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03/13/2015 City CouncilEdmonds City Council Retreat Approved Minutes March 13-14, 2015 Page 1 EDMONDS CITY COUNCIL RETREAT APPROVED MINUTES March 13-14, 2015 The Edmonds City Council retreat was called to order at 9:00 a.m. on Friday, March 13, 2015 by Council President Fraley-Monillas at the Verdant Community Wellness Center, 4710 196th Street SW, Lynnwood, Washington. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Friday, March 13 Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Diane Buckshnis, Councilmember Kristiana Johnson, Councilmember Lora Petso, Councilmember Joan Bloom, Councilmember Thomas Mesaros, Councilmember Michael Nelson, Councilmember PUBLIC PRESENT Friday, March 13 Roger Hertrich Bruce Witenberg STAFF PRESENT Friday, March 13 Al Compaan, Police Chief Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Rob English, City Engineer Carolyn LaFave, Executive Assistant Jeff Taraday, City Attorney Scott Passey, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1.COFFEE 2.INTRODUCTIONS, VERDANT HEALTH COMMISSION PRESENTATION Elected officials and staff introduced themselves. All elected officials were present. George Kosovich, Assistant Superintendent, Verdant, provided background on Verdant Health Commission including Verdant’s mission and vision: Mission: To improve the health and well-being of our community. Vision: To be a sustaining public resource improving the health and well-being of South Snohomish County, collaboratively and creatively working to meet the needs of our community. Our Challenge: What would it take to make South Snohomish County the healthiest community in Washington? Mr. Kosovich identified members of the elected Board of Commissioners: Fred Langer, RN, Esq., President Deana Knutsen, Secretary Bob Knowles J. Bruce Williams, MC FACP Karianna Wilson Edmonds City Council Retreat Approved Minutes March 13-14, 2015 Page 2 He displayed a district map, explaining the closest approximation to the boundaries is the Edmonds School District. The district covers a population of approximately 200,000 and includes the cities of Edmonds, Lynnwood, Mountlake Terrace, Woodway, and Brier, and parts of Bothell and unincorporated South Snohomish County. He described the transition from Stevens to Swedish and the Hospital District to Verdant. About 4 years ago, the Hospital District leased the hospital to Swedish Health Services, a nonprofit, and the 1200 employees of the Hospital District became employees of Swedish. The land, building and most of the major equipment are owned by the Hospital District; Swedish effectively rents it on an all net lease and Swedish is responsible for day-to- day operations. Swedish is obligated to make significant capital investments in the hospital; $150 million in the first 10 years ($90 million in the first 10 years in general capital improvements and study a new ER and develop it if it penciled out). Swedish conducted the study and is in the process of developing a new $63 million ER and ambulatory care center, a capital investment beyond what the Hospital District could have done in prior bond campaigns. Mr. Kosovich reviewed the following Financial impacts: o 7.2 Million → $11.2 mission in rent, 30-year lease o $150 million capital improvements in first 10 years o $2 million annual maintenance and operations levy o $500,000 annual investment earnings o $12 million → $40 million in cash reserves Strategies 1. Program grants -Connect to priorities -Deliver measurable results -Leverage resources -Evidence-based -Innovative -Sustainable -Partners 2. Building Healthy Communities Funds -Support healthy lifestyles -Long term impact -Community-wide -Balance in district 3. Verdant-led initiatives -Unmet or high need issues -Complex issues -Verdant takes leadership role 4. Verdant spaces -Connects community -Comprehensive focus -Break down barriers or silos -Highly visible 5. Community hospital campus -Long-term stewardship of campus -Accountability on lease agreement Edmonds City Council Retreat Approved Minutes March 13-14, 2015 Page 3 He provided examples of Program Grants:  Edmonds: o Edmonds Senior Center Enhance Wellness o Health & Fitness Expo o Boys and Girls Club Healthy Habits Program  Community-wide o Prevention: Nurse: Family Partnership o Education & Empowerment: Move 60! o Access to Healthcare: Community Paramedic o Building Healthy Communities Fund: - Woodway Fields - BikeLink - Frances Anderson Center Equipment Upgrades He described Verdant initiatives:  Verdant led o 6 Weeks to a Healthier You o Pertussis Campaign o Community Assessment  Current priorities o Adult dental o Behavioral Health He described Verdant space:  Verdant Community Wellness Center o Classes/Workshops o Training o Meetings o Flexible Plug-and-Play Work Space  Verdanthealth.org  Center for Healthy Living He described the Community Hospital Campus:  A permanent community resource o Build reserves o Long-term stewardship of campus o Strategic investments o Accountability on lease agreements He displayed a rendering of the new ER. He responded to Council questions regarding the location of the Center for Healthy Living, why Verdant does not pay off the bond and get rid of the tax (prepayment penalties), and the relationship between Swedish-Edmonds and Providence. Ms. Hite commented Edmonds is fortunate to have this resource in the community; Verdant is easy to work with and grant applications can be submitted at any time. Grants Verdant has provided include funds to replace the fitness equipment at the Frances Anderson Center and $2.5 million for Woodway High School fields. Councilmember Buckshnis commented on the Wellness Center Verdant provides at the Senior Center. Council President Fraley-Monillas explained she interviewed Councilmembers regarding what the Council has done right and what has gone well and the responses are posted on the wall. She encouraged Councilmembers to look at the statements during the day. Edmonds City Council Retreat Approved Minutes March 13-14, 2015 Page 4 Council President Fraley-Monillas started the meeting with a game about Edmonds. Questions included: How many national retail clothing stores are there in Edmonds? 2 How many Starbucks in Edmonds? 5 How many shelters are there in Edmonds? 0 How many homeless shelters are there in Edmonds? 0 How many cold weather shelters are there in Edmonds? Open 14 days this year Highest number served: 33 1 How many homeless children are there in ESD? 384 How many gas stations? 8 She displayed several photographs of Edmonds, commenting people tend to think of Edmonds in certain ways depending on where they live and commute:  Andy’s Motel  Various Edmonds homes  Former McFinster’s on Highway 99  Burlington Coat Factory property  Community Health Center  Edmonds Center for the Arts  Honda dealer  Abandoned building on Highway 99  Five Corners roundabout  Point Edwards  Highway 99 neighborhood  Lake Ballinger neighborhood  Swedish Cancer Institute  Edmonds apartments  Taco truck  Edmonds Senior Center  Ferry  Walking to the park without sidewalks  Sunset Ave Walkway 3. RHONDA HILYER WORKSHOP Rhonda Hilyer expressed her appreciation for the time everyone spent with her this week that enabled her to customize the workshop. She provided examples of know your audience: U2’s Bono applying to the Gates Foundation for an AIDS prevention and research grant and meeting with then-Senator Jesse Helms for a federal appropriation for African debt-forgiveness. She summarized the importance of aligning the intent with the impact and getting your intended message across more often so people are more receptive to listening. She provided information about:  Listening o Amount of time a person can listen before getting distracted: - Latest study: maximum of 8 seconds - 2000: 30 seconds - 2005: 12 seconds o The longer you talk in one sitting, the less people hear, so break it up.  Retention o 24 hours after workshop, retain 10% or less Edmonds City Council Retreat Approved Minutes March 13-14, 2015 Page 5 o Use it or lose it  Signals – sending and receiving messages o Words account for 7% credibility o 20-25 other ways (tone of voice, clothes, volume, etc.) o Each person has unique signals, style. Sometimes use style ineffectively o 70% of conflicts are based on communication and style misunderstandings Ms. Hilyer introduced the colors system of communication and provided a summary of each color:  Green: Look Before you Leap  Brown: Just Do It  Blue: Let’s Work Together  Red: Make Your Own Kind of Music She explained everyone is a blend of each but most have developed a tendency and strong preferences. Under stress or pressure people have a tendency to communicate in 1-2 styles they are most comfortable with. Style transcends gender, race, position, views, intelligence, etc. The workshop booklet included cards with traits of each color. She asked the group to do a brief assessment and rank themselves using the cards most-like to least. She moved participants into groups based on their color ranking. She described the dominant characteristics of the four styles:  Blue – Best at reading people, team builders, relationships, make decisions on facts and how people will be affected. Sometimes misunderstood as soft. Best at picking up subtle signals, sometimes send subtle signals, indirect communication. Take criticism personally.  Brown – Most action oriented, achievement-focused, efficient, persistent. Just do it. Time is very key. Appreciate structure. Sometimes misunderstood – not care what others think, mean, heavy-handed. No to a brown means maybe. Show feelings by action. Short, to the point, focused. Sometimes not enough information. Can provoke conflict because want to get to the heart of issue. Impatient.  Green – Want to make right decision, most perfectionist and skeptical of new ideas. Want research, analysis. Trust but verify. People need to present message factually, accurately, logically sequentially, unemotionally and literally. Do not appreciate exaggeration, hyperbole. Misunderstood: take too long to make decisions, stalling, do not care. Do not like conflict because emotion makes analysis difficult. Learn from mistakes of past. Need green style to do things right. Think through things others may miss.  Red – Often most effective in crisis, use humor to break tension, act quickly, improvise, action -oriented, stay focused in crisis. Work in burst of energy. Need deadlines. Visionary, can see how progress can be made by seeking new ways. Use language differently; more flamboyant, more dramatic. Conflict can be a creative process. When all think alike no one thinks. Letter of a policy is not important, look at spirit/intent. Need to know non-negotiable boundaries. Misunderstood: thought to be impulsive, don’t care. Need them for vision, change, energy, new ideas. She explained each color style uses their time differently based on their style. As an example, she described process and result when each color group was asked to mold a ball of clay into an airplane in 15 minutes. She summarized everyone has a unique style, all are important, and it is the foundation of diversity. She distributed examples of responses to an email and identified the dominant color styles. She described color style blends:  Brown/Green – Most logical, do homework, present succinctly.  Brown/Red – Impatient, action-oriented, to persuade need to be quick.  Blue/Red – Intuitive, social, charismatic, social magnets, to persuade do in a social setting – conversation not presentation.  Blue/Green – Slowest style to make important decisions. Do homework, analyze, involve people. To persuade need to be included before make decision. Edmonds City Council Retreat Approved Minutes March 13-14, 2015 Page 6  Blue/Brown – Less than 7% of population, sometimes referred to Mother Theresa style. Compassionate activist, focus on relationships and results. To persuade, include them.  Green/Red – Unusual style, Bill Gates. Art and science. Ms. Hilyer reviewed three causes of style-based conflict and how different styles can avoid: 1. Message mistranslation 2. Style stereotyping 3. Styles in stress  Green – withdraw, analysis paralysis  Brown – unilateral, dictate and threaten  Blue – rebel, personal attacks  Red – martyr, passive resistance She described the Calming 2-step for talking to different styles: 1. Do the opposite of what feels good to you in the moment. Move out of extremes “do opposite” 2. Translate message into their style or acknowledge their message respectfully Ways to determine others’ styles include:  Observe  Ask  Experiment A vignette between two participants to show example of communication and how could improve. The group took a brief break for lunch at 11:58 a.m. Ms. Hilyer asked the group to complete a Style Indicators Profile (List of words that describe them – 12 in each column. Column with the highest number is style indicator.) She responded to a question about others’ perception of your style. Ms. Hilyer distributed and reviewed a style assessment packet that included style self-assessment (strengths and weaknesses) and assessment by other styles (strengths and weaknesses) for each color style. Those in attendance broke into small groups to discuss and answer the following: A. Three specific ways you do want others to communicate with you based on your dominant style tendencies o Blue: 1) exchange greeting/acknowledgement, 2) straight forward and honest, 3) tempered, thoughtful o Red: 1) alternatives, 2) facts, 3) simple and quickly o Brown: 1) get to the point, 2) answer our questions, 3) organized and concise o Green: 1) comprehensive, 2) context, 3) rationale B. Three specific ways you do not want others to communicate with you based on your dominant style tendencies: o Blue: 1) Complaining in emotional state only addressing problems without solution, 2) self-centered individual point of view versus organization, 3) painting with a broad brush (everybody thinks this) o Red: 1) Don’t want too much information, 2) too long, 3) too technical o Brown: 1) don’t tell us what to do, 2) don’t be dramatic, 3) don’t waste our time o Green: 1) false urgency, 2) withholding, 3) overly emotional C Fill in the blank, “My style is not an excuse to _________.” o Blue: Be easily offended or taken advantage of o Red: For being unprepared o Brown: Not consider the facts, be abrupt/impatient/rude Edmonds City Council Retreat Approved Minutes March 13-14, 2015 Page 7 o Green: Delay decision making/procrastinate Ms. Hilyer distributed name plates and dots for participants to express themselves. She reviewed examples in the workbook regarding ways to increase your color style and dos and don’ts for each style. Discussion followed regarding ways to better understand different styles, ways to deal with the requirements of different styles, differences between styles, everyone is a blend of styles, style as only one dimension of who we are, and benefits of each style. (Mayor Earling left the meeting at 1:15 p.m.) Ms. Hilyer explained everyone is a blend; practice moving into other styles more often so you can be more effective. Respect style differences. Everyone thanked Ms. Hilyer for the workshop. 4. JIM REID WORKSHOP This was a ninety-minute discussion about the Council’s progress since last summer in becoming a high performing team. This is a summary of that discussion. Consensus Agreements: 1. The Council members reached consensus that as individuals and as a team they should more frequently review the Cultural Statement and ground rules they developed in the spring and summer of 2014. They intend to more consciously abide by these protocols, which are two means of becoming the high performing team they said they want to be. 2. The Council also agreed to clarify some of its operations and procedures, such as the authority of the Council president, how Council members besides the president can place issues on the Council’s agenda, and under what circumstances a Council decision may be reconsidered. Council member Lora Petso and City Attorney Jeff Taraday volunteered to work together to draft revisions to Council procedures and recommend changes to the entire Council for its consideration. 3. If this proves feasible, the Council agreed that City Clerk Scott Passey should send to all Council members on the Wednesday afternoon prior to the next Council meeting a preliminary draft agenda for the meeting. Therefore, Council members know about the agenda six days before the Council meeting and would have more opportunity to provide input to the Council President. The Council will also continue to do long-range planning for its meeting agendas through its agenda planner. In addition, the Council will ask Scott what it would take to get the agenda packet to the members by Thursday night or Friday morning preceding the Tuesday evening Council meetings. What Council Members Need from Each Other This Year: No effort was made to reach agreement on the following ideas, but various Council members suggested them to ensure that during this year, when five of them will be facing election or re -election, they continue to make progress in becoming a high performing team. 1. Refrain from using the Council meetings to campaign. Focus on City business and the job we have to do as elected officials, and don’t “electioneer” from the dais. Edmonds City Council Retreat Approved Minutes March 13-14, 2015 Page 8 2. Related to item #1, use the Council members’ comment times during Council meetings to report on public service items or issues and items of citywide importance and interest. Leave matters of the Council’s internal operations out of these reports; work on them between meetings so we live up to the spirit of the Cultural Statement and ground rules and continue to work to form an effective team. In addition, periodically rotate when Council comments are on the agenda. When appropriate, move them to the start of the meeting rather than always having them last or close to last on the meeting agenda. 3. When a big topic is coming before the Council, ensure that everyone can attend the meeting so that all perspectives are voiced and considered. 4. Council member Kristina Johnston stated she is interested in being an effective Council Pro Tem and seeks to work closely with and in support of Council President Adrienne Fraley-Monillas. Some of the other Council members commented that having them work in close coordination will benefit the entire Council. 5. Council members discussed examining the compensation provided to City Council members, the Council President, and the Council Pro Tem. They discussed two options, either researching this themselves (with support from staff) or establishing a commission or task force to consider compensation. They also commented that gathering information about the compensation of elected officials in comparable cities will be valuable. What the Council Needs from the Administration in 2015: 1. Some Council members mentioned that the Administration is giving the Council more time and space to come together as a team and, therefore, identify its priorities and speak more often with one voice when dealing with the Executive Branch. Council members appreciate this and would like it to continue. 2. The Council could use more complete agenda packets from the departments. Such items as more background or contextual information, summaries of earlier meetings in which the topic was previously discussed, and videos of previous meetings were mentioned as items that would constitute a more complete agenda packet. SATURDAY, MARCH 14, 2014 – CALL TO ORDER The second day of the Edmonds City Council retreat was called to order at 9:06 a.m. on Saturday, March 14, 2015 by Council President Fraley-Monillas at the Center for Healthy Living, 4100 Alderwood Mall Blvd., Suite 1, Lynnwood, Washington. ELECTED OFFICIALS PRESENT Saturday, March 14 Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Diane Buckshnis, Councilmember Kristiana Johnson, Councilmember Lora Petso, Councilmember Joan Bloom, Councilmember Thomas Mesaros, Councilmember Michael Nelson, Councilmember PUBLIC PRESENT Saturday, March 14 Bruce Witenberg Edmonds City Council Retreat Draft Minutes February 2-3, 2012 Page 9 STAFF PRESENT Saturday, March 14 Al Compaan, Police Chief Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Jerry Shuster, Stormwater Eng. Program Mgr. Patrick Doherty, Econ. Dev. & Comm. Serv. Dir. Jeff Taraday, City Attorney Scott Passey, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CALL TO ORDER Council President Fraley-Monillas stated all elected officials were present. She thanked everyone for their participation yesterday. As a follow-up to the questions asked at the beginning of yesterday’s retreat, she advised there are 52 homeless adults living in Edmonds and 85 different people spent at least 1 night at the cold weather shelter in Edmonds during the past year. Council President Fraley-Monillas introduced Martha Peppones, Nutrition and Social Services Director for Senior Services of Snohomish County, advising the tax dollars collected by Verdant fund the Center for Healthy Living. Ms. Peppones explained Senior Services of Snohomish County is the parent organization and the Center for Healthy Living is one of the services operated out of this facility. Senior Services, a private, nonprofit agency that has existed for 40 years, is the largest provider of services for older adults, caregivers and other family members in Snohomish County. Senior Services provides a wide variety of programs including publishing the Resource Guide. She noted Mayor Earling was a former Senior Services Board Member and President. She described programs Verdant has provided funding for at the Healthy Living Center:  Multicultural Senior Center o Previously located in Everett in smaller location o Serve Chinese, Vietnamese, Filipino and Korean elders on a weekly basis on different days of the week (serve Hispanic and Russian/Ukrainian groups in Everett) o 11 am to 1 pm Tuesday through Friday o Everyone is welcome, seeing crossover o Provide meals purchased from various ethnic restaurants o Staffed with bilingual bicultural social workers who help elders with myriad challenges they face related to housing, Medicare, etc. o Socialization is prime reason people come; many are culturally and language isolated o Without this program, stay isolated and issues such as depression exacerbated o Provide transportation o Promoting increased physical activity o Health providers also visit and provide services  Aging and Disability Resource Network o Expanding beyond providing services to ages 60+ to provide services to all people with disabilities and their caregivers o Uses current 211 model, “211 on steroids” o Established Steering Committee o Work with disability providers in Snohomish County to provide seamless services including Meals on Wheels  Expand health and wellness services for older and younger disabled population o Care Coordination - Funded in full by Verdant - Sends trained care transition coaches into Swedish Hospital to work with people about to be discharged and follows them for 30-60 days Edmonds City Council Retreat Draft Minutes March 13-14, 2015 Page 10 - Participants identified via referral from hospital staff - Use evidence based care transition model - Program in its third year o Dental services program - Partnership with UW Mobile Geriatric Dental Clinic for seniors without dental resources - Medicare does not offer dental and Medicaid dropped dental for adults - Serve 150-170 people/year one day a week (Friday) - Level of need very high - Some funds budgeted for dentures - Beginning collaboration with Shoreline Community College Hygienist Program on March 31  Dementia Services o Alzheimer’s Café - 4th Monday at Pagliacci Pizza in Edmonds - Caregivers bring person with dementia to restaurant, order off menu, no judgment - Great for caregivers to get together with others, fun outing for person with dementia - Guitar and sing songs o May begin music therapy classes o Watercolor class via Elderwise  Evidence based health promotion programs o 6 week workshop on coping with chronic disease - Peer led - Groups for diabetes and chronic pain o Matter of balance (falls prevention) o Enhanced wellness - Currently at Edmonds Senior Center, expanding to Healthy Living Center o Senior farmers market nutrition program - Provides farmers market vouchers for low income seniors to purchase fruits and vegetables - Accepted by Edmonds Farmers Market, hope to add Lynnwood Farmer’s Market Ms. Peppones responded to questions regarding funding sources for the programs Senior Services provides, programs subsidized by Verdant, space in this facility, geographic area served, and number of Edmonds residents served. Mayor Earling commented Senior Services of Snohomish County was a very rewarding board experience; he encouraged anyone interested in serving on the board to talk to the staff. Councilmembers, staff and audience members introduced themselves. 1. PLANNING & GOAL SETTING Development Services Director Patrick Doherty distributed a track changes version of the Strategic Action Plan (SAP) that was updated to incorporate the Council’s March 10 discussion. He commented many of the goals and objectives and ideas for this type of exercise are already in the SAP in some form. It’s good to have the SAP as a resource to aid discussion but this agenda item is not intended to be a discussion regarding the SAP. He pointed out the SAP identifies leads, sometimes more than one, as well as participants. The identification of a primary lead does not diminish the importance of the participants. Council President Fraley-Monillas requested Council and staff review the Vision Planning from 2014 Council Retreat and Goals Identified by Councilmember for 2015 which were posted in the room (shown in italics below):  Hwy 99 – time is now o Flexible zoning – use Edmonds City Council Retreat Draft Minutes March 13-14, 2015 Page 11 o Development agreements o Connections to transit o Parking o Use and mix of use o Affordable housing  Development Agreements  Affordable housing o Housing analyst for Alliance for Housing Affordability will create profile for each city  Long term predictable funding for street preservation  Mechanisms for historic preservation of downtown BD1 – BD5 o Main street program o TDRs  Construction noise ordinance (Parks, Planning & Public Works Committee)  Business Incentives  Economic Development  Review Comprehensive Plan provisions for near waterfront area  Rain garden program o Incentive funding from stormwater utility  Westgate and Five Corners  Comprehensive Plan Update  Solar projects (public and private)  Year-Round Market  Marina Beach Master Planning process (August) in conjunction with Daylighting Willow Creek  Planning/prioritizing bond financing for 2015  Discussion with School District about Civic Field and Stadium  Former Woodway high school fields, enter into partnership with ESD to operate, schedule fields  Exploratory committee for Parks Foundation  Year Round Market  Legislative/policy support of recycling program  Public Safety (5-7 years) o Need for regional jail o Rebuild/replace countywide communication system (SERS) by 2020  Local versus regional municipal court o Judge Fair analyze  Public Defender contract 2015 and beyond  Stormwater funding  Single topic retreat  Transportation conflicts on waterfront  Fire District 1 contract Council President Fraley-Monillas explained she met with Councilmembers and staff to brainstorm attainable goals they wanted to work on in the coming year. She displayed flip chart sheets that contained a collection of everyone’s ideas, noting goals that are on the SAP are identified with SP. She clarified she did not filter any suggestions; it was intended to be brainstorming. The intent is to post the sheets on the wall in a separate room and allow Council and staff to identify their priorities in private using six dots each (Council - green, staff - red). City Attorney Jeff Taraday advised the Open Public Meetings Act (OPMA) does not permit the Council to conduct a secret ballot. He suggested each Councilmember write their initials in extremely small print on the dots and if a Councilmember used a symbol, identify the symbol for later translation. The OPMA does not require staff be identified on their dots. It was agreed Council and staff could put multiple dots on one item if they wished. Edmonds City Council Retreat Draft Minutes March 13-14, 2015 Page 12 Councilmembers and staff provided additional information regarding the goals they suggested. Discussion followed regarding items on the list and concern with assumptions. Following is the list of items identified in brainstorming with Council President Fraley-Monillas as well as at the retreat and priorities identified by Council and staff: Goals for the Coming Year (May have been suggested by multiple people) Council Dots (1 each unless otherwise identified) Staff Dots Total Dots Finish Westgate Plan, finish Westgate Plan 3 Fraley-Monillas, Mesaros, Buckshnis 7 10 Complete phased planning for Hwy 99 project, complete project for Hwy 99, have further formal decision on Highway 99 redevelopment, continue to make progress on Hwy 99 to change environment (SP) 4 Mesaros (2), Fraley-Monillas, Nelson 6 10 Start looking at Firdale again, future planning for Firdale (relook) (SP) 0 0 0 Create plan to develop waterfront character all along waterfront, connect waterfront to downtown (SP) 1 Mesaros 2 3 Follow UW recommendation for Five Corners, update Five Corners planning, finish Five Corners (SP) 0 0 0 Revisit possibility of Municipal Park District (SP) 1 Nelson 3 4 Look at long range financing - Budget priorities - capital - Unifying our long range capital goal message 6 Nelson, Buckshnis, Johnson (4) 11 17 Look at increasing taxes locally 0 0 0 RFA – develop subgroup to research 0 0 0 Budgeting by Priorities – capital fund, set priorities for budgeting process (SP) 0 0 0 Economic development – just looking at ways of creating more revenue (SP) 0 1 1 Finish Comprehensive Plan updates, complete Comprehensive Plan update 0 0 0 Complete transportation component of Comprehensive Plan 0 0 0 Vision for city for 5, 10, 15, 20, 25, 30 years 1 Nelson 0 1 Land use update our vision (SP) 0 0 0 Finish up any outstanding land use decisions 0 0 0 Get the first phase of code update finished 0 8 8 Looking at housing for younger people, attracting a younger crowd to Edmonds (SP) 0 0 0 Younger generation – need to update ideas of past 0 0 0 Finish code of ethics, complete Council code of ethics, complete elected code of ethics 1 Bloom 0 1 Shorter City Council meetings, decrease amount of items on agenda 1 Fraley-Monillas 0 1 Review Strategic Plan (SP) 0 0 0 Improve on citizen input (2-way communication), have 3 2 5 Edmonds City Council Retreat Draft Minutes March 13-14, 2015 Page 13 more outreach to broader spectrum of citizens within Edmonds, determine mechanism for getting citizen input (SP) Bloom, Fraley-Monillas, Nelson Unifying message to public – building trust with citizens (SP) 0 2 2 Review EDC – prioritize goals, restructure EDC into 3 areas 5 Bloom, Fraley-Monillas, Petso (3) 0 5 Emergency vehicle/pedestrian over/underpass on waterfront (SP) 3 Bloom, Nelson, Petso 3 6 Complete a building maintenance survey 0 1 1 Establish a demonstration local neighborhood rain garden, develop policy on rain gardens (SP) 0 0 0 Do direct observation of other boards, commissions and work groups that operate outside of City of Edmonds 0 0 0 Complete Sunset Avenue project, finish Sunset project, build new Sunset walkway - agree on design 3 Fraley-Monillas, Mesaros, Buckshnis 5 8 Traffic calming - educate citizens how to access 0 0 0 The following were added via brainstorming at the retreat: In conjunction with EDC, look at all commissions and how allocate staff support fairly and evenly 3 Bloom, Buckshnis (2) 0 3 Downtown Historic Preservation District 3 Petso, Johnson (2) 0 3 Year-round Farmers’ Market 2 Bloom, Petso 1 3 Affordable housing 0 0 0 Parks Foundation 0 1 1 Proactively promote a boutique hotel downtown 2 Mesaros, Buckshnis 7 9 Using the votes from above, the top priorities were identified as: Combined Council and staff A. Long Range Financial Planning (17 votes) B. Finish Westgate Plan (10 votes) C. Hwy 99 (10 votes) D. Boutique Hotel (9 votes) E. Sunset Avenue (8 votes) F. Code Update (8 votes) G. Emergency Vehicle/Pedestrian Access (6 votes) Council A. Long Range Financial Planning (6 votes) B. Review Citizens Economic Development Commission (5 votes) C. Highway 99 (4 votes) D. Finish Westgate Plan (3 votes) E. Citizen Input (3 votes) F. Sunset Avenue (3 votes) G. Staffing Boards and Commissions (3 votes) H. Emergency Vehicle Access (3 votes) I. Historic Preservation District (3 votes) Edmonds City Council Retreat Draft Minutes March 13-14, 2015 Page 14 Staff A. Long Range Financial Planning (10 votes) B. First Phase Code Update (8 votes) C. Boutique Hotel (7 votes) D. Finish Westgate Plan (7 votes) E. Hwy 99 (6 votes) F. Sunset Avenue (5 votes) Discussion followed regarding a suggestion to retain all goals even those supported by one Councilmember, work that staff is doing on priorities that are already identified in approved plans, the need for a presentation to Council regarding a boutique hotel, staff or Council not working on priorities in a vacuum, staff time required to assist with goals identified by Council and how to pay for it, Councilmembers’ ability to individually pursue goals that are not identified as top priorities by the group, linkage between some goals, whether the goals that are also in the SAP should be a higher priority, concern nothing gets accomplished if all the goals are included on a list, and the difference between an individual’s priorities and the group’s priorities. Discussion continued regarding the potential for priorities to change once there is an understanding of what will be required to accomplish it, a suggestion to pursue the top 3-4 combined Council/staff goals, how to proceed such as forming small groups to explore what will be required to achieve the top 3-4 and present at a study session or reviewing the priorities in two phases, concern a boutique hotel is an excuse to go to 5-story buildings downtown, concern it will be July before any effort is made to pursue goals if there are a series of study sessions, scheduling a separate retreat to discuss long range financial planning, determining who is willing to serve on a task force for each of the priorities, and that some goals are already underway or will be pursued regardless of whether they are on the list. Those present volunteered to serve on the following working groups/subcommittees (Mr. Taraday offered to attend meetings upon request): Long Range Financial Planning: Councilmembers Buckshnis, Johnson, Bloom and Nelson; Ms. Hite, Mr. James, and Mr. Williams Finish Westgate Plan: In progress, no need for working group Highway 99: Councilmembers Mesaros, Petso, Fraley-Monillas and Nelson, Ms. Hope, and Mr. Doherty Boutique Hotel: Councilmember Mesaros, Buckshnis and Petso and Mr. Doherty Sunset Avenue: Councilmembers Bloom and Fraley-Monillas and Mr. Williams and Ms. Hite Code Update: In progress, no need for working group Review EDC: Councilmember Petso and Bloom, Mr. Doherty, Ms. Hope, Mr. James Citizen Input: Councilmembers Bloom and Nelson and Mr. Doherty Staffing Boards and Commissions: Councilmember Petso, Bloom, and Buckshnis and Ms. Hite Historic Preservation District: Councilmembers Johnson and Petso and Ms. Hope Emergency Vehicle/Pedestrian Access: Councilmembers Petso and Bloom and Mr. Williams Farmers’ Market: Councilmembers Bloom and Petso and Mr. Doherty A brief discussion followed regarding staff volunteering for committees that will take away from their current job description and that staff is working on many of these things anyway. Edmonds City Council Retreat Draft Minutes March 13-14, 2015 Page 15 It was agreed the intent of the working groups was to define the priority (not pursue it), to flesh out the issues in a way that can be presented at a study session. Staff will arrange the meetings. For working groups with four Councilmembers, it would be preferable to have three so the meetings do not have to be noticed. Council President Fraley-Monillas advised Senior Executive Council Assistant Jana Spellman will type up the lists of priorities and send them out. The retreat was adjourned at 12:42 p.m.