate employer networking, employer peer reinforcement and employer recognition programs. 3.10 Produce two annual rideshare campaigns and distribute campaign materials. 3.11 Plan, promote and implement employer transportation events, including customized worksite carpool and vanpool events, and provide event prizes. 3.12 Design and distribute CTR marketing materials, including new employee orientation materials, which employers may use or copy to implement, promote and manage CTR programs. 3.13 Provide employers with access to information, materials and programs that will enable them to adequately promote CTR programs. Produce customized marketing materials for employees upon request. Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 7 of 10 Packet Pg. 10 1.2.a 3.14 Be available to attend at least one rideshare fair or employer promotion per year for each affected employer. Encourage employers to work together and hold joint events. 3.15 Support CTR programs by offering supplemental services including a regional ride matching program, vanpool program and Guaranteed Ride Home program. 3.16 Take the lead in coordinating the survey process for employers. Provide survey workshops to employers during measurement years. Distribute and collect the state "CTR Employee Questionnaires" (survey forms). Work with the appropriate agencies to coordinate the processing of the employer surveys. Ensure that employers timely receive their survey results. Offer survey follow-up meetings to all employers. Return processed surveys to employers. 3.17 Send or deliver employer surveys for processing as instructed by WSDOT Prior to sending or delivering any surveys, notify WSDOT of the name of the worksite(s) and the employer identification code(s) for any surveys being submitted for processing. The notification should be submitted via electronic mail, fax, or U.S. Postal Services. 4. ANNUAL EMPLOYER REPORTING & PROGRAM REVIEW 4.1 Notification of Newly Affected Sites as defined by CITY ordinance 4.1.1 Identify list of potential new sites and contact person and send notification inquiry to determine if affected. 4.1.2 Confirm status and secure state ID code. 4.1.3 Create timeline and legal file. 4.2 Site Analysis and Program Review 4.2.1 Notify affected employers when quarterly and/or annual program reports are due and provide affected employers with limited direct assistance in preparing written program submissions. 4.2.2 Review program reports for completeness for new sites and for sites that made progress toward goal. 4.2.3 For sites that didn't make progress, review survey results and recent program data and evaluate the potential for progress toward single occupant vehicle (SOV)/vehicle miles traveled (VMT) reduction. 4.2.4 Make recommendations to CITIES for program improvements for sites that did not make progress. 4.2.5 Generate approval/non-approval letter for CITIES signature. 4.2.6 Follow up with employers whose programs have not been approved and assist in modifying CTR program. Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 8 of 10 Packet Pg. 11 1.2.a 4.3 Exemptions & Modification 4.3.1 Receive employer requests for exemptions or modifications and send copy of request to CITIES. 4.3.2 Copy request to WSDOT for comment. 4.3.3 Review and analyze request and provide comments to CITIES; CITIES reviews analysis and provides directions to COMMUNITY TRANSIT. 4.3.4 Generate and send response if directed so by CITIES. 4.4 Records Maintenance 4.4.1 Maintain database and master file records on all affected worksites 4.4.2 Provide WSDOT with electronic or hard copy of each employer program report approved within the quarter. 5. COORDINATION 5.1 Serve as a liaison between WSDOT and the CITIES for the purposes of RCW 70.94.521-551. 5.2. Coordinate CTR outreach and marketing efforts with the CITIES and other transit agencies (including Metro CTR and Metro Rideshare) in order to create a comprehensive CTR program. 5.3 Collaborate directly with the CTR planning coordinators from the CITIES in working with affected employers to facilitate the timely development, submission, implementation, and revision of affected employer programs. 5.4 Coordinate and facilitate CTR coordinator's group meetings consisting of the CTR planning coordinators from CITIES as needed. This group functions as an information, coordination, and collaboration group for CTR activities. 5.5 Attend jurisdiction and regional meetings representing CITIES' issues. 5.6 Work with CITIES to develop and fund new TDM programs to implement CTR Plans such as Telework, Alternative Work Hours, Subsidy/Incentives, and Parking Management. 5.7 Help jurisdictions monitor the progress of affected employers after CTR programs are implemented. 5.8 Meet at least annually with the each CITY to discuss employer CTR programs in each jurisdiction. Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 9 of 10 Packet Pg. 12 1.2.a 6. REPORTING 6.1 With an invoice voucher, submit to WSDOT quarterly progress reports in a format approved by WSDOT, that adequately and accurately assess the progress made by the CITIES in implementing RCW 70.94.521-551. These quarterly reports shall be submitted within forty-five (45) days of the end of each quarter for the first seven (7) quarters and within fifteen (15) days of the end of the final quarter. 6.2 Provide at least quarterly to WSDOT, updated employer information in the electronic format provided by WSDOT to satisfy the jurisdictions' reporting requirement. 6.3 Provide the CITIES with quarterly progress reports including narrative summary of tasks performed. CITIES TASKS 7. GENERAL TASKS 7.1 Provide COMMUNITY TRANSIT with copies of any proposed amendments to the CTR Plan and Ordinance. 7.2 Notify COMMUNITY TRANSIT of potential CTR-affected sites. Send notification letter to new sites. COMMUNITY TRANSIT will generate letter for CITIES signature. 7.3 Review business license procedure for ways that the CITIES can more effectively and efficiently provide Community Transit with information on potential newly affected employers. 7.4 Attend CTR coordinator group meetings when scheduled. 7.5 Meet with COMMUNITY TRANSIT at least annually to discuss employer CTR programs. 7.6 Sign annual employer report approval/disapproval letters. 7.7 Attend mediation meetings with employers during program review process if necessary. 7.8 Review employer exemption/modification requests from analysis submitted by COMMUNITY TRANSIT. Provide direction to COMMUNITY TRANSIT draft response to employer (if desired by CITIES). 7.9 Report to COMMUNITY TRANSIT, at least annually, all activities made to implement the CTR Plan or Ordinance with an estimation of costs. Interlocal Agreement for Administering CTR Plans and Programs (2019-2023) Page 10 of 10 Packet Pg. 13 1.3 City Council Agenda Item Meeting Date: 04/9/2019 Report on construction bids for the 2019 Overlay Program Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History Staff Recommendation Forward item to the consent agenda for approval at the April 16, 2019 City Council meeting. Narrative This project is a continuation of the City's efforts to rehabilitate and preserve its roadway network by paving various area streets. This year's project will use both roadway and water utility funds to pave approximately 6.8 lane -miles of City streets. On March 28t", 2019, the City received four construction bids for the 2019 Overlays project. The bids ranged from a low of $1,307,368.50 to a high of $2,131,138.80. The bids have been tabulated and are attached as Exhibit 1. Lakeside Industries submitted the low responsive bid in the amount of $1,307,368.50. The engineer's estimate was $1,259,198.00. A review of the bidder's record has been completed and responses are positive. The project is being funded by REET (Funds 125 & 126), General Fund, Street Construction funds (Fund 112) and Water Utility funds (Fund 421). A project construction budget is attached as exhibit 2. Construction is expected to begin in May and be completed this summer. Attachments: Exhibit 1 - Bid Tab Exhibit 2 - Construction Budget Exhibit 3 - Map Packet Pg. 14 1.3.a 2019 Overlay Program Bid Summary Funding Amount Engineer's Estimate $ 1,259,198 Lakeside Industries $ 1,307,369 Cadman Materials $ 1,770,482 Granite Construction $ 1,800,401 Northshore Paving $ 2,131,139 E M2 W .r Q Packet Pg. 15 1.3.b 2019 Overlay Program Proposed Construction Budget - Street runaing Amount Contract Award $ 1E175,200 8 Construction Management, Inspection & Testing (15%) $ Management Reserve (10%) $ 0 Total = $ 1,460,248 Construction Funding - Street Fundine Amount Fund 112 - Street & General Fund $ 538,832 Fund 125 - REET 1 $ 435,154 Fund 126 - REET 2 $ 486,262 Total = $ 1,460,248 Proposed Construction Budget - Water Utility runaing Amouni Contract Award $ 139,121 Construction Management, Inspection & Testing (15%) $ 20,800 Management Reserve (10%) $ 13,900 Total = $ 173,821 Construction Funding - Water Utility vunaing Amount Water Utility - Fund 421 $ 173,821 Total = $ 173,821 r Q Packet Pg. 16 B Roadway Funded B Utility Funded Seal Coats B Other Paving 1.3.c I Is_ 2019 Pavement Preservation Program 182nd-80th to East End Andover-184th to OVD 181 st-Andover to End 182nd-Andover to End 84th Av-184th to Ends 84th PI-184th to End 186th PI -End to 188th 90th-End to 188th 1 191st-88th to End h T 194th-End to 88th 191 st St -End to 84th 82nd PI -End to 196th 80th PI-200th to End 88th PI Trench Repair a 209th to End SW St 80th-192nd to 184th (Road) 186th-84th to 8122 (Road) 186th-8122 to 79th (Util) 185th-End to End (Util) (180) 79th-187th to 186th (Util) 79th-186th to 185th (Util) 78th-187th to 186th (Util) 194th PI -Circle to 80th (Road) 194th PI-80th to End (Road) 190th-83rd to 80th 192nd PI-80th to End 79th PI-192nd to End 78th PI-192nd to End 196th PI-80th to End 196t St� _�•: :1 I I 0W��- �Wmlq.. Packet Pg. 17 1.4 City Council Agenda Item Meeting Date: 04/9/2019 Report on construction bids for 174th St/71st Ave Storm Improvements Project Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History Staff Recommendation Forward item to the consent agenda for approval at the April 16, 2019 City Council meeting. Narrative This project aims to reduce flooding in the 174t" St. SW and 71s' Ave W intersection resulting from an undersized infiltration system. Currently two catch basins with approximately 25 ft. of perforated pipe cannot handle existing storm flows. The proposed project will tie into the existing infiltration system and provide an overflow route down 174`" St. SW and tie into existing storm system on 72nd Ave W. The scope of work for this project includes installation of approximately 400 ft of 12-inch diameter storm pipe, 95 ft of 12-inch diameter surface mounted storm drain pipe, 5 catch basins and pavement restoration. On March 29, 2019, the City received 14 construction bids. The bids ranged from a low of $172,540.85 to a high of $309,960 (refer to Exhibit A). The engineer's estimate was $181,774. Redtail LLC submitted the low responsive bid. A review of the low responsive bidder's record has been completed and is acceptable. The total estimated construction budget with the construction contract, construction management and management reserve is $225,856 (refer to Exhibit B). The project will be funded by the stormwater utility Fund (Fund 422). Attachments: Exhibit A - Bid Tab 174th 71st Storm Improvements.xlsx Exhibit B - Proposed Construction Budget Exhibit C - Project Map Packet Pg. 18 1.4.a City of Edmonds 174th/71 st Storm Improvement Project Bid Tabulation Prepared By: Greg Malowicki Dated: 3/29/2019 Apparent Rank Company Name Bid Value Proposal (a) Bidder Qualif. (b) Non- Collusion (c) Equal Employer (d) 1 Redtail $ 173,656.20 X X X X 2 Grade Inc. $ 175,584.50 X X X X 3 Earthwork Enterprises $ 179,162.00 X X X X 4 RCNW $ 180,182.00 X X X X 5 B&B Utilities and Excavating $ 182,555.00 X X X X 6 Shoreline $ 185,615.00 X X X X 7 Trimaxx Construction $ 188,270.00 X X X X 8 Laser Underground $ 188,755.00 X X X X 9 Pacific Site Work $ 189,644.00 X X X X 10 Durnford $ 194,099.00 X X X X 11 HighMark $ 204,792.56 X X X X 12 Northsound $ 234,162.00 X X X X 13 Dungeness $ 309,960.00 X X X X - D&G Backhoe $ 172,540.85 X X X - Report on Construction Bids for 174th/71 st Storm Improvements Project Exhibi' Packet Pg. 19 1.4.b 174th/71st Storm Improvement Proposed Construction Budget Description Amount Contract Award $ 173,656 Construction Management, Inspection & Testing (15%) $ 26,100 Management Reserve (15%) $ 26,100 Total = $ 225,856 Construction Funding Funding Amount Stormwater Funds (422) $ 225,856 Total = $ 225,856 Packet Pg. 20 Report on Construction Bids for 174th/71st Storm Improvement Project I 1.4.c I i City of Edmonds 174th/71st Storm Improvements r 14P 0 94.04 188.1 Feet This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION ...rr...... E Legend Y ti Storm Catch Basins y ❑ <all other values, ■ Yes ti Storm Manholes O <all other values> 0 to Yes Detention Facilities O_ Culvert v • <all other values, i L • Yes O Q Facility Feature rJ C Creeks O Storm Line p — <all other values> Q" d — Yes ... Q Facility Lines R — Storm Ditch v ArcSDE.GIS.STREET_CENTERLIN — <all other values> d 1 U 2 ..k 5; 4 Z L 9;71;7;8 K LLI C N E t v M r Notes Q Packet Pg. 21 1 1.5 City Council Agenda Item Meeting Date: 04/9/2019 Street Dedication for 216th St. SW adjacent to Edmonds Woodway High School Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History Staff Recommendation Forward item to the consent agenda for approval at the April 16th City Council meeting. Narrative The City of Edmonds is currently reviewing a proposed development project, Edmonds Woodway Fields, which consists of sports field improvements at 7600 2121" St SW. The City of Edmonds Official Street Map shows 216t" St SW as a 60-ft right-of-way. The existing 216t" St SW road and sidewalk improvements appear to be built within the "60-ft right-of-way". However, Snohomish County parcel maps do not accurately depict the entire 60 feet as right-of-way. As a condition of building permit approval, a right-of-way dedication is to be recorded to clear up the right-of-way/parcel boundary discrepancy. Attachments: Attachments - Legal Description, Map, Vicinity Map and Street Map Packet Pg. 22 1.5.a ATTACHMENT "A" The south 30 feet of the Southeast Quarter of the Northeast Quarter of the Northeast Quarter of Section 30, Township 27 North, Range 4 East of the Willamette Meridian, records of Snohomish County, Washington; Except the East 30 feet thereof for 76th Avenue West. .0� The south 30 feet of the Southwest Quarter of the Northeast Quarter of the Northeast Quarter of Section 30, Township 27 North, Range 4 East of the Willamette Meridian, records of Snohomish County, Washington; Except the West 180 feet thereof. All Situate in the City of Edmonds, County of Snohomish, State of Washington. /D - l2-i8 Z =�� cc 0 a ,q 22338 ForsT� !? t ANON Packet Pg. 23 1.5.a 0 m ATTACHMENT "B" 309 RIGHT- OF- WAY DEDICATION NE -NE 30, T27N., R4E., W.M. 212TH STREET SOUTHWEST WEST LINE E 3/4 OF THE NE1/4 OF THE NE1/4 OF SECTION 30, TOWNSHIP 27 NORTH, RANGE 4 EAST, W.M. TAX PARCEL 27043000104800 EAST LINE OF THE W 180 FT OF THE SW1/4 OF THE NE1/4 OF THE NE1/4 OF SECTION 30, TOWNSHIP 27 NORTH, RANGE 4 EAST, W.M. SOUTH LINE OF THE NE 1/4 OF THE NE1/4 OF SECTION 30, TOWNSHIP 27 NORTH, RANGE 4 EAST, W.M. 216TH STREET SOUTHWEST 30' RIGHT-OF-WAY DEDICATION CENTRE p� �INTE r Consultants, Inc., P.S. 14209 29th Street East, #105 - Sumner, WA 98390 253-987-5924 main 253-987-7859 fax 0 m W z H Q0 L11- NOT TO SCALE /O -12 -/8 Packet Pg. 24 . City of Edmonds Attachment C - Vicinity Map 211 f 42� 7"1 1136 7729 121120 7924 21303 n -m ar m� 2.1315 21L — n 1 1319 72�3119 Bit � 3 Rd l PFW 4F 41 Y■ 21 4 m 21503 7*FFT 7600 I I 1 21227 I 21225 I 2130 LLq I I . 21327� W n 2 �I I I I 21h0 21 h07 216� 16� 2: - 1 21 ci�� M, " 216� 21� 21fi12 n n 21 2 21 ,,, L14 21615 ' 0 188.08 376.2 Feet This map is a user generated static output from an Internet mapping site and is 1 reference only. Data layers that appear on this map may or may not be accural WGS 1984 Web Mercator_Auxiliary—Sphere current, or otherwise reliab © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIC Legend Notes 15a L 0 c 0 ao' O M 1A 0 w m m /L^ v! !Z fC d L N c fC 1Z R C .2 ,i f3 0 to d fC a31 d J to r.+ C d V a C d t V <B r Q Packet Pg�Packet Pg. 25 I 15a i City of Edr►ctids Attachment D - Official Street Map , 14p 9 l ' l� '�:� __ �� 21�1�1h'•:. �•���9.1:;1IM'a'� r 7907 802 7924 [' 03 21290 03 94- i 03 rrt, i:....a, 21296 1216 & 21303 - •.. -..ter .. .._ ••-e'Y+. Y. __ �r 21315 21319 131.: H p �319 Li? 2 319 t' 8020 8012 �L .21323 .. .. , .. 2. 15 �I •1f �'• 'L� .�� .14. .IS 2 19 --• .. ASS .g- -....- _ ....,.:., •..... rye .. . � 21503 '• :Js 'r; Tt 14 21k' .;"�..: i;. 2,608 r ,. .�, 16.. [ — 2. 01 ,0 11Ji ,P 21. :4 21612 1616 2 . -"1'15 ..�.. ' 13 .:. . .. { 1 '. 216 5 21612 L�4,514 c3^'662i ..t ` I'I'. .�:. - 01 "t: Fn 21fiC, ..'y 'SE !.: �f:...{: v 12�� - .. 0 188.08 376.2 Feet This map is a user generated static output from an Internet mapping site and reference only. Data layers that appear on this map may or may not be accu WGS 1984 Web Mercator_Auxiliary-Sphere current, or otherwise reli © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCT Legend Notes L 0 1= 0 0 M 'r" d M d +L+ !Z fC N C M 1Z CM C c !Z t4 C 0 r to d fC a1 d J c d L 0 M Packet Pg. 26 a c m t r Q 1.6 City Council Agenda Item Meeting Date: 04/9/2019 Frances Anderson Roofing Bid Refusal Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City of Edmonds' Frances Anderson Center was constructed as Edmonds Elementary School in 1928, with a single -story addition added in the 1950's and 1960's that surrounds almost all the original building. The original building has two floors and a daylight basement. The original construction is masonry finished with stucco, with a flat roof and large windows. The later additions are concrete block with a flat roof. These two roof sections have been in place for over 25 years and need to be replaced in full. Leaks have gotten more frequent and larger in recent years. We received a state grant through the State Capital Budget process to be administered by the Department of Commerce (DOC) for $391,400. A design was completed for approximately $13,000 and the DOC had an $18,000 "take down" for administering the grant. That left us with approx. $350,000 available for the roofing construction contract and $10,000 for our internal management costs. Staff Recommendation At this time, the Project Manager and Director of Public Works recommend that all bids be rejected, a revised work scope be generated, and the project returned to the bidding stage as soon as possible. Narrative The Frances Anderson Center was appropriated State of Washington Capital Facilities Grant money for the replacement of the building roof at both the Gymnasium and original School building for the 2018- 2019 biennium. The project was sent out for initial bid on January 15, 2019. Two bids were received by February 19, 2019. Both bids were in excess of the project estimate of $350,000.00. The bids were for $500,000.00 and $566,392.00. After the scope revision the project re -estimated at $400,000.00 and was re -bid as of March 14, 2019. One bid was received and opened on March 21, 2019. This singular bid was for $425,666.73. The one bid being higher than the engineer's estimate we need to bid this again. We will be changing the specification on the on the allowable roofing systems to add flexibility in hopes of attracting additional bids and more competition. Packet Pg. 27 2.1 City Council Agenda Item Meeting Date: 04/9/2019 February 2019 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation Review and move to full council on consent Narrative February 2019 Monthly Financial Report Attachments: February 2019 Monthly Financial Report Packet Pg. 28 I 2.1.a I OF EDP � d lac. 1 $9v CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT FEBRUARY 2019 Packet Pg. 29 1 I 2.1.a I Page 1 of 1 C ITY O F IDMO NDS REVENUES BY FUND - SUMMARY Fund 2019 Amended 2/28/2018 2/28/2019 Amount No. Title Budget Revenues Revenues Remaining %Receives 001 GENERAL FUND $ 40,774,939 $ 4,464,993 $ 4,685,465 $ 36,089,474 11 009 LEOFF-MEDICAL INS. RESERVE 437,980 1,925 - 437,980 0 011 RISK MANAGEMENT FUND 28,210 4,557 - 28,210 0 012 CONTINGENCY RESERVE FUND 182,400 27,463 - 182,400 0 014 HISTORIC PRESERVATION GIFT FUND 5,230 37 - 5,230 0 017 MARSH RESTORATION & PRESERVATION FUND 556,800 - 1,445 555,355 0 O O. 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - 0 019 EDMONDS OPIOID RESPONSE FUND - - - - 0 c0 104 DRUG ENFORCEMENT FUND 165,430 40,113 3,256 162,174 2 111 STREET FUND 1,859,270 241,944 236,393 1,622,877 13O LL 112 COMBINED STREET CONST/IMPROVE 6,942,283 1,474,166 61,771 6,880,512 1 >+ z 117 MUNICIPAL ARTS ACQUIS. FUND 150,910 11,234 6,426 144,484 4 C O 118 MEMORIAL STREET TREE 580 89 ill 469 19 120 HOTEL/MOTEL TAX REVENUE FUND 94,730 11,834 12,376 82,354 13 Os 0 121 EMPLOYEE PARKING PERMIT FUND 26,170 8,566 8,441 17,729 32 N M 122 YOUTH SCHOLARSHIP FUND 1,680 169 86 1,594 5 7 123 TOURISM PROMOTIONAL FUND/ARTS 31,250 9,616 4,365 26,885 14 .0 125 REAL ESTATE EXCISE TAX 2 1,597,600 212,366 171,199 1,426,401 11 li 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,604,020 214,974 173,150 1,430,870 11 O 127 GIFTSCATALOGFUND 82,100 26,800 74,662 7,438 91 0 130 CEMETERY MAINTENANCE/IMPROVEMT 182,560 23,246 14,683 167,877 8 136 PARKSTRUST FUND 4,870 787 942 3,928 19 c� 137 CEMETERY MAINTENANCE TRUST FD 44,500 7,029 7,297 37,204 16 R C 138 SISTER CITY COMMISSION 10,240 38 48 10,192 0 IL 140 BUSINESS IMPROVEMENT DISTRICT - 38,064 35,704 (35,704) 0 s 211 L.I.D. FUND CONTROL 12,400 - - 12,400 0 O 231 2012 LT GO DEBT SERVICE FUND 716,420 - - 716,420 0 0 332 PARKS CAPITAL CONSTRUCTION FUND 2,885,649 61,565 24,720 2,860,929 1 r 0 411 COMBINED UTILITY OPERATION - 22,121 21,576 (21,576) 0 N 421 WATER UTILITYFUND 1 10,473,626 1,428,116 1,480,157 8,993,469 14 O 3 422 STORM UTILITY FUND 1 5,461,148 1,035,660 1,158,717 4,302,431 21 423 SEWER/WWTP UTILITY FUND 2 14,386,296 1,766,219 2,355,767 12,030,529 16 LL 424 BOND RESERVE FUND 1,995,280 1 2 1,995,278 0 d 511 EQUIPMENT RENTAL FUND 1,763,760 310,116 302,828 1,460,932 17 z 512 TECHNOLOGY RENTAL FUND 1,101,798 212,190 185,728 916,070 17 tt M Q 617 FIREMEN'S PENSION FUND 72,040 1,074 1,262 70,778 2 $ 93,652,169 $11,657,074 $ 11,028,577 $ 82,623,592 12' Differences primarily due to a 9%increase in water, a 10%increase in storm, and a 1.45%decrease in water tax. 2 Differences due to contributed capital billings to WWTP partners in 2019, as well as 9.5%increase in sewer. 1 Packet Pg. 30 I 2.1.a I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2019 Amended 2/28/2018 2/28/2019 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 45,072,209 $ 7,074,254 $ 7,405,291 $ 37,666,918 160/ 009 LEOFF-MEDICAL INS. RESERVE 444,270 73,844 81,166 363,104 180/ 011 RISK MANAGEMENT FUND - - - - 00/ 012 CONTINGENCY RESERVE FUND - - 00/ 014 HISTORIC PRESERVATION GIFT FUND 5,400 5,533 (133) 1020/ 018 EDMONDS HOMELESSNESS RESPONSE FUND - - - 00/ 0 CL 019 EDMONDS OPIOID RESPONSE FUND 200,000 - - 200,000 00/ w 104 DRUG ENFORCEMENT FUND 45,800 32,939 - 45,800 0°/ ca 5 111 STREET FUND 2,234,528 383,171 390,399 1,844,129 170/ 112 COMBINED STREET CONST/IMPROVE 6,694,745 464,746 28,731 6,666,014 00/ LL 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 5,657 7,526 174,354 40/ 2+ z 120 HOTEL/MOTEL TAX REVENUE FUND 100,400 4,977 10,850 89,550 110/ = O 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 00/ 2 122 YOUTH SCHOLARSHIP FUND 3,000 225 645 2,355 210/ G 123 TOURISM PROMOTIONAL FUND/ARTS 32,000 1,891 - 32,000 00/ 125 REAL ESTATE EXCISE TAX 2 3,318,916 94,912 61,938 3,256,978 20/ 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 3,864,701 400 34,545 3,830,156 10/ si N 127 GIFTS CATALOG FUND 77,795 - 17,437 60,358 22°/ v 130 CEMETERY MAINTENANCE/IMPROVEMT 194,707 22,719 28,367 166,340 1501 C 136 PARKS TRUST FUND 5,000 - 2,465 2,535 490/ d 138 SISTER CITY COMMISSION 10,500 - - 10,500 00/ 140 BUSINESS IMPROVEMENT DISTRICT 3 - 4,972 14,421 (14,421) 12 00/ 211 L.I.D. FUND CONTROL 12,400 - - 12,400 00/ = 231 2012 LT GO DEBT SERVICE FUND 716,410 - - 716,410 00/ L+ 332 PARKS CAPITAL CONSTRUCTION FUND 3,997,428 12,012 11,686 3,985,742 00/ r C 421 WATER UTILITY FUND 12,908,995 942,009 915,343 11,993,652 70/ 0 422 STORM UTILITY FUND 9,995,035 579,783 593,723 9,401,312 60/ 423 SEWER/WWTP UTILITY FUND 17,721,484 1,115,818 1,302,819 16,418,665 70/ N 424 BOND RESERVE FUND 1,991,210 - - 1,991,210 00/ cv 511 EQUIPMENT RENTAL FUND 2,704,431 132,960 204,768 2,499,663 80/ 2- 512 TECHNOLOGY RENTAL FUND 1,179,911 204,078 215,707 964,204 180/ LL 617 FIREMEN'S PENSION FUND 78,627 15,670 14,485 64,142 180/ C $ 113,818,662 $11,167,038 $ 11,347,844 $102,470,818 100/ d E 3 Business improvement District is not included in the City Budget; activity is here for reporting purposes only. 2 Packet Pg. 31 I 2.1.a I Page 1 of 3 C PTP OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Revenues Revenues Remaining %Received TAXES: REAL PERSONAL / PROPERTY TAX EMSPROPERTY TAX VOTED PROPERTY TAX LOCAL RETAIL SALESrUSE TAX 4 NATURAL GAS USE TAX 1/10 SALES TAX LOCAL CRIM JUST ELECTRIC UTILITY TAX GAS UT ILIT Y T AX SOLID WASTE UTILITY TAX WAT ER UT ILITY TAX SEWER UTILITY TAX ST ORMWAT ER UT ILIT Y T AX T.V. CABLE UTILITY TAX TELEPHONE UTILITY TAX PULLTABSTAX AMUSEMENT GAMES LEASEHOLD EXCISE TAX LICENSES AND PERMITS: FIRE PERMITS -SPECIAL USE POLICE - FINGERPRINTING AMUSEMENTS VENDING MACHINE/CONCESSION FRANCHISE AGREEMENT -COMCAST FRANCHISE FEE-EDUCATION/GOVERNMENT FRANCHISE AGREEMENT-VERIZON/FRONTIER FRANCHISE AGREEMENT -BLACKROCK OLYMPIC VIEW WATER DISTRICT FRANCHISE GENERAL BUSINESS LICENSE DEV SERV PERMIT SURCHARGE NON-RESIDENT BUS LICENSE RIGHT OF WAY FRANCHISE FEE BUILDING STRUCTURE PERMITS ANIMAL LICENSES STREET AND CURB PERMIT OTR NON -BUS LIC/PERMIT S INTERGOVERNMENTAL: DOI 15-0404-0-1-754 - BULLET PROOF VEST TARGET ZERO TEAMS GRANT HIGH VISIBILITY ENFORCEMENT STATE GRANTS- BUDGET ONLY PUD PRIVILEDGE TAX SHORELINE MASTER PROGRAM DOE MVET/SPECIAL DISTRIBUTION TRIAL COURT IMPROVEMENT CRIMINAL JUSTICE -SPECIAL PROGRAMS MARIJUANA EXCISE TAX DISTRIBUTION DUI - CITIES LIQUOR EXCISE TAX LIQUOR BOARD PROFITS VERDANT INTERLOCAL GRANTS FIRST RESPONDERS FLEX FUND $ 10,548,203 $ 77,917 $ 68,960 $ 10,479,243 1% 4,044,220 29,567 26,345 4,017,875 1% 500 1,205 5 495 1% 7,825,000 1,321,958 1,464,443 6,360,557 19% 8,100 - 2,135 5,965 26% 779,500 135,008 141,142 638,358 18% 1,691,300 380,238 364,048 1,327,252 22% 626,600 187,404 140,257 486,343 22% 350,900 55,922 47,970 302,930 14% 1,211,800 177,974 173,265 1,038,535 14% 840,900 126,840 138,381 702,519 16% 446,300 91,355 100,671 345,629 23% 862,100 140,469 66,756 795,344 8% 967,200 183,702 153,757 813,443 16% 53,500 13,021 17,509 35,991 33% 40 - - 40 0% 251,900 65,553 66,834 185,066 27% 30,508,063 2,988,133 2,972,477 27,535,586 100/. 250 125 60 190 24% 450 120 155 295 34% 6,330 2,475 - 6,330 0% 50,000 558 665 49,335 1% 713,500 177,926 170,196 543,304 24% 41,200 3,465 3,481 37,719 8% 106,900 26,966 25,371 81,529 24% 14,000 3,734 - 14,000 0% 325,100 67,668 77,912 247,188 24% 122,200 61,634 52,325 69,875 43% 63,400 12,410 9,345 54,055 15% 75,900 29,850 33,100 42,800 44% 15,000 50,292 13,097 1,903 87% 703,600 101,440 64,819 638,782 9% 27,500 5,680 5,035 22,465 18% 50,000 8,340 6,600 43,400 13% 18,500 3,266 2,996 15,504 16% 2,333,830 555,949 465,157 1,868,673 20% 6,006 - - 6,006 0% 4,000 - 4,000 0% 7,100 556 7,100 0% 18,000 - 18,000 0% 199,500 - - 199,500 0% - - 6,453 (6,453) 0% 13,800 2,924 3,050 10,750 22% 16,716 4,138 4,061 12,655 24% 45,600 10,592 11,003 34,597 24% 45,000 - - 45,000 0% 6,000 1,525 1,521 4,479 25% 215,000 48,005 51,700 163,300 24% 342,000 - - 342,000 0% - 5,810 - - 0% - - 204 (204) 0% 918,722 73,550 77,992 840,730 8% 4 2019 Local Retail Sa/es/Use Tax revenues are $142,486 higher than 2018 revenues. Please also seepages pages 18 & 19. 3 Packet Pg. 32 I 2.1.a I Page 2 of 3 Title CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMENTS ATM SURCHARGE FEES CREDIT CARD FEES COURT RECORD SERVICES D/M COURT REC SER WARRANT PREPARATION FEE IT TIME PAY FEE MUNIC.-DIST. COURT CURR EXPEN SALE MAPS & BOOKS CLERKS TIME FOR SALE OF PARKINGPERMITS BID SUPPLIES REIMBURSEMENT PHOTOCOPIES POLICE DISCLOSURE REQUESTS ENGINEERING FEES AND CHARGES ELECTION CANDIDATE FILING FEES SNO-ISLE PASSPORTS AND NATURALIZATION FEES POLICE SERVICES SPECIAL EVENTS CAMPUS SAFETY-EDM. SCH. DIST. WOODWAY-LAW PROTECTION MISCELLANEOUS POLICE SERVICES FIRE DISTRICT #1 STATION BILLINGS LEGAL SERVICES FIRE PROTECTION & EMS FOR DUI ADULT PROBATION SERVICE CHARGE BOOKING FEES FIRE CONSTRUCTION INSPECTION FEES EMERGENCY SERVICE FEES EMS TRANSPORT USER FEE FLEX FUEL PAYMENTS FROM STATIONS ANIMAL CONTROL SHELTER ZONING/SUBDIVISION FEE PLAN CHECKING FEES FIRE PLAN CHECK FEES PLANNING 1% INSPECTION FEE S.E.P.A. REVIEW CRITICAL AREA STUDY DV COORDINATOR SERVICES GYM AND WEIGHTROOM FEES PROGRAM FEES TAXABLE RECREATION ACTIVITIES WINTER MARKET REGISTRATION FEES BIRD FEST REGISTRATION FEES INTERFUND REIMBURSEMENT -CONTRACT SVCS CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 2/28/2018 2/28/2019 Amount Budget Revenues Revenues Remaining %Received 3,000 440 400 2,600 13% 400 65 48 352 12% 10,000 1,766 2,081 7,919 21% - - 34 (34) 0% 300 20 17 283 6% 5,500 884 1,402 4,098 25% 1,000 162 244 756 24% 100 22 65 35 65% 100 14 - 100 0% 25,100 - - 25,100 0% 600 - - 600 0% 1,000 118 92 908 9% 500 25 - 500 0% 200,000 23,950 30,102 169,898 15% - 1,486 - - 0% 78,000 22,526 20,127 57,873 26% 21,000 3,150 4,410 16,590 21% 30,000 - - 30,000 0% 125,550 - 35,987 89,563 29% 193,067 12,095 67,067 126,000 35% 1,500 - 2 1,498 0% 50,000 14,095 13,632 36,368 27% - 83 343 (343) 0% - - 58 (58) 0% 54,000 6,906 6,470 47,530 12% 400 278 403 (3) 101% 12,560 3,790 1,840 10,720 15% 3,000 451 496 2,504 17% 852,100 182,866 246,163 605,937 29% 2,500 832 629 1,871 25% 50 - - 50 0% 102,300 17,780 12,725 89,575 12% 350,900 37,762 197,918 152,982 56% 6,500 2,410 720 5,780 11% 1,000 - - 1,000 0% 5,000 2,010 1,340 3,660 27% 14,000 2,200 2,650 11,350 19% 11,460 - 3,530 7,930 31% 13,000 3,171 2,455 10,545 19% 910,740 157,094 115,412 795,328 13% 1,300 141 325 976 25% 5,000 - - 5,000 0% 1,000 - - 1,000 0% 2,624,792 161,346 176,514 2,448,278 7% 5,718,319 659,937 945,699 4,772,620 17% O CL O io v C w C M s C O 2 CD 0 N O 7 N 4 Packet Pg. 33 1 2.1.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: PROOF OF VEHICLE INS PENALTY TRAFFIC INFRACTION PENALTIES NC TRAFFIC INFRACTION CRT COST FEE CODE LEG ASSESSMENT (LGA) NON -TRAFFIC INFRACTION PENALTIES OTHER INFRACTIONS'04 PARKING INFRACTION PENALTIES PARK/INDDISZONE DWI PENALTIES DUI - DP ACCT CRIM CNV FEE DUI DUI - DP FEE OTHER CRIMINAL TRAF MISDEM PEN CRIMINAL TRAFFIC MISDEMEANOR 8/03 CRIMINAL CONVICTION FEE CT CRIM CONV FEE CT OTHER NON-TRAF MISDEMEANOR PEN OTHER NON TRAFFIC MISD. 8/03 COURT DV PENALTY ASSESSMENT CRIMINAL CONVICTION FEE CN CRIM CONV FEE CN PUBLIC DEFENSE RECOUPMENT BANK CHARGE FOR CONV. DEFENDANT COURT COST RECOUPMENT BUS. LICENSE PERMIT PENALTY MISC FINES AND PENALTIES MISCELLANEOUS: INVESTMENT INTEREST INTEREST ON COUNTY TAXES INTEREST - COURT COLLECTIONS PARKING SPACE/FACILITIES RENTALS BRACKET ROOM RENTAL LEASES LONGTERM DONAT ION/CONT RIBUT ION PARKSDONATIONS BIRD FEST CONTRIBUTIONS POLICE CONTRIBUTIONS FROM PRIV SOURCES SALE OF JUNK/SALVAGE SALES OF UNCLAIM PROPERTY CONFISCATED AND FORFEITED PROPERTY OT HER JUDGEMENT /SET T LEMENT POLICE JUDGMENTSIRESTITUTION CASHIERS OVERAGES/SHORTAGES OTHER MISC REVENUES SMALL OVERPAYMENT NSF FEES - PARKS & REC NSF FEES - MUNICIPAL COURT US BANK REBATE TRANSFERS -IN: TRANSFER FROM FUND 127 TO TAL GENERAL FUND REVENUE 7,500 1,643 684 6,816 9% 290,000 44,741 36,773 253,227 13% 31,000 5,511 2,108 28,892 7% 38,000 5,864 2,760 35,240 7% 1,000 - - 1,000 0% 800 114 135 665 17% 159,000 25,795 24,981 134,019 16% 800 183 422 378 53% 6,000 1,509 1,170 4,830 19% 1,000 163 104 896 10% 200 7 5 195 2% 1,500 117 372 1,128 25% 135 46 - 135 0% 30,000 4,875 6,494 23,506 22% 3,600 553 384 3,216 11% 1,000 166 57 943 6% 100 - - 100 0% 13,000 2,862 4,614 8,386 35% 600 93 37 563 6% 1,600 353 175 1,425 11% 500 96 32 468 6% 18,500 2,976 1,502 16,998 8% 12,000 1,880 2,389 9,611 20% 7,000 1,361 1,161 5,839 17% 10,000 6,700 3,400 6,600 34% 300 - 595 (295) 198% 635,135 107,608 90,352 544,783 14% 248,160 29,824 66,603 181,557 27% 9,210 1,377 2,779 6,431 30% 3,000 1,095 853 2,147 28% 2,031 - - 0% 153,000 6,443 5,296 147,705 3% 5,000 660 490 4,510 10% 185,000 31,870 51,193 133,807 28% 7,000 303 2,829 4,171 40% 4,350 1,380 350 4,000 8% 1,500 200 200 1,300 13% 1,000 - - 1,000 0% 300 58 68 232 23% 3,000 728 1,079 1,921 36% 2,000 - - 2,000 0% 2,000 - 3 1,997 0% 200 - 50 150 25% - 5 (150) 150 0% 2,000 2,214 568 1,432 28% 30 12 23 7 78% 20 - - 20 0% 300 35 12 288 4% 7,500 1,582 1,543 5,957 21% 634,570 79,816 133,788 500,782 21% 26,300 26,300 0% 26,300 - - 26,300 0% $ 40,774,939 $ 4,464,993 $ 4,685,465 $36,089,474 11% O CL O is v C ca C IL s C O 2 CD O N O 7 N 5 Packet Pg. 34 2.1.a Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES $ 16,409,998 $ 2,320,037 $ 2,489,696 $ 13,920,302 15% OVERTIME 488,380 105,762 97,424 390,956 20% HOLIDAY BUY BACK 250,491 - 412 250,079 0% BENEFITS 6,105,521 913,735 1,003,195 5,102,326 16% UNIFORMS 90,475 16,791 23,423 67,052 26% SUPPLIES 376,780 55,273 74,123 302,657 20% SMALL EQUIPMENT 193,710 6,234 17,835 175,875 9% PROFESSIONAL SERVICES 14,909,721 329,598 2,509,018 12,400,703 17% COMMUNICATIONS 157,435 13,448 12,352 145,083 8% TRAVEL 66,280 6,585 2,690 63,590 4% EXCISE TAXES 6,500 369 293 6,207 5% RENTAL/LEASE 1,838,704 329,796 307,436 1,531,268 17% INSURANCE 431,095 437,253 436,448 (5,353) 101% UTILITIES 460,625 75,261 83,567 377,058 18% REPAIRS&MAINTENANCE 476,030 88,583 174,828 301,202 37% MISCELLANEOUS 557,054 91,777 97,551 459,503 18% INTERGOVERNMENTAL SERVICES - 21250,525 - - 0% INTERGOVERNMENTAL PAYMENTS 75,000 - 75,000 - 100% INTERFUND SUBSIDIES 1,953,108 - - 1,953,108 0% MACHINERY/EQUIPMENT 27,042 33,227 - 27,042 0% GENERAL OBLIGATION BOND PRINCIPAL 183,710 - - 183,710 0% OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0% INTEREST ON LONG-TERM EXTERNAL DEBT 14,050 - - 14,050 0% 45,072,209 7,074,254 7,405,291 37,666,918 16% LEOFF-MEDICAL INS. RESERVE(009) BENEFITS $ 184,000 $ 45,043 $ 42,026 $ 141,974 23% PENSION AND DISABILITY PAYMENTS 252,990 28,801 39,140 213,850 15% PROFESSIONAL SERVICES 7,000 - - 7,000 0% MISCELLANEOUS 280 - - 280 0% 444,270 73,844 81,166 363,104 18% HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES $ 100 $ - $ - $ 100 0% PROFESSIONAL SERVICES 200 - 200 0% MISCELLANEOUS 5,100 5,533 (433) 108% 5,400 5,533 (133) 102% EDMONDS OPIOID RESPONSEFUND (019) INTERFUND SUBSIDIES $ 200,000 $ $ - $ 200,000 0% 200,000 - 200,000 0% DRUG ENFO RC EMENT FUND (104) PROFESSIONAL SERVICES $ 45,000 $ $ $ 45,000 0% REPAIR/MAINT 800 800 0% INTERGOVERNMENTAL SERVICES - 32,939 - 0% $ 45,800 $ 32,939 $ $ 45,800 0% O CL O is v C ca C M s C O 2 CD T- O N O 7 L N LL 6 Packet Pg. 35 I 2.1.a I Page 2 of 6 Cil ftwe u 1 u OL IM EXPENDITURES BY FUND - DETAIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent STREET FUND (111) SALARIES AND WAGES $ 795,977 $ 86,585 $ 83,971 $ 712,006 11% OVERTIME 18,400 5,322 21,964 (3,564) 119% BENEFITS 264,125 43,848 43,982 220,143 17% UNIFORMS 6,000 858 - 6,000 0% SUPPLIES 335,000 27,197 9,085 325,915 3% SMALL EQUIPMENT 20,000 - 14 19,986 0% PROFESSIONAL SERVICES 26,140 4,426 684 25,456 3% COMMUNICATIONS 4,500 784 343 4,157 8% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 268,280 30,944 44,438 223,842 17% INSURANCE 153,881 156,645 156,514 (2,633) 102% UTILITIES 276,605 25,562 28,820 247,785 10% REPAIRS&MAINTENANCE 52,000 860 485 51,515 1% MISCELLANEOUS 8,000 139 100 7,900 1% GENERAL OBLIGATION BOND PRINCIPAL 4,040 - - 4,040 0% INTEREST 580 - - 580 0% $ 2,234,528 $ 383,171 $ 390,399 $ 1,844,129 17% COMBINED STREE17CONST/IMPROVE(112) BENEFITS $ 961 $ - $ - $ 961 0% PROFESSIONAL SERVICES 3,865,563 - 19,877 3,845,686 1% REPAIRS&MAINTENANCE 1,138,238 - 5,394 1,132,845 0% INTERFUND SUBSIDIES 47,710 - - 47,710 0% LAND 38,500 - - 38,500 0% CONSTRUCTION PROJECTS 1,529,223 464,746 3,460 1,525,763 0% INTERGOVERNMENTAL LOANS 72,220 - - 72,220 0% INTEREST 2,330 - - 2,330 0% $ 6,694,745 $ 464,746 $ 28,731 $ 6,666,014 0% MUNIC IPAL ARTS AC Q UIS. FUND (117) SUPPLIES $ 4,700 $ 18 $ 22 $ 4,678 0% SMALL EQUIPMENT 1,700 - - 1,700 0% PROFESSIONAL SERVICES 166,500 4,670 6,293 160,207 4% TRAVEL 80 9 6 74 8% RENTAL/LEASE 2,000 - - 2,000 0% REPAIRS & MAINTENANCE 300 - - 300 0% MISCELLANEOUS 6,600 960 1,205 5,395 18% $ 181,880 $ 5,657 $ 7,526 $ 174,354 4% HO TEL/MO TEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES $ 95,400 $ 4,977 $ 10,267 $ 85,133 11% MISCELLANEOUS 1,000 - 583 417 58% INTERFUND SUBSIDIES 4,000 - - 4,000 0% $ 100,400 $ 4,977 $ 10,850 S 89,550 11% EMPLO YEE PARKING PERMIT FUND (121) SUPPLIES $ 1,790 $ - $ - $ 1,790 0% PROFESSIONAL SERVICES 25,090 - 25,090 0% $ 26,880 $ - $ - $ 26,880 0% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS $ 3,000 $ 225 $ 645 $ 2,355 21% $ 3,000 $ 225 $ 645 $ 2,355 21% TO URIS M PRO MO TIO NAL FUND/ARTS (123) PROFESSIONAL SERVICES $ 28,500 $ 1,891 $ $ 28,500 0% MISCELLANEOUS 3,500 - 3,500 0% $ 32,000 $ 1,891 $ $ 32,000 0% O CL O is U C ca C IL z w c O 2 o� O N 7 N 7 Packet Pg. 36 I 2.1.a I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) SUPPLIES $ 21,000 $ 10,087 $ 7,401 $ 13,599 35% PROFESSIONAL SERVICES 573,910 3,781 22,118 551,792 4% REPAIRS&MAINTENANCE 591,156 - 12,513 578,643 2% LAND 100,000 - - 100,000 0% CONSTRUCTION PROJECTS 2,032,850 81,045 19,906 2,012,944 1% $ 3,318,916 $ 94,912 $ 61,938 $ 3,256,978 2% REAL ESTATE EXC IS E TAX 1, PARKS AC Q (126) PROFESSIONAL SERVICES REPAIRS & MAINTENANCE INTERFUND SUBSIDIES LAND CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS INTEREST GIFTS CATALOG FUND (127) SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES REPAIRS & MAINTENANCE MISCELLANEOUS INTERFUND SUBSIDIES CEMIEIERY MAINTENANCEIIMPROVEMIENT(130) SALARIES AND WAGES OVERTIME BENEFIT S UNIFORMS SUPPLIES SUP PLIES PURCHASED FOR INVENT ORY/RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS PARKS TRUSTFUND (136) SMALL EQUIPMENT INTERFUND SUBSIDIES SISTER CITY COMMISSION (138) SUPPLIES TRAVEL MISCELLANEOUS BUSINESS Il"ROVEMIENTDISTRICT FUND (140) SUPPLIES PROFESSIONAL SERVICES MISCELLANEOUS LID FUND C O NTRO L (211) INTERFUND SUBSIDIES 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND INTEREST $ 197,050 $ 400 $ 10,030 187,020 5% 658,879 - 19,719 639,160 3% 133,030 - 133,030 0% 100,000 - 100,000 0% 2,748,902 4,796 2,744,106 0% 23,480 - 23,480 0% 3,360 - - 3,360 0% $ 3,864,701 $ 400 $ 34,545 $ 3,830,156 1% $ 17,820 $ - $ 17,437 $ 383 98% 15,325 - - 15,325 0% 6,500 - - 6,500 0% 11,250 - - 11,250 0% 600 - - 600 0% 26,300 - - 26,300 0% $ 77,795 $ - $ 17,437 $ 60,358 22% $ 93,593 $ 12,451 $ 13,159 $ 80,434 14% 3,500 161 1,182 2,318 34% 38,909 5,629 6,265 32,644 16% 1,000 - 225 775 23% 7,000 32 168 6,832 2% 20,000 1,479 1,616 18,384 8% - - 1,246 (1,246) 0% 4,200 176 - 4,200 0% 1,410 267 261 1,149 19% 500 - - 500 0% 6,260 1,940 1,043 5,217 17% 3,835 362 316 3,519 8% 500 - - 500 0% 14,000 222 2,886 11,114 21% $ 194,707 $ 22,719 $ 28,367 $ 166,340 15% $ 5,000 $ - $ 2,465 $ 2,535 49% - - - - 0% $ 5,000 $ - $ 2,465 $ 2,535 49% $ 1,500 $ - $ - $ 1,500 0% 4,500 - - 4,500 0% 4,500 - - 4,500 0% $ 10,500 $ - $ - $ 10,500 0% $ - $ - $ 4,209 $ (4,209) 0% - 4,657 9,884 (9,884) 0% 315 329 (329) 0% 4,972 14,421 S (14,421) 0% $ 12,400 $ - $ - S 12,400 0% $ 12,400 $ - $ - S 12,400 0% $ 609,630 $ - $ - $ 609,630 0% 106,780 - - 106,780 0% $ 716,410 $ - $ - $ 716,410 0% O CL O io C ca C LL 21 s C O 2 o� 0 N O 7 L N 8 Packet Pg. 37 I 2.1.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) PROFESSIONAL SERVICES $ 4,760 $ - $ - $ 4,760 0% CONSTRUCTION PROJECTS 3,992,668 12,012 11,686 3,980,982 0% $ 3,997,428 $ 12,012 $ 11,686 $ 3,985,742 0% WATER FUND (421) SALARIES AND WAGES OVERTIME BENEFIT S UNIFORMS SUPPLIES FUEL CONSUMED WATER PURCHASED FOR RESALE SUPPLIES PURCHASED FOR INVENTORY/RESALE SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITIES REPAIRS & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXES INTERFUND SUBSIDIES CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST STORM FUND (422) SALARIES AND WAGES OVERTIME BENEFIT S UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL EXCISE TAXES RENT AL/LEASE INSURANCE UTILITES REPAIR & MAINTENANCE MISCELLANEOUS INTERGOVERNMENTAL SERVICES INTERFUND TAXES AND OPERATING ASSESSMENT INTERFUND SUBSIDIES CONSTRUCTION PROJECTS GENERAL OBLIGATION BONDS REVENUE BONDS INTERGOVERNMENTAL LOANS INTEREST $ 845,003 $ 135,818 $ 131,024 $ 713,979 16% 24,000 4,295 5,487 18,513 23% 371,025 53,339 64,786 306,239 17% 4,000 752 - 4,000 0% 150,000 8,587 2,096 147,904 1% 'C - 70 - - 0% 0 CL 1,950,000 223,744 232,640 1,717,360 12% 170,000 20,331 13,278 156,722 8% _ 11,000 - 14 10,986 0% to 863,372 54,141 70,770 792,602 8% v C 30,000 2,831 2,469 27,531 8% 200 - - 200 0% 1,649,700 70,882 243,236 1,406,464 15% 155,532 24,073 25,832 129,700 17% s 54,423 56,738 55,096 (673) 101% C 35,310 4,773 5,524 29,786 16% 0 2 1,603,100 12,634 9,981 1,593,119 1% 121,400 22,742 26,492 94,908 22% - 4,384 - - 0% N - 177,974 - - 0% 646,370 - - 646,370 0% co 3,614,690 63,902 26,617 3,588,073 1% i 2,710 - - 2,710 0% y 355,740 - - 355,740 0% v 25,840 - - 25,840 0% 225,580 - - 225,580 0% p $ 12,908,995 $ 942,009 $ 915,343 $ 11,993,652 7% C $ 702,584 $ 108,572 $ 118,788 $ 583,796 17% 6,000 1,182 24,539 (18,539) 409% 360,829 55,310 64,367 296,462 18% 6,500 809 - 6,500 0% 46,000 4,704 9,519 36,481 21% 4,000 - 375 3,625 9% 1,711,075 49,361 53,379 1,657,696 3% 3,200 523 152 3,048 5% 4,300 - - 4,300 0% 470,100 8,658 110,175 359,925 23% 246,404 41,340 41,418 204,986 17% 125,390 178,798 127,548 (2,158) 102% 10,710 1,660 2,046 8,664 19% 439,568 9,490 9,829 429,739 2% 113,100 10,441 16,637 96,463 15% - 10,878 - - 0% - 91,355 - - 0% 297,750 - - 297,750 0% 4,987,891 6,704 14,951 4,972,940 0% 98,900 - - 98,900 0% 173,940 - - 173,940 0% 55,639 - - 55,639 0% 131,155 - - 131,155 0% $ 9,995,035 $ 579,783 $ 593,723 $ 9,401,312 6% 9 Packet Pg. 38 I 2.1.a I Page 5 of 6 CITY OF EDMO NDS EXPENDTIURES BY FUND - DETAIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) SALARIES AND WAGES $ 1,850,763 $ 271,735 $ 314,757 $ 1,536,006 17% OVERTIME 95,000 16,333 19,511 75,489 21% BENEFITS 815,177 123,082 132,608 682,569 16% UNIFORMS 9,500 2,520 3,677 5,823 39% SUPPLIES 417,200 42,091 42,165 375,035 10% FUEL CONSUMED 80,000 8,629 2,501 77,499 3% SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0% SMALL EQUIPMENT 50,000 9,486 337 49,663 1% PROFESSIONAL SERVICES 1,599,670 111,886 134,064 1,465,606 8% COMMUNICATIONS 43,000 4,589 3,350 39,650 8% TRAVEL 5,000 - - 5,000 0% EXCISE TAXES 973,000 38,095 180,864 792,136 19% RENTAL/LEASE 313,469 51,357 61,698 251,771 20% INSURANCE 184,261 117,717 184,604 (343) 100% UTILITIES 1,231,310 90,191 149,220 1,082,090 12% REPAIR & MAINTENANCE 695,000 32,779 49,685 645,315 7% MISCELLANEOUS 125,650 28,696 9,211 116,439 7% INTERGOVERNMENTAL SERVICES - 33,228 - - 0% INTERFUND TAXES AND OPERATING ASSESSMENT - 126,840 - - 0% INTERFUND SUBSIDIES 2,420,671 - - 2,420,671 0% MACHINERY/EQUIPMENT 30,000 - - 30,000 0% CONSTRUCTION PROJECTS 6,300,393 6,565 14,569 6,285,824 0% GENERAL OBLIGATION BONDS 150,050 - - 150,050 0% REVENUE BONDS 80,340 - - 80,340 0% INTERGOVERNMENTAL LOANS 172,540 - - 172,540 0% INTEREST 75,490 - - 75,490 0% $ 17,721,484 $ 1,115,818 $ 1,302,819 $ 16,418,665 7% BOND RESERVEFUND (424) REVENUE BONDS $ 740,010 $ - $ - $ 740,010 0% INTEREST 1,251,200 - - 1,251,200 0% $ 1,991,210 $ - $ - $ 1,991,210 0% O CL O io C ca C M 21 s C O 2 Os O N O 7 L N 10 Packet Pg. 39 I 2.1.a I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent EQUIPMENT RENTAL FUND (511) SALARIES AND WAGES $ 259,309 $ 41,139 $ 43,823 $ 215,486 17% OVERTIME 2,000 - 7,869 (5,869) 393% BENEFITS 113,207 17,737 19,985 93,222 18% UNIFORMS 1,000 90 428 572 43% SUPPLIES 110,000 10,555 13,192 96,808 12% FUEL CONSUMED 1,000 - - 1,000 0% SUPPLIES PURCHASED FOR INVENTORY/RESALE 273,000 15,683 32,091 240,909 12% SMALL EQUIPMENT 58,000 68 328 57,672 1% PROFESSIONAL SERVICES 46,580 1,977 271 46,309 1% COMMUNICATIONS 3,000 296 270 2,730 9% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 14,120 1,578 2,278 11,842 16% INSURANCE 32,015 29,464 30,167 1,848 94% UTILITIES 14,200 2,701 3,117 11,083 22% REPAIRS & MAINTENANCE 60,000 6,832 6,284 53,716 10% MISCELLANEOUS 12,000 - - 12,000 0% MACHINERY/EQUIPMENT 1,704,000 4,841 44,666 1,659,334 3% $ 2,704,431 $ 132,960 $ 204,768 $ 2,499,663 8% TEC HNO LO GY RENTAL FUND (512) SALARIES AND WAGES $ 292,502 $ 46,557 $ 47,207 $ 245,295 16% OVERTIME 2,000 755 - 2,000 0% BENEFITS 97,499 15,619 15,972 81,527 16% SUPPLIES 5,000 815 56 4,944 1% SMALL EQUIPMENT 38,000 16,435 16,011 21,989 42% PROFESSIONAL SERVICES 210,000 344 950 209,050 0% COMMUNICATIONS 58,770 6,916 6,858 51,912 12% TRAVEL 1,500 - - 1,500 0% RENTAL/LEASE 7,200 954 1,019 6,181 14% REPAIRS&MAINTENANCE 387,690 112,264 127,182 260,508 33% MISCELLANEOUS 5,000 3,419 138 4,862 3% MACHINERY/EQUIPMENT 74,750 - 314 74,436 0% $ 1,179,911 $ 204,078 $ 215,707 $ 964,204 18% FIREIMEN'S PENSION FUND (617) BENEFITS $ 23,000 $ 7,414 $ 5,414 $ 17,586 24% PENSION AND DISABILITY PAYMENTS 54,427 8,255 9,071 45,356 17% PROFESSIONAL SERVICES 1,200 - - 1,200 0% $ 78,627 $ 15,670 $ 14,485 $ 64,142 18% TOTAL EXPENDITURE ALL FUNDS $ 113,818,662 $ 11,167,038 $ 11,347,844 $ 102,470,818 10% O CL O io U C w C IL s C O 2 O! O N O 7 L N 11 Packet Pg. 40 2.1.a Page 1 of 1 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICESIECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS FACILITIES MAINTENANCE % Spent $ 602,387 $ 43,001 $ 46,519 $ 555,868 8% 296,155 47,920 47,727 248,428 16% 590,331 73,258 81,030 509,301 14% 1,135,680 159,028 140,956 994,724 12% _ 685,420 116,550 128,177 557,243 19% 0 CL 1,244,805 210,861 224,119 1,020,686 18% 889,560 136,648 126,678 762,882 14% v 13,556,979 2,811,392 2,801,406 10,755,573 21% C 11,703,250 1,788,816 1,815,042 9,888,208 16% LL 618,232 85,170 92,749 525,483 15% w C 3,351,322 378,818 434,026 2,917,296 13% 0 4,299,509 530,383 588,578 3,710,931 14% o 3,291,850 418,918 496,053 2,795,797 15% 0 N 2,806,729 273,490 382,230 2,424,499 14% 7 $ 45,072,209 $ 7,074,254 $ 7,405,291 $ 37,666,918 16% N CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2019 Amended Budget 2/28/2018 Expenditures 2/28/2019 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 12,908,995 $ 942,009 $ 915,343 $ 11,993,652 7% STORM UTILITY FUND 9,995,035 579,783 593,723 9,401,312 6% SEWER/WWTP UTILITY FUND 17,721,484 1,1 15,818 1,302,819 16,418,665 7% BOND RESERVE FUND 1,991,210 - - 1,991,210 0% $ 42,616,724 $ 2,637,611 $ 2,811,885 $ 39,804,839 7% 12 Packet Pg. 41 Page 1 of 4 C PIY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2019 Amended Budget 2/28/2018 Expenditures 2/28/2019 Expenditures Amount Remaining %Spent CITY COUNCIL, SALARIES $ 171,950 $ 24,558 $ 28,059 $ 143,892 16% OVERTIME 1,000 - - 1,000 0% BENEFITS 92,751 14,821 15,749 77,002 17% SUPPLIES 2,000 - 378 1,622 19% PROFESSIONAL SERVICES 194,160 - - 194,160 0% COMMUNICATIONS 3,000 300 13 2,987 0% TRAVEL 6,700 315 116 6,584 2% RENTAL/LEASE 11,586 2,707 2,005 9,581 17% REPAIRS/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 118,740 300 200 118,540 0% $ 602,387 $ 43,001 $ 46,519 $ 555,868 8% O FFIC E O F MAYO R SALARIES $ 215,076 $ 34,721 $ 35,824 $ 179,252 17% BENEFITS 53,257 8,308 8,730 44,527 16% SUPPLIES 1,500 94 28 1,472 2% PROFESSIONAL SERVICES 3,000 - - 3,000 0% COMMUNICATION 1,400 107 42 1,358 3% TRAVEL 3,000 239 203 2,797 7% RENTAL/LEASE 13,472 3,512 2,061 11,411 15% MISCELLANEOUS 5,450 940 840 4,610 15% $ 296,155 $ 47,920 $ 47,727 $ 248,428 16% HUMAN RESOURCES SALARIES $ 327,939 $ 38,023 $ 41,267 $ 286,672 13% BENEFIT S 118,229 14,502 15,469 102,760 13% SUPPLIES 12,300 - 550 11,750 4% SMALL EQUIPMENT 300 - - 300 0% PROFESSIONAL SERVICES 81,886 8,024 2,631 79,255 3% COMMUNICATIONS 700 102 7 694 1 % TRAVEL 1,000 350 - 1,000 0% RENTAL/LEASE 22,947 4,550 4,200 18,747 18% REPAIR/MAINTENANCE 7,850 7,326 7,571 279 96% MISCELLANEOUS 17,180 381 9,334 7,846 54% $ 590,331 $ 73,258 $ 81,030 $ 509,301 14% MUNICIPAL C O URT SALARIES $ 622,711 $ 92,597 $ 84,618 $ 538,093 14% OVERTIME 800 - 94 706 12% BENEFITS 243,321 37,349 31,109 212,212 13% SUPPLIES 10,600 1,113 316 10,284 3% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 124,925 10,674 9,455 115,470 8% COMMUNICATIONS 3,550 256 201 3,349 6% TRAVEL 6,500 390 144 6,356 2% RENTAL/LEASE 65,251 11,991 10,691 54,560 16% REPAIR/MAINTENANCE 4,880 - - 4,880 0% MISCELLANEOUS 25,100 4,658 4,329 20,771 17% MACHINERY/EQUIPMENT 27,042 27,042 0% $ 1,135,680 $ 159,028 $ 140,956 $ 994,724 12% O CL O io U C w C IL 21 s C O 2 Os O N O 7 N LL 13 Packet Pg. 42 1 I 2.1.a I Page 2 of 4 C PIY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining % Spent CITY C LERK SALARIES AND WAGES $ 358,349 $ 57,532 $ 57,731 $ 300,618 16% BENEFITS 151,468 25,246 26,156 125,312 17% SUPPLIES 10,240 1,014 277 9,963 3% PROFESSIONAL SERVICES 32,310 2,097 2,591 29,719 8% COMMUNICATIONS 40,000 4,082 7,187 32,813 18% TRAVEL 2,000 - - 2,000 0% RENTAL/LEASE 50,973 10,763 8,731 42,242 17% REPAIRS & MAINTENANCE 32,080 14,603 23,823 8,257 74% MISCELLANEOUS 8,000 1,213 1,681 6,319 21% $ 685,420 $ 116,550 $ 128,177 $ 557,243 19% FINANCE SALARIES $ 844,384 $ 120,225 $ 129,073 $ 715,311 15% OVERTIME 4,500 - - 4,500 0% BENEFITS 268,345 38,550 43,134 225,212 16% SUPPLIES 7,350 555 768 6,582 10% SMALL EQUIPMENT 5,400 392 - 5,400 0% PROFESSIONAL SERVICES 14,650 - - 14,650 0% COMMUNICATIONS 2,000 112 7 1,994 0% TRAVEL 3,100 366 - 3,100 0% RENTAL/LEASE 48,226 8,275 8,347 39,879 17% REPAIR/MAINTENANCE 38,500 41,121 42,499 (3,999) 110% MISCELLANEOUS 8,350 1,265 292 8,058 3% $ 1,244,805 $ 210,861 $ 224,119 $ 1,020,686 18% C ITY ATIiO RNEY PROFESSIONAL SERVICES $ 889,560 $ 136,648 $ 126,678 $ 762,882 14% $ 889,560 $ 136,648 $ 126,678 $ 762,882 14% NON -DEPARTMENTAL SALARIES $ 101,750 $ $ - $ 101,750 0% BENEFITS -UNEMPLOYMENT 40,000 2,370 13,664 26,336 34% SUPPLIES 5,000 387 67 4,933 1% PROFESSIONAL SERVICES 10,666,114 78,127 2,225,231 8,440,883 21% EXCISE TAXES 6,500 369 293 6,207 5% RENTAL/LEASE 10,538 1,720 2,409 8,129 23% INSURANCE 431,095 437,253 436,448 (5,353) 101% MISCELLANEOUS 69,614 40,640 48,293 21,321 69% INTERGOVT SERVICES - 2,250,525 - - 0% ECA LOAN PAYMENT 75,000 - 75,000 - 100% INTERFUND SUBSIDIES 1,953,108 - 1,953,108 0% GENERAL OBLIGATION BOND 183,710 - 183,710 0% INTEREST ON LONG-TERM DEBT 14,050 - 14,050 0% FISCAL AGENT FEES 500 500 0% $ 13,556,979 $ 2,811,392 $ 2,801,406 $ 10,755,573 21% 14 Packet Pg. 43 I 2.1.a I Page 3 of 4 C PIY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DEr'AIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Eipenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 6,916,238 $ 1,013,269 $ 1,057,811 $ 5,858,427 15% OVERTIME 454,780 98,821 84,087 370,693 18% HOLIDAY BUYBACK 250,491 - 412 250,079 0% BENEFITS 2,549,180 399,413 426,285 2,122,895 17% UNIFORMS 80,250 14,327 18,314 61,936 23% SUPPLIES 86,500 10,929 29,901 56,599 35% SMALL EQUIPMENT 165,410 4,593 16,034 149,376 10% PROFESSIONAL SERVICES 141,770 19,563 17,268 124,502 12% COMMUNICATIONS 32,000 3,610 1,124 30,876 4% TRAVEL 29,310 3,531 1,561 27,749 5% RENTAL/LEASE 920,851 163,662 152,491 768,360 17% REPAIR/MAINTENANCE 15,120 3,022 1,465 13,655 10% MISCELLANEOUS 61,350 20,848 8,289 53,061 14% MACHINERY/EQUIPMENT 33,227 0% $ 11,703,250 $ 1,788,816 $ 1,815,042 $ 9,888,208 16% COMMUNITY SERVIC ES/EC 0 N DEV. SALARIES $ 245,505 $ 39,294 $ 40,074 $ 205,431 16% BENEFITS 76,033 12,354 12,806 63,227 17% SUPPLIES 7,000 5,620 5,500 1,500 79% SMALL EQUIPMENT 800 - - 800 0% PROFESSIONAL SERVICES 262,400 23,417 29,901 232,499 11% COMMUNICATIONS 1,490 117 48 1,442 3 % TRAVEL 2,000 - - 2,000 0% RENTAL/LEASE 13,004 2,041 1,887 11,117 15% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 2,327 2,533 6,967 27% $ 618,232 $ 85,170 $ 92,749 $ 525,483 15% DEVELO PMENT SERVICES/PLANNING SALARIES $ 1,665,849 $ 229,850 $ 258,313 $ 1,407,536 16% OVERTIME 1,300 4,074 1,976 (676) 152% BENEFITS 609,831 86,746 100,305 509,526 16% UNIFORMS 500 - - 500 0% SUPPLIES 17,100 1,490 842 16,258 5% SMALL EQUIPMENT 6,100 - - 6,100 0% PROFESSIONAL SERVICES 832,046 24,413 44,504 787,542 5% COMMUNICATIONS 9,000 694 52 8,948 1% TRAVEL 5,500 1,326 59 5,441 1% RENTAL/LEASE 143,236 25,974 23,603 119,633 16% REPAIRS & MAINTENANCE 6,800 - - 6,800 0% MISCELLANEOUS 54,060 4,251 4,372 49,688 8% $ 3,351,322 $ 378,818 $ 434,026 $ 2,917,296 13% ENGINEERING SALARIES $ 1,720,176 $ 216,018 $ 275,786 $ 1,444,391 16% OVERTIME 8,300 838 1,631 6,669 20% BENEFITS 678,356 89,800 113,412 564,944 17% UNIFORMS 450 - - 450 0% SMALL EQUIPMENT 2,200 - - 2,200 0% PROFESSIONAL SERVICES 53,840 4,408 - 53,840 0% COMMUNICATIONS 16,625 1,168 135 16,490 1% TRAVEL 600 - 585 15 98% RENTAL/LEASE 123,023 19,964 20,266 102,757 16% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 75,200 1,986 4,216 70,984 6% $ 2,681,370 $ 334,182 $ 416,031 $ 2,265,339 16% O CL O io C ca C M 21 s C O 2 Os O N O 7 N LL 15 Packet Pg. 44 Page 4 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 2/28/2018 2/28/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS & REC REATIO N SALARIES $ 2,096,118 $ 287,889 $ 306,232 $ 1,789,886 15% OVERTIME 10,000 1,102 6,044 3,956 60% BENEFITS 785,394 116,433 121,576 663,818 15% UNIFORMS 6,275 822 3,579 2,696 57% SUPPLIES 121,590 21,696 19,518 102,072 16% SMALL EQUIPMENT 8,500 - - 8,500 0% PROFESSIONAL SERVICES 671,920 22,210 38,995 632,925 6% COMMUNICATIONS 30,320 728 527 29,793 2% TRAVEL 5,070 69 - 5,070 0% RENTAL/LEASE 264,674 43,880 46,634 218,040 18% PUBLICUTILITY 175,338 22,607 26,853 148,485 15% REPAIR/MAINTENANCE 29,700 - 7,473 22,227 25% MISCELLANEOUS 94,610 12,947 11,147 83,463 12% $ 4,299,509 $ 530,383 $ 588,578 $ 3,710,931 14% PUBLIC WORKS SALARIES $ 369,334 $ 45,977 $ 46,827 $ 322,507 13% OVERTIME 200 - 144 56 72% BENEFIT S 129,196 17,160 17,016 112,180 13% SUPPLIES 8,600 867 397 8,203 5% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 200 16 15 185 8% COMMUNICATIONS 1,350 75 75 1,275 6% TRAVEL 500 - 22 478 4% RENTAL/LEASE 91,193 20,205 14,989 76,204 16% PUBLICUTILITY 3,007 437 538 2,469 18% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 4,900 0% $ 610,480 $ 84,736 $ 80,023 $ 530,457 13% FACILITIES MAINTENANCE SALARIES 754,619 120,085 128,083 626,536 17% OVERTIME 7,500 927 3,448 4,052 46% BENEFITS 310,160 50,683 57,784 252,376 19% UNIFORMS 3,000 1,641 1,530 1,470 51% SUPPLIES 87,000 11,507 15,583 71,417 18% SMALL EQUIPMENT 3,000 1,249 1,801 1,199 60% PROFESSIONAL SERVICES 940,940 - 11,748 929,192 1% COMMUNICATIONS 16,000 2,097 2,935 13,065 18% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 59,730 10,552 9,122 50,608 15% PUBLICUTILITY 282,280 52,217 56,175 226,105 20% REPAIR/MAINTENANCE 336,500 22,510 91,997 244,503 27% MISCELLANEOUS 5,000 20 2,025 2,975 41% $ 2,806,729 $ 273,490 $ 382,230 $ 2,424,499 14% TOTAL GENERAL FUND EXPENDITURES $ 45,072,209 $ 7,0749254 $ 7,405,291 $ 379666,918 16% O CL O io C ca C M 21 s C O 2 Os 0 N O 7 N 16 Packet Pg. 45 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2019 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,050,090 $ 2,050,090 $ 2,397,678 16.95% February 4,931,820 2,881,729 4,685,465 -5.00% March 7,394,846 2,463,026 April 10,795,616 3,400,770 May 18,591,386 7,795,770 June 20,890,089 2,298,703 July 23,020,990 2,130,901 August 25,533,576 2,512,587 September 27,675,385 2,141,808 October 30,536,706 2,861,321 November 38,490,106 7,953,400 December 40,774,939 2,284,833 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2019 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 239,174 $ 239,174 $ 206,702-13.58% February 426,584 187,410 316,468-25.81% March 648,598 222,013 April 866,924 218,326 May 1,118,366 251,442 June 1,392,391 274,025 July 1,790,060 397,669 August 2,111,970 321,910 September 2,410,481 298,511 October 2,651,152 240,672 November 2,897,726 246,573 December 3,080,000 182,274 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 46 1 SALES TAX SUMMARY I 2.1.a I Acconnnodation, $6,040 Clothing and Accessories, $61,407 Communications, $40,227 Sales Tax Analysis By Category Current Period: February 2019 Year -to -Date Total $1,464,443 Health &Personal Care, Automotive Repair, $32,457 $47,769 Amusement & Construction Trade, Recreation, $14,711 $267,358 Business Services, $140,718 Gasoline, $5,867 Retail Food Stores, $53,215 Wholesale Trade,- $12,573 Misc Retail, $246,778 L Retail Automotive, $325,793 Manufacturing, $16,232 Others, $21,822 Eating & Drinking, $171,477 Annual Sales Tax Revenue 10,000,000- It $8,406,296 8,000,000 7 395 114 $5,840,764 $6,741,838 $6,905,122 6,000,000 4,000,000 $1,464,443 2,000, 000 0 2014 2015 2018 YTD 2019 18 Packet Pg. 47 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2019 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 583,740 $ 583,740 $ 665,493 14.01% February 1,326,812 743,072 1,464,443 10.37% March 1,890,823 564,012 April 2,418,442 527,618 May 3,087,512 669,070 June 3,695,140 607,628 July 4,344,323 649,183 August 5,056,215 711,892 September 5,734,922 678,707 October 6,438,793 703,871 November 7,175,252 736,459 December 7,825,000 649,748 Gas Utility Tax Sales and Use Tax 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 - 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 92,468 $ 92,468 $ 67,644 -26.85% February 188,382 95,914 140,257 -25.55% March 270,480 82,098 April 338,414 67,935 May 391,853 53,439 June 429,417 37,564 July 458,287 28,870 August 482,130 23,843 September 504,337 22,207 October 530,073 25,736 November 567,790 37,717 December 626,600 58,810 Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Yeaz *The monthly budget forecast columns are based on a five-year average. 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O N M 7 L d 19 Packet Pg. 48 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2019 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 90,093 $ 90,093 $ 83,102 -7.76% February 180,099 90,007 153,757 -14.63% March 261,769 81,670 April 347,309 85,539 May 425,673 78,364 June 504,828 79,155 July 580,361 75,533 August 657,995 77,634 September 738,345 80,350 October 815,639 77,294 November 889,278 73,638 December 967,200 77,922 Electric Utility Tax Telephone Utility Tax 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 180,392 $ 180,392 $ 171,454 -4.96% February 374,176 193,784 364,048 -2.71% March 542,795 168,619 April 717,960 175,165 May 863,822 145,862 June 985,603 121,781 July 1,101,208 115,604 August 1,212,283 111,075 September 1,323,362 111,080 October 1,439,932 116,570 November 1,562,550 122,618 December 1,691,300 128,750 Electric Utility Tax 1,800,000 1,600,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --0- Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 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O N M 7 L d 20 Packet Pg. 49 ■ 2.1.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2019 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 742,059 $ 742,059 $ 725,472 -2.24% February 1,256,325 514,266 1,233,174 -1.84% March 1,990,166 733,842 April 2,476,952 486,786 May 3,203,262 726,310 June 3,766,233 562,971 July 4,657,894 891,661 August 5,440,698 782,804 September 6,513,015 1,072,317 October 7,251,320 738,305 November 8,101,309 849,989 December 8,624,564 523,255 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2019 Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 322,033 $ 322,033 $ 317,727 -4.96% February 1,017,422 695,389 1,006,134 -2.71% March 1,338,925 321,503 April 1,623,949 285,024 May 1,945,558 321,609 June 2,231,420 285,862 July 2,553,731 322,311 August 3,249,585 695,854 September 3,570,469 320,884 October 3,855,506 285,037 November 4,177,408 321,902 December 4,462,767 285,359 Storm Water Sales 14,500,000 13,500,000 12,500,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 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O N M 7 L d ZZ Packet Pg. 50 I 2.1.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2019 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 764,057 $ 764,057 $ 766,027 0.26% February 1,382,019 617,962 1,384,500 0.18% March 2,141,223 759,204 April 2,762,974 621,752 May 3,530,212 767,237 June 4,158,923 628,711 July 4,943,476 784,553 August 5,570,113 626,637 September 6,371,750 801,637 October 7,005,968 634,218 November 7,783,039 777,071 December 8,408,534 625,495 Unmeter Sewer Sales 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 ir JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 22 Packet Pg. 51 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2019 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 5,267,268 $ 5,267,268 $ 4,237,264-19.55% February 8,042,705 2,775,437 7,405,291 -7.93% March 11,499,209 3,456,504 April 15,781,333 4,282,124 May 18,397,052 2,615,719 June 22,554,487 4,157,435 July 26,073,511 3,519,024 August 30,206,037 4,132,527 September 33,587,218 3,381,180 October 36,715,275 3,128,057 November 41,008,269 4,292,994 December 45,072,209 4,063,940 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2019 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,586,468 $ 2,586,468 $ 1,939,971-25.00% February 3,013,532 427,064 2,801,406 -7.04% March 4,041,004 1,027,471 April 5,661,728 1,620,724 May 5,936,842 275,114 June 7,529,862 1,593,020 July 8,430,518 900,656 August 9,710,604 1,280,086 September 10,511,285 800,681 October 11,101,008 589,723 November 12,475,676 1,374,668 December 13,556,979 1,081,303 *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 52 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2019 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 39,368 $ 39,368 $ 22,406-43.09% February 80,151 40,783 46,519-41.96% March 128,249 48,098 April 174,054 45,804 May 228,252 54,198 June 295,688 67,436 July 344,770 49,081 August 407,512 62,743 September 462,156 54,644 October 497,566 35,410 November 550,379 52,813 December 602,387 52,008 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2019 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 24,108 $ 24,108 $ 24,303 0.81% February 49,562 25,454 47,727 -3.70% March 73,857 24,295 April 98,624 24,767 May 122,830 24,206 June 146,929 24,099 July 171,908 24,979 August 197,139 25,231 September 221,850 24,711 October 246,137 24,287 November 270,260 24,123 December 296,155 25,895 Office of Mayor 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. 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O tV M 7 L d 24 Packet Pg. 53 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2019 Human Resources Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 46,632 $ 46,632 $ 48,901 4.87% February 97,790 51,158 81,030 -17.14% March 148,537 50,747 April 189,740 41,203 May 236,212 46,472 June 282,909 46,697 July 332,296 49,387 August 380,431 48,135 September 426,855 46,424 October 471,872 45,017 November 519,709 47,838 December 590,331 70,622 Municipal Court Human Resources 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of'Edmonds, WA Monthly Expenditure Report -Municipal Court 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 87,003 $ 87,003 $ 70,858 -18.56% February 181,156 94,153 140,956 -22.19% March 278,338 97,182 April 368,736 90,398 May 462,596 93,860 June 552,769 90,173 July 643,692 90,923 August 741,218 97,526 September 833,989 92,771 October 933,736 99,748 November 1,028,476 94,740 December 1,135,680 107,204 Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 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T_ O N M 7 L d 25 Packet Pg. 54 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2019 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 38,544 $ 38,544 $ 39,270 1.88% February 82,051 43,507 92,749 13.04% March 130,166 48,114 April 191,996 61,831 May 233,127 41,130 June 277,966 44,839 July 323,762 45,796 August 379,014 55,252 September 428,169 49,155 October 483,157 54,989 November 542,833 59,676 December 618,232 75,399 City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget -d-- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 64,593 $ 64,593 $ 70,355 8.92% February 120,556 55,963 128,177 6.32% March 176,231 55,674 April 234,202 57,971 May 289,750 55,548 June 341,414 51,664 July 396,840 55,427 August 457,532 60,692 September 509,418 51,886 October 566,970 57,551 November 625,898 58,928 December 685,420 59,522 City Clerk 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 55 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2019 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 119,026 $ 119,026 $ 157,010 31.91% February 251,357 132,331 215,707 -14.18% March 324,740 73,383 April 392,021 67,281 May 467,013 74,992 June 544,834 77,821 July 636,126 91,293 August 741,673 105,546 September 844,676 103,003 October 920,609 75,933 November 998,506 77,896 December 1,179,911 181,405 Finance Technology Rental Fund 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 137,055 $ 137,055 $ 128,270 -6.41% February 232,763 95,708 224,119 -3.71% March 329,813 97,051 April 427,554 97,741 May 526,278 98,724 June 622,509 96,231 July 720,263 97,754 August 819,641 99,378 September 931,887 112,246 October 1,040,480 108,592 November 1,141,414 100,935 December 1,244,805 103,391 Finance 1,400,000 1,200,000 1,000,000 - 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 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O N M 7 L d 27 Packet Pg. 56 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2019 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 74,130 $ 74,130 $ 47,964 -35.30% February 148,260 74,130 126,678 -14.56% March 222,390 74,130 April 296,520 74,130 May 370,650 74,130 June 444,780 74,130 July 518,910 74,130 August 593,040 74,130 September 667,170 74,130 October 741,300 74,130 November 815,430 74,130 December 889,560 74,130 Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 - 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Police 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 918,263 $ 918,263 $ 927,983 1.06% February 1,856,735 938,473 1,815,042 -2.25% March 2,781,669 924,934 April 3,716,173 934,504 May 4,648,160 931,987 June 5,608,921 960,761 July 6,545,932 937,010 August 7,473,401 927,470 September 8,414,446 941,045 October 9,459,662 1,045,216 November 10,718,700 1,259,038 December 11,703,250 984,550 Police 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 / 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. 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O tV M 7 L d LL Z$ Packet Pg. 57 t 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2019 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 228,569 $ 228,569 $ 212,448 -7.05% February 484,890 256,321 434,026-10.49% March 747,826 262,936 April 1,009,880 262,054 May 1,294,244 284,364 June 1,559,916 265,672 July 1,834,071 274,155 August 2,133,358 299,287 September 2,417,000 283,642 October 2,708,581 291,582 November 3,015,935 307,354 December 3,351,322 335,387 Parks & Recreation Development Services 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*-- Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 290,303 $ 290,303 $ 280,923 -3.23% February 588,895 298,592 588,578 -0.05% March 907,279 318,384 -0.05% April 1,233,514 326,235 -0.05% May 1,577,673 344,159 -0.05% June 1,919,285 341,613 -0.05% July 2,363,124 443,839 -0.05% August 2,889,039 525,915 -0.05% September 3,281,596 392,557 -0.05% October 3,624,281 342,685 -0.05% November 3,922,274 297,993 -0.05% December 4,299,509 377,235 -0.05% Parks & Recreation 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 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O N M 7 L d 29 Packet Pg. 58 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Public Works 2019 Public Works Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 50,384 $ 50,384 $ 39,815 -20.98% February 102,273 S1,889 80,023 -21.76% March 153,446 51,173 April 204,598 51,153 May 255,170 50,572 June 306,227 51,057 July 357,744 51,517 August 407,869 50,125 September 456,744 48,874 October 506,690 49,946 November 556,681 49,991 December 610,480 53,799 Facilities Maintenance Public Works 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 219,842 $ 219,842 $ 172,786-21.40% February 440,708 220,866 382,230-13.27% March 674,996 234,288 April 897,189 222,193 May 1,122,702 225,513 June 1,327,205 204,503 July 1,585,298 258,093 August 1,803,495 218,197 September 2,045,176 241,681 October 2,286,955 241,779 November 2,531,441 244,486 December 2,806,729 275,288 *The monthly budget forecast columns are based on a five-year average. F O CL C M a LL 21 t r C O M O! T_ O N M 7 L d LL 30 Packet Pg. 59 I 2.1.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2019 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Variance Actuals January $ 198,697 $ 198,697 $ 211,009 6.20% February 396,673 197,976 416,031 4.88% March 612,145 215,472 April 834,067 221,922 May 1,051,839 217,772 June 1,282,781 230,941 July 1,505,896 223,116 August 1,744,559 238,663 September 1,971,193 226,634 October 2,203,267 232,074 November 2,427,709 224,442 December 2,681,370 253,661 Engine a ring 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O CL O C M C LL t C O M O! O N M 7 L d LL 31 Packet Pg. 60 INVESTMENT PORTFOLIO SUMMARY I 2.1.a I City of Edmonds Investment Portfolio Detail As of February 28, 2019 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FICO Bonds 1,009,725 0.15 1,035,000 1,032,168 04/25/19 1.42% SCIP CD 2,500,000 0.26 2,500,000 2,500,000 06/04/19 2.65°% FNMA Bonds 999,750 0.29 1,000,000 996,947 06/13/19 1.40% FHLB Bonds 1,000,400 0.31 1,000,000 996,747 06/20/19 1.40% FNMA Bonds 988,720 0.58 1,000,000 994,002 09/27/19 1.50% FHLMC Bonds 995,970 0.59 1,000,000 992,469 10/02/19 1.25% FNMA Bonds 1,994,310 0.66 2,000,000 1,983,698 10/28/19 1.35% FNMA Bonds 997,300 1.08 1,000,000 987,438 03/30/20 1.38% FHLB Bonds 2,003,780 1.08 2,000,000 1,975,154 03/30/20 1.45% FNMA Bonds 2,000,000 1.08 2,000,000 1,980,974 03/30/20 1.65% FHLMC Bonds 2,003,868 1.16 2,000,000 1,971,932 04/28/20 1.35% FNMA Bonds 1,000,000 1.34 1,000,000 984,698 06/30/20 1.38% FNMA Bonds 1,000,000 1.34 1,000,000 984,698 06/30/20 1.38% FHLB Bonds 3,000,000 1.37 3,000,000 2,944,929 07/13/20 1.20% RFCS Bonds 1,999,698 1.38 2,120,000 2,045,442 07/15/20 1.60% FHLB Bonds 2,000,000 1.42 2,000,000 1,976,962 07/30/20 1.75% FNMA Bonds 1,000,000 1.50 1,000,000 981,768 08/28/20 1.40% FNMA Bonds 1,000,000 1.50 1,000,000 981,768 08/28/20 1.40°% FHLMC Bonds 999,500 1.84 1,000,000 984,541 12/30/20 1.75% FNMA Bonds 2,005,474 1.89 2,000,000 1,961,408 01/19/21 1.50% FM Bonds 2,000,000 2.09 2,000,000 1,966,578 04/01/21 1.87% FHLB Bonds 2,000,000 2.32 2,000,000 1,984,020 06/22/21 2.18% FFCB Bonds 968,940 2.54 1,000,000 979,530 09/13/21 1.73% FHLMC Bonds 2,000,000 2.75 2,000,000 1,974,266 11/26/21 2.13% FHLMC Bonds 999,400 2.84 1,000,000 983,917 12/30/21 2.00°% FHLMC Bonds 1,000,000 2.99 1,000,000 987,231 02/25/22 2.15% First Financial CD 2,803,516 4.72 2,803,516 2,803,516 11/15/23 2.10% TOTAL SECURITIES 42,270,352 1.5 42,458,516 41,936,801 Washington State Local Gov't Investment Pool 14,298,837 14,298,837 Demand 2.51% Snohomish County Local Gov't Investment Pool 999,666 999,666 Demand 2.22% TOTAL PORTFOLIO $ 57,757,020 $ 57,235,304 SCI P - CD,_ Issuer Diversification First 6% Financial - CD, 7% RFCS, 5% FNMA, 31% FHLMC, 19% FM, 5%J- FHLB, 24% FI CO, 2%u Cash and Investment Balances (in $ Millions) Checking, $3.2 , 5% State LGIP, $14.3, 23% Bonds, $37.2, 61% _ County LGIP, $1.0 , 2% BCD's, $5.3, 9% 32 Packet Pg. 61 1 I 2.1.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,000,000 917,754 $800,000 $653,690 $600,000 $400,000 335 926 $423,816 $200,000 163 214 $189,923 M- 2017 2018 YTD 2019 2.8 % 2.5 % 2.3 % 2.0 % 1.8 % 1.5 % 1.3 % 1.0 % 0.8 % 0.5 % 0.3 % 0.0 % Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) 6 Month Treasury Rate (Benchmark) City Blended Rate ---- ---- -- -- March May July September $20,000,000 $15, 000,000 $10, 000,000 $ 5,000, 000 November January Maturity Distribution and Rate of Return 2.50% 2.00% 1.50% 1.00% ■ . , 0.50% 0.00% 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 54-60 M o 33 Packet Pg. 62 2.1.a GENERAL FUND OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES GENERAL FUND & SUBFUNDS ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 1 /31 /2019 2/28/2019 Q1 — YTD 1= 0 001-General Fund $ 8,400,404 $ 6,559,120 $ 5,680,579 $ (2,719,82E 009-Leoff-Medical Ins. Reserve 333,447 297,813 252,281 (81,16E 6 011-Risk Management Fund 931,522 935,503 931,522 - 012-Contingency Reserve Fund 5,496,597 5,520,089 5,496,597 c - 014-Historic Preservation Gift Fund 12,629 7,139 7,096 (5,53, 016-Building Maintenance 210,221 210,221 210,221 - 017 - Marsh Restoration & Preservation 309,178 310,473 310,623 c 1,44! �0 018 -Edmonds Homelessness Response 225,443 225,443 225,443 - 019 - Edmonds Opioid Response 250,000 250,000 250,000 - c N Total General Fund & Subfunds $ 16,169,441 $ 14,315,801 $ 13,364,362 $ - $ (2,805,071 ca L *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. **Balance of Interfund Loan from Fund 012 to Fund 104 is $52,042. m U c General Fund & Subfunds ii 18 t 15 c 0 12 ■ General Fund & Subfunds N c 9 $14.17 $12 32 - $11.36 ■ Civic Field 6 a� u_ 3 +� $2.00 $2.00 40" _ c a) E Dec 2018 Jan 2019 Feb 2019 t U r r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 34 Packet Pg. 63 GOVERNMENTAL FUNDS OVERVIEW 2.1 a GOVERNMENTAL FUNDS General Fund & Subfunds Special Revenue Debt Service Capital Projects Total Governmental Funds 18 15 12 c 0 9 6 3 FUND BALANCES ---- ACTUAL ---- 12/31 /2018 1 /31 /2019 2/28/2019 $ 16,169,442 $ 14,315,801 $ 13,364,362 8,346,660 8,578,075 8,560,245 (1,688) (1,688) (1,688) 2,204,665 2,202,536 2,217,699 $ 26,719,078 $ 25,094,724 $ 24,140,618 $ Governmental Fund Balances -By Fund Group $16.17 28 24 ♦General 4.32 Fund & $13.36 Subfunds 20 ♦Special Revenue o 16 .58 -0 $8.56 Debt 12 Service 8 Capital Projects 4 $2.20 X $2.22 Dec 2018 Jan 2019 Feb 2019 CHANGE IN FUND BALANCES ACTUAL ---- ---- Q1 YTD $ (2,805,08( 213,58,T 0 a a� 13,03z 6 U - $ (2,578,46( c M , t c 0 a rn 0 N Governmental Fund Balances - Combined L v Dec 2018 Jan 2019 Feb 2019 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 35 Packet Pg. 64 SPECIAL REVENUE FUNDS OVERVIEW I 2.1.a I GOVERNMENTAL SPECIAL REVENUE 104 - Drug Enforcement Fund 111 - Street Fund 112 - Combined Street Const/Improve 117 - Municipal Arts Acquis. Fund 118 - Memorial Street Tree 120 - Hotel/Motel Tax Revenue Fund 121 - Employee Parking Permit Fund 122 - Youth Scholarship Fund 123 -Tourism Promotional Fund/Arts 125 - Real Estate Tax 2 ** 126 - Real Estate Excise Tax 1 127 - Gifts Catalog Fund 130 - Cemetery Maintenance/Improvement 136 - Parks Trust Fund 137 - Cemetery Maintenance Trust Fund 138 - Sister City Commission 140 -Business Improvement Disrict Total Special Revenue FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCE; $ - $ 49 $ 3,256 1,234,388 1,122,065 1,080,383 - 12,125 33,040 571,629 568,980 570,529 18,931 19,012 19,042 78,220 81,875 79,746 77,180 84,985 85,621 15,057 14,475 14,498 66,738 68,944 71,103 2,131,480 2,240,527 2,240,741 2,463,687 2,577,851 2,602,292 295,738 367,449 352,963 213,145 209,220 199,460 160,885 161,573 159,362 987,367 992,557 994,664 8,116 8,151 8,164 24,099 48,237 45,382 $ 8,346,660 $ 8,578,075 $ 8,560,245 $ *Balance of Interfund Loan from Fund 012 to Fund 104 is $52,042. ACTUAL **$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding Special Revenue Funds 9 $8.35 $8.58 $8.56 �+ 6 c 0 3 Dec 2018 Jan 2019 Feb 2019 ■ Special Revenue *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 3,25E (154,00! 33,04( (1,10( o 11' � 1,52E W 8,44' 2 (551 4,36! S 109,26' LL, 138,60! 57,22! p (13,68t 2 (1,52: c 7,29 N 4! 21,28: 2 213,58! u_ 36 Packet Pg. 65 ENTERPRISE FUNDS OVERVIEW I 2.1.a I ENTERPRISE FUNDS 421 -Water Utility Fund 422 - Storm Utility Fund 423 - Sewer/WWTP Utility Fund 424 - Bond Reserve Fund 411 -Combined Utility Operation Total Enterprise Funds FUND BALANCES ---- ACTUAL ---- $ 16,436,954 $ 16,786,443 $ 17,001,768 10,218,569 10,251,278 10,783,563 43,368,141 43,993,045 44,421,089 843,976 843,977 843,978 148,008 159,855 169,584 $ 71,015,647 $ 72,034,598 $ 73,219,982 $ CHANGE IN FUND ---- ACTUAL ---- Q1 YT[ *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Enterprise and Agency Fund Balances as of February28, 2019 S44.421.099 564,81, 564,99, 1,052,94! �E 0 . a a� 21,571 W 2,204,33! •� c c ii , t c 0 a rn 0 N fC 3 L $204,474 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 37 Packet Pg. 66 2.1.a SUMMARY OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 1 /31 /2019 2/28/2019 Q1 YTD Governmental Funds $ 26,719,078 $ 25,094,724 $ 24,140,618 $ (2,578,46( Enterprise Funds 71,015,647 72,034,598 73,219,982 2,204,33E 0 Internal Services Fund 9,962,155 9,947,965 10,030,236 68,08- Agency Funds 217,698 209,869 204,474 (13,22z CL Total City-wide Total j $107,914,579 $107,287,156 $107,595,310 $ - $ (319,26£ v c M c ii 21 z Governmental Fund Balances (Excluding General Fund) as of February 28, 2019 c ° o� Drug Enforcement Fund $3,256 N Street Fund $1,080, 83 Combined Street Const/Improve Fund $33,040 Municipal Arts Acquis. Fund $570,52 Memorial Street Fund $19,042 1` Hotel/Motel Tax Revenue Fund $79,746 C M Employee Parking Permit Fund $85,621 Youth Scholarship Fund $14,498 Tourism Promotional Fund/Arts $71,103 M Real Estate Excise Tax 2 $2,2 0,741 C jL Real Estate Excise Tax 1, Parks Acq $2,602, 92 >% t Gifts Catalog Fund $ 52,963 C Cemetery Maintenance/Improvement $199 460 Parks Trust Fund $159, 62 0 Cemetery Maintenance Trust Fund $994,664 N Sister City Commission $8,164 Business Improvement District $45,382 N L.I.D. Fund Control $ (1,688) u_ Parks Capital Construction Fund $2,2 7,699 d 1= $ $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 v co a *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2019 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 38 Packet Pg. 67 INTERNAL SERVICE FUNDS OVERVIEW I 2.1.a I INTERNAL SERVICE FUNDS 511 - Equipment Rental Fund 512 -Technology Rental Fund Total Internal Service Funds 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 $9,622,218 Dec 2018 FUND BALANCES ---- ACTUAL ---- 12/31 /2018 1 /31 /2019 2/28/2019 $ 9,622,218 $ 9,672,365 $ 9,720,278 339,937 275,600 309,958 $ 9,962,155 $ 9,947,965 $ 10,030,236 1 $ Internal Service Fund Balances $9,672,365 $9,720,278 Jan 2019 Feb 2019 )58 CHANGE IN FUND BALANCES ---- ACTUAL ---- 0 0 a Q1 YTD $ 98,05f 'U c (29,97f c LL $ 68,08' >, t c 0 a rn 0 N fC 3 L a� u_ ■ 511- Equipment Rental Fund ■ 512-Technology Rental Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2018 are preliminary, these will be updated after the completion of the 2018 Financial Statements. 39 Packet Pg. 68 2.2 City Council Agenda Item Meeting Date: 04/9/2019 First Quarter 2019 Budget Amendment Staff Lead: Scott James Department: Administrative Services Preparer: Debra Sharp Background/History Amend the 2019 Budget Ordinance No. 4144 Staff Recommendation Staff recommends that Council forward the First Quarter 2019 Budget Amendment to full Council for presentation and approval of Ordinance No. XXXX amending the 2019 Budget. Narrative There are a total of 19 budget amendments. Twelve of the amendments are new items for Council and seven have previously been discussed by Council. Packet Pg. 69 2.2 Cash (Increase) Page # Description Decrease General Fund 001 1 Judge Salary Increase $7,530 2 End of Mill Creek DV Coordinator Interlocal $9,414 3 Equipment Grants & Reimbursements $0 4 Building Department Professional Services $0 5 CTR Incentive Program $4,250 13 Athletics Budget $3,865 14 Fire Panel Replacement $108,000 Impacts to Ending Cash $133,059 LEOFF-Medical Ins. Reserve 009 6 Increase to Assisted Living/Long Term Care Fund $22,650 Impacts to Ending Cash $22,650 Street Fund 111 7 Snow Storm Recovery $17,500 Impacts to Ending Cash $17,500 Combined Street Construction/Improvement Fund 112 8 76th Ave/212th Intersection Improvements $0 Impacts to Ending Cash $0 REET 2 - Fund 125 9 238th Island and ADA Curb Ramps $54,370 Impacts to Ending Cash $54,370 REET 1 - Fund 126 15 89th Pl Retaining Wall $7,600 Impacts to Ending Cash $7,600 Gifts Catalog Fund 127 10 Haines Wharf & Don Feine Memorial Benches $2,865 16 Brackett's Landing North Benches $13,094 Impacts to Ending Cash $15,959 Water Fund 421 17 Water Meter Reader Handheld Upgrade $15,000 18 Water Division Billing and Meter Analysis $15,000 Impacts to Ending Cash $30,000 Storm Fund 422 11 Snow Storm Recovery $23,000 Impacts to Ending Cash $23,000 Equipment Rental Fund 511 12 Replace Unit # 183-POL 2010 Toyota Prium $19,000 19 3 Ford Police Utility Vehicles $210,000 Impacts to Ending Cash $229,000 Total of Impact to Ending Cash $ 533,138 Packet Pg. 70 2.2 Attachments: 1st Quarter Budget Amendment Ordinance 2019 1st Quarter Budget Amendment Exhibits Packet Pg. 71 2.2.a ORDINANCE NO. XXXX AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4144 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2019 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4144 amending the budget for the fiscal year 2019 is hereby amended to reflect the changes shown in Exhibits A, B, C, and D adopted herein by reference. 1 Packet Pg. 72 2.2.a Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M. JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. APPROVED: MAYOR, DAVE EARLING 2 Packet Pg. 73 2.2.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2019, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4144 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2019. CITY CLERK, SCOTT PASSEY Packet Pg. 74 2.2.a EXHIBIT "A": Budget Amendment Summary (April 2019) FUND NO. FUND DESCRIPTION 2019 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2019 ENDING FUND BALANCE 001 GENERAL FUND 9,291,591 40,866,194 45,296,523 4,861,262 009 LEOFF-MEDICAL INS. RESERVE 411,643 437,980 466,920 382,703 011 RISK MANAGEMENT RESERVE FUND 927,490 28,210 - 955,700 012 CONTINGENCY RESERVE FUND 5,476,192 182,400 - 5,658,592 014 HISTORIC PRESERVATION GIFT FUND 7,177 5,230 5,400 7,007 016 BUILDING MAINTENANCE FUND 210,281 - - 210,281 017 MARSH RESTORATION & PRESERVATION FUND 300,000 556,800 856,800 018 EDMONDS HOMELESSNESS RESPONSE FUND 250,000 - - 250,000 019 EDMONDS OPIOID RESPONSE FUND 250,000 - 200,000 50,000 104 DRUG ENFORCEMENT FUND 56,399 165,430 45,800 176,029 111 STREET FUND 1,138,323 1,859,270 2,252,028 745,565 112 COMBINED STREET CONST/I MP ROVE 723,715 7,139,933 6,892,395 971,253 117 MUNICIPAL ARTS ACQUIS. FUND 557,234 150,910 181,880 526,264 118 MEMORIAL STREETTREE 18,870 580 - 19,450 120 HOTEL/MOTEL TAX REVENUE FUND 80,267 94,730 100,400 74,597 121 EMPLOYEE PARKING PERMIT FUND 68,533 26,170 26,880 67,823 122 YOUTH SCHOLARSHIP FUND 14,298 1,680 3,000 12,978 123 TOURISM PROMOTIONAL FUND/ARTS 61,226 31,250 32,000 60,476 125 PARK ACQ/IMPROVEMENT 2,065,983 1,597,600 3,373,286 290,297 126 SPECIAL CAPITAL FUND 2,828,355 1,604,020 3,872,301 560,074 127 G I FTS CATALOG FU N D 261,527 88,100 99,754 249,873 130 CEM ETERY MAI NTENANCE/I MPROV 158,854 182,560 194,707 146,707 136 PARKS TRUST FUND 159,966 4,870 5,000 159,836 137 CEMETERYMAINTENANCETRLIST FD 979,764 44,500 - 1,024,264 138 SISTER CITY COMMISSION 7,319 10,240 10,500 7,059 211 LID FUND CONTROL - 12,400 12,400 - 231 2012 LTGO DEBTSERVICE FUND - 716,420 716,410 10 332 PARKS CONSTRUCTION 2,889,448 2,885,649 3,997,428 1,777,669 421 WATER 17,148,411 10,473,626 12,938,995 14,683,042 422 STORM 10,779,980 5,461,148 10,018,035 6,223,093 423 SEWER/TREATMENT PLANT 43,127,578 14,386,296 17,721,484 39,792,390 424 BOND RESERVE FUND 843,981 1,995,280 1,991,210 848,051 511 EQUIPMENT RENTAL FUND 9,321,419 1,763,760 2,933,431 8,151,748 512 Technology Rental Fund 326,630 1,101,798 1,179,911 248,517 617 FIREMEN'S PENSION FUND 222,323 72,040 78,627 215,736 Totals 110,964,777 93,947,074 114,646,705 90,265,146 Q Packet Pg. 75 EXHIBIT "B": Budget Amendments by Revenue (April 2019) 2.2.a FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4136 1/1/2019 Adopted Amendment Ord. #4144 2/20/2019 Proposed Amendment Ord. # 412019 2019 Amended Revenue Budget 001 General Fund $ 40,774,939 $ $ 91,255 $ 40,866,194 009 Leoff-Medical Ins. Reserve 437,980 - 437,980 011 Risk Management Reserve Fund 28,210 28,210 012 Contingency Reserve Fund 182,400 182,400 014 Historic Preservation Gift Fund 5,230 5,230 016 Building Maintenance Fund - - 017 Marsh Restoration & Preservation Fund 556,800 556,800 018 Edmonds Homelessness Response Fund - - 019 Edmonds Opioid Response Fund - - 104 Drug Enforcement Fund 165,430 165,430 111 Street Fund 1,859,270 - 1,859,270 112 Combined Street Const/Improve 6,646,917 295,366 197,650 7,139,933 117 Municipal Arts Acquis. Fund 150,910 - - 150,910 118 Memorial Street Tree 580 580 120 Hotel/Motel Tax Revenue Fund 94,730 94,730 121 Employee Parking Permit Fund 26,170 26,170 122 Youth Scholarship Fund 1,680 1,680 123 Tourism Promotional Fund/Arts 31,250 31,250 125 ParkAcq/Improvement 1,597,600 1,597,600 126 Special Capital Fund 1,604,020 1,604,020 127 Gifts Catalog Fund 82,100 6,000 88,100 130 Cemetery Maintenance/Improv 182,560 - 182,560 136 Parks Trust Fund 4,870 4,870 137 Cemetery Maintenance Trust I'd 44,500 44,500 138 Sister City Commission 10,240 10,240 211 Lid Fund Control 12,400 12,400 231 2012 LTGO Debt Service fund 716,420 - 716,420 332 Parks Construction 2,796,849 88,800 2,885,649 421 Water 10,473,626 - 10,473,626 422 Storm 5,461,148 5,461,148 423 Sewer/Treatment Plant 14,386,296 14,386,296 424 Bond Reserve Fund 1,995,280 1,995,280 511 Equipment Rental Fund 1,763,760 1,763,760 512 Technology Rental Fund 1,101,798 1,101,798 617 Firemen'S Pension Fund 72,040 - 72,040 Totals $ 93,268,003 $ 384,166 $ 294,905 $ 93,947,074 Q Packet Pg. 76 EXHIBIT "C": Budget Amendments by Expenditure (April 2019) 2.2.a FUND NO. FUND DESCRIPTION Adopted Budget Ord. #4136 1/1/2019 Adopted Amendment Ord. #4144 2/20/2019 Proposed Amendment Ord. # 412019 2019 Amended Expenditure Budget 001 General Fund $ 44,364,843 $ 707,366 $ 224,314 $ 45,296,523 009 Leoff-Medical Ins. Reserve 444,270 - 22,650 466,920 011 Risk Management Reserve Fund - - - 012 Contingency Reserve Fund - - 014 Historic Preservation Gift Fund 5,400 5,400 016 Building Maintenance Fund - - 017 Marsh Restoration & Preservation Fund 018 Edmonds Homelessness Response Fund - - 019 Edmonds Opioid Response Fund 200,000 200,000 104 Drug Enforcement Fund 45,800 - 45,800 111 Street Fund 2,234,528 - 17,500 2,252,028 112 Combined Street Const/Improve 6,399,379 295,366 197,650 6,892,395 117 Municipal Arts Acquis. Fund 181,880 - - 181,880 118 Memorial Street Tree - - 120 Hotel/Motel Tax Revenue Fund 100,400 100,400 121 Employee Parking Permit Fund 26,880 26,880 122 Youth Scholarship Fund 3,000 3,000 123 Tourism Promotional Fund/Arts 32,000 - - 32,000 125 ParkAcq/Improvement 2,853,560 465,356 54,370 3,373,286 126 Special Capital Fund 3,102,850 761,851 7,600 3,872,301 127 Gifts Catalog Fund 77,795 - 21,959 99,754 130 Cemetery Maintenance/Improv 184,707 10,000 - 194,707 136 Parks Trust Fund 5,000 - 5,000 137 Cemetery Maintenance Trust I'd - - 138 Sister City Commission 10,500 10,500 211 Lid Fund Control 12,400 12,400 231 2012LTGO Debt Service Fund 716,410 - 716,410 332 Parks Construction 3,763,628 233,800 - 3,997,428 421 Water 12,229,053 679,942 30,000 12,938,995 422 Storm 9,690,422 304,613 23,000 10,018,035 423 Sewer/Treatment Plant 17,259,438 462,046 - 17,721,484 424 Bond Reserve Fund 1,991,210 - - 1,991,210 511 Equipment Rental Fund 2,408,431 296,000 229,000 2,933,431 512 Technology Renta I Fund 1,048,911 131,000 - 1,179,911 617 Firemen's Pension Fund 78,627 - - 78,627 Totals $109,471,322 $ 4,347,340 $ 828,043 $ 114,646,705 C N E C d E Q N of 7 m On T- O N L N R 7 CY N L U- N v C co C :a L 0 C N E C N E a N tm 7 m L 7 CY r N C N E t U M r Q Packet Pg. 77 EXHIBIT "D": Budget Amendment Summary (April 2019) 2.2.a Fund Number Proposed Amendment Change in Beginning Fund Balance Proposed Amendment Change in Revenue Proposed Amendment Change in Expense Proposed Amendment Change in Ending Fund Balance 001 91,255 224,314 (133,059) 009 - 22,650 (22,650) 111 - 17,500 (17,500) 112 197,650 197,650 125 - 54,370 (54,370) 126 - 7,600 (7,600) 127 6,000 21,959 (15,959) 421 - 30,000 (30,000) 422 23,000 (23,000) 511 - 229,000 (229,000) Total Change 294,905 828,043 (533,138) Q Packet Pg. 78 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: The Washington Citizens' Commission on Salaries for Elected Officials (WCCSEO) voted to increase judicial salaries as follows: base salary increase of 8.5 percent on July 1, 2019, and 2.5 percent increase on July 1, 2020. District court judges salaries will, therefore, increase from $164,313 to $181,846 on July 1, 2019, and, to $190,120 in 2020. The WCCSEO does not set salaries for Municipal Court judges. However, the City has a salary ordinance that states that a full-time judge is compensated at a rate equivalent to at least 95 percent of a district court judge's salary. Since our Judge works an equivalent of 0.75 FTE, the Judge's salary is calculated as follows: Department: Municipal Court Fund 001 GENERAL Division: Municipal Court Title: Judge Salary Increase Name: Prevarer: Scott James Budget Amendment Type New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.23.512.50.11.00 Salary $ 6,250 $ 2,950 $ - $ - $ - 001.000.23.512.50.23.03 Pension 800 380 - - - 001.000.23.512.50.23.05 MEBT 390 180 - - - 001.000.23.512.50.23.14 Medicare 90 40 - - - Total Expenditure Increase Decrease $ 7,530 $ 3,550 $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.39.508.00.00.00 Ending Fund Balance $ 7,530 $ 3,550 $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 7,530 $ 3,550 $ - $ - $ - Packet Pg. 79 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: The Domestic Violence Coordinator is a Regular Part -Time, 20 hour a week, position within the Police Department. For several years the City of Mill Creek has paid us for approximately six hours a week of our DV Coordinators time for needed services in the City of Mill Creek. Mill Creek has determined that their needs now exceed that six hours and have provided notice of Agreement termination effective April 30, 2019 to pursue their own DV Coordinator. Department need and the CBA require that this position be maintained at 20hrs per week. Loss of PD revenue is indicated below and will need to be made up via ad'ustment from the General Fund. Department: Police Division: Administration Fund 001 GENERAL Title: End of Mill Creek DV Coordinator Interlocal Name: Preparer: Caroline Thompson Budget Amendment Type 17eww7tem For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? On -Going Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Expenditure Increase Decrease $ - $ - $ - S - $ - Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.346.50.000.00 DV Coordinator Services $ 9,414 $ 14,403 $ 14,691 $ 14,985 $ 15,285 Total Revenue Increase Decrease $ 9,414 $ 14,403 $ 14,691 $ 14,985 $ 15,285 Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.39.508.00.00.00 Ending Fund Balance $ 9,414 $ 14,403 $ 14,691 $ 14,985 $ 15,285 Total Ending Fund Balance Increase Decrease $ 9,414 $ 14,403 $ 14,691 $ 14,985 $ 15,285 Packet Pg. 80 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: In early 2019, the Police Department received a grant from Washington State Patrol for two Livescan fingerprinting machines. They replace obsolete equipment and will allow the department continue to meet its legal obligations for fingerprinting. The 10% match requirement will be funded from the Police Department's existing budget. The ongoing costs are for a hardware maintenance agreement. The department also received a grant from the Washington Association of Sheriffs and Police Chiefs for three radars, and a donation from the Edmonds Police Foundation for 38 cameras -one assigned to each Patrol officer. Department: Police ir Division: Support and Field Services Fund 001 GENERAL Title: Equipment Grants & Reimbursements Name: Preparer: Caroline Thompson Budget Amendment Type ew tem For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Self Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.41.521.11.35.00 Records Small Equipment $ 14,616 $ 700 $ 714 $ 728 $ 743 001.000.41.521.22.35.00 Patrol Small Equipment 8,768 - - - - 001.000.41.521.71.35.00 Traffic Small Equipment 2,285 - - - - Total Expenditure Increase Decrease $ 25,669 $ 700 $ 714 1 S 728 1 S 743 Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.333.16.554.00 NCHIP Grant $ 14,616 $ - $ - $ - $ - 001.000.367.00.400.00 Police Contributions -Private 8,768 - - - - 001.000.333.20.600.00 WASPC Traff. Safety Grant 2,285 - - - - Total Revenue Increase Decrease $ 25,669 $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 $ - $ 700 $ 714 $ 728 $ 743 Total Ending Fund Balance Increase Decrease S - $ 700 $ 714 $ 728 $ 743 Packet Pg. 81 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: The need for outside consultant plan review of building permits has exceeded the anticipated budget of $63,252 due to increases in permitting activity. This need is a combination of a) complex projects requiring additional expertise in structural review and b) inability of staff to keep up with the overall workload, in part due to staffing shortage (vacancies). The requested increase in funding will be more than offset by increased permit revenues and reduced staff salary costs. It is quite possible that additional funding will be required later this year, pending several large roiects that have yet to apply for permits. Department: Development Services Division: Building Fund 001 GENERAL Title: Professional Services Name: Preparer: Leif Bjorback Budget Amendment Type I New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Self Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.62.524.20.41.00 Professional Services $ 75,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 75,000 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.345.83.00#00.00 Permit Revenue $ 75,000 $ - $ - $ - $ - Total Revenue Increase Decrease $ 75,000 $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Ending Fund Balance Increase Decrease $ - $ - $ - $ - $ - Packet Pg. 82 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: The purpose of the Commute Trip Reduction (CTR) program is to increase the number of employees using commute alternatives (carpooling, transit, bike or walk). The 2019 program includes an ORCA card that provides free access to Community Transit / Everett Transit / Kitsap Transit / Metro Transit / Pierce Transit / Sound Transit buses and Sound Transit Light Trail / Commuter Trains. The ORCA card program also provides a free vanpool, for carpool groups with 5 or more riders. In February 2019, the cost of the individual ORCA card was raised from $120.64 to $152.32. The budget amendment is needed to fund this increase in the ORCA card program. Public Works Division: jEngineering Title: I CTR Incentives Program Bertrand Hauss Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) New Item For Council To Consider 100% Ending Fund Balance One -Time Operating Fund 001 GENERAL Name: Account Number Description 2019 2020 2021 2022 2023 001.000.67.518.21.49.00 Miscellaneous $ 4,250 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 4,250 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.39.508.00.00 Ending Fund Balance $ 4,250 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 4,250 $ - $ - $ - $ - 5 1 Packet Pg. 83 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: As discussed by the Disability Board at the 1/30/19 meeting. Increase assisted living/long term care (Disability Board - LEOFF 1) fund based on increased costs. The City does not have a long term care insurance plan for the LEOFF 1 retirees and administers the process under the Board policies. This fund continues to be monitored for potential increases in expenditures as they arise. Department: lHuman Resources for the Disability Board Division: lHuman Resources for the Disability Board Title: llncrease to Assisted Livine/Long Term Care fund Ann Hardie Budget Amendment Type Date of Discussion or Budget Approval? How is this amendment funded? What is the nature of the expenditure? Is the Expenditure Operating or Capital? Expenditure Increase (Decrease) New Item For Council To Consider 100% Ending Fund Balance One -Time Operating Fund 1009 LEOFF-MEDICAL Name: I INS. RESERVE Account Number Description 2019 2020 2021 2022 2023 009.000.39.517.20.23.10 Assisted Living/Long Term Care $ 22,650 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 22,650 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 009.000.39.508.00.00.00 Ending Fund Balance $ 22,650 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 22,650 $ - $ - $ - $ - Packet Pg. 84 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: Due to the extended snow event of February 2019, both the street and storm divisions exhausted the overtime budget for the year. I purpose the following budget adjustments to account for the consumed overtime dollars and to cover the remaining 3/4 of a year to come. An additional $17,500 be added to the Steet Division overtime budget, $3,500 to pay for hours consumed and $14,000 to cover the remaining 9 months of 2019 Department: Public Works Division: Street Fund 111 STREET Title: Snow Storm Recovery Name: Preparer: Tod Moles Budget Amendment Type New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 111.000.68.544.70.12.00 overtime $ 17,500 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 17,500 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase (Decrease) Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 111.000.68.508.30.00.00 Ending Fund Balance $ 17,500 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 17,500 $ - $ - $ - $ - Packet Pg. 85 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: Staff is working with the contractor to resolve issues related to final punch list items and disputed work. This budget amendment programs funds to allow for the payment of remaining work items, plus disputed work that the City agrees to pay. Department: Public Works Division: Engineering Fund 112 STREET Title: 76th Ave/212th Intersection Improvements Name: CONSTRUCTION Preparer: Rob English Budget Amendment Type I New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? I 100% Self Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 112.000.68.542.33.41.67 Interfund Services $ 28,000 $ - $ - $ - $ - 112.000.68.595.33.65.00 Construction Projects 155,000 - - - - 112.000.68.595.33.65.41 Capital Professional Services 14,650 - - - - Total Expenditure Increase Decrease $ 197,650 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 112.000.333.20.205.09 Federal Grant $ 170,967 $ - $ - $ - $ - 112.000.333.20.205.14 TIB Grant 26,683 - - - - Total Revenue Increase Decrease $ 197,650 $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Ending Fund Balance Increase Decrease $ - $ - $ - $ - $ - Packet Pg. 86 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: This budget amendment will program unspent REET 125 funds from 2018 into the 2019 budget. The 2019 budget was prepared with the assumption the design phase would be completed by the end of 2018. The design phase was completed in early March of this year and the funds will be used to pay for the remaining design cost. Department: Public Works Division: Engineering Fund 125 REET 2 Title: 238th Island and ADA Curb Ramps Name: Preparer: Ryan Hague Budget Amendment Type New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 125.000.68.595.61.65.41 Professional Services $ 41,775 $ - $ - $ - $ - 125.000.68.542.61.41.67 Interfund Services 12,595 - - - - Total Expenditure Increase Decrease $ 54,370 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 125.000.64.508.30.00.00 Ending Fund Balance $ 54,370 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 54,370 $ - $ - $ - $ - Packet Pg. 87 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: We need expenditure authority in the amount of: $8,865.44 from account: 127 (Gift Catalog). These funds were used to purchase three memorial benches. Two of them for Haines Wharf Park and one to honor Don Feine's wife, located at the property he donated to the city for transportation and pedestrian improvements. We will be collecting donations for the two benches which will cover the cost of purchase, installation and maintenance. Department: Parks, Recreation and Cultural Services Division: Parks Fund 127 GIFTS CATALOG Title: Haines Wharf & Don Feine Memorial Benches Name: Preparers I Shannon Burley Budget Amendment Type New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? iPartially Funded What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 127.000.64.575.50.31.00 Supplies $ 8,865 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 8,865 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 127.000.367.00.000.00 Donations $ 6,000 $ - $ - $ - $ - Total Revenue Increase Decrease $ 6,000 $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 127.000.64.508.30.00.00 Ending Fund Balance $ 2,865 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 2,865 $ - $ - $ - $ - 10 1 Packet Pg. 88 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: Due to the extended snow event of February 2019, both the street and storm divisions exhausted the overtime budget for the year. I purpose the following budget adjustments to account for the consumed overtime dollars and to cover the remaining 3/4 of a year to come. An additional $23,000 be added to the Storm Division overtime budget, $18,500 to pay for hours consumed and $4,500 to cover the remaining 9 months of 2019 Department: Public Works Division: Storm Fund 422 STORM Title: Snow Storm Recovery Name: Preparers 1 Tod Moles Budget Amendment Type New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 422.000.72.531.70.12.00 overtime $ 23,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 23,000 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 422.000.72.508.00.00.00 Ending Fund Balance $ 23,000 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 23,000 $ - $ - $ - $ - 11 1 Packet Pg. 89 New Items for Council to Consider (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: On 10/14/18 unit 183-POL our 2010 Toyota Prins was totaled. Insurance paid us $11,223 for the salvage. We will need to add $19,000 from the B-Fund to purchase its replacement. Department: Public Works Division: Fleet Maintenance Fund 511 EQUIPMENT Title: Replace Unit #183-POL 2010 Toyota Prins Name: RENTAL Preparer: Mike Adams Budget Amendment Type New Item For Council To Consider Date of Discussion or Budget Approval? How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 511.100.77.594.48.64.00 Equipment $ 19,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 19,000 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 511.100.77.508.00.00.00 Ending Fund Balance $ 19,000 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 19,000 $ - $ - $ - $ - 12 Packet Pg. 90 Previously Discussed by Council (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: Carryforward from 2018 to 2019 budget for expenditures not completed in 2018. This amount was budgeted in 2018 for the Edmonds Community College gym rentals for our Adult Volleyball programs. We have received a final bill in the amount of $3865.00. We estimated that this complete amount would be spent by Dec 31, 2018, so this should not have an impact on the fund balance of the GF budget. Department: Parks, Recreation and Cultural Services Division: Recreation Fund 001 GENERAL Title: Athletics Budget Name: Preparer: Carrie Hite Budget Amendment Type Previously Approved Budget By Council Date of Discussion or Budget Approval? 2018 Budget process How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.64.571.25.45.00 Rental/Lease $ 3,865 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 3,865 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.39.508.00.00.00 Ending Fund Balance $ 3,865 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 3,865 $ - $ - $ - $ - 13 1 Packet Pg. 91 Previously Discussed by Council (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: Carryforward: Replacement of Fire Panels and notification devices at City Hall, Public Safety, Fire Station #17 & Museum. Department: Public Works Division: Facilities Fund 001 GENERAL Title: Fire Panel Replacement Name: Preparer: Thom Sullivan Budget Amendment Type Previously Approved Budget By Council Date of Discussion or Budget Approval? 3rd Quarter Budget Amendment How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.66.518.30.48.00 Re air/Maint $ 108,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 108,000 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 001.000.39.508.00.00.00 Ending Fund Balance $ 108,000 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 108,000 $ - $ - $ - $ - 14 1 Packet Pg. 92 Previously Discussed by Council (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: This amendment will provide a minor increase in REET funding to cover final construction cost and construction management costs for the 89th PI Retaining Wall Replacement project. The project seeks to replace a failing 12' rockery wall with a modern block wall with geotextile fabric supports. The project has been designed by, and construction will be managed by, in-house City staff to keep project costs to a minimum. Staff have also supplemented the project funding by including stormwater funding for stormwater related portions of the project. The project must proceed to address a potential life -safety concern. Department: Public Works Division: Engineering Fund 126 REST 1 Title: 89th PI Retaining Wall - 2019 QI Amendment Name: Preparer: Zack Richardson Budget Amendment Type Previously Discussed By Council Date of Discussion or Budget Approval? Mar 12th PPW Committee & Mar 19th Council Mtg How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 126.000.68.542.30.41.67 Interfund Services $ - $ - $ - $ - $ - 126.000.68.595.33.65.00 Construction 7,600 - - - - Total Expenditure Increase Decrease $ 7,600 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 126.000.39.508.30.00.00 Ending Fund Balance $ 7,600 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 7,600 $ - $ - $ - $ - 15 1 Packet Pg. 93 Previously Discussed by Council (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: Carryforward from 2018 to 2019 for expenditures not completed in 2018. Amount: $13,093.99. Account: 127.000.64.575.50.31.00. This is the final payment for the benches that were replaced at Brackets Landing North in 2018. Having just received the final invoice for this project we are requesting a budget carryover from 2018 in which we had the expenditure authority. This is paid out of the donation account 127 and does not impact the general fund. Department: Parks, Recreation and Cultural Services Division: Parks Fund 127 GIFTS CATALOG Title: Brackett's Landing North Benches Name: Preparers 1 Shannon Burley Budget Amendment Type I Previously Approved Budget By Council Date of Discussion or Budget Approval? 12018 Budget process How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? 10perating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 127.000.64.575.50.31.00 Supplies $ 13,094 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 13,094 $ - $ - $ - $ - Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase (Decrease) Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 127.000.64.508.30.00.00 Ending Fund Balance $ 13,094 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 13,094 $ - $ - $ - $ - 16 1 Packet Pg. 94 Previously Discussed by Council (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: Water meter reading handheld upgrade Carryforward. This was previously approved by the Council in 2018 as decision Package #78. This would upgrade the current meter reading handheld hardware and software. Department: Public Works Division: Water Fund 421 WATER Title: Water Meter Reader Handheld Upgrade Name: Preparer: Jim Waite Budget Amendment Type Previously Approved Budget By Council Date of Discussion or Budget Approval? 2018 Original Budget How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Capital Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 421.000.74.594.34.64.00 Equipment $ 15,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 15,000 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 421.000.74.508.00.00.00 Ending Fund Balance $ 15,000 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 15,000 $ - $ - $ - $ - 17 Packet Pg. 95 Previously Discussed by Council (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: Water division billing and meter analysis Carryforward. This was previously approved by the Council in 2018 as decision Package #80. This would take our water meter data and run an analysis to determine what water meters should be replaced. Department: Public Works Division: Water Fund 421 WATER Title: Water Division Billing and Meter Analysis Name: Preparer: Jim Waite Budget Amendment Type Previously Approved Budget By Council Date of Discussion or Budget Approval? 2018 Original Budget How is this amendment funded? 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 421.000.74.534.80.41.00 Professional Services $ 15,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 15,000 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 421.000.74.508.00.00.00 Ending Fund Balance $ 15,000 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 15,000 $ - $ - $ - $ - 18 1 Packet Pg. 96 Previously Discussed by Council (April 2019) 2.2.b Budget Amendment for: First Quarter Item Description: In August of 2018 council approved for Fleet to order 3 Ford Police Utility vehicles. The order had to be placed before September 21st 2018 to be able to get the 2019 model. Expected delivery was to be in December 2018. There was a delay in production, now we expect to see them in March of 2019. Department: Public Works Division: Fleet Maintenance Fund 511 EQUIPMENT Title: 3 Ford Police Utility Vehicles Name: RENTAL Preparer: Mike Adams Budget Amendment Type Previously Discussed By Council Date of Discussion or Budget Approval? Aug 1 2018 How is this amendment funded? I 100% Ending Fund Balance What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? lCapital Expenditure Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 511.100.77.594.48.64.00 Equipment $ 210,000 $ - $ - $ - $ - Total Expenditure Increase Decrease $ 210,000 $ Revenue Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 Total Revenue Increase Decrease $ - $ - $ - $ - $ - Ending Fund Balance Increase (Decrease) Account Number Description 2019 2020 2021 2022 2023 511.100.77.508.00.00.00 Ending Fund Balance $ 210,000 $ - $ - $ - $ - Total Ending Fund Balance Increase Decrease $ 210,000 $ - $ - $ - $ - 19 1 Packet Pg. 97 3.1 City Council Agenda Item Meeting Date: 04/9/2019 Option for Addressing Nonconformance in Limited Manner Staff Lead: Shane Hope Department: Development Services Preparer: Diane Cunningham Background/History In the City of Edmonds, some properties have existing multifamily buildings (including condominium developments) that were built in conformance with prior City codes, whereby the buildings were permitted to have more units than are allowed under the City's current development codes. Existing buildings that have more units than currently allowed are considered "nonconforming". Nonconforming buildings are not allowed to be rebuilt if they are damaged to 75% or more of their value --UNLESS the rebuilding would fully meet the City's current development codes. A problem has arisen for condo owners who are in "nonconforming buildings" that have more existing units than are now allowed under current code. When they try to sell their units, banks are refusing to finance the purchase by a new owner. This is becoming a serious problem for those owners that need to sell (for example, a senior who wants to move to an assisted living facility) and for people that want to buy the existing condos. Staff Recommendation On an upcoming Consent Agenda: Provide direction for the Planning Board to work as expeditiously as possible on a recommendation that could be considered for addressing in a limited and explicit manner the nonconforming issue affecting the number of existing multifamily units that can be rebuilt. Narrative So far, City staff has learned of 20 multifamily sites that are affected by the nonconformance requirement because they a greater number of units than would be allowed now. Each of these 20 sites has from 1 to 19 more units than would be allowed under the City's current code if the development were to be rebuilt. (Note: The identification of these sites is based on initial research by interested parties --but the information has been reviewed and independently confirmed by City staff.) How could this situation have happened --whereby the City allows less density now than it used to do? The simple answer is that the City's prior development code allowed density bonuses in multifamily zones for doing certain extra things. Condos and other multifamily buildings were then built, using the density bonuses allowed by the code at the time. Later, the option for density bonuses was removed from the code. (In most other cities, the general trend has been to increase, rather than reduce, the number of units allowed in multifamily zones. However, in Edmonds, reducing the number of units for future projects seemed perfectly reasonable and is not an issue to reconsider at this time.) Packet Pg. 98 3.1 Why doesn't the code allow such nonconforming buildings to be "grandfathered"? It is not uncommon for cities to want to encourage or require that buildings, when being rebuilt due to fire damage, etc., meet newer codes. Some cities may have an absolute approach similar to Edmonds; other cities have slightly more nuanced code language for what can be built back in case of major damage. More to the point for Edmonds, we do not know that anyone thought about the number of units as an issue at the time the City's nonconformance provisions were drafted. Furthermore, finance requirements for condos and other homes were less restrictive in past times and financiers did not raise concerns about the difference between the number of units originally allowed and the number now allowed. This issue has become more important to financiers in recent years. What does the City's code say now about the restoration of nonconforming buildings? The relevant provision is ECDC 17.40.020.F, which states (with underlining added: F. Restoration. If a nonconforming building or structure is destroyed or is damaged in an amount equal to 75 percent or more of its replacement cost at the time of destruction, said building shall not be reconstructed except in full conformance with the provisions of the Edmonds Community Development Code. Determination of replacement costs and the level of destruction shall be made by the building official and shall be appealable as a Type II staff decision under the provisions of Chapter 20.06 ECDC. Damage of less than 75 percent of replacement costs may be repaired, and the building returned to its former size, shape and lot location as existed before the damage occurred, if, but only if, such repair is initiated by the filing of an application for a building permit which vests as provided in ECDC 19.00.015 et seq. within one year of the date such damage occurred. This right of restoration shall not apply if: 1. The building or structure was damaged or destroyed due to the unlawful act of the owner or the owner's agent; or 2. The building is damaged or destroyed due to the ongoing neglect or gross negligence of the owner or the owner's agents. Could the code be amended to narrowly allow the number of units to be "grandfathered" without affecting other requirements? Yes, the nonconformance code could be narrowly amended to apply only to the number of existing units that could be rebuilt --without changing other requirements that must be met under the City's codes. Who may initiate the consideration of a code amendment proposal? Code amendment ideas may be initiated by anyone. However, whether an idea actually gets further consideration is not guaranteed unless an applicant steps forward and pays approximately $7000 to begin a formal code amendment process. Other common ways of having code amendments considered are when the City Council requests it and when the Planning Board or staff identify an issue that needs attention, taking into consideration the Comprehensive Plan and other factors. Of course, all code amendment proposals are subject to City Council approval. What is the process for amending the development code? A proposed development code amendment must go through the public process, including public notifications, and a public hearing by both the Planning Board and the City Council. City staff would be involved in analysis and procedural assistance. The City attorney would review or prepare a draft ordinance. A notice must be sent to the state, as well, and the SEPA process would need to be followed. Ultimately, the Planning Board would give a recommendation about the code amendment to the City Packet Pg. 99 3.1 Council. However, only the City Council can adopt an amendment (whether the same as recommended by the Planning Board or with changes). This process at a bare minimum, with no controversies and no schedule challenges or other complications, generally takes at least two months. More complicated proposals can take much longer. What are the options for the nonconformance issue at hand? A. Take no action at this time. B. Wait for an applicant to come forward to initiate application (with significant fee payment). C. Wait for staff to fit this into the future code update process, perhaps next year. C. Direct the Planning Board (or City staff) to work on solutions for the issue and bring back any proposals, including a possible draft code amendment, to narrowly address this issue in the near term. Given the scope of the situation and the immediate difficulties facing existing condo owners, staff recommends Option D. Packet Pg. 100 3.2 City Council Agenda Item Meeting Date: 04/9/2019 Diversity and Youth Commission Coordinator Position Approvals Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History During 2019 Budget review and deliberations City Council approved funding for contractors to provide staff support as Youth Commission and Diversity Commission Coordinators on a temporary basis in 2019. Council's intent was to await review of the Coordinators' work and the two Commissions' work loads later in 2019, during 2020 Budget review, for consideration of any potential continuing commitment in 2020 and/or beyond for this staff support. After the beginning of the year, both professional services contracts were advertised, seeking "independent contractors," and candidates responded and were interviewed. In both cases successful candidates were selected. During the drafting of the corresponding professional services contracts, Law Department staff reviewed the contracts, the scopes of work and the working conditions and determined that the contractors did not meet the State Labor and Industries criteria for "independent contractors." For this reason, the contracts were revised to serve as temporary "contract employee" contracts. The two contracts, including detailed scopes of work, were therefore drawn up and are attached here. Staff Recommendation Recommend to City Council approval of the Youth Commission and Diversity Commission Coordinators as temporary "contract employees" for 2019 and place on Consent Agenda at City Council regular meeting of 4/16/19. Narrative Because this is a change from what was technically approved during the 2019 Budget approval from temporary "contractors/consultants" to temporary "contract employees," this change requires Council approval. Both positions are temporary through 12/31/19. Any potential future staff support, be that temporary or permanent, would be presented for Council's consideration in the 2020 Budget review process. Attachments: Diversity Commission Coordinator contract and scope Youth Commission Coordinator Contract and Scope Packet Pg. 101 3.2.a EMPLOYMENT AGREEMENT DIVERSITY COMMISSION COORDINATOR WHEREAS, the City of Edmonds Diversity Commission (hereinafter referred to as "Commission") requires assistance in conducting, preparing for, and following up on its regular meetings, subcommittee meetings, and special events, programs, and activities; and WHEREAS, the Commission's programs and public outreach require research, networking with other agencies and organizations; and WHEREAS, the City of Edmonds' 2019 approved Budget includes funding for a Diversity Commission Coordinator for a total of Eighteen Thousand and No Dollars ($18,000) to perform these duties; and WHEREAS, after public notice of the availability of the Diversity Commission Coordinator position, review of applications, and interview of three individuals, the Commission Chair and Vice -Chair, together with the City of Edmonds Economic Development and Community Services Director selected Giovanne Schachere for the Coordinator position; NOW, THEREFORE, the City of Edmonds, Washington and Giovanne Schachere (hereinafter "Employee") do hereby enter into this agreement for employment services ("Agreement"). The Employee's employment shall be governed exclusively by the provisions of this Agreement unless otherwise provided herein. 1. Term of Employment: This Agreement will take effect March 16, 2019 and will expire on December 31, 2019 unless extended pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited number of terms of one (1) calendar year duration at the sole discretion of the City. The purpose of this term is to permit an annual review of the performance of the Employee by the City in order to determine whether it is appropriate to renew this Agreement for an additional term. 2. Duties: The Employee shall serve as the Diversity Commission Coordinator and shall be under the general day-to-day direction of the City's Economic Development & Community Services Director (hereafter "Director"). A generalized description of the duties of this position is set forth in the Scope of Work, attached hereto as Exhibit A and incorporated herein by this reference. The listing of duties in Exhibit A is intended as a descriptive tool only, and shall not limit the Director in making task assignments; provided, however, that such duties be linked to the Commission's responsibilities and shall, in all respects, be governed by statutory, constitutional and ordinance limitations on the duties of public employees. 3. Hours of Work: The Employee shall work as assigned and directed by the Director. Work hours will mostly be on an independent basis and at whatever location Packet Pg. 102 3.2.a r01 2019 Employment Agreement Diversity Commission Coordinator best suits the Employee. Generally, Employee will work an average of 10 hours per week, or 43 hours per month, for a total of 516 hours per year. In those rare cases that Employee works more than five hours in any business day, Employee shall be entitled to one (1) hour off of work (unpaid) for a meal/rest period no later than five hours after the start of the work shift. NOTE: The level of the Employee's benefits is based upon a proration of hours worked. This general description of working hours shall not limit the ability of the City to change the working schedule or adjust it from time to time. 4. Wages and Benefits: The wages for services under this Agreement shall be One Thousand Five Hundred and No Dollars ($1,500.00) per month, at a rate of Thirty -Five and No Dollars ($35.00) per hour, for a total not to exceed Fourteen Thousand Three Hundred Fifty and No Dollars ($14,350.00) for the remainder of the 2019 calendar year. The City will pay the applicable employer's portion of Medicare, and any employer contributions into Social Security, costing sharing of premiums (the same as for the non - represented employees) for state Paid Family & Medical Leave, Washington State Industrial Taxes, and such other payments or benefits as may be required under the provisions of state and federal law based upon the number of hours worked. The employee may be charged a portion of worker's compensation premiums as allowed by state law. The benefits to be paid to the Employee shall be governed solely by this Agreement. No benefit not specifically addressed or listed herein shall be granted to the Employee. The provisions of this Agreement shall control over any conflicting provision of the City ordinances, City Personnel Policy Manual, any collective bargaining agreement or any other general grant of benefits to City employees. The benefits which the Employee shall receive are limited to the following 4.1 Sick Leave: Sick leave is earned at the rate of one (1) hour per every forty (40) hours worked. Unused, accrued sick leave shall be forfeited upon termination of employment. 5. Termination of Agreement: The parties acknowledge that this employment agreement creates an at -will employment relationship that may be terminated at any time, with or without cause, by either party. This paragraph shall control and supersede any portion of this Agreement that might otherwise be construed as in any way altering the Employee's at -will status. 6. Indemnification: As an employee of the City, the Employee shall have the right to indemnification by and on behalf of the City for actions taken in the scope of employment in accordance with the provisions of Chapter 2.06 of the Edmonds City Code as same exists or is hereafter amended. 7. Entire Written Agreement: This document represents the entire agreement, written or oral, between the parties. No representation or other oral agreement by either party shall survive the execution of this Agreement. This Agreement shall be amended only upon the express written agreement of both parties. Packet Pg. 103 3 3.2.a 2019 Employment Agreement Diversity Commission Coordinator 8. Severability: The provisions of this Agreement shall be severable. In the event that any provision hereof is held to be void, illegal, or unenforceable, the remaining provisions shall survive; PROVIDED, however, that in the event the provisions of paragraph 5, relating to this Agreement as one of at -will employment, are/is held to be unenforceable, invalid, or void, this Agreement shall immediately be at an end. DONE THIS day of March 2019. CITY OF EDMONDS: EMPLOYEE: Patrick Doherty, Giovanne Schachere Economic Development & Community Services Director APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 104 3.2.a 2019 Employment Agreement Diversity Commission Coordinator F,XHTRTT A Scope of Work 1. Facilitate and/or assist with Commission meetings. 2. Assist the Chair in development of the agenda, participate in regularly scheduled meetings. 3. Serve as liaison between the Diversity Commission and City staff: • Follow up on issues raised at Commission meetings, including contact with appropriate City staff for follow up, as needed. 4. Serve as a point of contact and support for the Diversity Commission. Assist the Commission with such duties as: • Developing yearly work plan, • Coordinating the provision of information, education and communication, • Developing, planning, conducting programs, activities, programs and events, • Performing other support duties associated with Diversity Commission work plan. 5. Work with City staff in preparation for meetings (may include support relating to meeting notices & minutes, meeting locations, etc.) 6. Provide updates for City website and Facebook page. 7. Establish contacts and relationships with pertinent community groups. Packet Pg. 105 3.2.b EMPLOYMENT AGREEMENT YOUTH COMMISSION COORDINATOR CITY OF EDMONDS THIS AGREEMENT ("Agreement") is entered into by and between the City of Edmonds, a Washington municipal corporation (hereinafter "City") and Casey Colley (hereinafter "Employee") for employment services relating to the City's Youth Commission. WHEREAS, the City requires the services of a Youth Commission Coordinator to perform a variety of administrative, coordinating and facilitating tasks related to the Youth Commission, as outlined in the attached position description; and WHEREAS, the City desires to employ the Employee as the Youth Commission Coordinator, pursuant to the terms of this Agreement; and WHEREAS, it is the desire of the City to establish certain terms of employment and working conditions of the Employee; and WHEREAS, the parties acknowledge that the Employee will serve at the pleasure of the Mayor, and that nothing herein is intended to modify the Employee's at -will status; and WHEREAS, it is the desire of the Employee to accept the contract position of Youth Commission Coordinator for the City under the terms provided herein; NOW, THEREFORE, the City and the Employee do hereby enter into this Employment Agreement for the Youth Commission Coordinator position under the terms set forth below. The Employee's employment will be governed exclusively by the provisions of this Agreement, unless otherwise provided herein. 1. Term of Employment: This Agreement will take effect March 16, 2019 and will expire on December 31, 2019 unless extended pursuant to its terms. Thereafter, this Agreement may be extended for an unlimited number of terms of one (1) calendar year duration at the sole discretion of the City. The purpose of this term is to permit an annual review of the performance of the Employee by the City in order to determine whether it is appropriate to renew this Agreement for an additional term. 2. Duties: The duties of Youth Commission Coordinator position are outlined in Attachment 1, attached hereto and incorporated herein by this reference. Packet Pg. 106 r01 3.2.b 2019 Employment Agreement Youth Commission Coordinator 3. Hours of Work: The Employee will work office hours as assigned and directed by the Parks, Recreation and Cultural Services Director and/or the Deputy Parks, Recreation & Cultural Services Director. Such hours may normally be worked between 8:00 a.m. and 5:00 p.m., with occasional evening and weekend meetings. It is anticipated that the Employee will work an average or 40 hours per month performing the afore- mentioned duties at an average of approximately 10 hours per week. Actual hours may vary from week to week, depending on programs, activities and events occurring or scheduled in any particular month, but should average 10 hours per week over time. 4. Wages and Benefits: The wages for services under this Agreement will be $30.00 per hour plus benefits, not to exceed forty (40) hours of work per month. The City will pay the applicable employer's portion of Medicare, Washington State Paid Family & Medical Leave employee cost share of premiums (the same as for the non -represented employees), PERS retirement, and any employer contributions into Social Security, Washington State Industrial Taxes, and such other payments or benefits as may be required under the provisions of state and federal law based upon the number of hours worked. This general description of working hours will not limit the ability of the City to change the working schedule or adjust it from time to time. 4.1 Benefits Generally: The benefits to be paid to the Employee will be governed solely by this Agreement. No benefit not specifically addressed or listed herein will be granted to the Employee. The provisions of this Agreement will control over any conflicting provision of the City ordinances, City Personnel Policy Manual, any collective bargaining agreement or any other general grant of benefits to City employees. Generally, this position is not eligible for benefits. However, as the Employee currently holds a regular part-time position with the City for which she is eligible for benefits, the level of the Employee's eligibility for benefits in this position will be based upon a proration of the total number of hours worked by the Employee for the City, including any hours worked at the City as a regular, part-time employee. The prorated benefits that the Employee will receive are limited to the following: *Dental (WDS) family coverage *Vision *Medical Medicare — per Federal law Industrial Accident — per State law Public Employees Retirement — per State law Unemployment Insurance — per State law The City will allow the Employee to use payroll deduction (Premium Only Plan) to pay for the Employee's cost of any prorated portion of the above -listed insurance benefits. The City's payment is contingent on the Employee's qualification for such insurance program in accordance with Plan Documents and does not constitute an obligation to pay a sum in lieu of insurance or premium. The Employee is required to pay their contribution portion (and/or as allowed by policy and/or state law) for the above stated benefits, including the remaining Packet Pg. 107 3.2.b 3 2019 Employment Agreement Youth Commission Coordinator portion of any health insurance plan premium costs. 4.2 Vacation: This position will be eligible for vacation leave accruals based on a prorated amount of the total number of hour worked at the City, to include any regular, part-time position hours worked. Unused, accrued vacation will be paid upon termination of employment. 4.3 Sick Leave: Sick leave is earned at the rate of one (1) hour per every forty (40) hours worked. Unused, accrued sick leave will be forfeited upon termination of employment. Other sick leave accruals will be based on a prorated amount of the total number of hours worked at the City, to include any regular, part-time position hours worked. 4.4 Holiday Pay: This position will be eligible for holiday pay based on a prorated amount of the total number of hour worked at the City, to include any regular, part-time position hours worked. The Employee will be eligible to receive pay for all holidays during which City offices are closed, prorated to reflect the number of hours per week worked by the Employee. All vacation, sick, and holiday leave benefits are prorated (including any hours worked as a part-time employee eligible for benefits) based on a 100% full-time employee (working 40 hours a week) basis when an employee works less than 40 hours per week. 5. Termination of Agreement: The parties acknowledge that this Employment Agreement creates an at -will employment relationship that may be terminated at any time, with or without cause, by either party. This paragraph will control and supersede any portion of this Agreement that might otherwise be construed as in any way altering the Employee's at -will status. 6. Indemnification: As an employee of the City, the Employee will have the right to indemnification by and on behalf of the City for actions taken in the scope of her employment in accordance with the provisions of Chapter 2.06 of the Edmonds City Code it currently exists or is hereafter amended. 7. Entire Written Agreement: This document represents the entire agreement between the parties. No representation or other written or oral agreement by either party will survive the execution of this Agreement. This Agreement will be amended only upon the express written agreement of both parties. 8. Severability: The provisions of this Agreement are severable. In the event that any provision hereof is held to be void, illegal, or unenforceable, the remaining provisions will survive; PROVIDED, however, that in the event the provisions of paragraph 5, relating to this Agreement being one of at -will employment, are held to be unenforceable, invalid, or void, this Agreement will immediately be at an end. Packet Pg. 108 3.2.b 2019 Employment Agreement Youth Commission Coordinator DONE THIS day of March 2019. CITY OF EDMONDS: EMPLOYEE: David O. Earling, Mayor Casey Colley ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 109 5 3.2.b 2019 Employment Agreement Youth Commission Coordinator ATTACHMENT 1 YOUTH COMMISSION COORDINATOR The Youth Commission Coordinator is a part-time, independent position. The Employee will perform the scope of duties set forth below under the general direction of the Edmonds Deputy Parks, Recreation, and Cultural Services Director and the Chair and Co -Chair of the Edmonds Youth Commission to provide assistance and support to the Youth Commission's programs, events and activities, as follows: SCOPE OF DUTIES 1. Facilitate and/or assist with Commission meetings; 2. Assist the Chair in development of the meeting agendas; 3. Participate in regularly scheduled meetings; 4. Serve as liaison between the Youth Commission and City staff • Follow up on issues raised at Commission meetings, including contact with appropriate City staff for follow up, as needed; 5. Serve as a point of contact and support for the Youth Commission; 6. Assist the Commission with such duties as: • Developing yearly work plan; • Coordinating the provision of information, education and communication; • Developing, planning, conducting programs, activities, programs and events; and • Other support duties associated with the Youth Commission work plan; 7. Work with City staff in preparation for meetings (may include support relating to meeting notices and minutes, meeting locations, etc.); 8. Provide updates for City website and Facebook page; 9. Establish contacts and relationships with pertinent community groups; and 10.Oversee recruitment of future Youth Commission members. Packet Pg. 110