03/11/2014 City CouncilEDMONDS CITY COUNCIL
SPECIAL MEETING APPROVED MINUTES
March 11, 2014
The Edmonds City Council meeting was called to order at 5:15 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Diane Buckshnis, Council President
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Adrienne Fraley-Monillas, Councilmember
Thomas Mesaros, Councilmember (took his seat at
7:00 p.m.)
STAFF PRESENT
Jim Lawless, Assistant Police Chief
Phil Williams, Public Works Director
Carrie Hite, Reporting HR/Parks & Rec. Dir.
Rob Chave, Acting Development Services Dir.
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. CONVENE IN EXECUTIVE SESSION TO DISCUSS POTENTIAL LITIGATION PER RCW
42.30.110(1)(i)
At 5:15 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss
potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last
approximately 45 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials
present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas,
Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Reporting HR/Parks
& Recreation Director Carrie Hite, Recreation Manager Renee McRae, and City Clerk Scott Passey. The
executive session concluded at 6:04 p.m.
Mayor Earling reconvened the regular City Council meeting at 6:06 p.m. and led the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO ADD
AUDIENCE COMMENTS AS AGENDA ITEM 3A. MOTION CARRIED UNANIMOUSLY.
3A. AUDIENCE COMMENTS
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Dick Van Hollenbeck, Edmonds, commended the Council for considering a consultant to assist them in
their deliberative process. With regard to filling the Council vacancy, he encouraged Councilmembers to
think of what was best for the citizens of Edmonds, assuring a deadlock on a decision was not the best thing.
He noted there were dozens of citizens who would be excellent Councilmembers. Several seated
Councilmembers originally were appointed; the Councilmembers who appointed them were not looking for
perfection, but people who were willing to serve the citizens rather than represent one viewpoint. He
encouraged the Council to select someone to fill the Council vacancy, anticipating it would be embarrassing
to resort to the Snohomish County Council filling the position.
Dave Page, Edmonds, distributed a May 18, 1994 Edmonds Enterprise article, "Citizens Push for City to
Move Forward a New City Hall." Ms. Mueller, who passed away recently, was the spark, bulldog, don't take
no for an answer person who got the Public Safety building and the fire station built at a time only the Mayor
and two Councilmembers were in favor of it. He recalled Ms. Mueller holding a televised news conference
and leading tours through the existing, decrepit buildings to convince voters of the need for new buildings.
An $11 million bond issue was eventually passed to construct the building; they are worth $25 million today.
He recalled the outcry when the City purchased the City Hall building for $4.5 million; it is worth $12.5-$13
million today. He and others are interested in honoring Betty Mueller in some way such as dedicating to her
one of the two fire stations she helped build.
Roger Hertrich, Edmonds, referred to the Mayor's "State of the City" address in which he praised Council
President Buckshnis and Councilmembers Peterson, Fraley-Monillas and Councilmember Johnson. He noted
Mayor Earling did not mention Councilmembers Petso and Bloom, apparently because he does not consider
their efforts worth mentioning. He recalled while Councilmember Petso was Council President, Mayor
Earling did not address her as Council President but rather addressed her as Councilmember. That practice is
not followed with the current Council President, Diane Buckshnis. Mr. Hertrich suggested Mayor Earling not
be so obvious about who he liked and disliked. Mayor Earling suggested had Mr. Hertrich contacted him, he
could have explained.
4. CONFIRMATION OF MAYOR'S APPOINTMENT OF SHANE HOPE AS DEVELOPMENT
SERVICES DIRECTOR
Mayor Earling explained Ms. Hope was unable to attend tonight's meeting; the public can meet her at next
week's meeting. The Council had an opportunity to interview Ms. Hope prior to a Council meeting. Ms.
Hope is highly qualified and has great experience through her work at the state and county as well as in
municipal government at Mountlake Terrace for the past 12 years. Noting that a Development Services
Director was a high priority for the Council, he requested confirmation of his appointment of Ms. Hope as
Development Services Director.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS,
TO CONFIRM THE MAYOR'S APPOINTMENT OF SHANE HOPE AS DEVELOPMENT
SERVICES DIRECTOR.
Councilmember Peterson explained he participated on the interview committee who interviewed a number of
fantastic applicants. Ms. Hope's background and experience is remarkable and is a testament to Edmonds as
a whole as well as to the quality of the City's staff, that someone with this background and skill set
recognizes the incredible group of professionals who work for the City and wants to be part of that team. He
thanked Mayor Earling for finding Ms. Hope and for nominating her for appointment.
Council President Buckshnis congratulated Ms. Hope. She has worked with Ms. Hope for the past four years
on Snohomish County Tomorrow; her work is stellar and she has a phenomenal knowledge of code. She
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looked forward to working with Ms. Hope and anticipated she would be a great addition to the Edmonds
team.
MOTION CARRIED UNANIMOUSLY.
5. CITY COUNCIL CONSULTANT
Reporting HR/Parks & Recreation Director Carrie Hite explained she has worked with Councilmembers
Fraley-Monillas and Peterson to identify a consultant to work with Council, Staff and the Mayor. She relayed
Councilmembers Fraley-Monillas and Peterson considered three individuals; one person was out of the
country and unable to interview. Councilmembers Fraley-Monillas and Peterson interviewed the remaining
two and recommend the Council hire Jim Reid. His scope of work is in the Council packet.
Councilmember Fraley-Monillas explained one of the things she liked about Mr. Reid was his intent to
conduct one-on-one, confidential interviews with all Department Directors, the Mayor and City
Councilmembers.
Council President Buckshnis suggested funding this from the Council Contingency rather than from
professional services since it is a one-time charge. She spoke in favor of hiring Mr. Reid and the 25%
discount he offered the City.
Councilmember Peterson echoed Councilmember Fraley-Monillas' comments about Mr. Reid. He thanked
Ms. Hite and Councilmember Fraley-Monillas for their assistance with identifying a consultant who will
work well with Councilmembers, the Mayor and Staff.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO AUTHORIZE THE CITY TO ENTER INTO A PROFESSIONAL SERVICES
AGREEMENT WITH JIM REID, FUNDED VIA THE COUNCIL CONTINGENCY FUND. MOTION
CARRIED UNANIMOUSLY.
Ms. Hite reported she will prepare a professional services agreement for Mr. Reid's services for Mayor
Earling's signature. Mr. Reid plans to attend the March 14 Council retreat from 1:00 — 2:30 p.m. to introduce
the process.
6. POTENTIAL ACTION ON APPOINTMENT TO FILL COUNCIL VACANCY POSITION #6
City Clerk Scott Passey read the rules for nomination/election to fill the Council vacancy. This is the
continuation of the Council's process to fill Council Vacancy Position #6. He requested Councilmembers
complete Nomination Form 13.
Nomination 13
Votes I Councilmember
Candidate
Councilmember
Stephen Schroeder
Buckshnis & Johnson
Kathleen Dewhirst
Peterson
Thomas Mesaros
Bloom
Steve Bernheim
Petso & Fraley-Monillas
Candidate
Votes I Councilmember
Ballot 47
Stephen Schroeder
2
Buckshnis & Johnson
Kathleen Dewhirst
1
Peterson
Thomas Mesaros
1
Bloom
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Steve Bernheim 2 Petso & Fraley-Monillas
Ballot 48
Stephen Schroeder
3
Buckshnis, Peterson & Johnson
Thomas Mesaros
1
Bloom
Steve Bernheim
2
Petso & Fraley-Monillas
Ballot 49
Stephen Schroeder 3
Buckshnis, Peterson & Johnson
Thomas Mesaros 1
Bloom
Steve Bernheim 2
Petso & Frale -Monillas
Ballot 50
Stephen Schroeder
3
Buckshnis, Peterson & Johnson
Thomas Mesaros
1
Bloom
Steve Bernheim
2
Petso & Fraley-Monillas
The Council vote reached a deadlock. Mr. Passey requested Councilmembers complete Nomination Form 14.
Nomination 14
Ballot 51
Candidate
Councilmember
Neil Tibbott
Buckshnis, Peterson & Johnson
Thomas Mesaros
Bloom & Fraley-Monillas
Steve Bernheim
Petso
Candidate Votes Councilmember
Ballot 51
Neil Tibbott
3 Buckshnis, Peterson & Johnson
Thomas Mesaros
2 Bloom & Fraley-Monillas
Steve Bernheim
1 Petso
Ballot 52
Neil Tibbott 3
Buckshnis, Peterson & Johnson
Thomas Mesaros 3
Bloom, Petso & Fraley-Monillas
Ballot 53
Neil Tibbott
3
Buckshnis, Peterson & Johnson
Thomas Mesaros
3
Bloom, Petso & Fraley-Monillas
Ballot 54
Neil Tibbott 3 Buckshnis, Peterson & Johnson
Thomas Mesaros 2 Bloom & Frale -Monillas
Steve Bernheim 1 Petso
Ballot 55
Neil Tibbott 2 Buckshnis & Johnson
Thomas Mesaros 3 Peterson, Bloom & Fraley-Monillas
Steve Bernheim 1 Petso
Ballot 56
Neil Tibbott 2
Buckshnis & Johnson
Thomas Mesaros 3
Peterson, Bloom & Fraley-Monillas
Steve Bernheim 1
Petso
Ballot 57
Neil Tibbott
2
Buckshnis & Johnson
Thomas Mesaros
3
Peterson, Bloom & Fraley-Monillas
Steve Bernheim
1
Petso
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The Council vote reached a deadlock.
Mayor Earling declared a brief recess.
Mr. Passey requested Councilmembers complete Nomination Form 15.
Nomination 15
Votes
Candidate
I Councilmember
Stephen Schroeder
Buckshnis & Peterson
Thomas Mesaros
Bloom & Frale -Monillas
Steve Bernheim
Petso
Carreen Nordling Rubenkonig
Johnson
Candidate
Votes
I Councilmember
Ballot 58
Stephen Schroeder
2
Buckshnis & Peterson
Thomas Mesaros
2
Bloom & Frale -Monillas
Steve Bernheim
1
Petso
Carreen Nordli2E Rubenkonig
1
Johnson
Ballot 59
Stephen Schroeder
1
Buckshnis
Thomas Mesaros
4
Peterson, Bloom, Petso & Frale -Monillas
Carreen Nordling Rubenkoni
1
Johnson
Mr. Passey announced Thomas Mesaros was selected to fill the Council vacancy for Position #6. Upon
certification of the November 4, 2015 general election results, Councilmember Mesaros or whoever is
elected by voters will take office.
Mayor Earling administered the oath of office to Mr. Mesaros and Councilmember Mesaros took his seat on
the Council dais at 7:00 p.m. Mayor Earling congratulated Councilmember Mesaros.
Councilmember Mesaros thanked the Council for their faith and trust in his ability. He hoped to meet and
fulfill their expectations. He also thanked the candidates who applied, noting there was a great deal of talent
in Edmonds and it was wonderful to see so many people willing to serve. He anticipated it will be a great
experience to work with the Council and to help the City achieve its goals in the days ahead.
7. ADJOURN
With no further business, the Council meeting was adjourned to committee meetings at 7:01 p.m.
DANWO. EARLING, MAYOR `SCO- PASREV, C1T ERK
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March 11, 2014
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