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04/22/2014 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES April 22, 2013 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Diane Buckshnis, Council President Kristiana Johnson, Councilmember Lora Petso, Councilmember Strom Peterson, Councilmember Joan Bloom, Councilmember Adrienne Fraley-Monillas, Councilmember Thomas Mesaros, Councilmember STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Shane Hope, Development Services Director Rob Chave, Planning Manager Frances Chapin, Arts & Culture Program Mgr. Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jana Spellman, Senior Executive Council Asst. Sandy Chase, Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION REGARDING PENDING AND POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) At 6:00 p.m., Mayor Earling announced that the City Council would meet in executive session regarding pending and potential litigation per RCW 42.30.110(1)(i.) He stated that the executive session was scheduled to last approximately 60 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. Action may occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas (arrived 6:56 p.m.), Buckshnis, Peterson, Petso and Bloom. Councilmember Mesaros recused himself from the executive session due to the subject matter. Others present were City Attorney Jeff Taraday, Development Services Director Shane Hope, Senior Planner Kernen Lien, and City Clerk Scott Passey. The executive session concluded at 6:58 p.m. Mayor Earling reconvened the regular City Council meeting at 7:03 p.m. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA Mayor Earling advised Item 10 would be removed from the agenda and rescheduled due to technical issues. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Approved Minutes April 22, 2014 Page 1 4. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Petso requested Item G be removed from the Consent Agenda and Councilmember Mesaros requested Item A be removed. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: B. APPROVAL OF CLAIM CHECKS #208177 THROUGH #208307 DATED APRIL 17, 2014 FOR $516,501.57. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #60910 THROUGH #60924 AND #60932 FOR $498,320.31, BENEFIT CHECKS #60925 THROUGH #60931 AND WIRE PAYMENTS OF $223,316.07 FOR THE PERIOD APRIL 1, 2014 THROUGH APRIL 15, 2014 C. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH BLACK ROCK FOR UNDERGROUND CONVERSION OF THEIR OVERHEAD UTILITY LINES WITHIN THE FIVE CORNERS ROUNDABOUT PROJECT LIMITS D. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH COMCAST FOR UNDERGROUND CONVERSION OF THEIR OVERHEAD UTILITY LINES WITHIN THE FIVE CORNERS ROUNDABOUT PROJECT LIMITS E. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH FRONTIER FOR UNDERGROUND CONVERSION OF THEIR OVERHEAD UTILITY LINES WITHIN THE FIVE CORNERS ROUNDABOUT PROJECT LIMITS F. AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH PUD FOR UNDERGROUND CONVERSION OF THEIR OVERHEAD UTILITY LINES WITHIN THE FIVE CORNERS ROUNDABOUT PROJECT LIMITS H. CULTURAL HERITAGE TOUR PLAQUE INSTALLATION AGREEMENTS AND PROJECT UPDATE ITEM G: AUTHORIZATION FOR MAYOR TO ACCEPT AND SIGN THE RIGHT OF WAY AND EASEMENT DOCUMENTS FOR THE MICHLITCH PROPERTY FOR THE 228TH ST. SW CORRIDOR IMPROVEMENTS PROJECT Councilmember Petso inquired about the right-of-way requirements for 228th, recalling the amount of right-of-way to be acquired was considerably smaller. Public Works Director Phil Williams explained an offer was made to purchase 1,162 square feet on the northeast and northwest corners of the property as well as a temporary construction easement on an additional 1,047 square feet. Those numbers did not change from the previous proposal; the change was the total dollar amount. The offer to the property owner was approximately $32,000 in May 2013; over the past year the impacts to the property owner from the project and appropriate compensation for those impacts have been discussed. For example, the property currently drains to the City right-of-way where the street will be constructed; there will now need to be a collection system installed on his property to route stormwater to the City storm system in 76th. There was also a security issue with regard to a gate; the project changes the way his business operates on the property. As a result, the total payment to the property owner increased to $72,100. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE ITEM G. MOTION CARRIED UNANIMOUSLY. ITEM A: APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 15, 2014 Edmonds City Council Approved Minutes April 22, 2014 Page 2 Councilmember Mesaros requested the minutes reflect that he was present and recused himself from the executive session due to the subject matter. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE ITEM A AS AMENDED. MOTION CARRIED UNANIMOUSLY. 5. LOYALTY DAY PROCLAMATION Mayor Earling read a proclamation declaring May 1, 2014 as Loyalty Day in the City of Edmonds. He presented the proclamation to Jim Blossey, Veterans of Foreign Wars Post #8870. Mr. Blossey explained Post #8870 is comprised of 265 local residents who served in a combat area. They served for love of country, loyalty. He was deeply grateful to the Council for spreading the word regarding the meaning of loyalty. It is up to ordinary citizens to remember those who have made, are making and will continue to make huge sacrifices and they deserve the public's loyalty. 6. AUDIENCE COMMENTS Alvin Rutledge, Edmonds, provided SnoCom's non -emergency number, 425-775-4545. Roger Hertrich, Edmonds, distributed materials that Shoreline provides its residents regarding their chip seal program, noting Mukilteo also does chip sealing. As no crack sealing or road preservation was done last year, he suggested staff begin road maintenance work early this year. He referred to $150,000 allocated to a transportation study and suggested the goal and purpose of the study be discussed by the Council and/or with the Planning Board. 7. 2013 ANNUAL REPORT BY THE SNOHOMISH COUNTY TOURISM BUREAU Amy Spain, Executive Director, Snohomish Tourism Bureau, distributed materials to the Council. She described the importance of tourism to economic development; visitors to Washington State spent over $17 billion, accounting for over $1 billion in local/state tax revenue and creating 154,000 jobs. She described the impact of travel to the local economy: • Overnight travelers to Washington State o Average 2.2 people per travel party o Stay 2.5 nights o Spend $462 per travel party per day o Totaling $17.6 billion • Economic impact of tourism in Snohomish County includes 10,100 jobs, $244.4 million payroll, $17.9 million in local taxes, $49.4 million in state taxes • Visitor spending in Snohomish County is $930.2 million per year; up 3.8% from previous year. She provided a brief overview of the Tourism Bureau's activities in 2013: • Rebranding • New Website • Generated 11,053 requests for information from ads; a slight decrease from 2012 • Achieved over $788,000 of free media coverage — up 72% • Visitor centers served 43,075 visitors. Countywide centers served 104,949 visitors. • 8,210 definite and 11,948 tentative group and convention room nights were processed in 2013 representing $ 21.9 million in economic impact. Edmonds City Council Approved Minutes April 22, 2014 Page 3 • Hotel occupancy levels were up 2.5% to 68.1%; ADR was up 1.9% leading to an increase in RevPar of 4.4% • Hotel motel tax collections were up 10.4% She described their rebranding effort that resulted in the brand platform "Open Up." She described the logo and color palette, narrative and vocabulary, and integration of the brand in their website. She provided several examples of how "Open Up" can be tailored to the market. Ms. Spain reviewed convention and group tour sales and services: • Ads were placed in meeting and event planner, reunion and sports related publications generating requests for information. 11,053 requests were received from leisure travelers (a slight decrease). • 712 group tour and meeting facility guides and convention/sports events collateral materials were distributed in 2013 at trade shows, sales missions and in response to bid requests • Conducted 27 familiarization tours for meeting, group tour and international tour and travel planners and domestic and international media • Conducted 5 sales missions to Vancouver BC, Olympia, Seattle, Indianapolis and Colorado Springs, resulting in 16 new leads for hotels and attractions in Snohomish County and distribution of 53 packets of information • Participated in 20 trade shows generating 594 direct leads and distribution of 1,742 tourism guides. • Assisted 63 groups with conference services distributing 2,980 guides to attendees • Group tour, meeting and event planner bids were prepared which resulted in 8,210 total definite room nights with an economic impact of $15.1 million • Additional pending bookings at year end totaled 11,948 room nights and an additional $6.8 million of economic impact • The sports market continues to be a significant segment contributing $14.2 million in economic impact • The Snohomish County Sports Commission Board of Directors assists the sports marketing staff with resources, referrals, direction and oversight Ms. Spain reported on tourism development: • Ads generated 11,053 total requests for information in 2013 • Media buys were placed in a variety of media outlets • Online presence • New quarterly e -newsletter • Website visitation to our primary site was down over 2012 by 16%. The weddings website was up by 31%. • Nearly 10,000 visits to RoomsAtPar and StayShopAndSave websites • Developed new collateral materials for three mobile tours o Kid Zone o Shopping o Edmonds Murals • 85,000 copies of an official visitor guide including seasonal calendars of events, and seasonally oriented articles on communities and attractions • Created customizable origami for each City and distributed to hotels • Public Relations and Media o Sent 7 press releases o Over 125 media pitches and responses to writers and travel publications requests 0 53 articles were published o Efforts resulted in over $788,000 of free media coverage — up 72% Edmonds City Council Approved Minutes April 22, 2014 Page 4 o Six issues of StoryLine were mailed to over 1,400 travel writers o Attended Society of American Travel Writers and Travel Media Showcase o Conducted media fams for 14 travel writers o Yellow Door Campaign to highlight key attractions in Snohomish County when the Skagit River bridge was damaged o Social Media: Flickr, Twitter, Facebook, Instagram, Pinterest and YouTube o Launched television ad Jennifer Bravo, Visitors Services Manager, Snohomish Tourism Bureau, described continued partnerships with the City of Snohomish, Snohomish Chamber of Commerce, Historic Downtown Snohomish, Historical Society of Snohomish, City of Lynnwood Tourism and Parks & Recreation, Alderwood Manor Heritage Association, SnoIsle Genealogical Society, and Future of Flight and Paine Field. She reported on efforts to implement the Strategic Tourism Plan initiatives: • Manage the Visitor Information Center (VIC) at the Future of Flight and Boeing tour o Resulted in visitor numbers doubling in 2013 • Advertising presence at Seattle Premium Outlets and Alderwood Mall • Mobile VIC operating at events and festivals She provided a visitor snapshot: • 64% from more than 50 miles away 0 8% from other WA counties 0 28% from other states 0 27% from other countries • 36% from local area (including surrounding counties) • Served 104,949 visitors countywide — a 14% increase Ms. Bravo explained they have over 90 volunteers who work at visitor information centers as well as events in the community. She described events that volunteers participate in, training and special volunteers recognition events, monthly newsletters and three familiarization tours held in 2013 that highlighted Darrington, Arlington, and Mukilteo and included tours of lodging facilities. Ms. Spain described 2014 initiatives: • hnplementation of the new destination brand • Fine tune the new website • New arts and culture brochure, and meeting facility guide • Television promotion of aviation attractions and outdoor adventure • Re -launch of Tourism Revealed • Update weddings website • Digital information kiosks • New itineraries, maps and promotions to assist visitors in exploring all of Snohomish County Councilmember Petso suggested expanding tourism by encouraging visitors to Seattle to visit Edmonds and Snohomish County. She asked whether the Tourism Bureau was in contact with groups that book the Seattle Convention Center and whether Edmonds and Snohomish County could be highlighted as a place to visit. Ms. Spain answered the Seattle Convention and Visitors Bureau is a membership based organization and tourism based businesses outside Seattle can become members and receive a convention digest that identifies upcoming conventions. The Tourism Bureau advertises in hotel in -room publications, distributes the visitor guide in all hotels King and Snohomish County as well as the VIC at the airport, and advertises in media publications distributed in downtown Seattle. Edmonds City Council Approved Minutes April 22, 2014 Page 5 Councilmember Johnson referred to Ms. Spain's opening remark, tourism is economic development, explaining Edmonds has an Economic Development Commission that has a Tourism Subgroup. She suggested the Tourism Bureau could share information with that group. Ms. Spain agreed, advising all the research conducted during the branding process as well as research done in 2010 for the Countywide Strategic Tourism Plan is available Councilmember Mesaros inquired about the impact of the closure of the State Tourism Office. Ms. Spain answered it has had a significant impact. Although Washington had a slight increase in visitors in 2013, the growth of tourism in other states outpaced Washington. Washington is the only state without a State Tourism Office. The Washington Tourism Alliance, a membership based organization, and other tourism entities lobbied the legislature this year for staff resources at the state level and the creation of a self- assessment to help fund a State Tourism Office. Councilmember Bloom asked whether statistics related to Edmonds such as jobs, payroll, local taxes, etc. could be provided in future reports. Ms. Spain answered that information is not broken down into city level other than related to jobs. A consultant, Dean Runyan Associates, prepares the statewide and county tourism information and cities have contracted with them to obtain city -specific information. Councilmember Bloom asked when the brochure related to arts and culture that will include Edmonds will be available. Ms. Spain anticipated it would be completed by the end of May. Councilmember Bloom noted the brand platform does not include anything about arts; Edmonds is seen as a very strong arts community. Ms. Spain explained each City can tailor the message to their community such as Open Up to the Arts. Mayor Earling asked for an opportunity to review the brochure regarding arts and culture. Ms. Spain agreed, advising the Arts Commission reviewed and approved a draft. 8. EDMONDS CITIZEN'S TREE BOARD ANNUAL REPORT Tree Board Chair Susan Paine thanked the Council for all they have done for the Tree Board, particularly allocating $25,000 for revising the Tree Code. With the assistance of Senior Planner Kernen Lien, the Tree Board also obtained a $10,000 grant to assist with the Tree Code update. The Tree Code update will be comprehensive revision for private and public properties as well as critical areas. She reported all vacancies have been filled on the Tree Board; she introduced Tree Board Members in the audience: Anna Marie Heckman, Steve Hatzenbeler, Rick Zitzmann, Darcy MacPherson, Roy Smith and Barbara Harrell. She recognized the Council's liaison to the Tree Board Councilmember Bloom. Ms. Paine reviewed Tree Board 2013 activities: • Tree City USA — 3rd year • Arbor Day celebration activity o Posted tree values along Main and Dayton Streets • Heritage Tree Program Planning • Five new Tree Board members Ms. Paine described requirements of being a Tree City USA: • Establish a Tree Board • Financial commitment from the City • Tree Care Ordinance • Proclamation from the City • Arbor Day observance - 2014 will be October 4"' • Growth Award Edmonds City Council Approved Minutes April 22, 2014 Page 6 Ms. Paine reviewed 2104 Tree Board Activities: • Comprehensive Tree Ordinance RFP o Draft Ordinance to Council early 2015 • Canopy Assessment project • Heritage Tree Program development • Collaboration with Washington State University o Study of opinions about planting private trees near streams • Policy review with Public Works • Watershed Fair • Guided Tree Walk • Edmonds Alive • Summer Market • Arbor Day activity—tree watering bag giveaway • Ongoing outreach and education about our valuable trees She described Tree Board 2015 Planning: • Comprehensive Tree Code revisions • Canopy goal recommendations • Start the process for an urban forest management plan Ms. Spain commented on the environmental, social, economic and health benefits of a viable and active urban forest. Each person has their own relationship with trees and nature; one of the Tree Board's goals is to provide the benefits of trees to future generations. Councilmember Petso asked whether her favorite tree in Hickman Park, a tree with pretty blossoms on it now, would be eligible for nomination as a Heritage Tree. Board Member Zitzmann answered such a tree would be eligible for nomination. There are guidelines related to historical significance, uniqueness, etc. but the community will nominate the trees. He commented on two large Douglas Firs in Hutt Park and a large Buckeye on 3rd. The Tree Board will formulate a recommendation and the Council will make the final decision. A nomination form and agreement with the property owner will be available once the program is established. Mayor Earling advised the materials for the next agenda item include a nomination form. Councilmember Fraley-Monillas thanked the Tree Board and Councilmember Bloom for their efforts. Ms. Paine expressed the Tree Board's appreciation for staff's assistance. Council President Buckshnis echoed the thanks of the Tree Board and looked forward to their continued progress. 9. PRESENTATION OF HERITAGE TREE RESOLUTION FOR POTENTIAL ACTION Councilmember Bloom explained the resolution will allow the Tree Board to proceed with preparing an ordinance and guidelines for a Heritage Tree Program. The nomination form and owner agreement in the packet are examples. The program, the application and the owner agreement will be reviewed by the City Attorney and brought back to the City Council for final approval. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER MESAROS TO APPROVE RESOLUTION NO. 1318, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, RESOLVING THAT THE EDMONDS CITIZENS' TREE Edmonds City Council Approved Minutes April 22, 2014 Page 7 BOARD SHALL PREPARE AND RECOMMEND TO THE CITY COUNCIL A HERITAGE TREE PROGRAM IN ORDER TO PROMOTE SIGNIFICANT TREES IN THE CITY. Council President Buckshnis explained this was discussed by Parks, Planning & Public Works Committee. Issues raised included whether the Heritage Tree agreement remained when a property was sold, etc. MOTION CARRIED UNANIMOUSLY. 10. APPROVAL OF SHORESHIRE FINAL PLAT AT 24223-24227 76TH AVE W PROPOSED BY ARDSLEY HOMES (FILE # PLN20080046) This item was removed from the agenda and will be rescheduled to a future meeting. 11. JOINT MEETING WITH THE PLANNING BOARD TO DISCUSS CODE UPDATE PROCESS INCLUDING SIGNAGE, HIGHWAY 99, AND SUBDIVISIONS Planning Board Members present were Todd Cloutier (Chair), Neil Tibbott (Vice Chair), William Ellis, Phil Lovell and Val Stewart. Mayor Earling advised there were currently two vacancies on the Planning Board. There are four applicants and he was hopeful they could be interviewed and appointed in the next weeks. Development Services Director Shane Hope reviewed the agenda for tonight's discussion: • Overview • Sign code • Highway 99 • MP2 Zone • Development Code update Planning Manager Rob Chave introduced the sign code, explaining one citizen in particular has highlighted issues related to temporary signs. The Council has had some interest in the Planning Board reviewing temporary sign regulations although that has been controversial issue in the past. Staff would like the Planning Board to consider how to better organize the sign code and to update definitions. Council President Buckshnis asked if the above list was prioritized. Mr. Chave answered no and suggested this would be an opportunity for the Council to prioritize the issues. Council President Buckshnis noted she has also received emails and comments from citizens who do not object to the sandwich board signs. She spoke in favor of making the sign code more comprehensive. Mr. Chave agreed it can be difficult to piece together the overall intent of the sign code and there are some conflicting regulations and definitions. Council President Buckshnis suggested in the order of priority, the sign code would be number 3. Councilmember Peterson commented Highway 99 and the development code update were higher priorities. He agreed the sign code is controversial and did not want to divert attention away from higher priorities. He suggested the sign code could be addressed as part of the development code update. Councilmember Bloom asked whether the only issue with the sign code was sandwich -board signs. Mr. Chave answered that is the only issue that members of the public have highlighted. There are many other issues from staff's perspective. The sign code is not user friendly and it is difficult to direct people with regard to how the sign code affects their business. He agreed the sign code could be part of the code rewrite but the Council has expressed some interest in a policy related to temporary signs. Edmonds City Council Approved Minutes April 22, 2014 Page 8 Councilmember Bloom asked whether sandwich board signs were the only type of temporary sign. Mr. Chave answered there are a series of temporary signs such as real estate, campaign, on and off premise signs; it is a complicated issue and there are constitutional, freedom of speech issues. Councilmember Petso suggested developing sign regulations for different areas of the City. For example a sandwich board sign on a downtown sidewalk may be a higher level of inconvenience than a sandwich board sign on a median near Firdale Village. She also suggested the use of neon signs in small neighborhood business zones and downtown be discussed. Mr. Chave agreed sign regulations should be tailored to the location. With regard to Highway 99, Mr. Chave displayed a zoning map of Highway 99, explaining there are some short term issues that are barriers to development on Highway 99 such as second story use, mixed use, and parking standards that the Planning Board could address more quickly. Longer term issues that would require further study and public outreach include Transit Oriented Development (TOD) and nodes of development along the corridor. Mr. Chave displayed an MP2 zone map, explaining neither WSDOT/Washington State Ferries nor Chevron are opposed to removing residential uses from the MP2 zone long as the zoning still allows the multimodal project. He suggested the Planning Board consider that proposal. With regard to the development code update, Development Services Director Shane Hope explained there are a number of issues in the development code. She suggested the Planning Board develop a proposal, schedule and approach and present it to the City Council. Mr. Chave suggested the Planning Board could also help scope the project. Ms. Hope noted work has been done by a consultant to identify issues and that effort has also raised a number of questions. Council President Buckshnis recalled discussion at the retreat that the subdivision code would be included in the development code update. Ms. Hope agreed it would be. She suggested the Planning Board would help with developing an approach and priority, present that to the City Council for approval and then proceed based on Council direction. Council President Buckshnis asked whether the issues raised by the consultant, Carol Morris, would also be included. Ms. Hope agreed Ms. Morris' input would also be considered. Councilmember Petso suggested there was a great deal of history in the code provisions and why they read the way they do which Ms. Morris was not aware of such as community facilities and home occupations. Mr. Chave noted Ms. Morris does not know the history but her comments highlight code sections that are unclear. Councilmember Petso suggested for sections that have revised recently, the language be clarified to match the intent rather than completely rewriting it. Councilmember Petso cited the importance of preserving Highway 99 as a functional business area. She recalled a proposed project at Highway 99 & 220th that included residential, parking for the residential, viable commercial space with parking in front, and public gathering spaces. She preferred that type of development that allowed Highway 99 to accommodate housing but also remain a viable commercial district versus other types of vertical mixed use seen in downtown and other areas of Edmonds. She pointed out the value of residential is so high that there is not a market incentive for developers to make the commercial space viable. She recommended including language regarding viable commercial space and viable commercial parking to ensure a viable commercial presence on Highway 99. Council President Buckshnis spoke in favor of addressing barriers to development on Highway 99 such as a second floor of commercial in the CG and CG2 zones. Mr. Chave explained the mixed use concept in the Edmonds Green development that Councilmember Petso described at Highway 99 & 220th was quite Edmonds City Council Approved Minutes April 22, 2014 Page 9 different than vertical mixed use that has been developed downtown. The mixed use proposed in the Edmonds Green development was appropriate to the location on the site. For example residential was toward the rear away from the street and commercial was oriented to the travel lanes. The Planning Board could investigate what type of mixed use makes the most sense. Councilmember Fraley-Monillas commented Highway 99 was her top priority. She cited uses such as Sound Transit Swift buses, development in the Medical District, and Premera, yet there is no housing in the area. The housing is going to Lynnwood, Shoreline and Mountlake Terrace. She was concerned that if Edmonds did not get moving, many development opportunities on Highway 99 would be missed. Residential on Highway 99 would provide more eyes on the street and create a more protective environment for the areas around Highway 99. During a ridealong with Edmonds Police last Friday night, they spent a great deal of time on Highway 99. Development in Shoreline and Lynnwood is pushing criminal elements to the Edmonds section of Highway 99. She noted Top Foods is a high crime area at night. She anticipated residential on Highway 99 would result in less crime. Councilmember Johnson relayed the Planning Board had a joint meeting with the Highway 99 Task Force recently and the Task Force met again last night. She suggested there are three levels of priority for Highway 99, 1) things that can be accomplished easily such as parking standards and the second floor commercial requirement, 2) transit nodes'/4 mile from Swift stations, and 3) the corridor as a whole. Councilmember Bloom agreed with the concept of horizontal mixed use on Highway 99 versus vertical mixed use. She recalled comments that developers did not do mixed use well; they typically specialize in either residential or commercial. She asked what revision of the subdivision code would entail. Ms. Hope answered it would include the process and criteria for short plats, PRDs, long plat formal subdivisions, etc. Councilmember Bloom viewed revision of the subdivision code as a high priority. Councilmember Bloom explained the issue of the MP2 zone arose out of a conversation with the Department of Ecology (DOE) about public space or open space in the MP2 zone. WSDOT and Unocal attended 2-3 Parks, Planning & Public Works Committee where it was discussed. WSDOT is in escrow with Unocal to purchase the property. WSDOT does not need residential for that property but wants commercial in the event it is used for a future Edmonds Crossing project. Mr. Chave advised the zone assumed a certain level of clean-up; residential was not allowed on the first floor. Councilmember Bloom advised the existing zoning would allow residential on upper floors but residential is not needed if the property is used for the Edmonds Crossing in the future. She was encouraged that WSDOT was considering Edmonds Crossing because it is not in the State's Comprehensive Plan. Mr. Chave explained the recommendation related to the MP2 zone was not a change to the Comprehensive Plan or zoning, only an amendment to the MP2 zoning classification to remove residential uses. Councilmember Bloom viewed this as a high priority as it is a simple fix, provides exactly what WSDOT needs and would not interfere with WSDOT's purchase. Councilmember Petso agreed with amending the MP2 zone to remove residential uses because residential uses will not be needed if the property is used for a ferry terminal. She did not agree with making quick changes to the requirement for second floor commercial and the parking standards on Highway 99 and preferred a holistic review of development patterns on Highway 99. Council President Buckshnis disagreed with Councilmember Petso's comments about not making quick changes to Highway 99. She also disagreed with making changes to the MP2 zone when the property sale is in escrow. She ranked the items as follows: 1) Highway 99, 2) development code update and revisions to the subdivision code, 3) sign code, and 4) MP2 zone. Edmonds City Council Approved Minutes April 22, 2014 Page 10 Councilmember Peterson commented although the change to the MP2 zone may be simple, he feared it could affect the process. He questioned the rush if WSDOT was purchasing the property and they have no interest in residential. He noted revisions to Highway 99 were a high priority in the Strategic Plan and preferred the Planning Board focus their efforts on Highway 99 and the development code update. Planning Board Chair Todd Cloutier commented the items on the list were not new other than the MP2 zone. He did not recommend the Council rank the four items in priority; they will be divided into pieces and addressed. He suggested the Council identify issues in the development code they would like to have addressed first, noting the sign code could be addressed as part of the development code update. Planning Board Member Ellis asked about the driver for these items such as the change to the MP2 zone. He suggested it would be helpful for the Council to provide direction regarding specific tasks they have in mind such as developing an ordinance, conducting a public hearing, etc. Councilmember Mesaros agreed with Board Member Ellis' comment about the driver for items. He encouraged the Planning Board to provide a recommendation to the Council. His priorities were the development code update and Highway 99 with revisions to the sign code considered as part of the development code update. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS, THAT THE COUNCIL INSTRUCT THE PLANNING BOARD TO LOOK AT THE DEVELOPMENT CODE UPDATE AND HIGHWAY 99 AND TO INCLUDE THE SIGN CODE IN THE DEVELOPMENT CODE UPDATE AND WHEN THOSE ARE COMPLETED THE PLANNING BOARD PROVIDE A RECOMMENDATION REGARDING THE MP2 ZONE. Councilmember Bloom questioned the rationale for delaying changes to the MP2 zone due to escrow, noting that concern was never been mentioned to the Parks, Planning & Public Works Committee. The change to the MP2 zone is much less complex than Highway 99 and changes to Highway 99 will take much longer. She did not agree with Councilmember Mesaros' priorities; her order of priority was revisions to the subdivision code via the development code update, MP2 zone, Highway 99, and sign code. She was unclear why the Council needed to vote on a priority when the Planning Board indicated they would consider them all. Councilmember Mesaros said his intent was not to delay the revisions to the MP2 zone. The other items have a higher priority as WSDOT does not plan to develop residential on the site. Councilmember Petso did not support the motion, relaying her understanding of the motion that the changes to the MP2 zone would not be considered until revisions to Highway 99 were completed. Council President Buckshnis relayed the WSDOT Facilities Manager indicated they only needed commercial and Unocal agreed. Her concern with making a change while the property was in escrow was potentially altering the value of the property. She did not view the changes to the MP2 zone as a priority, noting there were other associated issues such as the Shoreline Master Program, daylighting Willow Creek, buffers, etc. Mayor Earling recalled the Planning Board Chair indicated the Planning Board viewed all these items as important issues. Highway 99 is a 10 year issue and needs to get started. He accepted Chair Cloutier's indication that the Planning Board would move forward on all the issues within the priority that a majority of the Council supported. Edmonds City Council Approved Minutes April 22, 2014 Page 11 COUNCILMEMBER JOHNSON CALLED FOR THE QUESTION. COUNCILMEMBER MESAROS SECONDED CALL FOR THE QUESTION. THE CALL FOR THE QUESTION CARRIED (6-1), COUNCILMEMBER BLOOM VOTING NO. MAIN MOTION CARRIED (5-2), COUNCILMEMBER BLOOM AND COUNCILMEMBER PETSO VOTING NO. Chair Cloutier agreed Highway 99 and the development code update were 10 year questions. The Planning Board will work with staff to create a code rewrite outline/schedule to ensure specific code sections are addressed. He suggested the Council identify their priorities within the development code and Highway 99. Planning Board Val Stewart explained the Planning Board often does things concurrently. She asked the Council's interest in sustainable development and incorporating green building elements into the code or developing a separate green building code such as Kirkland's. Mayor Earling responded the Council's support of green initiatives and participation on the Mayor's Climate Change Committee indicates their support. Councilmember Petso preferred to require green buildings rather than incentivize them. She also encouraged the City to get away from LEED; she was not happy with the scorecard approach where points are awarded for things that may be meaningful in one context but not another. For example, points are awarded for solar collectors as well as for shade trees that could shade solar collectors. Another example, points for a bike rack in downtown Edmonds may make sense but make less sense for a building on the Hanford reservation. She summarized the LEED code was one-size-fits-all and she preferred the Planning Board target their efforts on green items that were meaningful. Councilmember Bloom agreed green techniques should be incorporated into the code rather than offered as an incentive. She recalled Ms. Morris' suggestion to have a separate code regarding green building requirements. Board Member Stewart agreed a variety of green building programs could be researched. The key is requiring a third party verifier to certify. She agreed the scorecard approach was common but evolving programs provide market demand for performance. Councilmember Peterson agreed a green building baseline should be mandatory but if someone wanted to go beyond, there need to be incentives. He pointed out the highest level of green building cannot be mandated because then nothing will be developed. Consideration should be given to incentivizing green buildings to encourage redevelopment and remodeling because without development, many of the improvements to stormwater, etc. will not occur. Incentives can be something like faster permit turnaround or an easier process such as was developed for solar panels. Councilmember Fraley-Monillas clarified Councilmember Peterson's suggestion was a baseline green building but a developer could receive an incentive for something more. Councilmember Peterson agreed. Mayor Earling declared a brief recess. 12. CONTROL SYSTEM UPGRADE - REQUEST APPROVAL FOR MAYOR TO SIGN A PROFESSIONAL SERVICES CONTRACT WITH PARAMETRIX, INC. AND REOUEST APPROVAL TO PURCHASE THE REQUIRED EQUIPMENT Edmonds City Council Approved Minutes April 22, 2014 Page 12 Public Works Director Phil Williams explained the treatment plan is the single most expensive piece of infrastructure the City owns, the most complex and the most important and it is operated by computers. He described the proposed project: • Original system designed and built between 1988-1991. • Replacement hardware is only offered by one third party vendor — no system support is offered • Two years ago staff began replacing elements of the system due to outdated equipment, failures and/or loss of data. There continues to be data loss and integrity of data issues today. • Opportunity to minimize costs and risk by proceeding forward at this time utilizing the AWWD interlocal agreement the City Council approved on November 11, 2013. • An independent pre -design report was prepared by Tetra Tech, suggesting a project approach. Based on this information an RFQ was developed. • The SOQ were reviewed by panel of experts both internal and external to the City. The recommendation was that the City move forward with Parametrix , Inc. • Parametrix , Inc. is a very experienced team with the knowledge, experience and breath to complete the work within the three year window. They have an established partnership with two firms that have intimate knowledge of our process and Control System. • Over the past month staff has worked with Parametrix to develop a detailed scope and budget and request Council approval to proceed. He displayed a screen shot of the influent configuration, the solids handling configuration and the fiber optic cables. He explained: • The project is broken up into phases and will take three years to complete. • The Parametrix professional services contract is a time and materials contract with a do not exceed of $1,372,261. • The PLC hardware and software estimate is $308,363 — and must be purchased by May 2016 to receive the discounted price. • This project is critical to the operation, regulatory reporting and reduces risk and the cost of doing business. Mr. Williams requested the Council authorize Mayor Earling to sign the professional services contract with Parametrix , Inc. for the Control System Upgrade Project and to approve the purchase of the required hardware and software to complete the project. Councilmember Mesaros referred to the narrative that stated the importance of completing the upgrade by December 2016 in order to utilize the savings available under the AWWD agreement which expires in May 2016. Mr. Williams explained the project will be completed by December 2016; the equipment will be purchased prior to the expiration of the interlocal in May 2016. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS, TO AUTHORIZE MAYOR EARLING TO SIGN THE PROFESSIONAL SERVICES CONTRACT WITH PARAMETRIX , INC. FOR THE CONTROL SYSTEM UPGRADE PROJECT AND TO APPROVE THE PURCHASE OF REQUIRED EQUIPMENT FOR THE CONTROL SYSTEM UPGRADE UTILIZING THE ALDERWOOD INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT SIGNED ON NOVEMBER 20, 2013 BY MAYOR EARLING. Councilmember Bloom inquired about the process for obtaining the bid for this project. Mr. Williams answered a Request for Qualifications and Proposals was issued. The selection is made based on qualifications, and a contract is negotiated. Councilmember Bloom commented $1,372,261 seemed like a lot of money for this project; she asked how this was determined to be a reasonable price for these services. Mr. Williams agreed control system projects are startlingly expensive. Most of the cost is time Edmonds City Council Approved Minutes April 22, 2014 Page 13 for technicians to develop control strategies and programming them into the hardware and software as well as testing. Councilmember Bloom asked how long Parametrix would be available for follow-up after the project is completed. Mr. Williams answered this is a time and materials contract with a maximum price, acknowledging control system projects are notoriously difficult to predict the cost. Staff has been as diligent as possible to pace the project over a three year period, break it into logical pieces, balance investments between years. Parametrix is an experienced team who has done this work before. There are some extra hours in the $1,372,261 cost, Parametrix is comfortable with that number, if it the project goes well, it could cost less than that. Councilmember Bloom asked whether there would be follow-up after the three years. Mr. Williams answered each module will be tested offline as it is built; once they are confident it is operating properly, it will be operated, tested and challenged on the treatment plant for seven days to ensure all the features work and if everything operates correctly, that module is complete. Parametrix guarantees when they finish, everything will be working for no more than that price. Councilmember Johnson asked the useful life of this product and whether Parametrix would be around to support the installation in the future, recalling the original product was built 23-25 years ago and there was only one third party vendor and no support. Mr. Williams answered the original system lasted 26 years; he did not predict this system would last that long but estimated 15-20 years. He did not expect vendors to cease supporting the product any time soon; the intent was to select an approach that will yield a long life. Council President Buckshnis commented the Senior Center uses this type of functionality for their heat, lights, etc. Mr. Williams explained the people who program the system are the important part; the computer will make adjustments to maintain the set point programmed by a human. COUNCILMEMBER MESAROS CALLED FOR THE QUESTION. COUNCIL PRESIDENT BUCKSHNIS SECONDED THE CALL FOR THE QUESTION. THE CALL FOR THE QUESTION WAS UNANIMOUSLY APPROVED. MAIN MOTION CARRIED UNANIMOUSLY. 13. DISCUSSION AND POTENTIAL ACTION REGARDING PROPOSED AMENDMENTS TO THE CITY OF EDMONDS COMMUNITY DEVELOPMENT CODE ALLOWING RECREATIONAL MARIJUANA BUSINESSES THAT ARE CONSISTENT WITH STATE REQUIREMENTS AS A PERMITTED USE IN VARIOUS COMMERCIAL ZONES Planning Manager Rob Chave explained this is a follow-up to the public hearing regarding marijuana businesses held earlier this month. The packet contains three ordinances drafted following the Council's discussion: • Exhibit 1: Ordinance that implements the Planning Board's recommendation (the ordinance presented on April 1, 2014) • Exhibit 2: Ordinance that further limits where retail businesses can be located, tying them to Comprehensive Plan commercial areas. o Areas eliminated are small scale business zones such as the former gas station south on 100"' and on Puget Drive • Exhibit 3: Ordinance restricts retail business to the same locations as wholesale producers and processors, CG and CG2 zones. Edmonds City Council Approved Minutes April 22, 2014 Page 14 Since the public hearing, the City was informed of a childcare center near Five Corners. Therefore, although Five Corners is potentially allowed in Exhibits 1 and 2, buffers from existing uses would preclude a retail marijuana business from locating at Five Corners. Mr. Chave relayed adopting one of the ordinances will remove the moratorium and establishing zoning rules for marijuana businesses. The next agenda item is related to licensing. For Councilmember Fraley-Monillas, Mr. Chave explained all three options restrict wholesale producers and processors to the CG and CG2 zones which are located on Highway 99 and at Harbor Square. Buffers prevent marijuana businesses from locating in the zone at Harbor Square. Councilmember Fraley- Monillas asked about CG/CG2 zones in Westgate. Mr. Chave advised there are no CG/CG2 zones in Westgate, Westgate is primarily zoned BN. Councilmember Fraley-Monillas commented there are no other areas where marijuana retailers can locate other than Highway 99. Mr. Chave answered it would depend on which ordinance the Council adopted. Exhibit 3 would allow retailers only in the CG and CG2 zones. Exhibit 1 would allow them in most commercial zones including the small commercial zone south on 100th and on Puget Drive but not in Firdale or west of Westgate. He noted regardless of the option the Council selected, the 1,000 foot buffer would still apply. Councilmember Fraley-Monillas asked where marijuana retail businesses would be allowed in Exhibit 1 other than Highway 99. Mr. Chave agreed there were few areas not covered by the buffer other than east of Westgate on SR -104. Councilmember Fraley-Monillas asked if daycare locations on Highway 99 had been researched. Mr. Chave relayed Councilmember Johnson's indication there is a school outside the city limits on 212t1i whose buffer could extend onto Highway 99 but staff has not yet researched that. He acknowledged the inventory is imperfect. Before licenses are issued, the State will confirm the buffers. He pointed out regardless of the current buffers, the location of some buffers will change as daycares relocate. Councilmember Fraley-Monillas asked how the City was informed of uses to which the buffer applied. Mr. Chave answered the City's GIS Analyst obtained the State's lists. Many of the definitions in 1-502 are related to registered State entities such as daycares. Councilmember Fraley-Monillas commented this is a prime example of pushing unwanted uses into the Highway 99 area. Mr. Chave answered the buffers prescribed in I-502 determine where marijuana businesses can be located. He said the concern Councilmember Fraley-Monillas voiced about targeting Highway 99 was the reason the Planning Board recommended a broader range of commercial areas. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS, TO APPROVE ORDINANCE NO. 3968, EXHIBIT 2, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO LAND USE AND ZONING, ALLOWING RECREATIONAL MARIJUANA PRODUCERS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA PROCESSORS AS A PERMITTED USE IN THE CG AND CG2 ZONES; ALLOWING RECREATIONAL MARIJUANA RETAIL OUTLETS AS A PERMITTED USE IN THE BC, BD, BN, CG AND CG2 ZONES WITHIN SPECIFIED COMPREHENSIVE PLAN DESIGNATIONS; PROHIBITING RECREATIONAL MARIJUANA USES IN ALL OTHER ZONES, AND ADOPTING OTHER RESTRICTIONS ON THE LOCATIONS OF THESE RECREATIONAL MARIJUANA USES. Councilmember Petso recognized Councilmember Fraley-Monillas' concern about not appearing to target Highway 99 but she was concerned with an ordinance that would allow marijuana retail businesses in tiny business districts that are essential neighborhood areas. Exhibit 2 would potentially allow marijuana retail businesses in the Downtown -Waterfront Center, Highway 99 Center, Westgate Commercial Area, Five Edmonds City Council Approved Minutes April 22, 2014 Page 15 Corners Commercial Area, Perrinville Commercial Area, Highway 99 Corridor and Edmonds Way Corridor. She noted these areas would be subject to the buffers. If a daycare moved within the buffer of established marijuana businesses, Councilmember Peterson asked whether the marijuana business would be grandfathered. Mr. Chave answered the State renews licenses annually and he was uncertain whether the renewal process would include researching the buffers. With regard to Exhibit 2, Councilmember Peterson noted the buffers eliminate several areas including downtown and Five Corners. He asked whether the two areas specifically eliminated in Exhibit 2 were outside of the buffer. Mr. Chave recalled Puget Drive is covered by buffers but was uncertain whether the zone on 100"' was. Councilmember Petso advised the zone south on 100"' was not covered by a buffer. Councilmember Peterson commented retail liquor sales and restaurants were allowed in those two areas as well as downtown. His concern with Exhibit 2 was the more society separates this new legal business and treats it differently than other accepted adult vices, the more it adds to the stigma. Part of I -502's overwhelming victory in the State was an effort to combat that stigma. He agreed with Councilmember Fraley-Monillas' concern with shoving it to one part of town and covering our eyes. The buffers do their job and he was opposed to further restrictions. He did not support the motion and preferred Exhibit 1. Councilmember Johnson asked when the moratorium expires. City Attorney Jeff Taraday said May 15, 2014. Councilmember Johnson asked whether all BD zones would be exempt under Exhibit 2. Mr. Chave answered all the BD zones are covered by buffers, but not necessarily daycare buffers. Councilmember Johnson commented allowing marijuana businesses in the BD zone was irrelevant because they were covered by buffers. Mr. Chave answered that was largely true but there some may be daycare buffers that are subject to change. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO EXTEND THE MEETING FOR 15 MINUTES. MOTION CARRIED (6-1), COUNCILMEMBER JOHNSON VOTING NO. Councilmember Johnson explained she was attempting to look at this from a logical standpoint rather than exempting sites that could be in her backyard. She asked whether a criterion could be added to Exhibit 2 stating marijuana businesses must be located on a State Highway. Mr. Chave referred to the last whereas in Exhibit 2 that states the Council desires to designate retail commercial zones that are the most visible and accessible to the traveling public. Adding a criterion that they be located on a State highway would be consistent with that whereas. He pointed out only two marijuana retail businesses will be allowed in Edmonds. Mr. Taraday agreed. Mr. Chave pointed out some of the zones may not front on a State highway. Councilmember Bloom pointed out Exhibit 2 would allow retail marijuana businesses in Downtown - Waterfront Center, Highway 99 Center, Westgate Commercial Area, Five Corners Commercial Area, Perrinville Commercial Area, Highway 99 Corridor and Edmonds Way Corridor; however, the recent discovery of a daycare would prohibit a marijuana business in Five Corners. Mr. Chave explained Five Corners would still be in the list of areas where marijuana businesses could be located; the buffers currently eliminate it as a possible location. The buffers also largely eliminate the other areas as potential locations. He summarized there are very few sites in commercial zones in the City that are not covered by a buffer; essentially the only location is Highway 99 and a small area east of Westgate on SR104. Councilmember Peterson referred to the buffer map in Exhibit 5 that identifies potential locations. Mr. Chave pointed out most of the commercial areas in Edmonds are small; I-502 was very specific regarding the buffers which include parks. There are a number of parks sprinkled throughout downtown. Edmonds City Council Approved Minutes April 22, 2014 Page 16 Councilmember Bloom commented the only difference between Exhibit 2 and Exhibit 3 was the former gas station south on 100`h and the zone on Puget Drive were expressly removed in Exhibit 2. If these 2 locations were not eliminated, the 2 stores Edmonds was allocated would locate either there or on Highway 99. Mr. Chave agreed, recalling there was concern with locating a retail marijuana business in a very small zone. For example the zone on 100`h is a tiny lot. If that zone was not removed as a potential location and one of two marijuana retail stores in Edmonds located there, it could potentially draw a significant amount of traffic to a location that may not be appropriate for that amount of traffic. If the City is only allocated two locations, they should be in the most visible, well trafficked retail locations. The buffers then further define where retail businesses can be located. Councilmember Mesaros about buffers related to liquor stores. Mr. Taraday answered liquor stores do not have the same buffer requirements and they are not nearly as stringent as the buffers marijuana store must comply with. Mr. Chave explained there are a variety of liquor licenses. The State does consider proximity issues with regard to retail liquor licenses but he was uncertain about their process. Councilmember Fraley-Monillas recalled a retail marijuana business could be located in a small area of Perrinville. Mr. Chave answered he was unable to identify an area in Perrinville that was not covered by a buffer. Councilmember Fraley-Monillas did not support the motion, noting there are neighborhoods all along Highway 99 including a large neighborhood north of Swedish -Edmonds. To those who did not want to marijuana businesses to be located in a neighborhood, she emphasized Exhibit 2 would allow them to be located in a neighborhood. Council President Buckshnis pointed out the City was only allocated two marijuana retail stores. COUNCILMEMBER JOHNSON MOVED TO ADD TO SECTION 030.0 IN EXHIBIT 2 THAT STORES MUST BE LOCATED WITH DIRECT ACCESS TO EITHER SR99 OR SR104. MOTION DIED FOR LACK OF A SECOND. UPON ROLL CALL, MAIN MOTION CARRIED (4-3), COUNCIL PRESIDENT BUCKSHNIS AND COUNCILMEMBERS BLOOM, MESAROS AND PETSO VOTING YES; COUNCILMEMBERS FRALEY-MONILLAS, JOHNSON AND PETERSON VOTING NO. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO EXTEND THE MEETING FOR 15 MINUTES. MOTION CARRIED (6-1), COUNCILMEMBER JOHNSON VOTING NO. 14. DISCUSSION AND POTENTIAL ACTION ON RECREATIONAL MARIJUANA LICENSING ORDINANCE City Attorney Jeff Taraday explained this ordinance is in the same form it was when the Council last reviewed it. The proposed Chapter 4.26 entitled Marijuana Licenses Issued by the State in ordinance form was distributed to the Council. For Councilmember Peterson, Mr. Taraday explained the Committee's direction to him was to treat marijuana businesses as similarly as possible to State issued liquor licenses. It is primarily an investigation and notice provision and provides the City an opportunity to object to the license; there is no actual licensing done by the City. Councilmember Peterson observed the primary investigation is done by the Mayor who then presents a recommendation to the City Council. Mr. Taraday explained the Mayor will transmit a recommendation of approval or objection regarding the applicant and the proposed location to the Council. Edmonds City Council Approved Minutes April 22, 2014 Page 17 COUNCILMEMBER PETERSON MOVED, SECONDED BY FRALEY TO APPROVE ORDINANCE NO. 3969, RELATED TO RECREATIONAL MARIJUANA LICENSING. MOTION CARRIED UNANIMOUSLY. 15. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF APRIL 8, 2014 Public Safetv and Personnel Committee Councilmember Peterson reported the Committee discussed and recommended the following: • Human Resources Department Reorganization — forwarded to full Council for approval • Acting Development Services Assignment — forwarded to Consent Agenda • Citizen Commission Code Amendments — forwarded to Consent Agenda • Petroleum Transport by Rail through Edmonds — forwarded to full Council for approval Parks, Planning & Public Works Committee Councilmember Bloom reported many of the 20 items discussed were approved on the Consent Agenda or have already discussed by Council. Upcoming items include: • Alliance for Housing Affordability Interlocal Agreement for 2014- 2015 —Presentation to Council on May 6. • Quarterly Public Works Project Report — staff will evaluate request to include year-to-date expenditures • Authorization for Mayor to sign a Professional Services Agreement with The Blueline Group for Capital Projects Construction Management, Engineering & Inspection Services — forwarded for presentation to full Council Finance Committee Councilmember Petso reported most of the items the committee discussed have been approved by Council. The two outstanding items are: • Reporting/Disclosures of Lawsuits and Settlements — City Attorney is considering • Cost to Have Minutes of the Public Safety & Personnel and Parks, Planning & Public Works Committees — Council President Buckshnis has authorized acquisition of recording equipment 16. REPORT ON OUTSIDE BOARD AND COMMITTEE MEETINGS Councilmember Johnson reported the Economic Development Commission included: • A report by Mayor Earling regarding Mr. Clifton's resignation and an introduction of Development Services Director Shane Hope • A report by Chamber of Commerce CEO Kyle Vixie Reports regarding: o A year-round farmers market o Tourism and Visitors Subgroup o Business Enhancement District Subgroup o Group excursions into Edmonds o Social media survey o Technology Subgroup o Strategic Plan Subgroup Councilmember Johnson suggested inviting the Snohomish Tourism Bureau to a future EDC meeting. Councilmember Petso reported the PFD met twice this month; the PFD is due to present a report to the Council shortly. The Historic Preservation Commission is reviewing homes/building to include on the register. Edmonds City Council Approved Minutes April 22, 2014 Page 18 Councilmember Fraley-Monillas reported the Snohomish Health District is working on its Strategic Plan. The District also received a report on Oso including the Health District's role in the disaster and the future of that community. 17. MAYOR'S COMMENTS Mayor Earling had no report. 18. COUNCIL COMMENTS Councilmember Petso announced she has selected Michael Plunkett to serve on the Economic Development Commission to replace Eve Wellington who recently resigned. Councilmember Johnson wished everyone Happy Earth Day. 19. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.I 10(11(i) This item was not needed. 20. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 21. ADJOURN With no further business, the Council meeting was adjourned at 10:28 p.m. D VID O. EARLING, MAYOR S PASSE , CI LERK Edmonds City Council Approved Minutes April 22, 2014 Page 19