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03/11/2014 City CouncilEDMONDS CITY COUNCIL SPECIAL MEETING APPROVED MINUTES March 11, 2014 The Edmonds City Council meeting was called to order at 5:15 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Diane Buckshnis, Council President Kristiana Johnson, Councilmember Lora Petso, Councilmember Strom Peterson, Councilmember Joan Bloom, Councilmember Adrienne Fraley-Monillas, Councilmember Thomas Mesaros, Councilmember (took his seat at 7:00 p.m.) STAFF PRESENT Jim Lawless, Assistant Police Chief Phil Williams, Public Works Director Carrie Hite, Reporting HR/Parks & Rec. Dir. Rob Chave, Acting Development Services Dir. Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION TO DISCUSS POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) At 5:15 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 45 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas, Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Reporting HR/Parks & Recreation Director Carrie Hite, Recreation Manager Renee McRae, and City Clerk Scott Passey. The executive session concluded at 6:04 p.m. Mayor Earling reconvened the regular City Council meeting at 6:06 p.m. and led the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO ADD AUDIENCE COMMENTS AS AGENDA ITEM 3A. MOTION CARRIED UNANIMOUSLY. 3A. AUDIENCE COMMENTS Edmonds City Council Approved Minutes March 11, 2014 Page 1 Dick Van Hollenbeck, Edmonds, commended the Council for considering a consultant to assist them in their deliberative process. With regard to filling the Council vacancy, he encouraged Councilmembers to think of what was best for the citizens of Edmonds, assuring a deadlock on a decision was not the best thing. He noted there were dozens of citizens who would be excellent Councilmembers. Several seated Councilmembers originally were appointed; the Councilmembers who appointed them were not looking for perfection, but people who were willing to serve the citizens rather than represent one viewpoint. He encouraged the Council to select someone to fill the Council vacancy, anticipating it would be embarrassing to resort to the Snohomish County Council filling the position. Dave Page, Edmonds, distributed a May 18, 1994 Edmonds Enterprise article, "Citizens Push for City to Move Forward a New City Hall." Ms. Mueller, who passed away recently, was the spark, bulldog, don't take no for an answer person who got the Public Safety building and the fire station built at a time only the Mayor and two Councilmembers were in favor of it. He recalled Ms. Mueller holding a televised news conference and leading tours through the existing, decrepit buildings to convince voters of the need for new buildings. An $11 million bond issue was eventually passed to construct the building; they are worth $25 million today. He recalled the outcry when the City purchased the City Hall building for $4.5 million; it is worth $12.5-$13 million today. He and others are interested in honoring Betty Mueller in some way such as dedicating to her one of the two fire stations she helped build. Roger Hertrich, Edmonds, referred to the Mayor's "State of the City" address in which he praised Council President Buckshnis and Councilmembers Peterson, Fraley-Monillas and Councilmember Johnson. He noted Mayor Earling did not mention Councilmembers Petso and Bloom, apparently because he does not consider their efforts worth mentioning. He recalled while Councilmember Petso was Council President, Mayor Earling did not address her as Council President but rather addressed her as Councilmember. That practice is not followed with the current Council President, Diane Buckshnis. Mr. Hertrich suggested Mayor Earling not be so obvious about who he liked and disliked. Mayor Earling suggested had Mr. Hertrich contacted him, he could have explained. 4. CONFIRMATION OF MAYOR'S APPOINTMENT OF SHANE HOPE AS DEVELOPMENT SERVICES DIRECTOR Mayor Earling explained Ms. Hope was unable to attend tonight's meeting; the public can meet her at next week's meeting. The Council had an opportunity to interview Ms. Hope prior to a Council meeting. Ms. Hope is highly qualified and has great experience through her work at the state and county as well as in municipal government at Mountlake Terrace for the past 12 years. Noting that a Development Services Director was a high priority for the Council, he requested confirmation of his appointment of Ms. Hope as Development Services Director. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS, TO CONFIRM THE MAYOR'S APPOINTMENT OF SHANE HOPE AS DEVELOPMENT SERVICES DIRECTOR. Councilmember Peterson explained he participated on the interview committee who interviewed a number of fantastic applicants. Ms. Hope's background and experience is remarkable and is a testament to Edmonds as a whole as well as to the quality of the City's staff, that someone with this background and skill set recognizes the incredible group of professionals who work for the City and wants to be part of that team. He thanked Mayor Earling for finding Ms. Hope and for nominating her for appointment. Council President Buckshnis congratulated Ms. Hope. She has worked with Ms. Hope for the past four years on Snohomish County Tomorrow; her work is stellar and she has a phenomenal knowledge of code. She Edmonds City Council Approved Minutes March 11, 2014 Page 2 looked forward to working with Ms. Hope and anticipated she would be a great addition to the Edmonds team. MOTION CARRIED UNANIMOUSLY. 5. CITY COUNCIL CONSULTANT Reporting HR/Parks & Recreation Director Carrie Hite explained she has worked with Councilmembers Fraley-Monillas and Peterson to identify a consultant to work with Council, Staff and the Mayor. She relayed Councilmembers Fraley-Monillas and Peterson considered three individuals; one person was out of the country and unable to interview. Councilmembers Fraley-Monillas and Peterson interviewed the remaining two and recommend the Council hire Jim Reid. His scope of work is in the Council packet. Councilmember Fraley-Monillas explained one of the things she liked about Mr. Reid was his intent to conduct one-on-one, confidential interviews with all Department Directors, the Mayor and City Councilmembers. Council President Buckshnis suggested funding this from the Council Contingency rather than from professional services since it is a one-time charge. She spoke in favor of hiring Mr. Reid and the 25% discount he offered the City. Councilmember Peterson echoed Councilmember Fraley-Monillas' comments about Mr. Reid. He thanked Ms. Hite and Councilmember Fraley-Monillas for their assistance with identifying a consultant who will work well with Councilmembers, the Mayor and Staff. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO AUTHORIZE THE CITY TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH JIM REID, FUNDED VIA THE COUNCIL CONTINGENCY FUND. MOTION CARRIED UNANIMOUSLY. Ms. Hite reported she will prepare a professional services agreement for Mr. Reid's services for Mayor Earling's signature. Mr. Reid plans to attend the March 14 Council retreat from 1:00 — 2:30 p.m. to introduce the process. 6. POTENTIAL ACTION ON APPOINTMENT TO FILL COUNCIL VACANCY POSITION #6 City Clerk Scott Passey read the rules for nomination/election to fill the Council vacancy. This is the continuation of the Council's process to fill Council Vacancy Position #6. He requested Councilmembers complete Nomination Form 13. Nomination 13 Votes I Councilmember Candidate Councilmember Stephen Schroeder Buckshnis & Johnson Kathleen Dewhirst Peterson Thomas Mesaros Bloom Steve Bernheim Petso & Fraley-Monillas Candidate Votes I Councilmember Ballot 47 Stephen Schroeder 2 Buckshnis & Johnson Kathleen Dewhirst 1 Peterson Thomas Mesaros 1 Bloom Edmonds City Council Approved Minutes March 11, 2014 Page 3 Steve Bernheim 2 Petso & Fraley-Monillas Ballot 48 Stephen Schroeder 3 Buckshnis, Peterson & Johnson Thomas Mesaros 1 Bloom Steve Bernheim 2 Petso & Fraley-Monillas Ballot 49 Stephen Schroeder 3 Buckshnis, Peterson & Johnson Thomas Mesaros 1 Bloom Steve Bernheim 2 Petso & Frale -Monillas Ballot 50 Stephen Schroeder 3 Buckshnis, Peterson & Johnson Thomas Mesaros 1 Bloom Steve Bernheim 2 Petso & Fraley-Monillas The Council vote reached a deadlock. Mr. Passey requested Councilmembers complete Nomination Form 14. Nomination 14 Ballot 51 Candidate Councilmember Neil Tibbott Buckshnis, Peterson & Johnson Thomas Mesaros Bloom & Fraley-Monillas Steve Bernheim Petso Candidate Votes Councilmember Ballot 51 Neil Tibbott 3 Buckshnis, Peterson & Johnson Thomas Mesaros 2 Bloom & Fraley-Monillas Steve Bernheim 1 Petso Ballot 52 Neil Tibbott 3 Buckshnis, Peterson & Johnson Thomas Mesaros 3 Bloom, Petso & Fraley-Monillas Ballot 53 Neil Tibbott 3 Buckshnis, Peterson & Johnson Thomas Mesaros 3 Bloom, Petso & Fraley-Monillas Ballot 54 Neil Tibbott 3 Buckshnis, Peterson & Johnson Thomas Mesaros 2 Bloom & Frale -Monillas Steve Bernheim 1 Petso Ballot 55 Neil Tibbott 2 Buckshnis & Johnson Thomas Mesaros 3 Peterson, Bloom & Fraley-Monillas Steve Bernheim 1 Petso Ballot 56 Neil Tibbott 2 Buckshnis & Johnson Thomas Mesaros 3 Peterson, Bloom & Fraley-Monillas Steve Bernheim 1 Petso Ballot 57 Neil Tibbott 2 Buckshnis & Johnson Thomas Mesaros 3 Peterson, Bloom & Fraley-Monillas Steve Bernheim 1 Petso Edmonds City Council Approved Minutes March 11, 2014 Page 4 The Council vote reached a deadlock. Mayor Earling declared a brief recess. Mr. Passey requested Councilmembers complete Nomination Form 15. Nomination 15 Votes Candidate I Councilmember Stephen Schroeder Buckshnis & Peterson Thomas Mesaros Bloom & Frale -Monillas Steve Bernheim Petso Carreen Nordling Rubenkonig Johnson Candidate Votes I Councilmember Ballot 58 Stephen Schroeder 2 Buckshnis & Peterson Thomas Mesaros 2 Bloom & Frale -Monillas Steve Bernheim 1 Petso Carreen Nordli2E Rubenkonig 1 Johnson Ballot 59 Stephen Schroeder 1 Buckshnis Thomas Mesaros 4 Peterson, Bloom, Petso & Frale -Monillas Carreen Nordling Rubenkoni 1 Johnson Mr. Passey announced Thomas Mesaros was selected to fill the Council vacancy for Position #6. Upon certification of the November 4, 2015 general election results, Councilmember Mesaros or whoever is elected by voters will take office. Mayor Earling administered the oath of office to Mr. Mesaros and Councilmember Mesaros took his seat on the Council dais at 7:00 p.m. Mayor Earling congratulated Councilmember Mesaros. Councilmember Mesaros thanked the Council for their faith and trust in his ability. He hoped to meet and fulfill their expectations. He also thanked the candidates who applied, noting there was a great deal of talent in Edmonds and it was wonderful to see so many people willing to serve. He anticipated it will be a great experience to work with the Council and to help the City achieve its goals in the days ahead. 7. ADJOURN With no further business, the Council meeting was adjourned to committee meetings at 7:01 p.m. DANWO. EARLING, MAYOR `SCO- PASREV, C1T ERK Edmonds City Council Approved Minutes March 11, 2014 Page 5