06/17/2014 City Council
Edmonds City Council Approved Minutes
June 17, 2014
Page 1
EDMONDS CITY COUNCIL APPROVED MINUTES
June 17, 2014
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Kristiana Johnson, Council President Pro Tem
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Adrienne Fraley-Monillas, Councilmember
Thomas Mesaros, Councilmember
ELECTED OFFICIALS ABSENT
Diane Buckshnis, Council President
STAFF PRESENT
Phil Williams, Public Works Director
Carrie Hite, Parks & Recreation Director
Scott James, Finance Director
Bertrand Hauss, Transportation Engineer
Brian Tully, IT Supervisor
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Sandy Chase, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Council
President Buckshnis.
COUNCIL PRESIDENT PRO TEM JOHNSON MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO EXCUSE COUNCIL PRESIDENT BUCKSHNIS. MOTION CARRIED
UNANIMOUSLY.
2. APPROVAL OF AGENDA
COUNCIL PRESIDENT PRO TEM JOHNSON MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO APPROVE THE AGENDA AS AMENDED, ADDING “UNSCHEDULED IT
EQUIPMENT REPLACEMENT” FOLLOWING AGENDA ITEM 5. MOTION CARRIED
UNANIMOUSLY.
3. APPROVAL OF CONSENT AGENDA ITEMS
Councilmember Bloom requested Item J be removed from the Consent Agenda.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION
CARRIED UNANIMOUSLY. The agenda items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 10, 2014
B. APPROVAL OF CLAIM CHECKS #208879 DATED MAY 30, 2014 FOR $652.30, CLAIM
CHECKS #208880 THROUGH #209000 DATED JUNE 5, 2014 FOR $527,872.63 AND
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June 17, 2014
Page 2
CLAIM CHECKS #209001 THROUGH #209131 DATED JUNE 12, 2014 FOR
$1,270,234.91 (RE-ISSUED CHECK #209003 $3,441.06). APPROVAL OF PAYROLL
DIRECT DEPOSIT AND CHECKS #60976 THROUGH #60987 FOR $464,150.57,
BENEFIT CHECKS #60988 THROUGH #60996 AND WIRE PAYMENTS OF $394,999.28
FOR THE PERIOD MAY 16, 2014 THROUGH MAY 31, 2014
C. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM ROBERT AND
KIMBERLY GIDNER (AMOUNT UNDETERMINED)
D. AUTHORITY TO EXECUTE AMENDMENT TO ALLIANCE FOR HOUSING
AFFORDABILITY INTERLOCAL AGREEMENT
E. WSLCB LIQUOR LICENSE RENEWALS FOR MAY 2014
F. OBJECTION TO MARIJUANA RETAIL LICENSE APPLICATION 414648-7B
G. 2014 APRIL BUDGETARY FINANCIAL REPORT
H. AUTHORIZATION TO APPROVE A CHANGE ORDER FOR THE CITYWIDE SAFETY
IMPROVEMENTS PROJECT
I. AUTHORIZATION FOR MAYOR TO APPROVE ACCEPTANCE AND RECORDING
OF A SIDEWALK ACCESS EASEMENT FOR 23220 EDMONDS WAY
K. LOCAL GOVERNMENT INVESTMENT POOL PROSPECTUS AND RESOLUTION
Item J. AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES
AGREEMENT WITH STANTEC CONSULTING TO PROVIDE DESIGN SERVICES
FOR THE 2015 WATERLINE REPLACEMENT PROJECT
Councilmember Bloom explained she believed her property was on the project map so she would abstain
from voting.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO APPROVE ITEM J. MOTION CARRIED (5-0-1), COUNCILMEMBER BLOOM
ABSTAINED.
4. AUDIENCE COMMENTS
Charles Gold, Edmonds, referred to a proposed train trench, explaining other alternatives that have been
proposed would be a patchwork solution that would permanently disfigure Edmonds but also cost more
and prevent bringing together a partnership of stakeholders. Among the patchwork solutions is a 6+ lane
tunnel under the tracks for ferry traffic to be shared with emergency vehicle and pedestrians. The
problems with that alternative include the cost which would almost certainly exceed a trench and its
vulnerability to flooding by a rain event or tsunami. A trench would provide some protection; a tunnel
would not act as a barrier to a tsunami and could instead act as a conduit possibly even accelerating the
force of a large tsunami. When water receded from a tsunami or rain event, an underpass would be
plugged and full of water and debris, making it impossible for emergency vehicles to reach waterfront.
Roger Hertrich, Edmonds, referred to the project to restripe 76th, pointing out restriping would eliminate
much of the parking. He referred to the 4th Avenue Arts Corridor project that has a $5 million budget,
relaying he has heard the Mayor decided not do anything there. If the intent was not to proceed with the
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4th Avenue Arts Corridor project, he suggested it be removed from the TIP. Mayor Earling assured he has
done nothing to impact the 4th Avenue Arts Corridor.
Jen Antilla, Edmonds, commented on the lack of access on existing sidewalks due to overgrown
vegetation. She has sent emails to Councilmembers and staff. While she supported constructing new
sidewalks, she requested consideration be given to trimming vegetation that is growing onto the sidewalk
such as on 5th Avenue N, 7th Avenue N and Bell Street. Staff recently trimmed the Photinia near the post
office on Bell & 2nd. She suggested requiring a 20-foot setback from new sidewalks to avoid vegetation
growing over the sidewalks.
Ron Wambolt, Edmonds, agreed with Ms. Antilla’s comments, commenting the situation was probably
worse than she described. He walks in the City daily; some sidewalks are impassible and in other areas
there are no sidewalks. The existing codes are not being enforced; instead of only responding to
complaints, he suggested the code enforcement officer spend half a day a week notifying people whose
vegetation impedes the sidewalk in violation of the code.
5. PUBLIC HEARING AND POTENTIAL ACTION ON THE 2015-2020 SIX-YEAR
TRANSPORTATION IMPROVEMENT PROGRAM
Transportation Engineer Bertrand Hauss provided an introduction to the Transportation Improvement
Program (TIP):
• Revised Code of Washington (RCW) requires each city update their TIP prior to July 1.
• Document contains all regionally significant transportation projects that a city plans to undertake
in the next six years
• City of Edmonds policy: TIP is financially constrained the first three years
• Federal and state grants and local funds are programmed as revenue sources for TIP projects
Mr. Hauss reviewed scheduled construction projects in 2015:
220th St. Overlay from 76th Ave. W to 84th Ave. W
• Project Description
o 2” full-width grind & overlay
o Pedestrian curb ramp upgrades
• Status/Schedule
o Design Winter 2015 to Spring 2015
o Construction Summer 2015 to Fall 2015
• Funding
o $780,000 Federal Grant (Pending PSRC Approval)
o Estimated Total Project Cost $1,040,000
o Design $ 100,000
Federal Funds $ 75,000
Local Funds $ 25,000
o Construction $ 940,000
Federal funds $ 705,000
Local Funds $ 235,000
228th St. SW Corridor Improvements
• Projection description:
o Create additional east-west corridor
o Eliminate southbound left turn from Hwy 99 onto 76th Ave
o Install new traffic signals on 228th at Hwy 99 and 76th
o New signalized pedestrian crossing on Hwy 99 at 228th
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o Sidewalks and bike lanes on 228th
o Improved street lighting on Hwy 99
o Overlay on 228th from 80th Ave to 1,000 feet east of 72nd Ave
• Status/Schedule:
o Design Complete in fall 2014
o Right-of-way Complete in fall 2014 (8 of 10 property acquisitions complete)
o Construction Spring 2014 – fall 2016
• Funding
o Estimated Total Project Cost $6,687,000
o Design $ 679,000
o ROW $ 347,000
o Construction $5,661,000
Secured Federal grant $3,533,000
State Grant $1,722,000
Local Funds $ 406,000
- Fund 112 $ 80,000
- Utility Funds $ 326,000
Hwy 99 Enhancement (Phase 3)
• Project Description
o Installation of luminaires along Hwy 99 from 220th St. SW to 212th St. SW.
o Pedestrian / vehicular safety improvements
• Status / Schedule
o Design / ROW Summer 2013 – Fall 2014
o Construction Spring 2015 – Fall 2016
• Funding
o Estimated Total Project Cost $714,000
o Design $100,000 (100% grant funded)
o Construction $614,000
Secured Federal Grant $584,000
Local funds $ 30,000
236th St. SW Walkway from SR-104 to Madrona School / 238th St. SW Walkway from 100th Ave. W to
104th Ave. W
• Project Descriptions
o 800 ft of sidewalk on 236th St
o 1,200 ft of sidewalk on 238th St
o Bicycle sharrow markings
• Status / Schedule
o Design Summer 2014 – Spring 2015
o Construction Spring 2015 – Fall 2015
• Funding
o 100% transportation items funded by secured Safe Routes to School grant
o $439,000 for 236th Walkway (design & construction)
o $536,000 for 238th Walkway (design & construction)
o $110,000 for Education & Enforcement (for both projects)
o Stormwater improvements for 238th project funded by Fund 422 ($750,000 for construction
phase)
Mr. Hauss reviewed scheduled projects in design (2015-2017):
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76th Ave. W @ 212th St. SW Intersection Improvements
• Project Description
o Add left turn lane for both approaches of 76th Av. W and right turn lane for WB, NB, and SB
movements of 212th St. SW
o Improve intersection delay (from LOS F to LOS D)
o Installation of bike lanes and wider sidewalk
• Status / Tentative Schedule
o Design / ROW Completed by Fall 2015
o Construction Spring 2016 (federal grant pending PSRC approval)
• Funding
o Estimated Total project cost $6,228,000
Design $ 412,000
ROW $ 905,000
Construction $4,911,000
o Various Funding Sources
Federal Grant secured/tentatively secured: $3,960,000
- Design $ 294,000
- ROW $ 646,000
- Construction (tentatively secured) $3,020,000
Local Funds $2,268,000
- Design $ 118,000
- ROW $ 259,000
- Construction $1,891,000
⋅ Fund 112 $ 366,000
⋅ Utility Funds $1,525,000
SR-104 Complete Streets Corridor Analysis
• Project Description
o Improve vehicular & pedestrian safety along corridor
o Access management improvements and streetscape design (implementing Complete Streets)
o Coordinate with planning initiatives, include form-based code @ Westgate Village (SR-104 @
100th Ave. W)
• Status
o Consultant RFQ June/July 2014
o Preliminary Study Summer 2014 to Summer 2015
• Funding
o Local Funds $150,000
2015 Transportation Plan
• Project Description
o Plan updated every 6 years (previously completed in ‘09)
o Updated Street System, with updated concurrency projects
o Revise Traffic Impact Fee
o Updated Bicycle and Pedestrian Plan
• Status
o Consultant RFQ June/July 2014
o Project duration Summer 2014 to Summer 2015
• Funding
o Local Funds $190,000
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Trackside Warning System/Quiet Zone at Dayton & Main Street Railroad Crossings
• Project Description
o Install either Trackside Warning System or full Quiet-Zone at (2) Railroad Crossings to reduce
the noise level (within Downtown Edmonds) during any train crossings.
• Schedule
o Planning / Engineering 2015
• Funding
o General Fund or LID $350,000 / $2,000,000
Mr. Hauss reviewed other projects:
• New projects (not identified in 2014-2019 TIP)
o 220th St. SW Overlay from 84th Ave. to 76th Ave. (2015)
o Hwy. 99 @ 220th St. SW Intersection Improvements (2018-2020)
o Re-striping 76th Ave. from 220th to OVD (2015-2016)
o Trackside Warning System at Dayton & Main Railroad Crossings (2015)
o 216th St. Walkway from Hwy. 99 to 72nd Ave. (2018)
• Preservation/Safety/Capacity Projects (included in updated TIP)
o Annual Street Overlay
$1,600.000 / year from 2015 to 2017
$2,800,000 / year from 2018 to 2020
o Main @ 9th Ave. (Interim Solution / 2016)
o Signal Upgrades
238th St. SW @ 100th Ave. W (2018)
Puget Dr. @ OVD (2018 – 2019)
Main St. @ 3rd Ave. (2019 – 2020)
o Intersection Improvements
220th St. SW @ 76th Ave. W (2018-2020)
Hwy. 99 @ 212th St. SW (2018–2020)
Hwy. 99 @ 216th St. SW (2018-2020)
• Non-motorized transportation projects
o Sunset Ave. (2015-2018)
o 4th Ave. Corridor Enhancement Walkway (2015-2017)
o Sidewalk projects near schools
o 80th Ave. W (2018-2020)
o Maplewood Dr. Walkway (2015-2016)
o Walnut St. Walkway (2018)
o ADA Curb Ramp Upgrades (Citywide) (2018-2020)
o Bicycle loops and connections (2015-2016)
Mr. Hauss provided a summary of recently secured transportation grants (last three years):
Project Name
Year Grant
Secured
Grant Type Total Grant
Amount
Five Corners Roundabout (212th St @ 84th Ave)
2012 Federal $1,937,000
5th Ave. S Overlay from Walnut St. to Elm St 2012 Federal $525,000
228th St. W Corridor Improvement Project 2012 & 2013 Federal/State $5,934,000
Hwy 99 Enhancement (Phase 3) 2012 Federal $684,000
Safe Routes to School Projects (236th St. SW,
238th St. SW and 15th Ave. W
2013 Federal/State $1,459,000
ADA Curb Ramp Upgrades along 3rd Ave. S 2013 Federal $90,000
Re-striping of 76th Ave. W from 220th St. SW to OVD 2013 Local $790,000
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School Zone Flashing Beacons 2013 Federal $37,500
220th St. SW Overlay from 84th Ave. to 76th Ave. 2014 Federal $780,000
76th Ave. @ 212th St. Intersection Improvements Tentatively
Secured
Federal $3,020,000
TOTAL $15,257,000
Mr. Hauss relayed staff’s recommendation that the City Council approve the TIP.
Councilmember Bloom referred to the five projects that were added to the TIP and asked how it was
decided to add those projects. Mr. Hauss answered for the 220th St. SW Overlay, a pavement condition
analysis identified that as a priority. Grant funds were received for overlays a couple years ago on 212th
between Five Corners and Hwy 99 and Dayton; 220th St. SW was omitted because the bids were higher
than expected. Councilmember Bloom asked how projects were prioritized to be added to the TIP. Mr.
Hauss answered the 2009 Transportation Plan ranked roadway projects; the ranking considered
concurrency, how the project would fare in the grant process, pedestrian safety, accident history, etc.
Public Works Director Phil Williams responded staff is recommending these projects be added to the TIP;
it is up to the Council to include them.
Councilmember Bloom asked whether the 216th St. Walkway was added to the TIP because a citizen
brought it to the City’s attention. Mr. Williams answered staff has been contacted by numerous people
about the hazards created by the missing segment of sidewalks between Hwy 99 and 72nd. Staff has had
discussions with the land owner and the tenant. It appears to be a meritorious project to solve a significant
problem and is worth adding to the TIP so staff can work on solving the problem. Staff cannot work on
the project until it is included in TIP. Councilmember Bloom asked whether the same was true for the
trackside warning system. Mr. Williams answered it is similar; there is a significant amount of interest in
addressing a number of train-related issues. If Council wants staff to work on it, he recommended it be
added to the TIP.
Councilmember Bloom commented one of the projects on the TIP, Sunset Avenue Walkway, has been
hotly debated and there has been a great deal of public input. It was her understanding that project was
coming back to the Council for further discussion, yet it is now on the TIP that needs to be approved by
July 1. Mr. Williams answered the Sunset Avenue Walkway is not a new project; it is been on the TIP for
a number of years. He recommended keeping the idea of a walkway on Sunset on the TIP so staff can
continue working on it. Staff will return to the Council soon with revised sketches; to do that requires it
remain on the TIP.
Councilmember Bloom referred to the 4th Avenue Corridor Enhancement Walkway; the TIP includes
grant funds in 2015 and completion by 2018. She asked why that project was prioritized when there are
no safety issues. Mr. Williams answered it is an arts-focused project although it has elements of a
transportation project. Parks and Cultural Resources staff have been working on this project for a long
time and recommended it be included in the TIP. Cultural Services Program Manager Frances Chapin was
not available for tonight’s Council meeting. If the Council approves including the 4th Avenue Corridor
Enhancement Walkway in the TIP, Councilmember Bloom asked whether staff will seek funding as early
as next year. Mr. Williams answered staff has been seeking funds for that project for a long time. Some
local funds have been programmed for this year to begin developing that project.
Councilmember Petso asked what is meant by the first three years are financial constrained. Mr. Hauss
answered funds have been budgeted for the projects in next three years. For example the 76th Ave. W @
212th St. SW Intersection Improvements, the local match is funded and grant funds are allocated.
Councilmember Petso referred to the $1.6 million for street overlays over the next three years, and asked
whether the TIP assumes the Council will allocate $1.6 million in the budget for those three years. Mr.
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Williams answered yes. Councilmember Petso asked whether a different amount could be budgeted for
street overlays if the full $1.6 million were not available. Mr. Williams answered yes, the amount
included in the TIP represents the need. He was hopefully that program could continue into the future and
that expectation is reflected in the TIP.
Councilmember Petso relayed the Council has been discussing how the City’s plans fit together and what
they mean to staff and Council. She relayed her understanding that the TIP was a document of first
impression not final approval. In other words, approving the TIP does not mean the Council is sold on a
project but directing staff to look into it. Mr. Williams answered if a project is on TIP, Council is saying a
project should be developed to solve the problem as well as authorizing staff to consider how to fund it
and determine elements to include in the project to successfully position it for funding. The costs for the
new projects and the projects in the last three years of the plan are estimates. Council will see projects at
decision points throughout the process.
Councilmember Petso referred to sidewalks priorities, recalling one sidewalk project north of
Meadowdale Beach Road did not score high in the 2009 Transportation Plan but it was included in the
TIP. She asked if there were plans to prioritize sidewalks again. Mr. Williams answered the City has a
policy for establishing priorities that considers the number of pedestrians, facilities the sidewalk connects,
etc. Some projects on the list have elements that staff believe will allow them to be funded.
Councilmember Petso relayed her understanding that a project may be included in the TIP because staff
thinks there is potential for funding.
Councilmember Petso referred to restriping on 76th between 220th and OVD, relaying her understanding
that restriping will reduce the road to one lane each way with a center turn lane. She was concerned with
that because southbound traffic turning into the high school from 76th already backs up but currently it
only impacts one travel lane and through traffic uses the second travel lane. She feared reducing it to a
single travel lane would create a disaster. Mr. Hauss answered meetings have been held with the school
district about that issue; consideration is being given to restricting the right turn into the parking lot
southbound on 76th and creating a one-way circulation whereby the parking lot would be accessed from
216th and exit onto 76th. Councilmember Petso commented if that could not be resolved, she was not
interested in reducing the travel lanes on 76th. She looked forward to the Council seeing the final design
before final approval. Mr. Hauss commented adjustments may also need to be made to the signal at 216th
due to a higher volume of right turns.
Councilmember Petso asked how reducing travel lanes to one in each direction handles traffic volumes
better than two lanes in each direction. Mr. Hauss advised an open house is scheduled on this project
tomorrow and will include a video. With two lanes there is a great deal of queuing behind a vehicle
making a left turn, more acceleration and more potential for accidents. Moving left turns from the through
lane to the 2-way left turn lane allows for consistent speeds which are safer. Councilmember Petso
summarized it was not intuitive that reducing travel lanes would make traffic flow better.
Councilmember Fraley-Monillas commented 76th would only be reduced from 4 lanes to 2 from 220th to
208th; it was already 2 lanes north of 208th to OVD. Mr. Williams advised north of 208th there is 1 lane in
each direction lanes with parking on either side but no center turn lane. He explained it is not always the
case that two lanes with a center turn lane would be more efficient than four lanes; it has do with the
number of access points. In areas where there are few driveways or cross streets, it is more efficient to
have two lanes in each direction. In an urban area with a lot of driveways and cross streets, a two-way
center turn lane makes the corridor function more efficiently.
Mayor Earling opened the public participation portion of the public hearing.
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Charles Gold, Edmonds, explained a grassroots campaign supporting a train trench has been launched,
www.edmondstraintrench.net. Future plans for the Edmonds’s waterfront can be greatly enhanced by the
train trench and will diminished by any other alternative proposed to date. He encouraged the Council to
visit the website, explaining the train trench would create a better and safer Edmonds waterfront in both
quality of life and value. He has held meetings with Councilmembers, Mayor Earling and many other
civic leaders. Everyone has been extremely interested and enthusiastic about a train trench; the only
question he has received was whether a train trench can technically be done and the cost. In addition to
addressing traffic conflicts and noise issues, the train trench provides a measure of protection along on the
waterfront from airborne particulates, accidental toxic chemical leaks, and explosions and fire from
flammable oil and other cargos. He reviewed information on the website, highlighting train trenches done
in Reno and Vancouver Washington. The railroad paid $60 million of the $170 million total cost of the
Reno trench; it was a much larger and elaborate trench.
Katherine Gold, Edmonds, ceded her time to her husband. Mr. Gold continued, displaying overhead
views of the current Dayton Street and Main Street crossings and conceptual views of the trench with
double tracks. He explained the trench would start north of the Willow Creek daylighting at a standard
railroad grade of 1% and end up at 24.5 feet at Dayton Street, the standard depth required under the
bridge, and remain at that depth 300 yards through Main Street and begin to return to the standard grade.
It is an extremely simple trench that is partially below the water line. This is most elegant solution for
Edmonds and likely the cheapest; an engineering firm is preparing an estimate. In the meantime, he
suggested a satellite emergency station on the water side of the tracks staffed with an EMS truck and 1-2
EMTs. This project needs to get underway to take advantage of partnerships and cooperation with BNSF.
Peter Laylin, Edmonds, representing the Train Horn Noise Advisory Committee, thanked the Council
placing for placing a Wayside Horn/Trackside Warning System on the TIP. The committee was initially
formed to gain support for an LID to fund the creation of a train horn quiet zone in Edmonds to eliminate
train horns at the Main and Dayton Street crossings. In conversations with staff and the Council, they
realize funding a quiet zone via an LID would be nearly unsurmountable in the short term. Although they
view a full quiet zone as the gold standard, a backup system in the form of the wayside horn now under
consideration is realistic and doable. The wayside horn does not provide a quiet zone but the horn,
mounted on trackside at crossings rather than on the train, will result in substantially lower sound levels.
The cost of a wayside horn is far less than a full quiet zone and can be incorporated in the transportation
budget, eliminating the need to create an LID. Due to the simplicity of the wayside horn, the operative
elements could more easily be moved in the event BNSF installs a second track. For these reasons, the
committee urges the Council to move ahead with funding the installation of the wayside horn/trackside
warning system.
Steve Reidman, Edmonds, commented one of the drawbacks to living, dining and shopping in
downtown Edmonds or the waterfront area is the noise from train whistles at the Main and Dayton Street
crossings, deafening when one is close to the tracks. Although a full quiet zone may not be practical, the
installation of wayside horns to create a partial quiet zone could result in a noise reduction of
approximately 75%. The decibel level is lower and the area of the sound imprint is substantially smaller
than the current train whistles. Another consideration is the likelihood of residential development in the
Harbor Square area as proposed in the Port’s Master Plan. Although currently on hold, less noise from
passing trains may be attract residential development and encourage businesses to locate at Harbor
Square. He encouraged the Council to make funding of a quiet zone a budgetary priority so everyone can
enjoy the benefits of less noisy train traffic.
Jim Wassall, Edmonds, a resident of Sunset Avenue, expressed concern with the proposed walkway on
Sunset. He relayed seeing a car on Sunset today traveling at approximately 40 mph. The proposed
walkway would eliminate most of the angle parking on the west side. Currently people park illegally to
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see the sunset; the neighbors are not concerned about the illegal angle parking because they leave after the
sun goes down. He relayed his understanding BNSF plans to install second track and asked whether
BNSF planned to install a third track, noting there was no space for third track. He did not believe Mr.
Williams’ claims that the walkway would enhance safety. He feared mixing aggressive dogs, pedestrians,
wheelchairs and people using walkers would not enhance safety. He summarized his neighbors do not
want parking on the east side of Sunset.
Jenny Antilla, Edmonds, was glad the issue of train noise was being raised as it gets worse every year.
A wayside horn would be a start and as more money is identified in the future, a quiet zone could be
established. Regarding Sunset Avenue, she suggested increasing the width of the existing sidewalk on the
east side and leaving everything else the same. A walkway on the west side seems like a waste of money.
Mike Echelbarger, Edmonds, a resident on Sunset, said for all the reasons Mr. Wassall stated, he is in
favor of the Sunset walkway. He said cars going 40 mph, cars and bikes going the wrong way, illegal
parking, etc. are all reasons for the process to continue. He urged the Council to allow the process to
continue; staff has made revisions to the plans.
Ken Reidy, Edmonds, reported the audio of tonight’s broadcast stopped when the screen was raised. He
thanked the Golds for their presentation and looked forward to further study. He asked for clarity
regarding on how much work staff can do on transportation improvement items that have not yet been
added to the TIP. He recalled Mr. Williams saying staff cannot work on a project until it is on the TIP.
The minutes of the public hearing on the 6-year 2012-2017 TIP held on July 19, 2011 include a
Councilmember comment that there had been a lot of work done on the Sunset Avenue project as well as
comments by the Public Works Director that the Sunset Avenue project includes a 12½-foot wide
sidewalk and an adjacent 5-foot wide bicycle facility. He questioned why staff had done a lot of work on
a project that had not yet been added to the TIP.
Mr. Williams responded two Councilmembers as well as several citizens asked about the feasibility of
adding a walkway on Sunset Avenue. Staff proposed the concept of a bike lane adjacent to a multi-use
pathway to judge the Council’s interest in proceeding with a project. He assured that did require a lot of
work.
Roger Hertrich, Edmonds, referred to the SR-104 Transportation Study, recalling the budget was
$150,000 yet only $75,000 is shown in the budget and he has heard staff say $160,000. Next he referred
to the SR-524 (196th St SW)/88th Ave. W Guardrail project, suggesting this was a safety issue and should
not be delayed 3 years. With regard to the Sunset Avenue Walkway, he questioned how the City can
proceed when funding from PSRC may be denied due to lies in the application.
Mr. Williams responded $150,000 is the total cost of the SR-104 Transportation Study, $75,000 this year
and $75,000 next year. With regard to Mr. Hertrich’s suggestion there were lies in the grant application,
he recalled staff clarified that, acknowledging there were mistakes made in application. He found Mr.
Hertrich’s characterization of the issue offensive to himself and staff.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
Councilmember Petso requested the Council delay action until next week to provide, 1) an opportunity to
review the draft TIP the Council was provided tonight, and 2) determine if there is any feedback on the
train trench idea and whether citizens are interested in the Council adding that to the TIP. Mr. Williams
commented a train trench is one of potential alternatives to resolve conflicts with the railroad and is
embedded in the alternatives analysis.
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Councilmember Mesaros asked whether this is the only opportunity to place a project on the TIP or can
projects be added over the course of the year if a project arises. Williams answered a project could be
added during the year; projects are typically added at this time each year.
Councilmember Bloom agreed with Councilmember Petso’s request to delay to action and preferred
action is delayed until July 1 as next week is a work session. Delaying approval would provide more
opportunity for citizen comment and she wanted the Council to consider whether want to continue
supporting the 4th Avenue Corridor project as a priority with an estimated cost of $5 million when there
are so many other safety issues. She suggested the next work session include a discussion regarding the
traffic calming program, how citizens can add projects in their neighborhood and how citizens can
suggest projects to be included in the TIP in preparation for further consideration of the TIP on July 1..
Councilmember Bloom explained Councilmember Fraley-Monillas took her on a tour of Hwy 99 to see
issues as well as development potential. There is a preschool in Councilmember Fraley-Monillas’
neighborhood that walks to a nearby park yet there are no sidewalks. She was certain there were places
throughout the City where new sidewalks, sidewalk improvements, stop signs, etc. were needed and those
should be prioritized over the 4th Avenue Corridor project where there are no safety issues. She
recommended the City determine its priorities; it was fine to have beautification projects in the future but
the safety issues should to be addressed first.
Councilmember Fraley-Monillas asked if the Council could delay approval until next week or the
following week. Mr. Williams commented reworking Hwy 99 as well as $10,000/year traffic calming are
included in the TIP. With regard to the 4th Avenue Corridor project, staff would seek special funding for
that project; it would not compete with intersection safety projects. Councilmember Fraley-Monillas
expressed support for an additional week to review the information.
Councilmember Peterson expressed concern with removing a project from TIP, specifically the 4th
Avenue Corridor project. It ranks highly on the Strategic Plan and has been a topic of discussion at the
Council for a number of years. Similar to frustrations voiced by citizens and Councilmembers that
projects are added at the last minute, removing something at the last minute was equally as troubling. As
Mr. Williams, stated the 4th Avenue Corridor will not compete with funding for Safe Routes to Schools,
overlay projects, signal upgrades, etc. If Ms. Chapin were here, she could address the funding sources and
economic benefits. A week’s delay was acceptable to him but he was concerned with delaying approval
until July 1 and will be out of town on July 1.
Councilmember Bloom clarified she was not suggesting the 4th Avenue Corridor project be removed from
the TIP; she was suggesting the Council look at its priorities. The 4th Avenue Corridor project is
prioritized to seek funding in 2015 for a project with an estimated cost of $5 million to be completed in
2018. By contrast the ADA ramps which are a requirement are not identified as funded until 2018. She
pointed the sidewalks on the 4th Avenue Corridor are fine; by comparison the sidewalks on Main near the
post office need repair but they are not prioritized. She suggested a work session to discuss prioritization
and how citizens can bring their concerns to the City and get them on TIP instead of feel-good
beautification project like the 4th Avenue Corridor. She summarized her primary concern right now was
safety.
Parks & Recreation Director Carrie Hite explained the 4th Avenue Cultural Corridor is also in Parks CIP
and the goal is to have the CIP and TIP be consistent. The 4th Avenue Corridor is a street and sidewalk
project as well as economic development and arts tourism. She agreed the 4th Avenue Corridor was safe
but the project is about more than safety in the Parks Plan; it is about economic development, arts
tourism, and generating additional revenue.
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Mr. Williams pointed out the version of the TIP that was distributed tonight changed the funding years for
the 4th Avenue Corridor to 2018, 2019 and 2020.
Council President Pro Tem Johnson explained all the walkway projects were prioritized in the 2009
Transportation Plan. A citizen group walked every sidewalk and worked with Mr. Hauss on their
prioritization. To participate in the traffic calming program, citizens complete a form and staff will
respond. Mr. Hauss explained the Walkway Committee formed in 2009 developed criteria for ranking
sidewalks that included pedestrian safety, connectivity, services or facilities in close proximity, amount of
pedestrian activity, public support, compatibility, environmental impacts, distance to school, connection
to transit routes/facilities, and existing facilities. The result was 24 long walkways and 10 short walkways
primarily in downtown Edmonds. That plan has been used, for example the Maplewood project was
ranked second, the walkway on 236th received a Safe Routes to Schools grant and some projects have
already been completed.
With regard to traffic calming program, Mr. Hauss explained there is a flowchart in the Transportation
Plan describing the process for citizens to submit concerns. For example, a citizen concerned with
speeding in their neighborhood calls or emails him and a speed study is typically conducted to determine
the magnitude of the speeding issue. If the 85th percentile is less than 8 mph over the speed limit, staff will
not address it because there are other areas where the 85th percentile exceeds 8 mph over speed limit. If
the 85th percentile is over 8 miles over speed limit, alternatives for traffic calming will be considered.
Pointing out 2009 was 5 years ago, Councilmember Fraley-Monillas asked how changes in population,
development, etc. affected the list of projects in the TIP. Mr. Hauss responded staff will be updating the
Transportation Plana next year which will include a walkway committee, etc.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO MOVE THE TIP DISCUSSION TO NEXT WEEK’S MEETING WITH
POSSIBLE ACTION. CARRIED (5-1), COUNCIL PRESIDENT PRO TEM JOHNSON NO.
Mayor Earling declared brief recess.
(Councilmember Petso left the meeting at 8:45 p.m.)
5A. UNSCHEDULED IT EQUIPMENT REPLACEMENT
Mayor Earling explained the City has been experiencing problems with its technology the last few weeks
and staff has been working on a potential solution. It has reached a point where aggressive action is
needed to solve the problem.
IT Supervisor Brian Tully explained staff has been formulating a plan for offering IT services. The plan
covers equipment, policy recommendations and a long range strategic plan for equipment replacement
schedules. Due to recent failures and increased downtime, that plan needs to be expedited. The City’s
technology infrastructure has three legs: servers, storage and network that all work together; a bottleneck
in any of the three slows the system. The City is currently experiencing breakdowns in all three legs. The
City has reached a point where piecemeal or break-fix is not in the best interest of the City or staff. A real
fix to the technology as whole is needed and includes replacing all three legs.
He displayed an age matters graph illustrating the chance of failure for hard drives over time. He
described the age of Edmonds’ equipment:
Device Age
Servers 6 years
Storage 5.5 years
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June 17, 2014
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Network (core switches) 8 years
Telephony 10+ years
He explained older equipment requires more staff time to maintain, has less capacity, less feature set and
it is less energy efficient. Maintenance contracts for older equipment are significantly more expensive.
Compatibility decreases over time. Staff met with a vendor yesterday and their engineer designed a
preliminary system and provided preliminary estimates:
Project
Infrastructure
Year 1 Year 2 Year 3
Infrastructure
Servers 45,000
Storage $35,000 $33,000
Network $40,000 $40,000 $25,000
Software $16,000
Contingency $15,000
Design/install/train 35,000
Total $186,000 $73,000 $25,000
Telephony $25,000
Staff is meeting with two more vendors this week and expects firmer pricing over the next week to ten
days. He plans to return to Council with a more detailed cost proposal in two weeks. Tonight he asked the
Council to approve hiring a consultant and design engineer to continue with this project. He thanked
Mayor Earling for his support and direction over the past week and recognized IS Specialist Mark
Cockrum for his efforts to fix City’s system. He also thanked City staff and the public for their patience.
Councilmember Fraley-Monillas asked how this would be funded. Mr. Tully answered a decision package
was approved in the 2014 budget; that equipment has not been purchased and will be used to offset this
cost. There were also funds set aside for system upgrades such as the Windows XP initiative that could be
used. He is also working with Finance Director Scott James to identify other sources. Mr. James advised
it will be funded from ending fund balance. Sales tax revenues are up significantly.
Councilmember Mesaros asked about the scope of new telephone system, whether it was only City Hall
or all City facilities. Mr. Tully answered the City’s 12-year old phone system in City Hall, Public Safety
and Public Works is no longer supportable. The ultimate goal is a voice-over-IP system but the current
network will not handle that. The phone system is kicking out errors and when it is down, the Police
Department does not have phones. The proposed solution to the telephones will get the City through the
next three years until a voice-over-IP solution can be funded. Councilmember Mesaros asked the cost of a
voice-over-IP. Mr. Tully answered $120,000 - $150,000 for the entire City.
Councilmember Peterson asked if staff’s request tonight was to authorize hiring a consultant. Mr. Tully
answered it was to hire a consultant and vendors to design a system. Councilmember Peterson asked
whether the consultant was associated with a specific vendor. Mr. Tully answered no, the national vendor
staff meet with yesterday sells many different brands. Councilmember Peterson asked whether the
consultant could identify a fix for the time being as well as a new system. Mr. Tully yes, implementing a
project of this size would be a minimum of three months. Councilmember Peterson summarized he
wanted to be able to make an educated decision about the investment in technology.
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June 17, 2014
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Council President Pro Tem Johnson relayed her understanding that staff was seeking authorization to
work with a consultant to identify needs and return to the Council on July 1. Mr. Tully advised he would
return to the Council on July 1 with firmer pricing and a more complete package.
Councilmember Mesaros requested staff also include options for a long term solution to the telephone
system.
Mayor Earling expressed appreciation for the work staff has being doing. Staff has been discussing
upgrading/changing the system for a number of years and has done a remarkable job keeping the system
going. The original plan was to bring this issue to committee next month and to the full Council but the
recent issues with telephone system last week and email this week illustrate the need for this project to
proceed. Once the Council approves a solution, it will take 10-12 weeks to install.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
MESAROS, TO AUTHORIZE STAFF TO WORK WITH THE CONSULTANT OVER THE NEXT
COUPLE WEEKS, FOR A COST OF APPROXIMATELY $35,000. MOTION CARRIED
UNANIMOUSLY. (Councilmember Petso was not present for the vote.)
6. REPORT ON FINAL PROJECT COSTS FOR 2013 SEWERLINE REHABILITATION PROJECT
AND COUNCIL ACCEPTANCE OF THE PROJECT
City Engineer Rob English described the project scope:
• Rehabilitation fixed root intrusion issues, structural cracks in pipe and infiltration of groundwater
at these locations:
o Dayton (5th-6th Ave )
o Alder/Maple (6-7 Ave)
o 100th Ave/8th Pl (15th St. -14th St )
o Alder St/Walnut (3rd Ave – 2nd Ave)
He described secured-in-place technology, a liner that adheres to the interior of pipe that reestablishes the
structural integrity of the pipe and addresses cracks and displaced joints. The result is rehabilitated pipe
that serves as new pipe without excavation. He described the construction budget, funded by the Sewer
Fund:
• Approved contract: $135,345
• Construction budget: $183,345
• Final construction: $151,144 (under budget)
He provided photographs of before and after conditions addressing root instruction and structural cracks.
Councilmember Bloom commented this was an example of a project that was done well and was under
budget.
COUNCIL PRESIDENT PRO TEM JOHNSON MOVED, SECONDED BY COUNCILMEMBER
BLOOM, TO ACCEPT THE 2013 SEWERLINE REHABILITATION PROJECT. MOTION
CARRIED UNANIMOUSLY. (Councilmember Petso was not present for the vote.)
7. NAMING OF CITY-OWNED FACILITIES
Public Works Director Phil Williams explained there have been requests to name City facilities and staff
determined there was no policy regarding the process and procedure. The proposed policy was presented
to the Parks, Planning & Public Works Committee in May and their recommended revisions have been
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June 17, 2014
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incorporated into the draft ordinance. Once the Council adopts a policy, staff will begin to process naming
requests.
COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE POLICY AS PRESENTED. MOTION CARRIED UNANIMOUSLY.
(Councilmember Petso was not present for the vote.)
8. DISCUSSION AND POTENTIAL ACTION ON AN ORDINANCE AMENDING ECC CHAPTER
2.35 ADOPTING AN UNPAID HOLIDAY PROVISION
Parks & Recreation/Human Resources Reporting Director Carrie Hite explained a new State law was
adopted (SSB 5173) that allows employees to take two unpaid holidays for faith or conscience. The
proposed ordinance amends ECC 2.35. The packet also includes updated policy language for the
Personnel Policy to reflect the new law. The law was passed in March and effective June 12, 2014; the
City informed of it in late May which is the reason it was not presented first to committee.
Councilmember Fraley-Monillas commented the Snohomish Health District and the State are also
revising their policies.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO ADOPT ORDINANCE 3972, AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC CHAPTER 2.35 (“VACATION AND SICK LEAVE”) TO
ADOPT AN UNPAID HOLIDAY PROVISION. MOTION CARRIED UNANIMOUSLY.
(Councilmember Petso was not present for the vote.)
9. DISCUSSION AND POTENTIAL ACTION ON CONTRACT EXTENSION AND WORK FROM
THE FALCONER GROUP TO COMPLETE PHASE II
Parks & Recreation/Human Resources Reporting Director Carrie Hite explained Mr. Reid has been in
contact with her and Council President Buckshnis and provided a recommendation for the next steps in
working with the City Council, Mayor and executive leadership team. His proposal is for two phases,
Phase 2 would occur in the summer/early fall with four more meetings, one with the leadership team and
the Mayor; two with the Council, Mayor and department directors; and a fourth meeting to check on
progress at the first three meetings. He also proposes to continue with executive coaching and mediation
throughout that time period. If needed, Phase 3 would include additional executive coaching and
mediation and a meeting in mid-December. She relayed Mr. Reid’s comment that he has enjoyed working
with City and offered a 25% discount. The cost of Phase 2 would be $6,750 and $1,875 for Phase 3.
Councilmember Fraley-Monillas explained she suggested the Council continue utilizing Mr. Reid’s
services; the Council has made a lot of progress and can continue to make progress. Mr. Reid earned the
Council’s trust and admiration for his ability to work through issues. She encouraged the Council, Mayor
and Staff to continue working with Mr. Reid.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BLOOM, TO FOLLOW THROUGH WITH THIS CONTRACT.
Mayor Earling asked how the additional phases would be funded. Ms. Hite answered Mr. Reid’s first
contract was funded from the Council Contingency and the intent was to utilize the same funding source.
Councilmember Peterson echoed Councilmember Fraley-Monillas’ points. He noted a lot of the work that
has been done and will be done would be good for any Council or Board in the State to do and was not as
out of the ordinary as was originally thought. It has been a positive experience and he looked forward to it
continuing. It makes the Council and City better and he hoped future Council would consider utilizing a
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June 17, 2014
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similar consultant every couple years. He appreciated Mr. Reid’s work and the work the participants have
done individually and as a group.
MOTION CARRIED UNANIMOUSLY. (Councilmember Petso was not present for the vote.)
10. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF JUNE 10, 2014
Finance Committee
Council President Pro Tem Johnson reported on items the committee discussed and the committee’s
recommendation:
A. Washington State Local Government Investment Pool (LGIP) Resolution – Consent Agenda
B. Report of the Edmonds Public Facilities District – Consent Agenda
C. 2014 April Budgetary Financial Report – Consent Agenda
Parks, Planning & Public Works Committee
Councilmember Bloom reported on items the committee discussed and the committee’s recommendation:
A. Briefing on the 2015-2020 Six-Year Transportation Improvement Program – Full Council tonight
B. Authorization to award a construction contract for the 2014 Waterline Replacement Project – Full
Council on June 24
C. Authorization for Mayor to sign a Professional Services Agreement with Stantec Consulting to
provide design services for the 2015 Waterline Replacement project – Consent Agenda
D. Authorization for Mayor to approve acceptance and recording of a Sidewalk Access Easement for
23220 Edmonds Way – Consent Agenda
E. Report on final project costs for 2013 Sewerline Rehabilitation Project and Council acceptance of
the Project – Full Council tonight
F. Authorization to approve a Change Order for the Citywide Safety Improvements project –
Consent Agenda
G. Amendments to Alliance for Housing Affordability Interlocal Agreement – Consent Agenda
11. MAYOR'S COMMENTS
Mayor Earling reported he hand-delivered a press release to the local media tonight regarding the City’s
inability to send/receive email. He apologized to the public who have been calling or emailing staff and
asked that they re-email or call staff again. The City’s phone system is working.
Mayor Earling reported on the very successful Edmonds Arts Festival this weekend in spite of the
weather. He reported the Town Hall meeting last Thursday was attended by approximately 60 local
residents. Each director made a presentation and good questions were asked. He expressed appreciation to
Councilmember Mesaros for attending the Town Hall meeting. The next Town Hall will be held in
August/September.
12. COUNCIL COMMENTS
Councilmember Mesaros reported he attended his first SnoCom Board meeting along with Police Chief
Compaan who is a board member. The primary topic was a report on SnoCom’s 42 day support of
communications during the Oso crisis. By comparison, a typical disaster is 3-5 days. On the second day,
SnoCom was notified they would also begin supporting air traffic. He summarized it was educational and
good to see such professionals at work supporting public safety.
Councilmember Mesaros reported he is working with Councilmembers Fraley-Monillas and Johnson to
develop a process for evaluating the work of Lighthouse Law Group. They developed an initial
framework at their first meeting. He met with City Attorney Jeff Taraday to discuss the process from his
perspective. A second meeting is scheduled on Thursday to continue developing the process. Although it
was initially thought the process could be developed by June 24, a report on the process will be made at
July 1 meeting.
Councilmember Bloom reported Councilmember Fraley-Monillas and she attended the Snohomish
County Affordable Housing Consortium. The main takeaway was the City needs to look at providing
affordable housing for the people expected to move into the area. She commented on percentages of
median income which reveal the affordable rent or mortgage for many people is surprisingly low.
Providing affordable housing will require partnerships with developers and subsidies. It is a serious
challenge as the cost of housing in Edmonds limits where affordable housing can be located.
In response to the public comments about code enforcement, Councilmember Peterson explained he was
talking to a resident concerned about an abandoned, bank owned home in their neighborhood. The Code
Enforcement Officer (CEO) was contacted and took some action to the relief of the neighborhood. He
encouraged anyone with an abandoned home in their neighborhood to contact the CEO who, if unable to
help, could direct residents to an agency that can help. Often a call from a City staff member to the bank
has more weight than a call from a neighbor.
Councilmember Fraley-Monillas commented the Affordable Housing Consortium meeting was
worthwhile; Development Services Direct Shane Hope also attended. The question is how the City will be
able to provide the housing necessary for the population expected to locate in Edmonds by 2035. The
demographics in Snohomish County have changed over the years from rural to urban areas.
Councilmember Fraley-Monillas thanked the Golds for their presentation regarding the train trench. She
invited Council, Mayor Earling and staff to tour Hwy 99 with her on Monday, June 23 at 3:00 p.m.
Council President Pro Tem Johnson reported this weekend in Edmonds included the Art Festival, dads
and grads. Yost Pool opened on Monday and summer starts this weekend.
13. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.11.0(1)(i)
This item was not needed.
14. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
15. ADJOURN
With no further business, the Council meeting was adjourned at 9:34 p.m.
ems%
DAVID O. EARLING, MAYOR S PASS , �1T ERK
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