2020-01-21 City Council - Full Agenda-2522o Agenda
Edmonds City Council
snl. ,nyo COUNCIL CHAMBERS
250 5TH AVE NORTH, EDMONDS, WA 98020
JANUARY 21, 2020, 6:00 PM
COUNCIL COMMITTEE MEETINGS ARE WORK SESSIONS FOR THE CITY COUNCIL AND STAFF. THE
MEETINGS ARE OPEN TO THE PUBLIC BUT ARE NOT PUBLIC HEARINGS; PUBLIC COMMENT IS NOT
TAKEN AT COMMITTEE MEETINGS. THE COMMITTEES MEET CONCURRENTLY IN SEPARATE ROOMS
AS INDICATED BELOW.
1. PARKS AND PUBLIC WORKS COMMITTEE (COUNCIL CHAMBER)
1. Presentation of a Grant Agreement with Department of Ecology for the Seaview Park Infiltration
Facility Phase 2 (10 min)
2. Blue Star Gas Supply Agreement (10 min)
3. Authorization to purchase (1) 2020 Elgin Crosswind J Street Sweeper (10 min)
2. FINANCE COMMITTEE (JURY MEETING ROOM)
1. November 2019 Monthly Financial Report (10 min)
2. Discuss 2020 Finance Committee Work Plan (25 min)
3. PLANNING, PUBLIC SAFETY, AND PERSONNEL COMMITTEE (POLICE TRAINING ROOM)
1. Job Descriptions 2020 Budget (50 min)
2. Renewal of Interim Parks & Rec Director appointment (10 min)
Edmonds City Council Agenda
January 21, 2020
Page 1
1.1
City Council Agenda Item
Meeting Date: 01/21/2020
Presentation of a Grant Agreement with Department of Ecology for the Seaview Park Infiltration Facility
Phase 2
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
None.
Staff Recommendation
Forward this item to the January 28th consent agenda for City Council approval.
Narrative
Perrinville Creek has been a routine maintenance issue for the City stormwater division and continues to
push large amounts of sediment through the stream corridor. High velocities of this highly urbanized
stream lead to excessive erosion along the steep sandy bluffs which border much of the stream corridor.
The City had previously studied the basin and established that the most feasible approach for addressing
the high amounts of sediment in the creek, was to reduce flow velocities. The study was partially
funded by this same Ecology grant program in 2013.
Staff then moved forward with one of the recommended projects and the City designed and installed
the Seaview Park Infiltration Facility (Phase 1) in a portion of the city -owned Seaview Park parking lot
area. The project pulls a portion of flow out of the existing storm drain system with a flow splitter, to be
routed through a water quality treatment device, then routed to a Storm -chamber distribution pipe, set
above 4 UIC wells drilled through the confining layers of soils, in order to allow infiltration in the deeper,
more suitable layers. The project construction was wrapped up in 2019, with a majority of the work
having been completed in 2018.
The project was funded by an Ecology grant from this same program with only 25% City match required.
The water quality treatment actually achieved treatment of the full water quality flow rate as a retrofit
project. The project infiltrates flow up to the modelled 2-year storm event. This resulted in achieving
full flow -control compliance for 10.6 acres of the 52.8 acres basin; in other words, it brought about 20%
of the basin area into full compliance with current standards. But successful testing results during this
project, indicated the site has significantly more capacity to infiltrate runoff. Accordingly, staff submitted
another grant application for a nearly duplicate project to be installed on the other half of the parking
lot.
Ecology has awarded the City additional funding for Phase 2, again providing 75% of the funding needed
for design and construction of the project. Total project cost is estimated to be $742,700; the City
Packet Pg. 2
1.1
required match is $185,675. In the approved budget, a portion of the funds from the annual "Perrinville
Creek Flow Reduction Projects" funding were set aside to cover the City's match requirements.
Phase 2 will look to utilize the other half of the parking area to construct a nearly identical storm water
facility. The benefits would be anticipated to be similar to Phase 1, and should double the mitigation
achieved at this location. The combined projects are estimated to bring approximately 40% of the basin
into compliance with current flow control standards.
The attached agreement is required in order to receive the Ecology funding needed for this project. The
agreement is nearly identical to the previous phase, which produced a successful project for the City.
The agreement obligates the City to provide a 25% match, allow Ecology to review and comments on the
plans and specifications during design, provide construction documentation to Ecology, and provide a
post project report. These same items were required during the previous phase, and, in the opinion of
staff, are generally minimal compared to the value of funding provided.
A DRAFT copy of the agreement is attached, while Ecology completes their final internal review of the
agreement. Any changes are anticipated to be minor clean-up type items, such as updating the name
and signature block for the new Edmonds mayor.
Task
Total Cost
City SW Funds
Ecology Grant
Design
$ 247,100
$ 61,775
$ 185,325
Construction
$ 495,600
$ 123,900
$ 371,700
Total
$ 742,700
$ 185,675
$ 557,025
Attachments:
Draft Grant Agreement
Phase 2 Exhibit
Packet Pg. 3
DEPARTMENT OF
ECOLOGY
State of Washington
Agreement No. WQC-2020-Edmond-00023
WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF EDMONDS
This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter
referred to as "ECOLOGY," and City of Edmonds, hereinafter referred to as the "RECIPIENT," to carry out with the
provided funds activities described herein.
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Seaview Park Infiltration Facility Phase 2
$742,700.00
$742,700.00
$557,025.00
$185,675.00
01/01/2020
12/31 /2022
Stormwater Facility
Project Short Description:
This project will improve water quality in the Perrinville Creek through installation of Underground Injection Control
(UIC) wells and treatment facilities at Seaview Park in the City of Edmonds, Washington. This project will provide
treatment for (total suspended solids (TSS). Additional benefits of this project include reducing flows by use of a flow
splitter.
Project Long Description:
The RECIPIENT conducted a study in 2015 of the Perrinville Creek basin and potential flow reduction retrofit projects
(see Perrinville Creek Stormwater Flow Reduction Retrofit Study included with supporting document uploads).
Based on the study, the RECIPIENT constructed an infiltration system at Seaview Park with funding awarded during
the 2016 grant cycle (WQC-2016-Edmond-00162). This project will design and construct a nearly identical project on
the other side of the park parking lot.
Packet Pg. 4
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
Utilizing a flow splitter, the project will divert flows from a portion of the RECIPIENT's MS4 which drains to
Perrinville Creek. The diverted flow will receive water quality treatment that will reduce other pollutant loads within the
creek and extend the water quality benefits of the project beyond the main goal of reducing sediment. The treatment is
designed to direct runoff into a holding tank (tentatively StormChambers) located above several underground injection
control (UIC) wells. The wells will allow the runoff to filter into the infiltrating soils below. A high -flow by-pass will
remain hydraulically connected to the creek to bypass flows which exceed the water quality treatment or infiltration
capacity. The UIC wells will be registered with Ecology according to the UIC regulations.
Currently, the RECIPIENT manages a sediment diversion structure at the bottom of Perrinville Creek, which collects
the large amounts of sediment found in this creek prior to discharge into Puget Sound. The sediment structure has to be
cleaned annually and requires disturbance to fish life and habitat each time the operation occurs. The ultimate goal is to
reduce sediment loads to a level that will permit the removal of the sediment structure, which would reduce
RECIPIENT maintenance needs, improve fish passage, and allow additional future upstream projects to improve fish
passage without risk of sedimentation.
Overall Goal:
This project will help protect and restore water quality in Washington State by reducing stormwater impacts from
existing infrastructure and development.
Template Version 10/30/2015 Packet Pg. 5
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
RECIPIENT INFORMATION
Organization Name: City of Edmonds
Federal Tax ID:
DUNS Number:
Mailing Address:
Physical Address:
91-6001244
040172827
121 5th Ave N
Edmonds, WA 98115
121 5th Ave N
Organization Email: zachary.richardson@edmondswa.gov
Contacts
Project Manager
Billing Contact
Authorized
Signatory
Zachary Richardson
Stormwater Engineer
121 5th Ave N
Edmonds, Washington 98020
Email: zachary.richardson@edmondswa.gov
Phone: (425) 771-0220
Megan Luttrell
Admin Assistant
121 5th Ave N
Edmonds, Washington 98020
Email: megan.luttrell@edmondswa.gov
Phone: (425) 771-0220
David O Earling
Mayor
121 5th Avenue North
Edmonds, Washington 98020
Email: dave.earling@edmondswa.gov
Phone: (425) 771-0247
a
Template Version 10/30/2015 Packet Pg. 6
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
ECOLOGY INFORMATION
Mailing Address: Department of Ecology
Water Quality
PO BOX 47600
Olympia, WA 98504-7600
Physical Address: Water Quality
300 Desmond Drive SE
Lacey, WA 98503
Contacts
Project
Manager
Financial
Manager
Nina Roscow
3190 - 160th Ave SE
Bellevue, Washington 98008-5452
Email: niro461@ecy.wa.gov
Phone: (425) 649-7216
Kyler Jacobo
PO Box 47600
Olympia, Washington 98504-7600
Email: JKYL461 @ecy.wa.gov
Phone: (360) 407-6225
Doug Howie
Technical Senior Stormwater Engineer
Advisor
PO Box 47600
Olympia, Washington 98504-7600
Email: DOH0461@ecy.wa.gov
Phone: (360) 407-6444
Template Version 10/30/2015 Packet Pg. 7
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
SCOPE OF WORK
Task Number:
Task Title: Grant and Loan Administration
Task Cost: $0.00
Task Description:
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include, but are not limited to: Maintenance of project records; submittal of requests for reimbursement and
corresponding backup documentation; progress reports; the EAGL (Ecology Administration of Grants and Loans) recipient
closeout report; and a two -page outcome summary report (including photos, if applicable). In the event that the RECIPIENT
elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and
management of this funding agreement.
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement,
contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and
compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required
performance items. This documentation shall be available upon request.
C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information
in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this
agreement.
Task Goal Statement:
Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and
two -page outcome summary report.
* Properly maintained project documentation.
Grant and Loan Administration
Deliverables
Number
Description
Due Date
1.1
Progress Reports that include descriptions of work accomplished, project
challenges or changes in the project schedule. Submitted at least quarterly.
1.2
Recipient Closeout Report (EAGL Form)
1.3
Two -page Outcome Summary Report
Template Version 10/30/2015 Packet Pg. 8
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
SCOPE OF WORK
Task Number: 2
Task Cost: $247,100.00
Task Title: Design Plans and Specs, Environmental Review
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will coordinate the preparation and submittal of State Environmental Policy Act (SEPA) documentation.
B. The RECIPIENT is responsible for application of, receipt of, and compliance with all required local, state, tribal and
federal permits, licenses, easements, or property rights necessary for the project.
C. The RECIPIENT will comply with Executive Order (05-05) cultural resources review requirements. To initiate cultural
resources review the RECIPIENT will:
1. Submit to ECOLOGY the 05-05/106 Form. All submitted materials must conform to the Department of Archeology and
Historic Preservation's Washington State Standards for Cultural Resource Reporting.
2. Develop and submit to ECOLOGY an Inadvertent Discovery Plan (IDP), using the ECOLOGY template. The
RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working
on -site. The IDP template may be found on the ECOLOGY website.
Ground disturbing work (including geotechnical investigations) completed prior to receiving written notice to proceed from
ECOLOGY shall not be eligible for reimbursement.
D. The RECIPIENT will develop a project Design Report. Projects must be designed in accordance with the Stormwater
Management Manual for Western Washington. Project must be reviewed and accepted in writing by ECOLOGY to be eligible
for reimbursement. a
c
The RECIPIENT will upload a digital copy of the items listed below to EAGL for ECOLOGY review. Reduce design figures E
to l 1x17 inches in size and ensure they are legible. i
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1. Design Report. Design Report must conform to the Design Deliverables for Stormwater Project with Ecology Funding.
Refer to the Ecology website for specific guidance. C9
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The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Design Report
r
Acceptance Letter prior to proceeding to 90 Percent design.
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2. 90 Percent Design Package. At a minimum, this package must include 90 percent plans, specifications, engineer's opinion m
of cost, which includes a schedule of eligible costs, and project construction schedule. For current bid inserts and a
specifications refer to the ECOLOGY website.
Template Version 10/30/2015 Packet Pg. 9
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology 90 Percent Design
Acceptance Letter prior to proceeding Final Design.
3. The RECIPIENT will submit a digital copy of the Final Bid Package to ECOLOGY for review and acceptance prior to
advertising the project. The Final Bid Package includes: project plans, specifications, engineer's opinion of cost including a
schedule of eligible costs, and project construction schedule.
Task Goal Statement:
The RECIPIENT will complete all design, environmental review, and permitting tasks and respond to ECOLOGY comments in
a timely manner.
Task Erected Outcome:
The project will meet the requirements set forth by the State Environmental Policy Act, cultural resource protection
requirements, ECOLOGY water quality facility design standards, and all other applicable federal, state, and local laws and
regulations.
Template Version 10/30/2015 Packet Pg. 10
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
Design Plans and Specs, Environmental Review
Deliverables
Number
Description
Due Date
2.1
SEPA determination documentation. Upload to EAGL and notify ECOLOGY
when upload is complete.
2.2
List of permits acquired and environmental review documents. Upload to
EAGL and notify ECOLOGY when upload is complete.
2.3
Submit the ECOLOGY 05-05/106 Form and any supplemental cultural
resources documentation including Cultural Resource surveys directly to the
Ecology Project Manager. Upload the Final Determination Letter to EAGL.
2.4
Inadvertent Discovery Plan. Upload to EAGL and notify ECOLOGY when
upload is complete.
2.5
Contract documents (if contracting out for design). Upload to EAGL and
notify ECOLOGY when upload is complete.
2.6
Design Report. Upload to EAGL and notify ECOLOGY when upload is
complete.
2.7
Responses to ECOLOGY Design Report comments. Upload to EAGL and
notify ECOLOGY when upload is complete.
2.8
Ecology Design Report Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload is complete.
2.9
90 Percent Design Package. Upload to EAGL and notify ECOLOGY when
complete.
2.10
Responses to ECOLOGY 90 Percent Design Package comments. Upload to
EAGL and notify ECOLOGY when upload is complete.
2.11
Ecology 90 Percent Design Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload is complete.
2.12
Final Bid Package. Upload to EAGL and notify ECOLOGY when upload is
complete.
2.13
Responses to ECOLOGY Final Bid Package comments. Upload to EAGL
and notify ECOLOGY when upload is complete.
2.14
Ecology Final Bid Package Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload is complete.
Template Version 10/30/2015 Packet Pg. 11
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
SCOPE OF WORK
Task Number:
Task Title: Construction Management
Task Cost: $100,000.00
Task Description:
A. The RECIPIENT will provide construction oversight and management of the project.
B. The RECIPIENT will submit a detailed Construction Quality Assurance Plan (CQAP) to ECOLOGY for review and
acceptance before the start of construction. This plan must describe how the RECIPIENT will perform adequate and
competent construction oversight. Once accepted by ECOLOGY, upload to EAGL. CQAP development guidance is
available on the ECOLOGY website.
C. The RECIPIENT will conduct a pre -construction conference meeting and invite ECOLOGY to attend.
D. The RECIPIENT will submit an updated project schedule with projected cash flow to ECOLOGY within 30 days of the
start of construction. The RECIPIENT will revise and/or update the project schedule whenever major changes occur and at a
minimum of every three months. The RECIPIENT will submit the updated schedule to ECOLOGY with the quarterly report.
When changes in the construction schedule affect previous cash flow estimates, The RECIPIENT must submit revised cash
flow projections to ECOLOGY.
E. Prior to execution, the RECIPIENT will submit in writing any eligible change orders that deviate from
ECOLOGY -accepted plans and specifications for ECOLOGY review and acceptance. ECOLOGY must review and accept
all change orders that affect grant eligible activities prior to implementation, and all other change orders for technical merit.
Change orders are to be signed by the contractor, the engineer (if appropriate), and the RECIPIENT prior to submittal to
ECOLOGY for acceptance.
F. The RECIPIENT will operate and maintain the constructed facility for the design life of the facility. Additionally, the
RECIPIENT will develop and submit an Operations and Maintenance (O&M) plan for all Water Quality Best Management
Practices to ECOLOGY for review. The O&M plan will describe how the RECIPIENT will ensure project success consistent
with the design manual used. The O&M plan must also address long-term activities to assure ongoing pollutant removal and
flow -control capability of the project in accordance with the design manual. O&M plan development guidance is available on
the ECOLOGY website.
G. Upon completion of construction, the RECIPIENT will provide to ECOLOGY:
1. A Stormwater Construction Completion Form signed by a professional engineer indicating that the project was completed
in accordance with the plans and specifications, and major change orders approved by ECOLOGY's Project Engineer and
shown on the Record Drawings. The Stormwater Construction Completion Form can be found on the ECOLOGY website.
2. GIS compatible project area in Shapefile, Geodatabase file, or ECOLOGY -approved equivalent. The project area should
include features for treatment facilities and contributing areas.
Task Goal Statement:
Template Version 10/30/2015 Packet Pg. 12
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
1.1.a
Recipient Name: City of Edmonds
The RECIPIENT will oversee and manage construction, communicate with ECOLOGY in a timely fashion, and provide
ECOLOGY with all requested project documentation.
Task Expected Outcome:
The project will be constructed on schedule and in accordance with accepted plans.
Construction Management
Deliverables
Number
Description
Due Date
3.1
Construction Quality Assurance Plan. Upload to EAGL and notify
ECOLOGY when upload is complete.
3.2
Pre -construction conference meeting minutes. Upload to EAGL and notify
ECOLOGY when upload is complete.
3.3
Project Schedule. Upload to EAGL using naming convention and notify
ECOLOGY when upload is complete.
3.4
Revised construction cost estimates when changes in construction schedule
occur. Upload to EAGL and notify ECOLOGY when upload is complete.
3.5
Change Order(s). Upload to EAGL and notify ECOLOGY when upload is
complete.
3.6
Copy of Facility Operation and Maintenance Plan. Upload to EAGL and
notify ECOLOGY when upload is complete.
3.7
Stormwater Construction Completion Form. Upload to EAGL and notify
ECOLOGY when upload is complete.
3.8
Project Area Shapefile, Geodatabase file, or ECOLOGY -approved
equivalent. The project area should include as -built features for treatment
facilities and contributing areas. Upload to EAGL and notify ECOLOGY when
upload is complete.
3.9
UIC well registration. The UIC facility will be registered with ECOLOGY.
Upload to EAGL and notify ECOLOGY when upload is complete.
Template Version 10/30/2015 Packet Pg. 13
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
SCOPE OF WORK
Task Number: 4
Task Title: Construction
Task Cost: $395,600.00
Task Description:
A. The RECIPIENT will complete construction of the project in accordance with ECOLOGY -accepted plans and
specifications. The construction project will include installation of Stormwater treatment BMPs capable of removing TSS,
holding tanks, and infiltration wells, to mitigate runoff from approximately 52.8 acres of pollution generating impervious
surfaces.
B. Calculate and submit an equivalent new/re-development area for the completed retrofit project(s) using the methods
outlined in Design Deliverables for Stormwater Projects with Ecology Funding; Section D.
Task Goal Statement:
Construction of the project in accordance with ECOLOGY -accepted plans and specifications.
Task Erected Outcome:
Constructed project will provide water quality benefits including reductions in sediment, phosphorus, metals, petroleum
hydrocarbons, and bacterial pollutants prior to discharge into the creek.
Construction
Deliverables
1.1.a
Number
Description
Due Date
4.1
Contract documents (e.g. bid announcement, bid award, and bid tabulations).
Upload to EAGL and notify ECOLOGY when upload is complete.
4.2
Signed and dated construction contract. Upload to EAGL and notify
ECOLOGY when upload is complete.
4.3
Completed equivalent new/redevelopment area determination. Upload to
EAGL and notify ECOLOGY when upload is complete.
Template Version 10/30/2015 Packet Pg. 14
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
BUDGET
Funding Distribution EG200397
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Funding Title:
Funding Effective Date
Funding Source:
Title:
Type:
Funding Source %:
Description:
SFAP
01/01/2020
SFAP - SFY20
State
100%
Funding Type:
Funding Expiration Date:
Environmental Legacy Stewarship Account (ELSA) - State
Approved Indirect Costs Rate: Approved State Indirect Rate: 0%
Recipient Match %: 25%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
SFAP
Task Total
Grant and Loan Administration
$ 0.00
Design Plans and Specs, Environmental Review
$ 247,100.00
Construction Management
$ 100,000.00
Construction
$ 395,600.00
Total: $ 742,700.00
Grant
12/31 /2022
1.1.a
Template Version 10/30/2015 Packet Pg. 15
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
Funding Distribution Summary
Recipient / Ecology Share
1.1.a
Funding Distribution Name
Recipient Match %
Recipient Share
Ecology Share
Total
SFAP
25.00 %
$ 185,675.00
$ 557,025.00
$ 742,700.0(
Total
$ 185,675.00
$ 557,025.00
$ 742,700.0(
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier covered
a
Template Version 10/30/2015 Packet Pg. 16
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
1.1.a
Recipient Name: City of Edmonds
transactions.
6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<hgp://www.sam.izov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it
with the signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
Receives more than $25,000 in federal funds under this award.
• Receives more than 80 percent of its annual gross revenues from federal funds.
Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is
required to report the FFATA information for federally funded agreements, including the required DUNS number, at
www.fsrs. og v <hqp://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs. og v <http://www.fsrs.gov/>.
Template Version 10/30/2015 Packet Pg. 17
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 7-1-2019 VERSION
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition."
(https:Hfortress.wa.gov/ecy/publications/SummaryPages/ 1701004.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of al
funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent
and character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to "covered technology." This requirement applies to all
products supplied under the agreement, providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web -based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology's public web site.
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES a
RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources. c
The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural E
m
artifacts discovered, disturbed, or damaged due to the RECIPIENT's project funded under this Agreement. L
RECIPIENT shall: Q
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project:
L
• For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor 0
Executive Order 05-05, Archaeology and Cultural Resources.
• For projects with any federal involvement, if required, comply with the National Historic Preservation Act.
r
• Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site.
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing z
any project that involves ground disturbing activities. ECOLOGY will provide the IDP form.
RECIPIENT shall: Q
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
Template Version 10/30/2015 Packet Pg. 18
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
1.1.a
Recipient Name: City of Edmonds
• Discuss the IDP with staff and contractors working at the project site.
• Implement the IDP when cultural resources or human remains are found at the project site.
c) If any archeological or historic resources are found while conducting work under this Agreement:
• Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic Preservation at
(360) 586-3064, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement:
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then the
ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting cultural resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT.
ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk.
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9
form at website, https://ofin.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof,
has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement,
as appropriate, or upon completion of an audit as specified herein.
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
other reports required by this agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety.
a
Template Version 10/30/2015 Packet Pg. 19
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
1.1.a
Recipient Name: City of Edmonds
b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion.
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
N
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
a
below:
a) RECIPIENT notifies the funding program of an appeal request.
E
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
Q
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
p`
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
m
E
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision
will not be taken to Environmental and Land Use Hearings Office.
Q
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Template Version 10/30/2015 Packet Pg. 20
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
1.1.a
Recipient Name: City of Edmonds
Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work.
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at:
https:Hecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement.
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
a
17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority -owned (MBE) and women -owned
Template Version 10/30/2015 Packet Pg. 21
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
1.1.a
Recipient Name: City of Edmonds
(WBE) businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior
to production and distribution.
b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline.
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic
requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
20. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
a
Template Version 10/30/2015 Packet Pg. 22
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
quarter being reported.
1.1.a
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been
approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program
guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended b,
this Agreement.
g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
22. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington,
Template Version 10/30/2015 Packet Pg. 23
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
1.1.a
Recipient Name: City of Edmonds
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement.
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to
this end the provisions of this Agreement are declared to be severable.
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
27. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
Template Version 10/30/2015 Packet Pg. 24
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
Recipient Name: City of Edmonds
1.1.a
packaging, office products that are refillable, rechargeable, and recyclable, 100% post -consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY's web page, Green Purchasing,
https:Hecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work.
Non -Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement.
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination.
Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no
event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the agreement and any amendments.
If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
a
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
Template Version 10/30/2015 Packet Pg. 25
State of Washington Department of Ecology
Agreement No: WQC-2020-Edmond-00023
Project Title: Seaview Park Infiltration Facility Phase 2
1.1.a
Recipient Name: City of Edmonds
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of
Washington is named as an express third parry beneficiary of such subcontracts with full rights as such.
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
Template Version 10/30/2015 Packet Pg. 26
City of Edmonds (J!)Seaview Park Infiltration Facility Phase 2 w.
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Packet Pg. 27
1.2
City Council Agenda Item
Meeting Date: 01/21/2020
Blue Star Gas Supply Agreement
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
When the City of Edmonds began its contract with Blue Star Gas in 2012, we were operating 16 propane
powered vehicles. Currently, the City of Edmonds operates 36 propane powered vehicles. The City
purchases fuel, support and other services with Blue Star Gas and has continually from 2012 until 2019.
Staff Recommendation
The Director of Public Works and the Public Works Fleet Manager recommend signing this contract with
Blue Star Gas for its: continuity of service; available support and procedural training from the vendor,
and fuel pricing guarantees.
Narrative
In 2012, the City of Edmonds signed a 5 year contract with Blue Star Gas to provide: propane; on -site
fueling station; vehicle conversions; training; and technical support. In the last 2 years, the City has
continued purchasing on a yearly basis contract with a 90 -day termination agreement for either party.
The option to sign a 5 year contract with Blue Star is being offered with a pricing guarantee $1.00 per
gallon below the Weekly Retail Gasoline and Diesel Prices for the Seattle Metropolitan area, reported by
the Unites States Energy Information Administration.
Attachments:
City of Edmonds and BSG Supply Agreement 10.15.19
Packet Pg. 28
1.2.a
FIRST AMENDED AND RESTATED AUTOGAS SUPPLY AGREEMENT
This First Amended and Restated Autogas Supply Agreement (the "Agreement")
is entered into as of , 2019 (" Amended Effective Date") by and
between Blue Star Gas — Seattle Co., a Washington corporation with principal place of
business at 10802 E. Marginal Way South, Tukwila, WA 98168 ("Blue Star Gas") and
City of Edmonds Public Works whose address is 7110 210th Street SW, Edmonds,
Washington 98026 ("Customer"). The First Amended and Restated Autogas Supply
Agreement amends and restates the Autogas Supply Agreement dated, October 23, 2012
("October 23, 2019 Supply Agreement"). For the avoidance of doubt, the various
provisions amended and restated in this First Amended and Restated Autogas Supply
Agreement apply prospectively as of the Amended Effective Date and have no retroactive
effect.
WHEREAS, Customer maintains and operates vehicle fleets that run on Autogas;
WHEREAS, Blue Star Gas shall supply Autogas to Customer, and has provided
for a fueling facility at Customer's location, and further shall provide access to its
network of public fueling locations in accordance with the terms and conditions set forth
herein;
The parties mutually agree to the following:
1. Term. The term of this Agreement shall be five (5) years from the Amended
Effective Date. After the initial five (5) year term, the Agreement shall continue
on a year-to-year basis unless either party gives the other written notice of
termination at least ninety (90) days prior to the expiration of the then -current
term.
2. Conversions. Customer agrees to have installed in all or an agreed part of
Customer's fleet of motor vehicles, the Prins Bi-Fuel Vapor Sequential Injection
alternative fuel system. Blue Star Gas' scope of service shall include: arranging
and coordinating such conversions with a factory -certified conversion center;
supplying the Customer with the Autogas, as well as providing the necessary
fueling infrastructure; and arranging for Customer personnel training to fuel
Customer vehicles. The terms and conditions for the conversion systems and all
vehicle -related provisions shall be set forth in a separate agreement.
3. Autogas - Supply ExclusivitL Customer agrees that Blue Star Gas will be its
exclusive supplier of propane for Autogas or other potential uses for the duration
of this Agreement. Customer agrees that its failure to do so constitutes a material
breach to this Agreement.
4. Price and Payment Terms.
Page 1 of 6
Packet Pg. 29
1.2.a
a. During the Agreement Customer agrees to pay Blue Star Gas a price per
gallon for propane Autogas equal to the Weekly Retail Gasoline and
Diesel Prices for Regular Unleaded Gasoline for the Seattle Metropolitan
area as reported by the United States Energy Information Administration
(EIA) at the www.eia.gov website MINUS a fixed discount of $1.00 per
gallon of propane Autogas. Federal and any applicable state and/or local
motor fuel, excise, sales, and/or use taxes are included in the price per
gallon for propane Autogas.
b. In the event Blue Star Gas offers another public agency within
Washington State a fixed discount that is more than $1.00, Blue Star Gas
shall match and provide Customer the equivalent offered discount.
c. Customer acknowledges that applicable taxes are subject to change. Any
changes in federal or state tax rates shall either increase or decrease the
retail price of propane Autogas charged to Customer.
d. Customer's receipt of discount specified in Section a is contingent upon
Customer providing Blue Star Gas, on an annual basis, documentation that
Customer has obtained state -issued special fuel or use fuel license decals
for each fleet vehicle.
e. Customer shall pay Blue Star Gas for supplied Autogas within fifteen (15)
days from date of invoice. Invoicing will occur weekly. Payment will be
made by check payable to Blue Star Gas — Seattle Co. or by EFT
transaction.
5. FuelingFacility
a. Blue Star Gas has provided for a fueling facility at Customer's principal
place of business to supply Customer with Autogas at its own expense.
The fueling facility consists of a 1,000 gallon propane tank, a dispenser
containing an ultra -low emission nozzle, as well as other related fueling
equipment. The fueling facility shall comply with all NFPA 58
regulations, as well as the local fire marshal rules and regulations.
b. Customer has provided for and supplied the required electricity, electrical
work, and crash posts for the fueling facility.
c. All related equipment at the fueling facility shall be and will remain the
property of Blue Star Gas, which agrees to maintain same for the period of
this Agreement. Blue Star Gas will perform maintenance on any of the
fueling facility equipment upon notification by Customer of required
maintenance, or repair items needed upon routine inspections performed
by Blue Star Gas personnel. In the event Blue Star Gas suspects Customer
personnel of negligence, Blue Star will communicate that and reserves the
Page 2 of 6
Packet Pg. 30
1.2.a
right to charge Customer for repair to the damaged fueling facility
equipment.
d. Blue Star Gas shall provide initial operating instructions, training, and
training materials ("Safety Training") for Customer's personnel for the
safe handling of Autogas and operation of fueling equipment at Blue Star
Gas fueling facilities. Times will be scheduled to train all Customer
personnel initially by Blue Star Gas, and a designated Customer
representative will be taken through a "train the trainer" curriculum to
provide ongoing training of Customer personnel. After the initial Safety
Training, Blue Star Gas will annually conduct refresher training for the
Customer -designated trainer and, within three years of the initial training,
Blue Star Gas shall conduct refresher training for all Customer personnel.
Customer shall ensure that all its employees abide by the Safety Training
and that its employees shall safely handle Autogas, as well as safely
operate the fueling facility. Blue Star Gas shall not be liable for any
cause of action or for any injury or property damage arising from or
relating to a Customer's employee's failure to follow or abide by the
Safety Training or, for any cause of action or injury or property damage
arising from or relating to a Customer's employee's otherwise negligent
handling of Autogas or operation of the fueling facility.
e. Customer shall not use the fueling facility for its consumption, storage, or
distribution of propane from any source other than Blue Star Gas during or
after this Agreement.
f. In addition, Customer shall have access to Blue Star Gas' publicly
available fueling locations.
6. Default
a. Each of the following events shall be a default hereunder by Customer
and a breach of this Agreement:
(1) If Customer shall file a petition in bankruptcy.
(2) If involuntary proceedings under any such bankruptcy law or
insolvency act shall be instituted against Customer.
(3) If Customer fails to pay Blue Star Gas any payment as and when
the same shall become due and payable and shall not make such
payment within ten (10) days after written notice from Blue Star
Gas that payment was not received when due.
(4) If Customer otherwise fails to perform any of its material
obligations under this Agreement, and such non-performance shall
continue for a period of twenty (20) days after written notice by
Blue Star Gas.
b. Upon default by Customer, Blue Star Gas may immediately terminate this
Agreement and, in addition, be entitled to recover:
Page 3 of 6
Packet Pg. 31
1.2.a
(1) Autogas tank, dispensing equipment, and other equipment related
to the fueling facility that Blue Star Gas will install as provided in
Sections 5 and 6 of this Agreement; and
(2) Autogas in fueling facility tank and Blue Star Gas shall refund
Customer for any gallons Customer already paid Blue Star Gas.
The remedies provided in this Section shall not limit Blue Star Gas from
seeking additional remedies under this Agreement or, in law or in equity due
to Customer's default.
7. Confidentiality. Except for the circumstance when either party is required to by
law, Blue Star Gas and Customer each agree that they will not disclose the terms
of this Agreement to any third party without the written consent of the other party
or if compelled by a court of law.
8. Notice. Any notices provided for herein shall be in writing and delivered to the
other party certified mail, return receipt requested, at the following address:
Customer
City of Edmonds Public Works
7110 210th Street SW
Edmonds, Washington 98026
Blue Star Gas —Seattle Co.
880 N. Wright Rd.
Santa Rosa, CA 95407
9. Entire Agreement. This Agreement constitutes the entire agreement of the
parties hereto, and shall supersede any prior agreement or understandings,
whether written or oral, which the parties may have had relating to the subject
matter hereof. Any modifications to this Agreement must be in writing and
signed by the party to be charged therewith.
10. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of Washington.
11. Counterparts. For purposes of this Agreement, a facsimile signature of the parties
shall serve as an original. This Agreement may be executed in multiple
counterparts, all of which shall constitute but one original.
12. Severability. If one or more of the provisions of this Agreement shall, for any
reason, be held to be invalid, illegal or unenforceable in any respect, such
invalidity, illegality or unenforceability will not affect any other provision hereof
and this Agreement will be construed as if such invalid, illegal or unenforceable
provision had never been contained herein.
Page 4 of 6
Packet Pg. 32
1.2.a
13. Insurance. For the duration of this Agreement and any renewal thereof, both
parties shall maintain, at their individual expense: (a) commercial general liability
insurance (or the equivalent) in an amount of no less than $1,000,000.00 per
occurrence and $2,000,000.00 aggregate including, contractual liability and
products liability, broad form property damage liability and severability of
interest for each insured; (b) business auto liability insurance covering any owned,
non -owned, and hired vehicles with a combined single limit for bodily injury and
property damage in an amount not less than $1,000,000.00 per occurrence and
$2,000,000.00 aggregate; and (c) statutory worker's compensation insurance.
14. Indemnification. Customer hereby agrees to indemnify and hold Blue Star Gas
harmless from any and all loss, property damage, personal injury or death, and
any expenses, including, reasonable attorneys' fees and expert expenses,
associated with any claim, action, or proceeding, including, a claim, action, or
proceeding brought by an employee of Customer, arising from or relating to: 1)
any failure of the storage tank(s) and/or Autogas delivery system (i.e., the fueling
facility) occasioned through no fault or negligence of Blue Star Gas; 2) any
failure of a Customer's employee in handling Autogas or the fueling facility in a
safe manner; or 3) any other negligence or fault of any kind on the part of
Customer or its employees.
15. DisDute Resolution. ANY CONTROVERSY OR CLAIM ARISING OUT OF OR RELATING TO
THIS AGREEMENT, OR THE BREACH THEREOF, SHALL BE RESOLVED ONLY BY BINDING
ARBITRATION, ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION ("AAA')
UNDER ITS COMMERCIAL ARBITRATION RULES IN SEATTLE, WASHINGTON. WRITTEN
NOTICE OF THE DEMAND FOR ARBITRATION SHALL BE SERVED ON THE OTHER PARTY TO
THIS AGREEMENT AND FILED WITH THE ARBITRATION SERVICE. THE DEMAND FOR
ARBITRATION SHALL BE MADE WITHIN A REASONABLE TIME AFTER THE DISPUTE HAS
ARISEN, AND IN NO EVENT SHALL IT BE MADE AFTER THE DATE UPON WHICH IT WOULD
HAVE BEEN BARRED BY THE TERMS OF THIS AGREEMENT OR APPLICABLE LAW. EACH
ARBITRATOR MUST BE EXPERIENCED IN THE SUBJECT MATTER OF THE ARBITRATION.
ARBITRATION SHALL BE COMPLETED NOT LATER THAN 180 DAYS FOLLOWING ITS
INITIATION. IN REACHING THEIR AWARD, THE ARBITRATORS SHALL FOLLOW AND BE
BOUND BY SUBSTANTIVE WASHINGTON LAW. HOWEVER, ARBITRATORS SHALL IN NO
MANNER AWARD PUNITIVE DAMAGES (OR DAMAGES CALCULATED BY APPLYING A
MULTIPLIER) OR DAMAGES FOR EMOTIONAL DISTRESS. THE AWARD SHALL BE IN WRITING
AND SHALL CONTAIN FINDINGS OF FACT AND CONCLUSION OF LAW AND SHALL SET
FORTH THE NATURE, AMOUNT AND MANNER OF CALCULATION OF ALL DAMAGES. THE
AWARD SHALL BE FINAL AND BINDING, AND JUDGMENT MAY BE ENTERED UPON IT IN ANY
COURT HAVING JURISDICTION. THIS PROVISION HAS BEEN EXPRESSLY AGREED TO BY THE
PARTIES WITH FULL UNDERSTANDING THAT IT ACTS TO WAIVE THEIR RESPECTIVE
CONSTITUTIONAL RIGHTS TO A TRIAL BY JUDGE OR JURY AND THEIR RESPECTIVE RIGHTS
TO PUNITIVE OR EMOTIONAL DISTRESS DAMAGES.
16. Attorneys' Fees. In the event any action is brought by either Customer or Blue
Star Gas against the other to enforce or for the breach of any of the terms,
covenants or conditions contained in this Agreement, the prevailing party shall be
entitled to recover reasonable attorneys' fees to be fixed by the arbitrator, together
with costs of suit therein incurred.
17. Authorization. The undersigned person(s) represents that he or she is
authorized to accept this Agreement on behalf of the Customer.
Page 5 of 6
Packet Pg. 33
1.2.a
WITNESS OUR SIGNATURES, this day of , 2019.
Blue Star Gas: Blue Star Gas — Seattle Co.
Chris Fleming, Vice -President
Customer: City of Edmonds Public Works
[Print Name and Title]:
Page 6 of 6
Packet Pg. 34
1.3
City Council Agenda Item
Meeting Date: 01/21/2020
Authorization to purchase (1) 2020 Elgin Crosswind J Street Sweeper
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Royce Napolitino
Background/History
Unit #138-STM, a 2007 Elgin Eagle Street Sweeper, was budgeted for replacement at $360,000. This
Unit, to be replaced in 2020, was approved for replacement with B-Fund monies.
Staff Recommendation
It is recommended that authorization be given to the Department of Public Works to purchase (1) new
2020 Elgin Crosswind J Street Sweeper from Owen Equipment on the Washington State Contract
#02613. As well, further authorization should be given to surplus the existing Storm Division equipment
at auction upon delivery and acceptance of the new equipment.
Narrative
Unit #138-STM, a mechanical rear -broom sweeper, would be replaced by a single engine regenerative
air sweeper. Regenerative sweepers are proven more efficient, leading to a reduction in operations
costs. Though the machinery replacement comes one year early, the Storm Division has the appropriate
and authorized B-fund budget to purchase the machinery. The replacement unit was budgeted at
$360,000, where the current estimate for the 2020 Elgin Crosswind J Street Sweeper is $337,000.
Packet Pg. 35
2.1
City Council Agenda Item
Meeting Date: 01/21/2020
November 2019 Monthly Financial Report
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
N/A
Staff Recommendation
Review and move to full council on consent.
Narrative
November 2019 Monthly Financial Report
Attachments:
November 2019 Monthly Financial Report
Packet Pg. 36
I 2.1.a I
OF
EDP
� d
lac. 1 $9v
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
NOVEMBER 2019
Packet Pg. 37 1
I 2.1.a I
Page 1 of 1
C ITY O F IDMO NDS
REVENUES BY FUND - SUMMARY
Fund
No.
Title
2019 Amended
Budget
11/30/2018
Revenues
11/30/2019
Revenues
Amount
Remaining
%Receives
001
GENERAL FUND
$ 45,688,605
$ 39,281,270
$ 44,646,255
$ 1,042,350
98
009
LEOFF-MEDICAL INS. RESERVE
437,980
145,030
425,000
12,980
97
Oil
RISK MANAGEMENT RESERVE FUND
28,210
21,376
1,615
26,595
6
012 CONTINGENCY RESERVE FUND
014 HISTORIC PRESERVATION GIFT FUND
017 MARSH RESTORATION & PRESERVATION FUND
018 EDMONDS HOMELESSNESS RESPONSE FUND
019 EDMONDS OPIOID RESPONSE FUND
104 DRUG ENFORCEMENT FUND
111 STREET FUND
112 COMBINED STREET CONST/IMPROVE 1
117 MUNICIPAL ARTS ACQUIS. FUND
118 MEMORIAL STREET TREE
120 HOTEL/MOTEL TAX REVENUE FUND
121 EMPLOYEE PARKING PERMIT FUND
122 YOUTH SCHOLARSHIP FUND
123 TOURISM PROMOTIONAL FUND/ARTS
125 REAL ESTATE EXCISE TAX 2 2
126 REAL ESTATE EXCISE TAXI, PARKS ACQ FUND 2
127 GIFTS CATALOG FUND
130 CEMETERY MAINTENANCE/IMPROVEMT
136 PARKSTRUST FUND
137 CEMETERY MAINTENANCE TRUST FD
138 SISTER CITY COMMISSION
140 BUSINESS IMPROVEMENT DISTRICT
211 L.LD. FUND CONTROL
231 2012 LT GO DEBT SERVICE FUND
332 PARKS CAPITAL CONSTRUCTION FUND 3
411 COMBINED UTILITY OPERATION
421 WATER UTILITY FUND 4
422 STORM UTILITY FUND 4
423 SEWER/WWTP UTILITY FUND 5
424 BOND RESERVE FUND
511 EQUIPMENT RENTAL FUND
512 TECHNOLOGY RENTAL FUND
617 FIREMEN'S PENSION FUND
218,287
125,680
30,905
187,382
14
5,230
2,705
5,000
230
96
O
556,800
306,865
555,312
1,488
100
Q-
d
-
250,000
-
-
0
-
250,000
-
-
0
'V
C
165,430
78,487
38,898
126,532
24
1,859,270
1,416,208
1,767,862
91,408
95
LL
21
7,139,933
4,209,684
1,983,030
5,156,903
28
t
152,647
91,671
108,756
43,891
71
r�
O
580
431
648
(68)
112
2
98,264
85,162
94,942
3,322
97
p
N
26,170
14,628
15,303
10,867
58
1,680
1,374
930
750
55
d
31,250
34,685
31,979
(729)
102
>
O
1,597,600
1,735,717
1,432,948
164,652
90
Z
1,604,020
1,745,868
1,446,566
157,454
90
r
O
97,800
69,517
113,229
(15,429)
116
C
182,560
196,313
224,455
(41,895)
123
4,870
3,692
5,383
(513)
ill
c�
44,500
41,308
53,774
(9,274)
121
m
C
10,240
10,496
8,801
1,439
86
IL
-
88,342
83,968
(83,968)
0
>,
s
35,887
-
30,893
4,994
86
O
716,420
426,380
437,184
279,236
61
2,885,649
899,609
4,513,317
(1,627,668)
156
0
-
137,603
128,912
(128,912)
0
N
i
10,473,626
8,943,458
9,277,084
1,196,542
89
d
E
5,461,148
4,338,159
4,917,463
543,685
90
d
14,386,296
10,434,964
12,818,809
1,567,487
89
Z
1,995,280
640,749
625,605
1,369,675
31
1,763,760
1,560,471
1,707,959
55,801
97
O
E
1,101,798
1,168,902
1,016,278
85,521
92
72,040
50,874
54,431
17,609
76
Q
$ 98,843,830
$ 78,807,679
$ 88,603,495
$ 10,240,335
90'
t Differences primarily due to prior year Grant Billings.
2 Differences partly due to a $418,216 deposit in total for Real Estate Excise Taxin March 2018 from the State.
3 Differences primarily due to Bond Proceeds of $3.5M received in November 2019.
4 Differences primarily due to a 9%increase in water, a 10%increase in storm, and a 1.45%decrease in water tax.
5 Differences due to contributed capital billings to WWTP partnersin 2019, as well as 9.5%increase in sewer.
1
Packet Pg. 38 1
I 2.1.a I
Page 1 of 1
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
Fund
2019 Amended
11/30/2018
11/30/2019
Amount
No. Title
Budget
Expenditures
Expenditures
Remaining %Spent
001 GENERAL FUND
$ 45,518,247
$ 36,775,353
$ 38,835,500
$ 6,682,747 850i
009 LEOFF-MEDICAL INS. RESERVE
466,920
341,374
359,126
107,794 770/
011 RISK MANAGEMENT RESERVE FUND 931,523 - 931,523 1000i
012 CONTINGENCY RESERVE FUND 6 3,835,827 528,943 3,835,827 1000/
014
HISTORIC PRESERVATION GIFT FUND
11,200
-
5,533
5,667
490i '-
O
018
EDMONDS HOMELESSNESS RESPONSE FUND
1,862
24,557
1,862
-
1000/
019
EDMONDS OPIOID RESPONSE FUND
200,000
-
200,000
-
1000i
104
DRUG ENFORCEMENT FUND
45,800
92,089
-
45,800
0°r 'V
C
111
STREET FUND
2,252,028
1,509,187
1,757,213
494,815
780i
112
COMBINED STREET CONST/IMPROVE
6,892,395
3,051,819
1,538,558
5,353,837
220r LL
21
117
MUNICIPAL ARTS ACQUIS. FUND
181,880
65,369
54,009
127,871
300i .0
120
HOTEL/MOTEL TAX REVENUE FUND
108,934
45,914
66,525
42,409
610i O
O
121
EMPLOYEE PARKING PERMIT FUND
26,880
573
591
26,289
20i 2
122
YOUTH SCHOLARSHIP FUND
3,000
1,905
2,768
232
T
920/ N
123
TOURISM PROMOTIONAL FUND/ARTS
32,000
12,259
15,274
16,726
480/ N
125
REAL ESTATE EXCISE TAX 2
3,383,286
1,172,242
1,212,769
2,170,517
360r E
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
3,872,301
1,060,267
1,316,452
2,555,849
340/ C
127
GIFTS CATALOG FUND
109,454
28,195
68,389
41,065
620/ Z
130
CEMETERY MAINTENANCE/IMPROVEMT
194,707
181,714
175,728
18,979
90°i C
136
PARKS TRUST FUND
5,000
-
4,935
65
99°/
138
SISTER CITY COMMISSION
10,500
9,670
6,851
3,649
650/
140
BUSINESS IMPROVEMENT DISTRICT
-
86,224
80,787
(80,787)
U
0°r U
211
L.I.D. FUND CONTROL
35,887
-
30,905
4,982
86°/
231
2012 LT GO DEBT SERVICE FUND
716,410
59,284
53,388
663,022
7°/ LL
332
PARKS CAPITAL CONSTRUCTION FUND
3,997,428
266,888
221,591
3,775,837
6°/
421
WATER UTILITY FUND
12,938,995
9,816,269
8,443,156
4,495,839
C
650/ O
422
STORM UTILITY FUND
10,019,772
3,835,891
4,516,795
5,502,977
45°i
423
SEWER/WWTP UTILITY FUND
17,721,484
9,749,261
10,187,363
7,534,121
570/ N
424
BOND RESERVE FUND
1,991,210
640,742
625,592
1,365,618
310/ d
511
EQUIPMENT RENTAL FUND
2,933,431
1,021,270
2,421,572
511,859
830/ E
512
TECHNOLOGY RENTAL FUND
1,198,171
925,630
802,787
395,384
N
670/ C
617
FIREMEN'S PENSION FUND
137,223
68,937
130,448
6,775
950/ Z
$ 119,773,755
$ 71,371,825
$ 77,903,817
$ 41,869,938
65°i C
6 Reduce Reserve per RCW and City Fund Balance/Reserve Policy.
7 Business Improvement District is not included in the 2019 City Budget; activity is here for reporting purposes only.
2
Packet Pg. 39
2.1.a
Page 1 of 3
CITY OF EDMO NDS
REVENUES - GENERAL
FUND
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Revenues
Revenues
Remaining
% Received
TAXIES:
1 REAL PERSONAL / PROPERTY TAX
$ 10,548,203
$ 10,310,882
$ 10,407,850
$ 140,353
990/(
2 EMSPROPERTYTAX
4,044,220
2,247,328
4,024,341
19,879
1000/(
3 VOTED PROPERTY TAX
500
1,707,867
244
256
490/(
4 LOCAL RETAIL SALESiUSE TAX 8
7,825,000
7,687,589
7,741,745
83,255
990/(
5 NATURAL GAS USE TAX
8,100
4,679
8,956
(856)
1110/(
6 1/10 SALES TAX LOCAL CRIM JUST
779,500
697,124
742,618
36,882
950/(
7 ELECTRIC UTILITY TAX
1,691,300
1,556,740
1,553,442
137,858
920/(
8 GASUTILITYTAX
626,600
551,257
518,080
108,520
830/(
9 SOLID WASTE UTILITY TAX
350,900
321,426
325,404
25,496
930/(
10 WAT ER UT ILIT Y T AX
1,211,800
1,144,644
1,098,628
113,172
910/(
11 SEWERUTILITYTAX
840,900
713,256
781,768
59,132
930/(
12 STORMWATER UTILITY TAX
446,300
374,172
413,297
33,003
930/(
13 T.V. CABLE UTILITY TAX
862,100
744,353
739,228
122,872
860/(
14 TELEPHONE UTILITY TAX
967,200
899,818
739,258
227,942
760/(
15 PULLTABSTAX
53,500
52,939
55,915
(2,415)
10501(
16 AMUSEMENT GAMES
40
-
383
(343)
9590/(
17 LEASEHOLD EXCISE TAX
251,900
204,824
220,336
31,564
870/(
30,508,063
29,218,898
29,371,496
1,136,567
96%
LIC INS ES AND PERMITS:
18 FIRE PERMITS -SPECIAL USE
250
345
185
65
740/(
19 POLICE - FINGERPRINTING
450
850
560
(110)
1240/(
20 AMUSEMENTS
6,330
5,950
4,675
1,655
740/(
21 VENDING MACHINE/CONCESSION
50,000
50,769
53,247
(3,247)
1060/(
22 FRANCHISE AGREEMENT-COMCAST
713,500
681,819
676,201
37,299
950/(
23 FRANCHISE FEE-EDUCATION/GOVERNMENT
41,200
38,171
37,984
3,216
920/(
24 FRANCHISE AGREEMENT -VERIZON/FRONT IER
106,900
105,747
94,045
12,855
880/(
25 FRANCHISE AGREEMENT -BLACKROCK
14,000
7,220
-
14,000
00/(
26 OLYMPIC VIEW WATER DISTRICT FRANCHISE
325,100
364,174
387,851
(62,751)
1190/(
27 GENERAL BUSINESS LICENSE
122,200
81,439
119,787
2,413
980/(
28 DEV SERV PERMIT SURCHARGE
63,400
73,045
64,409
(1,009)
1020/(
29 NON-RESIDENT BUS LICENSE
75,900
49,900
53,825
22,075
710/(
30 RIGHT OF WAY FRANCHISE FEE
15,000
62,163
25,089
(10,089)
1670/(
31 BUILDING ST RUCT URE PERMITS
703,600
649,028
591,997
111,603
840/(
32 ANIMAL LICENSES
27,500
17,092
13,334
14,166
480/(
33 STREET AND CURB PERMIT
50,000
56,785
36,430
13,570
730/(
34 OTR NON -BUS LIC/PERMITS
18,500
21,098
19,241
(741)
1040/(
2,333,830
2,265,596
2,178,859
154,971
93°/
INTERGOVERNMENTAL:
35 DOI 15-0404-0-1-754 - BULLET PROOF VEST
6,006
4,535
3,470
2,536
580/(
36 NCHIP GRANT
14,616
-
14,616
-
1000/(
37 WA ASSOC OF SHERIFF'S TRAFFIC GRANT
2,285
-
2,285
-
1000/(
38 TARGET ZERO TEAMS GRANT
4,000
3,540
1,852
2,148
460/(
39 HIGH VISIBILITY ENFORCEMENT
7,100
8,602
3,501
3,599
490/(
40 STATE GRANTS- BUDGET ONLY
18,000
-
-
18,000
00/(
41 PUD PRIVILEDGE TAX
199,500
212,002
208,433
(8,933)
1040/(
42 DOCKSIDE DRILLS GRANT REIMBURSE
4,137
3,729
4,138
(1)
1000/(
43 DEPT OF NATURAL RESOURCES
-
17,347
-
-
0°/
44 WA STATE TRAFFIC COMM GRANT
2,594
3,623
2,594
(0)
1000/(
45 WASHINGTON STATE ARTS COMMISSION
5,000
-
5,000
-
1000/(
46 SHORELINE MASTER PROGRAM DOE
-
-
7,165
(7,165)
00/c
47 MVET/SPECIAL DISTRIBUTION
13,800
11,964
12,536
1,264
910/(
48 TRIAL COURT IMPROVEMENT
16,716
16,531
16,722
(6)
1000/(
49 AOC PRO-TEM JUDGE REIMBURSEMENT
-
824
-
-
00/c
50 CRIMINAL JUSTICE -SPECIAL PROGRAMS
45,600
43,243
45,102
498
990/(
51 MARIJUANA EXCISE TAX DISTRIBUTION
45,000
59,452
46,665
(1,665)
1040/(
52 DUI - CITIES
6,000
6,099
5,827
173
970/(
53 LIQUOR EXCISE TAX
215,000
208,580
228,650
(13,650)
1060/(
54 LIQUOR BOARD PROFITS
342,000
256,420
255,686
86,314
750/(
55 MISCELLANEOUS INTERLOCAL REVENUE
-
-
2,500
(2,500)
00/(
56 INTERLOCAL GRANTS
-
25,000
-
-
00/c
57 POLICE TRAINING CLASSES
-
-
211
(211)
00/(
58 VERDANT INTERLOCAL GRANTS
-
5,810
2,000
(2,000)
00/c
59 FIRST RESPONDERS FLEX FUND
-
2,294
1,059
(1,059)
00/(
60 DISCOVERY PROGRAMS TECHNOLOGY ACQ.
-
2,190
-
-
00/(
947,354
891,786
870,013
77,341
920%
8 2019 Local Retail Sales/Use Tax revenues are $54,157 higher than 2018 revenues Please also seepages pages 18 & 19.
3
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2.1.a
Page 2 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Revenues
Revenues
Remaining
%Received
CHARGES FOR GOODS AND SERVICES:
1 MUNICIPAL COURT CIVIL FILINGS
$ -
$ 43
$ -
$ -
00/(
2 RECORD/LEGAL INSTRUMENTS
3,000
4,990
3,740
(740)
1250/(
3 ATM SURCHARGE FEES
400
598
678
(278)
1700/(
4 CREDIT CARD FEES
10,000
11,677
13,291
(3,291)
1330/(
5 COURT RECORD SERVICES
-
87
79
(79)
00/c
6 D/M COURT REC SER
300
154
68
232
230
7 WARRANT PREPARATION FEE
5,500
5,724
10,320
(4,820)
1880/(
8 IT TIME PAY FEE
1,000
1,123
1,238
(238)
1240/(
9 MUNIC.-DIST. COURT CURREXPEN
100
112
321
(221)
3210/(
10 SALE MAPS & BOOKS
100
70
59
41
590/(
11 CLERKS TIME FOR SALE OF PARKING PERMITS
25,100
-
-
25,100
00/(
12 BID SUPPLIES REIMBURSEMENT
600
-
-
600
00/(
13 PHOTOCOPIES
1,000
1,332
1,002
(2)
1000/(
14 POLICE DISCLOSURE REQUESTS
500
69
-
500
00/(
15 ENGINEERING FEES AND CHARGES
200,000
219,350
192,784
7,216
960/(
16 ELECTION CANDIDATE FILING FEES
-
1,486
-
-
00/(
17 SNO-ISLE
78,000
92,139
95,475
(17,475)
1220/(
18 PASSPORTSAND NATURALIZATION FEES
21,000
19,750
21,310
(310)
1010/(
19 POLICE SERVICES SPECIAL EVENTS
36,395
33,235
38,074
(1,679)
10501(
20 CAMPUS SAFETY-EDM. SCH. DIST.
125,550
37,832
72,018
53,532
570/(
21 WOODWAY-LAW PROTECTION
193,067
56,988
211,867
(18,800)
1100/(
22 MISCELLANEOUS POLICE SERVICES
1,500
-
2
1,498
00/(
23 FIRE DISTRICT #1 STATION BILLINGS
50,000
53,380
54,941
(4,941)
1100/(
24 LEGAL SERVICES
-
2,017
1,273
(1,273)
00/c
25 FIRE PROTECTION & EMS FOR DUI
-
-
117
(117)
00/(
26 ADULT PROBATION SERVICE CHARGE
54,000
51,613
42,245
11,755
780/c
27 ELECTRONIC MONITORING
-
100
-
-
00/(
28 BOOKING FEES
400
1,760
2,454
(2,054)
6140/(
29 FIRE CONSTRUCTION INSPECTION FEES
12,560
16,620
15,450
(2,890)
1230/(
30 EMERGENCY SERVICE FEES
3,000
3,746
5,266
(2,266)
1760/(
31 EMS TRANSPORT USER FEE
852,100
1,050,839
1,043,753
(191,653)
1220/(
32 FLEX FUEL PAYMENTS FROM STATIONS
2,500
2,798
1,066
1,434
430/(
33 ANIMAL CONTROL SHELTER
50
45
100
(50)
2000/(
34 ZONING/SUBDIVISION FEE
102,300
128,341
97,600
4,700
950/(
35 PLAN CHECKING FEES
460,900
323,144
606,848
(145,948)
1320/(
36 FIRE PLAN CHECK FEES
6,500
8,805
9,570
(3,070)
1470/(
37 PLANNING 1% INSPECTION FEE
1,000
1,017
2,361
(1,361)
2360/(
38 S.E.P.A. REVIEW
5,000
7,620
5,190
(190)
1040/(
39 CRITICAL AREA STUDY
14,000
16,800
14,925
(925)
1070/(
40 DV COORDINATOR SERVICES
2,046
11,753
4,707
(2,661)
2300/(
41 GYM AND WEIGHT ROOM FEES
13,000
12,058
11,062
1,938
850/(
42 PROGRAM FEES
910,740
784,850
787,021
123,719
860/(
43 TAXABLE RECREATION ACTIVITIES
1,300
801
512
788
390/(
44 WINTER MARKET REGISTRATION FEES
5,000
5,885
10,345
(5,345)
2070/(
45 BIRD FEST REGISTRATION FEES
1,000
845
585
415
590/(
46 INTERFUND REIMBURSEMENT -CONTRACT SVCS
2,624,792
2,284,567
2,609,364
15,428
990/(
5,825,300
5,256,161
5,989,080
(163,780)
1030%
4
Packet Pg. 41
2.1.a
Page 3 of 3
CITY OF EDMO NDS
REVENUES - GENERAL
FUND
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Revenues
Revenues
Remaining
%Received
FINES AND PENALTIES:
1 PROOF OF VEHICLE INS PENALTY
$ 7,500
$ 5,671
$ 3,311
$ 4,189
440/(
2 TRAFFIC INFRACTION PENALTIES
290,000
250,937
203,129
86,871
700/(
3 NC TRAFFIC INFRACTION
31,000
26,961
16,628
14,372
540/(
4 CRT COST FEE CODE LEG ASSESSMENT (LGA)
38,000
28,666
15,651
22,349
410/(
5 NON -TRAFFIC INFRACTION PENALTIES
1,000
4,000
1,371
(371)
1370/(
6 OTHERINFRACTIONS'04
800
912
1,232
(432)
1540/(
7 P ARKING INFRACT ION P ENALT IE S
159,000
149,125
135,348
23,652
850/(
8 PARK/INDDISZONE
800
1,577
2,861
(2,061)
3580/(
9 DWI PENALTIES
6,000
6,537
8,896
(2,896)
1480/(
10 DUI - DP ACCT
1,000
704
429
571
430/(
11 CRIM CNV FEE DUI
200
137
55
145
280/(
12 DUI - DP FEE
1,500
1,972
1,932
(432)
1290/(
13 OTHER CRIMINAL TRAF MISDEM PEN
135
96
-
135
00/(
14 CRIMINAL TRAFFIC MISDEMEANOR 8/03
30,000
29,570
26,595
3,405
890/(
15 CRIMINAL CONVICTION FEE CT
3,600
3,361
2,397
1,203
670/(
16 CRIM CONV FEE CT
1,000
881
585
415
590/(
17 OTHER NON-TRAF MISDEMEANOR PEN
100
38
(2,792)
2,892
-27920/(
18 OTHER NON TRAFFIC MISD. 8/03
13,000
15,104
15,519
(2,519)
1190/(
19 COURT DV PENALTY ASSESSMENT
600
868
308
292
5101(
20 CRIMINAL CONVICTION FEE CN
1,600
1,332
832
768
520/(
21 CRIM CONV FEE CN
500
516
274
226
5501(
22 PUBLIC DEFENSE RECOUPMENT
18,500
17,291
10,471
8,029
570/(
23 BANK CHARGE FOR CONY. DEFENDANT
12,000
11,669
12,653
(653)
10501(
24 COURT COST RECOUPMENT
7,000
5,416
4,457
2,543
640/(
25 BUS. LICENSE PERMIT PENALTY
10,000
12,010
5,150
4,850
520/(
26 MISC FINES AND PENALTIES
300
1,725
1,208
(908)
4030/(
635,135
577,075
468,500
166,635
747/
MISCELLANEOUS:
27 INVESTMENT INTEREST
248,160
146,168
380,295
(132,135)
15301(
28 INTEREST ON COUNTY TAXES
9,210
19,464
26,274
(17,064)
2850/(
29 INTEREST - COURT COLLECTIONS
3,000
7,996
7,560
(4,560)
2520/(
30 LOAN INTEREST
-
1,282
-
-
0°/
31 PARKING
-
4,062
150
(150)
00/(
32 SPACETACILITIES RENTALS
153,000
139,857
137,985
15,015
900/(
33 BRACKET ROOM RENTAL
5,000
2,100
1,850
3,150
370/(
34 LEASESLONG-TERM
185,000
174,860
185,111
(111)
1000/(
35 DONATION/CONTRIBUTION
7,000
1,401
3,582
3,418
510/(
36 PARKSDONATIONS
4,350
3,380
3,050
1,300
700/(
37 BIRD FEST CONTRIBUTIONS
1,500
2,276
1,597
(97)
1060/(
38 POLICE CONTRIBUTIONS FROM PRIV SOURCES
11,703
-
10,721
982
920/(
39 FIRST RESPONDERS- PRIVATE SOURCES
-
28,000
-
-
00/(
40 SALE OF JUNK/SALVAGE
300
408
68
232
230/(
41 SALES OF UNCLAIM PROPERTY
3,000
2,567
2,314
686
770/(
42 CONFISCATED AND FORFEITED PROPERTY
2,000
-
-
2,000
0°/
43 OTHER JUDGEMENT/SETTLEMENT
2,000
-
3
1,997
00/(
44 POLICE JUDGMENT SiRESTITUTION
200
100
529
(329)
2650/(
45 CASHIERS OVERAGES/SHORT AGES
-
(84)
(71)
71
0°/
46 OTHER MISC REVENUES
2,000
445,110
195,060
(193,060)
97530/c
47 SMALL OVERPAYMENT
30
80
64
(34)
2140/(
48 NSF FEES - PARKS & REC
20
-
60
(40)
3000/(
49 NSF FEES - MUNICIPAL COURT
300
381
112
188
370/(
50 NSF FEES - POLICE
-
30
-
-
00/(
51 NSF FEES -DEVELOPMENT SERVICES
-
30
-
-
00/c
52 L&I STAY AT WORK PROGRAM
-
-
10,483
(10,483)
0°/
53 FLEX -PLAN SERVICES FORFEITURES
-
-
370
(370)
00/c
54 US BANK REBATE
7,500
8,708
7,490
10
1000/(
645,273
988,177
974,658
(329,385)
1510%
TRANSFERS -IN:
55 SALE OF FIXED ASSETS
-
5,273
-
-
00/(
56 INSURANCE RECOVERIES
-
15,570
-
-
00/c
57 INTERFUND TRANSFER FROM FUND 012
3,835,827
49,584
3,835,827
-
1000/(
58 INTERFUND TRANSFER FROM FUND 011
931,523
-
931,523
-
1000/(
59 TRANSFER FROM FUND 127
26,300
13,150
26,300
-
1000/(
4,793,650
83,577
4,793,650
-
1000%
TOTAL GENERAL FUND REVENUE
$ 45,688,605
$ 39,281,270
$ 44,646,255
$ 1,042,350
980/
5
Packet Pg. 42
I 2.1.a I
Page 1 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
GENERAL FUND EXPENDITURES (001)
1 SALARIES AND WAGES
$ 16,459,498
$ 13,408,632
$ 14,415,940
$ 2,043,558
88
2 OVERTIME
496,492
632,879
685,310
(188,818)
138
3 HOLIDAY BUY BACK
250,491
200,268
201,281
49,210
80
4 BENEFITS
6,121,289
5,251,929
5,670,556
450,733
93
5 UNIFORMS
90,475
72,783
96,457
(5,982)
107
6 SUPPLIES
380,280
335,828
418,486
(38,206)
110
7 SMALL EQUIPMENT
223,819
87,433
135,372
88,447
60
8 PROFESSIONAL SERVICES
15,191,790
2,563,260
11,956,972
3,234,818
79
9 COMMUNICATIONS
165,556
126,740
135,313
30,243
82
10 TRAVEL
66,380
46,384
64,720
1,660
97
11 EXCISE TAXES
6,500
5,482
7,568
(1,068)
116
12 RENTAL/LEASE
1,842,569
1,810,029
1,689,025
153,544
92
13 INSURANCE
431,095
437,253
436,448
(5,353)
101
14 UTILITIES
460,625
485,680
485,985
(25,360)
106
15 REPAIRS& MAINTENANCE
584,030
269,439
601,203
(17,173)
103
16 MISCELLANEOUS
483,454
305,016
361,945
121,509
75
17 INTERGOVERNMENTAL SERVICES 9
-
9,287,600
-
-
0
18 INTERGOVERNMENTAL PAYMENTS
19 INTERFUND SUBSIDIES
20 LAND
21 MACHINERY/EQUIPMENT
22 CONSTRUCTION PROJECTS
23 GENERAL OBLIGATION BOND PRINCIPAL
24 OTHER INTEREST & DEBT SERVICE COSTS
25 INTEREST ON LONG-TERM EXTERNAL DEBT
LEOFF-MEDICAL INS. RESERVE(009)
26 BENEFITS
27 PENSION AND DISABILITY PAYMENTS
28 PROFESSIONAL SERVICES
29 MISCELLANEOUS
RISK MANAGEMENT RESERVE FUND (011)
30 INTERFUND SUBSIDIES
CONTINGENCY RESERVE FUND (012)
31 INTERFUND LOAN
32 INTERFUND SUBSIDIES
HISTORIC PRESERVATION GIFTFUND (014)
33 SUPPLIES
34 PROFESSIONAL SERVICES
35 MISCELLANEOUS
EDMONDS HOMELESSNESS RESPONSEFUND (018)
36 PROFESSIONAL SERVICES
EDMONDS OPIOID RESPONSEFUND (019)
37 INTERFUND SUBSIDIES
DRUG INFO RC EMENT FUND (104)
38 PROFESSIONAL SERVICES
39 REPAIR/MAINT
40 INTERGOVERNMENTAL SERVICES
75,000
441,873
75,000
-
100
1,953,108
779,625
1,245,579
707,529
64
-
4,884
-
-
0
27,042
80,159
-
27,042
0
10,494
-
10,296
198
98
183,710
124,972
131,516
52,194
72
500
218
218
282
44
14,050
16,988
10,311
3,739
73
45,518,247
36,775,353
38,835,500
6,682,747
85
$ 206,650 $
142,819 $
139,390 $
67,260
67
252,990
195,193
219,100
33,890
87
7,000
2,962
180
6,820
3
280
400
455
(175)
163
$ 466,920 $
341,374
359,126
107,794
77
$ 931,523 $ $ 931,523 $ 100
931,523 $ - $ 931,523 $ 100
$ - $ 479,359 $ - $ 0
3,835,827 49,584 3,835,827 - 100
3,835,827 528,943 3,835,827 - 100
$ 100 $ - $ - $ 100 0
200 - - 200 0
10,900 - 5,533 5,367 51
11,200 - 5,533 5,667 49
$ 1,862 $ 24,557 $ 1,862 $ - 100
1,862 24,557 1,862 - 100
$ 200,000 $ - $ 200,000 $ - 100
200,000 - 200,000 100
$ 45,000 $ - $ - $ 45,000 0
800 - - 800 0
- 92,089 - - 0
45,800 92,089 - 45,800 0
The difference for "intergovernmental services" and 'professional services" is due to a change in BARS coding.
6
Packet Pg. 43
Page 2 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
'yo Spent
STREETFUND (111)
1 SALARIES AND WAGES
$ 795,977
$ 459,080
$ 539,193
$ 256,784
68
2 OVERTIME
35,900
25,609
44,526
(8,626)
124
3 BENEFITS
264,125
233,433
255,891
8,234
97
4 UNIFORMS
6,000
3,136
3,278
2,722
55
5 SUPPLIES
335,000
172,318
231,710
103,290
69
6 SMALL EQUIPMENT
20,000
5,580
2,279
17,721
11
7 PROFESSIONAL SERVICES
26,140
11,737
7,702
18,438
29
8 COMMUNICATIONS
4,500
6,199
6,034
(1,534)
134
9 TRAVEL
1,000
-
-
1,000
0
10 RENTAL/LEASE
268,280
172,622
246,589
21,691
92
11 INSURANCE
153,881
156,645
156,514
(2,633)
102
12 UTILITIES
276,605
234,910
239,494
37,111
87
13 REPAIRS & MAINTENANCE
52,000
25,456
21,418
30,582
41
14 MISCELLANEOUS
8,000
1,229
2,296
5,704
29
15 INTERGOVERNMENTAL SERVICES
-
911
-
-
0
16 GENERAL OBLIGATION BOND PRINCIPAL
4,040
-
-
4,040
0
17 INTEREST
580
322
289
291
50
COMBINED STRELFCONST/I,MPROVE(112)
18 SALARIES AND WAGES
19 BENEFIT S
20 PROFESSIONAL SERVICES
21 REPAIRS & MAINTENANCE
22 INTERFUND SUBSIDIES
23 LAND
24 CONSTRUCTION PROJECTS
25 INTERGOVERNMENTAL LOANS
26 INTEREST
MUNICIPAL ARTS ACQUIS. FUND (117)
27 SUPPLIES
28 SMALL EQUIPMENT
29 PROFESSIONAL SERVICES
30 TRAVEL
31 RENTAL/LEASE
32 REPAIRS & MAINTENANCE
33 MISCELLANEOUS
HO TEL/MO TEL TAX REVENUE FUND (120)
34 PROFESSIONAL SERVICES
35 MISCELLANEOUS
36 INTERFUND SUBSIDIES
EMPLO YEE PARIUNG PERMIT FUND (121)
37 SUPPLIES
38 PROFESSIONAL SERVICES
YOUTH SCHOLARSHIP FUND (122)
39 MISCELLANEOUS
TO URISM PRO MO TIO NAL FUND/ARTS (123)
40 PROFESSIONAL SERVICES
41 MISCELLANEOUS
$ 2,252,028 $ 1,509,187 $ 1,757,213 $ 494,815 78
$ - $
18,138
$
$ -
0
961
11,626
-
961
0
3,893,563
320,677
305,235
3,588,328
8
1,138,238
178,659
420,215
718,023
37
47,710
40,515
40,318
7,392
85
38,500
10,500
7,412
31,088
19
1,698,873
2,396,828
690,863
1,008,010
41
72,220
72,201
72,201
19
100
2,330
2,674
2,313
17
99
$ 6,892,395 $
3,051,819
$ 1,538,558
$ 5,353,837
22
$ 4,700 $
4,009 $
3,696 $
1,004
79
1,700
467
-
1,700
0
166,500
56,301
45,347
121,153
27
80
9
6
74
8
2,000
-
-
2,000
0
300
-
-
300
0
6,600
4,583
4,960
1,640
75
$ 181,880 $
65,369 $
54,009 $
127,871
30
$ 103,934 $ 43,914 $ 61,942 $ 41,992 60
1,000 - 583 417 58
4,000 2,000 4,000 - 100
$ 108,934 $ 45,914 $ 66,525 $ 42,409 61
$ 1,790 $ 573 $ 591 $ 1,199 33
25,090 - - 25,090 0
$ 26,880 $ 573 $ 591 $ 26,289 2
$ 3,000 $ 1,905 $ 2,768 $ 232 92
$ 3,000 $ 1,905 $ 2,768 $ 232 92
$ 28,500 $ 10,795 $ 13,315 $ 15,185 47
3,500 1,464 1,959 1,541 56
$ 32,000 $ 12,259 $ 15,274 $ 16,726 48
7
Packet Pg. 44
I 2.1.a I
Page 3 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
REAL ESTATE EXCISE TAX (125)
1 SUPPLIES
$ 21,000
$ 29,407
$ 34,096
$ (13,096)
162'
2 PROFESSIONAL SERVICES
586,505
87,862
148,857
437,648
25'
3 RENTALILEASE
-
-
381
(381)
0'
4 REPAIRS&MAINTENANCE
591,156
351,015
400,623
190,533
68'
5 LAND
100,000
-
-
100,000
0'
6 CONSTRUCTION PROJECTS
2,084,625
703,957
628,813
1,455,812
30'
REAL ESTATEEXCISETAX1, PARKS ACQ (126)
7 PROFESSIONAL SERVICES
8 REPAIRS&MAINTENANCE
9 MISCELLANEOUS
10 INTERFUND SUBSIDIES
11 LAND
12 CONSTRUCTION PROJECTS
13 GENERAL OBLIGATION BONDS
14 INTEREST
15 OTHERINTEREST & DEBT SERVICE COSTS
GHTS CATALOG FUND (127)
16 SUPPLIES
17 SMALL EQUIPMENT
18 PROFESSIONAL SERVICES
19 REPAIRS&MAINTENANCE
20 MISCELLANEOUS
21 INTERFUND SUBSIDIES
C EVIEIERY MAINTEVANC MNIPRO VEMENT (130)
22 SALARIES AND WAGES
23 OVERTIME
24 BENEFIT S
25 UNIFORMS
26 SUPPLIES
27 SUPPLIES PURCHASED FOR INVENTORY/RESALE
28 SMALL EQUIPMENT
29 PROFESSIONAL SERVICES
30 COMMUNICATIONS
31 TRAVEL
32 RENTALILEASE
33 UTILITIES
34 REPAIRS&MAINTENANCE
35 MISCELLANEOUS
PARKS TRUSTFUND (136)
36 SMALL EQUIPMENT
37 INTERFUND SUBSIDIES
SISTER CITY COMMISSION (138)
38 SUPPLIES
39 TRAVEL
40 MISCELLANEOUS
BUSINESS IMPROVEMENT DISTRICT FUND (140)
41 SUPPLIES
42 PROFESSIONAL SERVICES
43 MISCELLANEOUS
LID FUND CONTROL (211)
44 INTERFUND SUBSIDIES
2012 LTGO DEBT SERVIC FUND (231)
45 GENERAL OBLIGATION BOND
46 INTEREST
$
3,383,286
$
1,172,242
$
1,212,769
$
2,170,517
36'
$
204,650
$
128,391
$
129,465
75,185
63' 0
658,879
651,657
397,911
260,968
60' d
-
216,720
-
-
0'
133,030
15,063
14,013
119,018
11'
100,000
-
100,000
0'
2,748,902
46,487
773,307
1,975,595
28'
23,480
-
-
23,480
0' S
LL
3,360
1,873
1,680
1,680
50'
-
77
77
(77)
0' t
$
3,872,301
$
1,060,267
$
1,316,452
$
2,555,849
34'
O
$
49,479
$
14,891
$
28,863
$
20,616
58'
15,325
-
11,209
4,116
73'
6,500
-
6,500
0' N
11,250
1,858
9,392
17' L
600
154
159
441
27'
26,300
13,150
26,300
-
100' E
$
109,454
$
28,195
$
68,389
$
41,065
62' >
O
$
93,593
$
78,244
$
82,654
$
10,939
88' Z
3,500
2,998
3,272
228
93'
38,909
35,571
37,814
1,095
97' 0
CL
1,000
675
225
775
23' G1
7,000
17,480
3,584
3,416
51'
20,000
24,192
15,673
4,327
78'
-
1,246
(1,246)
0'�
4,200
1,758
1,799
2,401
43' cC
1,410
1,432
1,655
(245)
117'
L
500
-
500
0'
6,260
10,670
5,738
522
92' s
3,835
4,782
4,137
(302)
108'
500
-
500
0' O
14,000
3,910
17,930
(3,930)
128'
$
194,707
$
181,714
$
175,728
$
18,979
90'
$ 5,000 $ $ 4,935 $ 65 99'
0,
$ 5,000 $ $ 4,935 $ 65 99'
$ 1,500 $
443 $
727 $
773 48'
4,500
805
2,705
1,795 60'
4,500
8,421
3,418
1,082 76'
$ 10,500 $
9,670 $
6,851 $
3,649 65'
$ - $ 6,892 $ 12,278 $ (12,278) 0'
74,331 65,958 (65,958) 0'
- 5,001 2,551 (2,551) 0'
- 86,224 80,787 (80,787) 0'
$ 35,887 $ $ 30,905 $ 4,982 86'
$ 35,887 $ $ 30,905 $ 4,982 86'
$ 609,630 $ - $ - $ 609,630 0'
106,780 59,284 53,388 53,392 50'
$ 716,410 $ 59,284 $ 53,388 $ 663,022 7'
Packet Pg. 45
I 2.1.a I
Page 4 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
PARKS CONSTRUCTION FUND (332)
1 PROFESSIONAL SERVICES
$ 4,760
$ 9,048
$ 44,827
$ (40,067)
942
2 INTERFUND SUBSIDIES
-
200,000
-
-
0
3 CONSTRUCTION PROJECTS
3,992,668
57,840
114,223
3,878,445
3
4 DEBT ISSUE COSTS
-
-
62,541
(62,541)
0
$ 3,997,428
$ 266,888
$ 221,591
$ 3,775,837
6
WATER FUND (421)
5 SALARIES AND WAGES
6 OVERTIME
7 BENEFIT S
8 UNIFORMS
9 SUPPLIES
10 FUEL CONSUMED
11 WATER PURCHASED FOR RESALE
12 SUPPLIES PURCHASED FOR INVENTORY/RESALE
13 SMALL EQUIPMENT
14 PROFESSIONAL SERVICES
15 COMMUNICATIONS
16 T RAVEL
17 EXCISE TAXES 10
18 RENTAL/LEASE
19INSURANCE
20 UTILITIES
21 REPAIRS & MAINTENANCE
22 MISCELLANEOUS
23 INTERGOVERNMENTAL SERVICES
24 INTERFUND TAXES 10
25 INTERFUND SUBSIDIES
26 MACHINERY/EQUIPMENT
27 CONSTRUCTION PROJECTS
28 GENERAL OBLIGATION BONDS
29 REVENUE BONDS
30 INTERGOVERNMENTAL LOANS
31 INTEREST
32 OTHER INTEREST & DEBT SERVICE COSTS
STORM FUND (422)
33 SALARIES AND WAGES
34 OVERTIME
35 BENEFITS
36 UNIFORMS
37 SUPPLIES
38 SMALL EQUIPMENT
39 PROFESSIONAL SERVICES
40 COMMUNICATIONS
41 TRAVEL
42 EXCISE TAXES 10
43 RENTAL/LEASE
44 INSURANCE
45 UTILITES
46 REPAIR&MAINTENANCE
47 MISCELLANEOUS
48 INTERGOVERNMENTAL SERVICES
49 INTERFUND TAXES AND OPERATING ASSESSMENT 10
50 INTERFUND SUBSIDIES
51 MACHINERY/EQUIPMENT
52 CONSTRUCTION PROJECTS
53 GENERAL OBLIGATION BONDS
54 REVENUE BONDS
55 INTERGOVERNMENTAL LOANS
56 INTEREST
57 OTHER INTEREST & DEBT SERVICE COSTS
$ 845,003 $
662,186 $
700,142 $
144,861
83
24,000
21,849
22,686
1,314
95
371,025
326,464
314,310
56,715
85
0
4,000
2,747
3,326
674
83
0.
y
150,000
141,755
65,468
84,532
44
-
70
-
-
0
1,950,000
1,691,973
1,747,306
202,694
90
C
170,000
93,373
138,405
31,595
81
11,000
2,236
5,379
5,621
49
878,372
630,128
774,900
103,472
88
-
30,000
25,004
26,143
3,857
87
200
-
-
200
0
_
1,649,700
420,267
1,535,128
114,572
93
0
155,532
130,325
139,852
15,680
90
54,423
56,738
55,096
(673)
101
35,310
22,648
24,375
10,935
69
N
1,603,100
144,357
237,035
1,366,065
15
L
121,400
89,490
106,864
14,536
88
M
-
35,338
-
-
0
d
-
1,144,644
-
-
0
C
646,370
211,087
206,313
440,057
32
Z
15,000
-
-
15,000
0
3,614,690
3,818,879
2,201,038
1,413,652
61
C
2,710
-
-
2,710
0
C
355,740
-
-
355,740
0
25,840
25,839
25,839
1
100
225,580
118,495
113,174
112,406
50
v
375
375
(375)
0
a
$ 12,938,995 $
9,816,269
$ 8,443,156 $
4,495,839
65
a
$ 702,584 $
593,633
$ 604,229 $
98,355
86
29,000
9,670
33,218
(4,218)
115
360,829
321,810
303,321
57,508
84
6,500
5,353
5,539
961
85
46,000
36,148
23,878
22,122
52
4,000
317
3,653
347
91
1,711,075
656,966
1,004,567
706,508
59
3,200
3,910
4,533
(1,333)
142
4,300
1,682
-
4,300
0
470,100
60,654
480,394
(10,294)
102
246,404
225,675
223,180
23,224
91
125,390
178,798
127,548
(2,158)
102
10,710
9,426
10,438
272
97
439,568
14,791
12,644
426,924
3
113,100
104,132
150,451
(37,351)
133
-
123,043
-
-
0
-
374,172
-
-
0
299,487
83,159
81,819
217,668
27
-
320,546
-
-
0
4,987,891
614,315
1,352,186
3,635,705
27
98,900
-
-
98,900
0
173,940
-
-
173,940
0
55,639
32,063
32,063
23,577
58
131,155
65,463
62,969
68,186
48
-
165
165
(165)
0
$ 10,019,772 $
3,835,891
$ 4,516,795 $
5,502,977
45
10 The difference for "interfund taxes" and "excise faxes" is due to a change in BARS coding.
9
I Packet Pg. 46 1
I 2.1.a I
Page 5 of 6
CITY OF EDMO NDS
EXPEVDrrURES BY FUND - DETAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
SEWER FUND (423)
1 SALARIES AND WAGES
$ 1,850,763
$ 1,539,633
$ 1,628,375
$ 222,388
88
2 OVERTIME
95,000
80,881
87,115
7,885
92
3 BENEFITS
815,177
746,304
714,295
100,882
88
4 UNIFORMS
9,500
6,666
7,146
2,354
75
5 SUPPLIES
417,200
304,288
271,259
145,941
65
6 FUEL CONSUMED
80,000
43,057
39,396
40,604
49
7 SUPPLIES PURCHASED FOR INV OR RESALE
4,000
3,853
-
4,000
0
8 SMALL EQUIPMENT
50,000
33,813
19,460
30,540
39
9 PROFESSIONAL SERVICES
1,599,670
999,858
1,059,865
539,805
66
10 COMMUNICATIONS
43,000
55,993
38,324
4,676
89
11 TRAVEL
5,000
4,002
5,016
(16)
100
12 EXCISE TAXES 11
973,000
194,990
980,493
(7,493)
101
13 RENTAL/LEASE
313,469
286,299
309,796
3,673
99
14 INSURANCE
184,261
119,178
186,110
(1,849)
101
15 UTILITIES
1,231,310
902,694
1,026,522
204,788
83
16 REPAIR & MAINTENANCE
695,000
521,025
384,242
310,758
55
17 MISCELLANEOUS
125,650
71,406
77,641
48,009
62
18 INTERGOVERNMENTAL SERVICES
-
132,112
-
-
0
19 INTERFUND TAXES AND OPERATING ASSESS 11
20 INTERFUND SUBSIDIES
21 MACHINERY/EQUIPMENT
22 CONSTRUCTION PROJECTS
23 GENERAL OBLIGATION BONDS
24 REVENUE BONDS
25 INTERGOVERNMENTAL LOANS
26 INTEREST
27 OTHER INTEREST & DEBT SERVICE COSTS
BOND RESERVE FUND (424)
28 REVENUE BONDS
29 INTEREST
-
713,256
-
-
0
2,420,671
413,431
851,088
1,569,583
35
30,000
96,271
33,647
(3,647)
112
6,300,393
2,258,667
2,249,150
4,051,243
36
150,050
-
-
150,050
0
80,340
-
-
80,340
0
172,540
171,872
172,528
12
100
75,490
44,050
40,516
34,974
54
-
5,662
5,380
(5,380)
0
$ 17,721,484 $
9,749,261
$ 10,187,363 $
7,534,121
57
$ 740,010 $ - $ - $ 740,010 0
1,251,200 640,742 625,592 625,608 50
$ 1,991,210 $ 640,742 $ 625,592 $ 1,365,618 31
O
fl.
d
w
W
C
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C
IL
t
r�
C
O
2
CD
0
N
L
d
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11 The difference for "interfund taxes" and "excise faxes" is due to a change in BARS coding.
10
Packet Pg. 47
I 2.1.a I
Page 6 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DEIAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
'%Spent
EQ UIPMENT RENTAL FUND (511)
1 SALARIES AND WAGES
$ 259,309
$ 231,625
$ 237,918
$ 21,391
92
2 OVERTIME
2,000
-
8,081
(6,081)
404
3 BENEFITS
113,207
104,067
101,900
11,307
90
4 UNIFORMS
1,000
915
1,285
(285)
129
5 SUPPLIES
110,000
75,632
87,099
22,901
79
6 FUEL CONSUMED
1,000
-
-
1,000
0
7 SUPPLIES PURCHASED FOR INVENTORY/RESALE
273,000
165,455
168,446
104,554
62
8 SMALL EQUIPMENT
58,000
5,919
2,058
55,942
4
9 PROFESSIONAL SERVICES
46,580
2,977
3,944
42,636
8
10 COMMUNICATIONS
3,000
2,027
2,022
978
67
11 TRAVEL
1,000
339
255
745
25
12 RENTAL/LEASE
14,120
8,568
12,590
1,530
89
13 INSURANCE
32,015
29,464
30,167
1,848
94
14 UTILITIES
14,200
12,011
13,413
787
94
15 REPAIRS & MAINTENANCE
60,000
33,069
26,707
33,293
45
16 MISCELLANEOUS
12,000
7,544
9,707
2,293
81
17 INTERGOVERNMENTAL SERVICES
-
1,589
-
-
0
18 MACHINERY/EQUIPMENT
1,933,000
340,069
1,715,980
217,020
89
$ 2,933,431
$ 1,021,270
$ 2,421,572
$ 511,859
83
TECHNO LO GY RENTAL FUND (512)
19 SALARIES AND WAGES
$
292,502
$
256,181
$
273,729
$
18,773
94
20 OVERTIME
2,000
1,632
125
1,875
6
21 BENEFITS
97,499
85,478
92,533
4,966
95
22 SUPPLIES
5,000
4,319
3,999
1,001
80
23 SMALL EQUIPMENT
38,000
89,953
38,181
(181)
100
24 PROFESSIONAL SERVICES
210,000
164,846
27,545
182,455
13
25 COMMUNICATIONS
58,770
38,289
51,326
7,444
87
26 TRAVEL
1,500
412
359
1,141
24
27 RENTAL/LEASE
7,200
6,512
6,950
250
97
28 REPAIRS & MAINTENANCE
405,950
165,044
247,098
158,852
61
29 MISCELLANEOUS
5,000
9,677
3,370
1,630
67
30 MACHINERY/EQUIPMENT
74,750
103,287
57,571
17,179
77
$
1,198,171
$
925,630
$
802,787
$
395,384
67
FIREMEN'S PENSION FUND (617)
31 BENEFITS
$
81,596
$
19,731
$
16,535
$
65,061
20
32 PENSION AND DISABILITY PAYMENTS
54,427
48,668
113,913
(59,486)
209
33 PROFESSIONAL SERVICES
1,200
538
-
1,200
0
$
137,223
$
68,937
$
130,448
$
6,775
95
TOTAL EXPENDITURE ALL FUNDS
$
119,773,755
$
71,371,825
$ 77,903,817
$
41,869,938
65
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21
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11
Packet Pg. 48
2.1.a
Page 1 of 1
C ITY O F EDMO NDS
EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
2019 Amended 11/30/2018 11/30/2019 Amount
Title Budget Expenditures Expenditures Remaining
CITY COUNCIL
OFFICE OF MAYOR
HUMAN RESOURCES
MUNICIPAL COURT
CITY CLERK
FINANCE
CITY ATTORNEY
NON -DEPARTMENTAL
POLICE SERVICES
COMMUNITY SERVICES/ECONOMIC DEV
DEVELOPMENT SERVICES
PARKS& RECREATION
PUBLIC WORKS ADMINISTRATION
FACILITIES MAINTENANCE
% Spent
$ 513,666 $
392,196 $
366,198 $
147,468
71%
296,155
265,133
269,577
26,578
91%
590,331
389,489
495,072
95,259
84%
1,143,210
894,651
896,507
246,703
78%^+
O
701,520
607,881
646,693
54,827
92%
d
1,244,805
976,852
1,161,563
83,242
93%
O
889,560
735,351
777,372
112,188
87%
13,556,979
11,532,310
11,630,592
1,926,387
86%
O
C
IL
11,829,034
10,203,697
10,676,934
1,152,100
90%
>,
623,232
512,576
534,111
89,121
86%
z
O
3,555,058
2,489,026
2,580,570
974,488
73%
22
M
4,363,868
3,604,467
3,739,491
624,377
86%
C
3,296,100
2,561,710
2,842,887
453,213
86%
N
2,914,729
1,610,014
2,217,933
696,796
76%
E
$ 45,518,247 $
36,775,353 $
38,835,500 $
6,682,747
85%
C
Z
C ITY O F EDMO NDS
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
Title
2019 Amended
Budget
11/30/2018
Expenditures
11/30/2019
Expenditures
Amount
Remaining
%Spent
WATER UTILITY FUND
$ 12,938,995
$ 9,816,269
$ 8,443,156
$ 4,495,839
65%
STORM UTILITY FUND
10,019,772
3,835,891
4,516,795
5,502,977
45%
SEWER/WWTP UTILITY FUND
17,721,484
9,749,261
10,187,363
7,534,121
57%
BOND RESERVE FUND
1,991,210
640,742
625,592
1,365,618
31%
$ 42,671,461
$ 24,042,163
$ 23,772,906
$ 18,898,555
56%
12
Packet Pg. 49
Page 1 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DEr'AIL
Title
2019 Amended
Budget
11/30/2018
Expenditures
11/30/2019
Expenditures
Amount
Remaining
%Spent
CITY COUNCIL
SALARIES
$
171,950
$
150,323
$
165,274
$
6,676
96%
OVERTIME
1,000
-
-
1,000
0%
BENEFITS
92,751
85,427
89,547
3,204
97%
SUPPLIES
2,000
1,093
1,931
69
97%
SMALL EQUIPMENT
-
15,089
342
(342)
0%
PROFESSIONAL SERVICES
195,675
109,239
79,552
116,123
41%
COMMUNICATIONS
3,000
3,131
5,387
(2,387)
180%
TRAVEL
6,700
2,296
2,625
4,075
39%
RENTAL/LEASE
11,586
14,941
11,077
509
96%
REPAIRS/MAINTENANCE
500
-
121
379
24%
MISCELLANEOUS
28,504
10,657
10,341
18,163
36%
$
513,666
$
392,196
$
366,198
$
147,468
71%
OFFICEOFMAYOR
SALARIES
$
215,076
$
191,626
$
200,668
$
14,408
93%
BENEFITS
53,257
45,764
48,859
4,398
92%
SUPPLIES
1,500
605
794
706
53%
PROFESSIONAL SERVICES
3,000
1,943
2,211
789
74%
COMMUNICATION
1,400
1,459
955
445
68%
TRAVEL
3,000
829
2,603
397
87%
RENTAL/LEASE
13,472
19,090
11,503
1,969
85%
MISCELLANEOUS
5,450
3,818
1,984
3,466
36%
$
296,155
$
265,133
$
269,577
$
26,578
91%
HUMAN RESOURCES
SALARIES
$
327,939
$
210,441
$
293,634
$
34,305
90%
OVERTIME
-
-
197
(197)
0%
BENEFITS
118,229
79,692
100,815
17,414
85%
SUPPLIES
12,300
4,029
4,250
8,050
35%
SMALL EQUIPMENT
300
-
2,762
(2,462)
921%
PROFESSIONAL SERVICES
73,000
56,915
44,122
28,878
60%
COMMUNICATIONS
700
1,023
1,064
(364)
152%
TRAVEL
1,000
2,053
1,241
(241)
124%
RENTAL/LEASE
22,947
24,976
22,597
350
98%
REPAIR/MAINTENANCE
7,850
7,326
7,571
279
96%
MISCELLANEOUS
26,066
3,035
16,818
9,248
65%
$
590,331
$
389,489
$
495,072
$
95,259
84%
MUNIC IPAL C O URT
SALARIES
$
628,961
$
512,195
$
537,521
$
91,440
85%
OVERTIME
800
118
1,275
(475)
159%
BENEFITS
244,601
199,128
190,349
54,252
78%
SUPPLIES
10,600
7,251
7,713
2,887
73%
SMALL EQUIPMENT
1,000
283
5,155
(4,155)
515%
PROFESSIONAL SERVICES
124,925
78,765
67,990
56,935
54%
COMMUNICATIONS
3,550
2,240
2,633
917
74%
TRAVEL
6,500
3,979
3,039
3,461
47%
RENTAL/LEASE
65,251
66,157
59,103
6,148
91%
REPAIR/MAINTENANCE
4,880
-
277
4,603
6%
MISCELLANEOUS
25,100
24,535
21,452
3,648
85%
MACHINERY/EQUIPMENT
27,042
-
-
27,042
0%
$
1,143,210
$
894,651
$
896,507
$
246,703
78%
13
Packet Pg. 50 1
I 2.1.a I
Page 2 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
% Spent
CITY C LERK
SALARIES AND WAGES
$ 358,349
$ 326,674
$ 332,212
$ 26,137
93%
OVERTIME
-
578
-
-
0%
BENEFITS
151,468
138,944
147,060
4,408
97%
SUPPLIES
10,240
3,089
2,465
7,775
24%
SMALL EQUIPMENT
2,000
-
4,024
(2,024)
201%
PROFESSIONAL SERVICES
46,410
20,602
28,368
18,042
61%
COMMUNICATIONS
40,000
25,585
24,997
15,003
62%
TRAVEL
2,000
496
497
1,504
25%
RENTAL/LEASE
50,973
56,326
46,782
4,191
92%
REPAIRS&MAINTENANCE
32,080
27,968
50,240
(18,160)
157%
MISCELLANEOUS
8,000
7,618
10,049
(2,049)
126%
$ 701,520
$ 607,881
$ 646,693
$ 54,827
92%
FINANCE
SALARIES
$
844,384
$
659,650
$
781,048
$
63,336
92%
OVERTIME
4,500
146
-
4,500
0%
BENEFITS
268,345
210,821
266,743
1,602
99%
SUPPLIES
7,350
4,408
5,793
1,557
79%
SMALL EQUIPMENT
5,400
3,831
579
4,821
11%
PROFESSIONAL SERVICES
14,650
1,452
1,725
12,925
12%
COMMUNICATIONS
2,000
1,123
1,116
884
56%
TRAVEL
3,100
4,353
2,371
729
76%
RENTAL/LEASE
48,226
44,760
47,291
935
98%
REPAIR/MAINTENANCE
38,500
41,121
42,499
(3,999)
110%
MISCELLANEOUS
8,350
5,186
12,396
(4,046)
148%
$
1,244,805
$
976,852
$
1,161,563
$
83,242
93%
CITY ATTO RNEY
PROFESSIONAL SERVICES
$
889,560
$
735,351
$
777,372
$
112,188
87%
$
889,560
$
735,351
$
777,372
$
112,188
87%
NON -DEPARTMENTAL
SALARIES
$
101,750
$
-
$
-
$
101,750
0%
BENEFITS- UNEMPLOYMENT
40,000
10,510
31,218
8,782
78%
SUPPLIES
5,000
6,941
4,800
200
96%
PROFESSIONAL SERVICES
10,666,114
422,966
9,604,564
1,061,550
90%
EXCISE TAXES
6,500
5,482
7,568
(1,068)
116%
RENTAL/LEASE
10,538
10,509
11,372
(834)
108%
INSURANCE
431,095
437,253
436,448
(5,353)
101%
MISCELLANEOUS
69,614
67,385
71,999
(2,385)
103%
INTERGOVT SERVICES
-
9,202,705
-
0%
ECA LOAN PAYMENT
75,000
441,873
75,000
-
100%
INTERFUND SUBSIDIES
1,953,108
779,625
1,245,579
707,529
64%
LAND
-
4,884
-
-
0%
GENERAL OBLIGATION BOND
183,710
124,972
131,516
52,194
72%
INTEREST ON LONG-TERM DEBT
14,050
16,988
10,311
3,739
73%
FISCAL AGENT FEES
500
218
218
282
44%
$
13,556,979
$
11,532,310
$
11,630,592
$
1,926,387
86%
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Packet Pg. 51
I 2.1.a I
Page 3 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
PO LIC E S ERVIC ES
SALARIES
$ 6,916,238
$ 5,776,090
$ 5,978,609
$ 937,629
86%
OVERTIME
462,892
587,032
640,712
(177,820)
138%
HOLIDAY BUYBACK
250,491
200,268
201,281
49,210
80%
BENEFITS
2,550,418
2,279,630
2,404,189
146,229
94%
UNIFORMS
80,250
64,348
85,595
(5,345)
107%
SUPPLIES
86,500
75,965
83,715
2,785
97%
SMALL EQUIPMENT
192,519
49,104
103,339
89,180
54%
PROFESSIONAL SERVICES
231,095
95,677
215,561
15,534
93%
COMMUNICATIONS
32,000
33,999
35,591
(3,591)
111%
TRAVEL
29,310
23,969
34,673
(5,363)
118%
RENTAL/LEASE
920,851
898,276
840,138
80,713
91%
REPAIR/MAINTENANCE
15,120
7,871
10,150
4,970
67%
MISCELLANEOUS
61,350
46,800
43,383
17,967
71%
INTERGOVERNMENTAL SERVICES
-
5,385
-
-
0%
MACHINERY/EQUIPMENT
59,284
0%
$ 11,829,034
$ 10,203,697
$ 10,676,934
$ 1,152,100
90%
COMMUNITY S ERVIC ES /EC O N DEV.
SALARIES
$
261,255
$
216,108
$
240,459
$
20,796
92%
BENEFITS
78,283
66,913
73,573
4,710
94%
SUPPLIES
7,000
6,558
6,457
543
92%
SMALL EQUIPMENT
800
44
-
800
0%
PROFESSIONAL SERVICES
249,400
205,070
196,196
53,204
79%
COMMUNICATIONS
1,490
1,105
1,249
241
84%
TRAVEL
2,000
746
-
2,000
0%
RENTAL/LEASE
13,004
11,513
11,094
1,910
85%
REPAIR/MAINTENANCE
500
-
-
500
0%
MISCELLANEOUS
9,500
4,519
5,083
4,417
54%
$
623,232
$
512,576
$
534,111
$
89,121
86%
DEVELOPMENT SERVICES/PLANNING
SALARIES
$
1,665,849
$
1,361,041
$
1,496,536
$
169,313
90%
OVERTIME
1,300
20,497
9,002
(7,702)
692%
BENEFITS
609,831
511,917
571,678
38,153
94%
UNIFORMS
500
633
-
500
0%
SUPPLIES
17,100
11,029
10,880
6,220
64%
SMALL EQUIPMENT
6,100
6,007
5,796
304
95%
PROFESSIONAL SERVICES
1,028,161
393,288
300,489
727,672
29%
COMMUNICATIONS
16,621
7,248
7,794
8,827
47%
TRAVEL
5,500
4,905
9,918
(4,418)
180%
RENTAL/LEASE
143,236
142,873
131,518
11,718
92%
REPAIRS&MAINTENANCE
6,800
2,773
3,439
3,361
51%
MISCELLANEOUS
54,060
26,816
33,521
20,539
62%
$
3,555,058
$
2,489,026
S
2,580,570
$
974,488
73%
ENGINEERING
SALARIES
$
1,720,176
$
1,356,161
$
1,560,001
$
160,175
91%
OVERTIME
8,300
4,968
7,133
1,167
86%
BENEFITS
678,356
554,309
637,227
41,129
94%
UNIFORMS
450
-
298
152
66%
SUPPLIES
-
-
32
(32)
0%
SMALL EQUIPMENT
2,200
3,645
552
1,648
25%
PROFESSIONAL SERVICES
53,840
14,613
1,961
51,879
4%
COMMUNICATIONS
16,625
12,342
13,354
3,271
80%
TRAVEL
600
341
1,043
(443)
174%
RENTAL/LEASE
123,023
108,601
111,785
11,238
91%
REPAIR/MAINTENANCE
2,600
-
-
2,600
0%
MISCELLANEOUS
79,450
45,577
55,307
24,143
70%
$
2,685,620
$
2,100,556
$
2,388,692
$
296,928
89%
15
Packet Pg. 52
Page 4 of 4
C ITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2019 Amended
11/30/2018
11/30/2019
Amount
Title
Budget
Expenditures
Expenditures
Remaining
% Spent
PARKS & REC REATIO N
SALARIES
$ 2,123,618
$ 1,739,255
$ 1,861,308
$ 262,310
88%
OVERTIME
10,000
13,310
20,286
(10,286)
203%
BENEFITS
796,394
682,717
706,785
89,610
89%
UNIFORMS
6,275
3,325
5,898
377
94%
SUPPLIES
125,090
125,684
142,530
(17,440)
114%
SMALL EQUIPMENT
9,500
6,824
5,486
4,014
58%
PROFESSIONAL SERVICES
674,820
382,610
399,086
275,734
59%
COMMUNICATIONS
30,820
21,657
22,398
8,422
73%
TRAVEL
5,170
2,417
5,276
(106)
102%
RENTAL/LEASE
268,539
240,778
250,368
18,171
93%
PUBLIC UTILITY
175,338
214,111
199,956
(24,618)
114%
REPAIR/MAINTENANCE
29,700
13,167
34,334
(4,634)
116%
MISCELLANEOUS
98,110
58,227
75,484
22,626
77%
INTERGOVERNMENTAL SERVICES
-
79,510
-
-
0%
MACHINERY/EQUIPMENT
-
20,875
-
-
0%
CONST RUCT ION PROJECTS
10,494
-
10,296
198
98%
$ 4,363,868
$ 3,604,467
$ 3,739,491
$ 624,377
86%
PUBLIC WORKS ADMINISTRATION
SALARIES
OVERTIME
BENEFITS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINTENANCE
MISCELLANEOUS
FACILITIES MAINTENANCE
SALARIES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINTENANCE
MISCELLANEOUS
TOTAL GENERAL FUND EXPENDITURES
$ 369,334 $
253,011 $
265,825 $
103,509
72%
200
-
339
(139)
169%
129,196
89,908
93,494
35,702
72%
8,600
3,626
4,063
4,537
47%
1,000
-
2,115
(1,115)
212%
200
86
97
103
49%
1,350
591
617
733
46%
500
-
1,427
(927)
285%
91,193
110,921
82,496
8,697
90%
3,007
2,481
2,747
260
91%
1,000
-
-
1,000
0%
4,900
530
975
3,926
20%
$ 610,480 $
461,154 $
454,194 $
156,286
74%
754,619
656,058
702,845
51,774
93%
7,500
6,229
6,366
1,134
85%
310,160
296,248
309,019
1,141
100%
3,000
4,477
4,666
(1,666)
156%
87,000
85,551
143,065
(56,065)
164%
3,000
2,607
5,222
(2,222)
174%
940,940
44,682
237,679
703,261
25%
16,000
15,238
18,160
(2,160)
113%
1,000
-
6
994
1%
59,730
60,307
51,898
7,832
87%
282,280
269,089
283,282
(1,002)
100%
444,500
169,213
452,572
(8,072)
102%
5,000
314
3,153
1,847
63%
$ 2,914,729 $
1,610,014 $
2,217,933 $
696,796
76%
$ 45,518,247 $ 36,775,353 $ 38,835,500 $ 6,682,747 85%
16
Packet Pg. 53
I 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2019
General Fund
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 2,297,140 $
2,297,140
$ 2,397,678
4.38%
February
5,526,139
3,228,998
4,685,465
-15.21%
March
8,285,977
2,759,838
7,046,230
-14.96%
April
12,096,564
3,810,587
10,236,291
-15.38%
May
20,831,778
8,735,215
18,888,974
-9.33%
June
23,407,491
2,575,712
21,254,387
-9.20%
July
25,795,181
2,387,690
23,534,511
-8.76%
August
28,610,551
2,815,371
26,334,930
-7.95%
September
31,010,463
2,399,911
28,633,850
-7.66%
October
34,216,593
3,206,131
36,079,131
5.44%
November
43,128,434
8,911,840
44,646,255
3.52%
December
45,688,605
2,560,171
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2019
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
239,174 $
239,174
$ 206,702
-13.58%
February
426,584
187,410
316,468
-25.81%
March
648,598
222,013
530,155
-18.26%
April
866,924
218,326
723,280
-16.57%
May
1,118,366
251,442
997,047
-10.85%
June
1,392,391
274,025
1,295,229
-6.98%
July
1,790,060
397,669
1,573,817
-12.08%
August
2,111,970
321,910
1,854,919
-12.17%
September
2,410,481
298,511
2,188,857
-9.19%
October
2,651,152
240,672
2,438,048
-8.04%
November
2,897,726
246,573
2,714,986
-6.31%
December
3,080,000
182,274
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 54 1
I 2.1.a I
SALES TAX SUMMARY
Sales Tax Analysis By Category
Current Period: November 2019
Year -to -Date
Total $7,741,745
Automotive Repair,
Health &Personal Care, $185,485
$236,783 Amusement &
Construction Trade, Recreation, $82,482
$1,301,940 Business Services,
Accommodation, $737,122
$44,021
Gasoline, $32,911
Communications,
$208,798 Retail Food Stores,
$287,594
Clothing and
Accessories, $247,076
Retail Automotive,
Wholesale Trade, $1,735,865
$211,693
Manufacturing, $80,017
Misc Retail, $1,211,324
Others, $158,006 Eating & Drinking,
$980,631
ILM Annual Sales Tax Revenue
10,000,000
$8,406,296
8,000,000 7 395 114 7,741,745
$5,840,764 $6,741,838 $6,905,122
6,000,000
4,000,000
2,000,000
0
2014 2015 2016 2017 2018 YTD 2019
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Packet Pg. 55
I 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2019
Sales and Use Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 583,740 $
583,740
$ 665,493
14.01%
February
1,326,812
743,072
1,464,443
10.37%
March
1,890,823
564,012
2,088,425
10.45%
April
2,418,442
527,618
2,636,953
9.04%
May
3,087,512
669,070
3,384,424
9.62%
June
3,695,140
607,628
4,072,013
10.20%
July
4,344,323
649,183
4,772,526
9.86%
August
5,056,215
711,892
5,569,038
10.14%
September
5,734,922
678,707
6,278,722
9.48%
October
6,438,793
703,871
6,992,063
8.59%
November
7,175,252
736,459
7,741,745
7.90%
December
7,825,000
649,748
Gas Utility Tax
Sales and Use Tax
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000 /
2,000,000
1,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget Prior Year
City of'Edmonds, WA
Monthly Revenue Summary -Gas Utility Tax
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 92,468 $
92,468
$ 67,644
-26.85%
February
188,382
95,914
140,257
-25.55%
March
270,480
82,098
229,186
-15.27%
April
338,414
67,935
300,757
-11.13%
May
391,853
53,439
350,940
-10.44%
June
429,417
37,564
383,777
-10.63%
July
458,287
28,870
408,935
-10.77%
August
482,130
23,843
431,845
-10.43%
September
504,337
22,207
452,054
-10.37%
October
530,073
25,736
474,308
-10.52%
November
567,790
37,717
518,080
-8.76%
December
626,600
58,810
Gas Utility Tax
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Yeaz Budget Prior Yeaz
*The monthly budget forecast columns are based on a five-year average.
19
Packet Pg. 56
I 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2019
Telephone Utility Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 90,093 $
90,093
$ 83,102
-7.76%
February
180,099
90,007
153,757
-14.63%
March
261,769
81,670
220,849
-15.63%
April
347,309
85,539
292,121
-15.89%
May
425,673
78,364
358,213
-15.85%
June
504,828
79,155
424,559
-15.90%
July
580,361
75,533
490,940
-1S.41%
August
657,995
77,634
552,758
-15.99%
September
738,345
80,350
613,426
-16.92%
October
815,639
77,294
679,544
-16.69%
November
889,278
73,638
739,258
-16.87%
December
967,200
77,922
Electric Utility Tax
Telephone Utility Tax
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2019
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 180,392
$ 180,392
$ 171,454
-4.96%
February
374,176
193,784
364,048
-2.71%
March
542,795
168,619
526,085
-3.08%
April
717,960
175,165
720,176
0.31%
May
863,822
145,862
864,392
0.07%
June
985,603
121,781
983,768
-0.19%
July
1,101,208
115,604
1,094,206
-0.64%
August
1,212,283
111,075
1,202,728
-0.79%
September
1,323,362
111,080
1,315,484
-0.60%
October
1,439,932
116,570
1,424,234
-1.09%
November
1,562,550
122,618
1,553,442
-0.58%
December
1,691,300
128,750
Electric Utility Tax
1,800,000
1,600,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--"- Current Year Budget - Prior Year
*The monthly budget forecast columns are based on a five-year average.
20
Packet Pg. 57
■ 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary -Meter Water Sales
2019
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
742,059 $
742,059
$ 725,472
-2.24%
February
1,256,325
514,266
1,233,174
-1.84%
March
1,990,166
733,842
1,973,669
-0.83%
April
2,476,952
486,786
2,430,513
-1.87%
May
3,203,262
726,310
3,109,907
-2.91%
June
3,766,233
562,971
3,678,133
-2.34%
July
4,657,894
891,661
4,614,133
-0.94%
August
5,440,698
782,804
5,367,013
-1.35%
September
6,513,015
1,072,317
6,322,616
-2.92%
October
7,251,320
738,305
7,009,878
-3.33%
November
8,101,309
849,989
7,820,054
-3.47%
December
8,624,564
523,255
Storm Water Sales
Meter Water Sales
6,000,000
5,000,000
Oa
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Year Budget — Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Storm Water Sales
2019
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
322,033 $
322,033
$ 317,727
-4.96%
February
1,017,422
695,389
1,006,134
-2.71%
March
1,338,925
321,503
1,323,366
-3.08%
April
1,623,949
285,024
1,605,082
0.31%
May
1,945,558
321,609
1,923,272
0.07%
June
2,231,420
285,862
2,204,539
-0.19%
July
2,553,731
322,311
2,523,469
-1.19%
August
3,249,585
695,854
3,211,601
-1.17%
September
3,570,469
320,884
3,529,641
-1.14%
October
3,855,506
285,037
3,812,572
-1.11%
November
4,177,408
321,902
4,130,258
-1.13%
December
4,462,767
285,359
Storm Water Sales
14,500,000
13,500,000
12,500,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
—*-- Current Yeaz Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
ZZ
Packet Pg. 58
I 2.1.a I
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2019
Unmeter Sewer Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 764,057 $
764,057
$ 766,027
0.26%
February
1,382,019
617,962
1,384,500
0.18%
March
2,141,223
759,204
2,149,907
0.41%
April
2,762,974
621,752
2,770,969
0.29%
May
3,530,212
767,237
3,534,965
0.13%
June
4,158,923
628,711
4,166,664
0.19%
July
4,943,476
784,553
4,976,361
0.67%
August
5,570,113
626,637
5,610,350
0.72%
September
6,371,750
801,637
6,404,083
0.51%
October
7,005,968
634,218
7,044,627
0.55%
November
7,783,039
777,071
7,821,842
0.50%
December
8,408,534
625,495
*The monthly budget forecast columns are based on a five-year average.
22
Packet Pg. 59
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2019
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
5,319,394 $
5,319,394
$ 4,237,264
-20.34%
February
8,122,296
2,802,903
7,405,291
-8.83%
March
11,613,006
3,490,710
10,663,247
-8.18%
April
15,937,507
4,324,500
13,957,552
-12.42%
May
18,579,111
2,641,604
17,357,697
-6.57%
June
22,777,688
4,198,577
21,172,989
-7.05%
July
26,331,536
3,553,848
24,687,211
-6.24%
August
30,504,959
4,173,422
27,987,234
-8.25%
September
33,919,599
3,414,641
31,411,462
-7.39%
October
37,078,612
3,159,012
34,483,508
-7.00%
November
41,414,089
4,335,478
38,835,500
-6.23%
December
45,518,247
4,104,158
City of Edmonds, WA
Monthly Expenditure Report -Non -Departmental
2019
Non -Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
2,586,468 $
2,586,468
$ 1,939,971
-25.00%
February
3,013,532
427,064
2,801,406
-7.04%
March
4,041,004
1,027,471
3,658,670
-9.46%
April
5,661,728
1,620,724
4,478,257
-20.90%
May
5,936,842
275,114
5,383,743
-9.32%
June
7,529,862
1,593,020
6,729,909
-10.62%
July
8,430,518
900,656
7,577,784
-10.11%
August
9,710,604
1,280,086
8,386,837
-13.63%
September
10,511,285
800,681
9,284,942
-11.67%
October
11,101,008
589,723
10,029,350
-9.65%
November
12,475,676
1,374,668
11,630,592
-6.77%
December
13,556,979
1,081,303
*The monthly budget forecast columns are based on a five-year average.
23
Packet Pg. 60 1
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -City Council
2019
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
33,570 $
33,570 $
22,406
-33.26%
February
68,346
34,776
46,519
-31.94%
March
109,360
41,014
82,908
-24.19%
April
148,419
39,058
112,983
-23.88%
May
194,634
46,216
158,489
-18.57%
June
252,138
57,504
206,635
-18.05%
July
293,991
41,853
236,230
-19.65%
August
347,493
53,502
279,741
-19.50%
September
394,089
46,596
316,066
-19.80%
October
424,284
30,195
341,182
-19.59%
November
469,318
45,034
366,198
-21.97%
December
513,666
44,348
City of Edmonds, WA
Monthly Expenditure Report -Office of Mayor
2019
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
24,108 $
24,108 $
24,303
0.81%
February
49,562
25,454
47,727
-3.70%
March
73,857
24,295
72,221
-2.21%
April
98,624
24,767
97,904
-0.73%
May
122,830
24,206
123,018
0.15%
June
146,929
24,099
146,522
-0.28%
July
171,908
24,979
171,743
-0.10%
August
197,139
25,231
197,457
0.16%
September
221,850
24,711
221,509
-0.15%
October
246,137
24,287
245,087
-0.43%
November
270,260
24,123
269,577
-0.25%
December
296,155
25,895
Office of Mayor
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
0.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget - -PriorYear
*The monthly budget forecast columns are based on a five-year average.
O
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Packet Pg. 61
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2019
Human Resources
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 46,632
$ 46,632
$ 48,901
4.87%
February
97,790
51,158
81,030
-17.14%
March
148,537
50,747
116,157
-21.80%
April
189,740
41,203
156,727
-17.40%
May
236,212
46,472
194,001
-17.87%
June
282,909
46,697
289,770
2.42%
July
332,296
49,387
309,918
-6.73%
August
380,431
48,135
351,814
-7.52%
September
426,855
46,424
403,027
-5.58%
October
471,872
45,017
451,921
-4.23%
November
519,709
47,838
495,072
-4.74%
December
590,331
70,622
Municipal Court
Human Resources
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Yeaz Budget Prior Year
City of'Edmonds, WA
Monthly Expenditure Report -Municipal Court
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 87,580 $
87,580
$ 70,858
-19.09%
February
182,357
94,777
140,956
-22.70%
March
280,184
97,826
219,779
-21.56%
April
371,181
90,997
305,139
-17.79%
May
465,663
94,482
410,401
-11.87%
June
556,434
90,771
481,931
-13.39%
July
647,960
91,526
571,406
-11.81%
August
746,132
98,173
653,110
-12.47%
September
839,518
93,386
730,275
-13.01%
October
939,927
100,409
815,237
-13.27%
November
1,035,295
95,368
896,507
-13.41%
December
1,143,210
107,915
Municipal Court
800,000 ow
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0--CurrentYeaz Budget �PriorYear
*The monthly budget forecast columns are based on a five-year average.
25
Packet Pg. 62
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Community Services/Economic Development
2019
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
38,856 $
38,856 $
39,270
1.07%
February
82,715
43,859
92,749
12.13%
March
131,218
48,504
132,003
0.60%
April
193,549
62,331
181,514
-6.22%
May
235,012
41,463
232,851
-0.92%
June
280,214
45,202
270,544
-3.45%
July
326,380
46,167
327,582
0.37%
August
382,079
55,699
375,568
-1.70%
September
431,632
49,553
424,210
-1.72%
October
487,065
55,433
474,870
-2.50%
November
547,223
60,158
534,111
-2.40%
December
623,232
76,009
City Clerk
Community Services/Economic Development
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget --&- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -City Clerk
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 66,110 $
66,110
$ 70,355
6.42%
February
123,388
57,278
128,177
3.88%
March
180,370
56,982
178,301
-1.15%
April
239,703
59,332
243,367
1.53%
May
296,556
56,853
291,090
-1.84%
June
349,433
52,878
343,911
-1.58%
July
406,162
56,728
419,675
3.33%
August
468,279
62,117
473,386
1.09%
September
521,384
53,105
527,401
1.15%
October
580,287
58,903
583,474
0.55%
November
640,600
60,313
646,693
0.95%
December
701,520
60,920
City Clerk
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
26
Packet Pg. 63
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Technology Rental Fund
2019
Technology Rental Fund
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 120,868 $
120,868
$ 157,010
29.90%
February
255,247
134,379
215,707
-15.49%
March
329,766
74,519
320,177
-2.91%
April
398,088
68,322
370,014
-7.05%
May
474,241
76,152
415,102
-12.47%
June
553,266
79,025
468,592
-15.30%
July
645,971
92,705
530,899
-17.81%
August
753,151
107,180
608,516
-19.20%
September
857,748
104,597
656,143
-23.50%
October
934,856
77,108
709,124
-24.15%
November
1,013,958
79,102
802,787
-20.83%
December
1,198,171
184,213
Finance
Technology Rental Fund
1,200,000
1,000,000
800,000
i
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Finance
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 137,055 $
137,055
$ 128,270
-6.41%
February
232,763
95,708
224,119
-3.71%
March
329,813
97,051
319,388
-3.16%
April
427,554
97,741
418,398
-2.14%
May
526,278
98,724
515,266
-2.09%
June
622,509
96,231
612,381
-1.63%
July
720,263
97,754
758,552
5.32%
August
819,641
99,378
857,653
4.64%
September
931,887
112,246
958,793
2.89%
October
1,040,480
108,592
1,062,062
2.07%
November
1,141,414
100,935
1,161,563
1.77%
December
1,244,805
103,391
Finance
1,400,000
1,200,000
1,000,000 -
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Yeaz Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
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Packet Pg. 64
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2019
City Attorney
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 74,130 $
74,130
$ 47,964
-35.30%
February
148,260
74,130
126,678
-14.56%
March
222,390
74,130
222,683
0.13%
April
296,520
74,130
294,517
-0.68%
May
370,650
74,130
366,531
-1.11%
June
444,780
74,130
415,167
-6.66%
July
518,910
74,130
510,871
-1.55%
August
593,040
74,130
583,806
-1.56%
September
667,170
74,130
656,534
-1.59%
October
741,300
74,130
728,368
-1.74%
November
815,430
74,130
777,372
-4.67%
December
889,560
74,130
Police
City Attorney
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*-- Current Yeaz Budget � Prior Year
City of'Edmonds, WA
Monthly Expenditure Report -Police
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 928,132 $
928,132
$ 927,983
-0.02%
February
1,876,691
948,559
1,815,042
-3.29%
March
2,811,566
934,875
2,786,780
-0.88%
April
3,756,114
944,548
3,763,317
0.19%
May
4,698,118
942,004
4,729,460
0.67%
June
5,669,204
971,087
5,802,457
2.35%
July
6,616,286
947,081
6,779,466
2.47%
August
7,553,724
937,438
7,672,764
1.58%
September
8,504,883
951,159
8,594,346
1.05%
October
9,561,332
1,056,449
9,559,426
-0.02%
November
10,833,903
1,272,570
10,676,934
-1.45%
December
11,829,034
995,131
Police
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--ft- Current Yeaz Budget Prior Year
*The monthly budget forecast columns are based on a five-year average.
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City of Edmonds, WA
Monthly Expenditure Report -Development Services
2019
Development Services
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 242,464 $
242,464
$ 212,448
-12.38%
February
514,367
271,903
434,026
-1S.62%
March
793,288
278,921
663,134
-16.41%
April
1,071,273
277,985
924,696
-13.68%
May
1,372,925
301,651
1,154,831
-15.89%
June
1,654,748
281,823
1,357,577
-17.96%
July
1,945,569
290,822
1,619,998
-16.73%
August
2,263,051
317,481
1,847,785
-18.3S%
September
2,563,936
300,885
2,059,466
-19.68%
October
2,873,243
309,308
2,274,866
-20.83%
November
3,199,282
326,039
2,580,570
-19.34%
December
3,555,058
355,776
Parks & Recreation
Development Services
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--*-- Current Yeaz Budget � Prior Year
City of'Edmonds, WA
Monthly Expenditure Report -Parks & Recreation
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 294,648 $
294,648
$ 280,923
-4.66%
February
597,710
303,062
588,578
-1.53%
March
920,860
323,150
888,876
-3.47%
April
1,251,978
331,118
1,209,937
-3.36%
May
1,601,289
349,311
1,554,647
-2.91%
June
1,948,015
346,726
1,882,379
-3.37%
July
2,398,497
450,482
2,296,893
-4.24%
August
2,932,285
533,787
2,705,334
-7.74%
September
3,330,718
398,433
3,147,119
-5.51%
October
3,678,533
347,815
3,458,166
-5.99%
November
3,980,987
302,454
3,739,491
-6.07%
December
4,363,868
382,881
Parks & Recreation
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Yeaz Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
29
Packet Pg. 66
I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Public Works Administration
2019
Public Works Administration
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 50,384 $
50,384
$ 39,815
-20.98%
February
102,273
S1,889
80,023
-21.76%
March
153,446
51,173
120,273
-21.62%
April
204,598
51,153
161,804
-20.92%
May
255,170
50,572
203,614
-20.20%
June
306,227
51,057
247,950
-19.03%
July
357,744
51,517
293,893
-17.85%
August
407,869
50,125
334,941
-17.88%
September
456,744
48,874
375,111
-17.87%
October
506,690
49,946
414,388
-18.22%
November
556,681
49,991
454,194
-18.41%
December
610,480
53,799
Facilities Maintenance
Public Works Administration
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Year Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2019
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 228,301 $
228,301
$ 172,786
-24.32%
February
457,666
229,364
382,230
-16.48%
March
700,969
243,303
576,136
-17.81%
April
931,712
230,743
768,024
-17.57%
May
1,165,903
234,191
954,705
-18.11%
June
1,378,275
212,372
1,086,185
-21.19%
July
1,646,299
268,024
1,253,953
-23.83%
August
1,872,892
226,592
1,485,955
-20.66%
September
2,123,872
250,981
1,737,001
-18.22%
October
2,374,954
251,082
1,865,748
-21.44%
November
2,628,848
253,894
2,217,933
-15.63%
December
2,914,729
285,881
*The monthly budget forecast columns are based on a five-year average.
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I 2.1.a I
City of Edmonds, WA
Monthly Expenditure Report -Engineering
2019
Engineering
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
January
$ 199,012
$ 199,012
$ 211,009
6.03%
February
397,302
198,290
416,031
4.71%
March
613,115
215,813
625,938
2.09%
April
835,389
222,274
840,970
0.67%
May
1,053,506
218,118
1,085,050
2.99%
June
1,284,814
231,308
1,299,672
1.16%
July
1,508,283
223,469
1,559,250
3.38%
August
1,747,325
239,041
1,781,083
1.93%
September
1,974,318
226,993
1,975,662
0.07%
October
2,206,759
232,441
2,179,362
-1.24%
November
2,431,557
224,798
2,388,692
-1.76%
December
2,685,620
254,063
Engine a ring
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget Prior Year
*The monthly budget forecast columns are based on a five-year average.
31
Packet Pg. 68
I 2.1.a I
INVESTMENT PORTFOLIO SUMMARY
City of Edmonds Investment Portfolio Detail
As of Nove m be r 30, 2019
Years
Agency/ Investment Purchase to Par Market Maturity Coupon
Issuer Tvpe Price Maturitv Value Value Date Rate
FNMA
Bonds
997,300
0.33
1,000,000
997,954
03/30/20
1.38%
FHLB
Bonds
2,003,780
0.33
2,000,000
1,998,104
03/30/20
1.45%
FNMA
Bonds
2,000,000
0.33
2,000,000
1,999,932
03/30/20
1.65%
FHLMC
Bonds
2,003,868
0.41
2,000,000
1,997,040
04/28/20
1.35%
FNMA
Bonds
1,000,000
0.58
1,000,000
998,985
06/30/20
1.38%
FNMA
Bonds
1,000,000
0.58
1,000,000
998,985
06/30/20
1.38%
FHLB
Bonds
3,000,000
0.62
3,000,000
2,988,975
07/13/20
1.20%
RFCS
Bonds
1,999,698
0.62
2,120,000
2,096,591
07/15/20
1.60%
FHLB
Bonds
2,000,000
0.67
2,000,000
2,000,246
07/30/20
1.75%
FNMA
Bonds
1,000,000
0.75
1,000,000
997,788
08/28/20
1.40%
FNMA
Bonds
1,000,000
0.75
1,000,000
997,788
08/28/20
1.40%
FHLMC
Bonds
999,500
1.08
1,000,000
996,182
12/30/20
1.75%
FNMA
Bonds
2,005,474
1.14
2,000,000
1,993,660
01/19/21
1.50%
FM
Bonds
2,000,000
1.34
2,000,000
2,000,042
04/01/21
1.87%
First Financial
CD
3,000,000
1.36
3,000,000
3,000,000
04/10/21
2.86%
FFCB
Bonds
968,940
1.79
1,000,000
998,752
09/13/21
1.73%
FHLMC
Bonds
999,400
2.08
1,000,000
998,881
12/30/21
2.00%
FFCB
Bonds
1,998,548
2.54
2,000,000
2,010,380
06/14/22
1.88%
First Financial
CD
2,803,516
3.96
2,803,516
2,803,516
11/15/23
2.10%
TOTAL SECURITIES
32,780,025
1.12
32,923,516
32,873,801
Washington State Local Gov't Investment Pool
24,891,064
24,891,064
Demand
1.83%
Snohomish County
Local Gov't Investment Pool
10,000,000
10,000,000
Demand
2.12%
TOTAL PORTFOLIO $ 67,814,581 $ 67,764,866
Issuer Diversification Fi rst
Financial-
- CD, 18%
FNMA, 27%
FHLMC, RFCS, 6%
12%
FM, 6%� FHLB, 21%
Cash and Investment Balances
(in $ Millions)
Checki ng,
$3.7 , 5%
Bonds,
$27.1, 38% State LGIP,
$24.9, 35%
County
CD's, LGIP,
$5.8,8% $10.0, 14°/
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I 2.1.a I
INVESTMENT PORTFOLIO SUMMARY
Annual Interest Income
$1,400, 000
$1,200,000 $1,154,301
$1,000,000 $917,754
$800,000 $653,690
$600,000 423,816
$400,000 335 926
$163,214
$200,000
$-
2016 2017 2018 YTD 2019
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
— - - 6 Month Treasury Rate (Benchmark) City Blended Rate
2.8 %
2.5 %
2.3
2.0% _ _
1.8
1.5
1.3 %
1.0 %
0.8 %
0.5 %
0.3 %
0.0 %
December February April June August October
$12, 000,000
$10, 000,000
$8,000,000
$6,000,000
$4,000,000
$ 2,000, 000
Maturity Distribution and Rate of Return
IN ■ ■ = = ■
0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
33
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2.1.a
GENERAL FUND OVERVIEW
FUND BALANCES
CHANGE IN FUND BALANCES
GENERAL FUND
& SUBFUNDS
---- ACTUAL ----
---- ACTUAL ----
r_
12/31 /2018 9/30/2019
11 /30/2019
Q3
YTD 0
—
a
001-General Fund '
$ 11,233,279 $ 8,455,667
$ 17,044,033
$ (2,777,612)
$ 5,810,75,
009-Leoff-Medical Ins. Reserve
333,446 233,987
399,320
(99,459)
65,87, .�
011-Risk Management Reserve Fund
929,908 929,909
-
-
(929,902
012-Contingency Reserve Fund
5,564,259 5,564,259
1,759,337
-
(3,804,92, LL
014-Historic Preservation Gift Fund
12,607 9,574
12,074
(3,033)
(53: >+
t
016-Building Maintenance
210,221 210,221
210,221
-
-
017 - Marsh Restoration & Preservation
309,179 589,366
864,491
280,187
555,31, g
018 -Edmonds Homelessness Response
225,443 223,581
223,581
(1,862)
(1,86,
019 - Edmonds Opioid Response
250,000 150,000
50,000
(100,000)
0
(200,00( ci
Total General Fund & Subfunds
$ 19,068,342 $ 16,366,564
$ 20,563,058
$ (2,701,779) $ 1,494,71(
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9 $17 07
$14.37
■ Civic Field
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6
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3
$2.00
0
a�
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Dec 2018
Sept 2019
Nov 2019
v
c�
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*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
34
Packet Pg. 71
2.1.a
GOVERNMENTAL
FUNDS OVERVIEW
CHANGE IN FUND
FUND BALANCES
BALANCES
GOVERNMENTAL
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31 /2018
9/30/2019
11 /30/2019
Q3 YTD
General Fund & Subfunds
$ 19,068,342
$ 16,366,564 $
20,563,058
$
(2,701,779) $ 1,494,71E
Special Revenue
9,524,487
10,093,509
10,635,111
569,021 1,110,62z
a
Debt Service
12
30,830
383,796
30,818
m
383,78z
Capital Projects
2,209,542
2,726,937
6,501,268
517,395 4,291,72E
7a
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Total Governmental Funds
$ 30,802,383
$ 29,217,841 $
38,083,234
$
(1,584,544) $ 7,280,85'
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Governmental Fund Balances -By Fund Group
Governmental
Fund Balances -
L
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18
15
12
0
9
6
3
Combined
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General
Fund &
Subfunds
-Special
Revenue c
$10.64
Debt
Service
$6.50
--X-- Capita I
Projects
$0.38
Dec 2018 Sept 2019 Nov 2019
Dec 2018 Sept 2019 Nov 2019
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
35
Packet Pg. 72
SPECIAL REVENUE FUNDS OVERVIEW
I 2.1.a I
GOVERNMENTAL
SPECIAL REVENUE
104 - Drug Enforcement Fund
111 - Street Fund
112 - Combined Street Const/Improve
117 - Municipal Arts Acquis. Fund
118 - Memorial Street Tree
120 - Hotel/Motel Tax Revenue Fund
121 - Employee Parking Permit Fund
122 - Youth Scholarship Fund
123 -Tourism Promotional Fund/Arts
125 - Real Estate Tax 2 *
126 - Real Estate Excise Tax 1
127 - Gifts Catalog Fund
130 - Cemetery Maintenance/Improvement
136 - Parks Trust Fund
137 - Cemetery Maintenance Trust Fund
138 - Sister City Commission
140 -Business Improvement Disrict
Total Special Revenue
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND BALANCE;
$ -
$ 38,670
$ 38,898
$
1,343,330
1,178,162
1,353,979
859,216
1,233,928
1,303,688
570,633
629,278
625,380
18,900
19,433
19,548
89,939
103,988
118,356
77,046
91,412
91,759
15,029
12,720
13,191
70,585
84,766
87,290
2,230,820
2,218,266
2,450,999
2,562,524
2,651,486
2,692,638
295,225
359,356
340,065
212,776
243,957
261,503
160,607
160,111
161,055
985,657
1,030,520
1,039,431
8,102
7,582
10,053
24,098
29,874
27,279
$ 9,524,487
$ 10,093,509
$ 10,635,111
$
ACTUAL
38,670 $
(165,168)
374,712
58,645
533
14,049
14,366
(2,309)
14,181
(12,554)
88,962
64,131
31,181
(496)
44,863
(520)
5,775
569,021 $
*$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding
Special Revenue Funds
12
10
38,89!
10,644
444,47,
54,74- a
64t
28,41-
14,71.
(1,832
16,70! ii
220,17f
130,11,
44,84( 0
48,72-
442 N
53,77,
1,95'
3,18'
1,110,62, Z
8
0 6 ■ Special
2 $9 52 $10.09 $10.64 Revenue
4
2
Dec 2018 Sept 2019 Nov 2019
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
36
Packet Pg. 73
ENTERPRISE FUNDS OVERVIEW
I 2.1.a I
ENTERPRISE
FUNDS
421 -Water Utility Fund
422 - Storm Utility Fund
423 - Sewer/WWTP Utility Fund
424 - Bond Reserve Fund
411 -Combined Utility Operation
Total Enterprise Funds
FUND BALANCES
---- ACTUAL ----
$ 21,205,815 $ 21,599,460 $ 22,039,743 $
11,913,623 12,560,725 12,314,291
45,890,098 47,724,389 48,521,544
843,961 843,972 843,974
- 110,337 128,912
$ 79,853,497 $ 82,838,883 $ 83,848,464 $
CHANGE IN FUND
---- ACTUAL ----
393,645 $
647,102
1,834,291
11
110,337
2,985,386 $
*$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding
50,000,000
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
0
Enterprise and Agency Fund Balances as of November 30, 2019
$48,521,544
833,92!
400,66!
2,631,44E C
1: m
128,91.
3,994,96,
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$141,681
Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension
Fund
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
37
Packet Pg. 74
2.1.a
SUMMARY OVERVIEW
FUND BALANCES
CHANGE IN
FUND
BALANCES
CITY-WIDE
---- ACTUAL ----
---- ACTUAL ----
12/31 /2018 9/30/2019 11 /30/2019
Q3
YTD
Governmental Funds
$ 30,802,384 $ 29,217,841 $ 38,083,234
$ (1,584,545) $
7,280,85(
Enterprise Funds
79,853,497 82,838,883 83,848,464
2,985,386
3,994,961
Internal Services Fund
10,175,943 10,653,214 9,675,821
477,271
(500,12.- 0.
Agency Funds
217,698 152,662 141,681
(65,036)
(76,01 ,
Total City-wide Total
$121,049,522 $122,862,600 $131,749,200
$ 1,813,077 $
10,699,67E
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Governmental Fund Balances (Excluding General Fund) as of November 30, 2019
Drug Enforcement Fund $38,898
T
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Street Fund
$ ,353,979
Combined Street Const/Improve Fund
$1 303,688
Municipal Arts Acquis. Fund
$625,3 0
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Memorial Street Fund $19,548
Hotel/Motel Tax Revenue Fund
$118,3 6
O
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Employee Parking Permit Fund
$91,75
Youth Scholarship Fund $13,191
Tourism Promotional Fund/Arts
$87,290
Real Estate Excise Tax 2
$2,450,999
C
ILL
Real Estate Excise Tax 1, Parks Acq
$2,692,638
>%
t
Gifts Catalog Fund
$ 40,065
C
Cemetery Maintenance/Improvement
$26 ,503
Parks Trust Fund
$161, 55
0
CemeteryMaintenance Trust Fund
$1,039,4 1
N
Sister City Commission $10,053
�
Business Improvement District $27,279
N
L.I.D. Fund Control
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Parks Capital Construction Fund
O
$-
$500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000
$3,500,000 t
c�
Q
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
38
Packet Pg. 75
2.1.a
INTERNAL SERVICE FUNDS OVERVIEW
FUND BALANCES
CHANGE IN FUND
BALANCES
INTERNAL SERVICE
---- ACTUAL ----
---- ACTUAL ----
FUNDS
12/31 /2018 9/30/2019 11 /30/2019
Q3 YTD
0
511 - Equipment Rental Fund
$ 9,552,485 $ 9,855,053 $ 8,838,873
$ 302,568 $ (713,61
00
512 -Technology Rental Fund
623,458 798,162 836,948
174,704 213,49(
Total Internal Service Funds
$ 10,175,943 $ 10,653,214 $ 9,675,821
$ 477,271 $ (500,12,
M
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*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual
cycles.
39
Packet Pg. 76
2.2
City Council Agenda Item
Meeting Date: 01/21/2020
Discuss 2020 Finance Committee Work Plan
Staff Lead: Scott James
Department: Administrative Services
Preparer: Scott James
Background/History
Staff Recommendation
Staff recommends that the Council Finance Committee members be prepared to discuss their goals and
objectives that they would like to achieve during 2020, including review of current financial policies for
needed amendments and creation of new policies and financial reporting interests.
Narrative
Discuss the 2020 Council Finance Committee Work Plan.
Packet Pg. 77
3.1
City Council Agenda Item
Meeting Date: 01/21/2020
Job Descriptions 2020 Budget
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
Council approved the following positions as part of the 2020 budget. Job descriptions have been either
updated or created for these approved positions.
-Field Arborist (Parks)
This work is currently done as .25% of an employee's position.
- Human Services Program Manager (Community Services)
- Public Information Officer/Communications Strategist (Community Services)
- Web Systems Analyst (Finance/IT)
- Wastewater Treatment Plant Operator In Training (Public Works)
- Crime Prevention/Community Engagement Coordinator (Police)
Staff Recommendation
Forward to full Council for approval on the January 28, 2020 consent agenda.
Narrative
Human Resources has worked with the respective departments to review and finalize job descriptions.
After review by the committee, HR will submit job descriptions to the respective Unions and request
they notify the City should they wish to bargain any impacts of the job descriptions.
Attachments:
Field Arborist - Parks Recreation Cultural Services (Final Draft)
Human Services Program Manager (Final Draft)
Public Information Officer -Communications Strategist (Final Draft)
Web_Systems_Analyst-draft.4 (Final Draft)
WWTP Operator in training - (Final Draft)
Crime Prevention -Community Engagement Coordinator (Final Draft)
Packet Pg. 78
3.1.a
City of
EDMONDS
Washington
Field Arborist
Department:
Parks, Recreation & Cultural Services
Pay Grade
K
Bargaining Unit:
Teamsters
FLSA Status:
Non -Exempt
Revised Date:
January 2020
Reports To:
Parks Maintenance Manager
POSITION PURPOSE: The position of Field Arborist is integral in supporting the mission of the Edmonds Parks,
Recreation, & Cultural Services Department. The incumbent will help to provide public spaces that are
welcoming and give safe opportunities to play, learn, contemplate and build community, as well as promoting
responsible stewardship of the land. This position will be key in the ongoing planning, management, and
development of public park spaces.
The Field Arborist requires an advanced professional knowledge of the principles and practices of urban forest
management and experience in the planning and implementation citywide programs. In addition, the work
requires a technical knowledge of trees, including but not limited to: health and risk assessment, coordination,
inspection and approval of public tree plantings. Under direction of the Parks Maintenance Manager, the Field
Arborist will perform tasks such as pruning, tree planting and tree removals for public safety, maintenance and
analysis of public tree inventory data; and ongoing analysis of public tree needs and to coordinate
implementation of the Urban Forest Management Plan (UFMP). While this is a non -supervisory position the
Filed Arborist will also be tasked with education and training of specified crew members on proper arboricultural
practices in the field.
This position works cooperatively with other City Departments to coordinate city tree management practices
and ensure that the UFMP goals are communicated and coordinated with citizens, Citizens' Tree Board and
others as needed.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
Responsible for making recommendations regarding tree selection, retention, health, safety, and other issues
regarding public trees. Applies professional judgment to prepare recommendations on developing a public tree
management program to include supporting implementation of the Urban Forest Management Plan (UMFP),
Street Tree Plan and supporting the Citizens' Tree Board. Works with internal and external customers.
• Inspect City trees (as needed and/or directed to fill in for City staff).
• Works to resolve disputes and facilitate consensus on issues pertaining to public trees.
• Evaluates/assesses/resolves hazardous tree issues on public property and makes recommendations for
action.
• Evaluates/assesses/resolves tree and utility/infrastructure conflicts and makes recommendations for action.
• Implements and maintains records and data management for tree care and other tree information
• Provides the maintenance and management of the City's tree inventory to include managing phased
inventories of City trees.
• Provides advice concerning appropriate tree planting and maintenance practices for public trees to include
input on the City's Street Tree Plan.
• Provides input on city code updates related to trees.
Field Arborist Packet Pg. 79
3.1.a
JOB DESCRIPTION
Field Arborist
• Performs arboricultural duties, such as pruning, planting, and removal of public trees upon request and also
proactively.
• Conducts field inspections of public tree plantings to determine compliance with designs, plans, and
specifications.
• Assists in the development of priorities, policies and guidelines pertaining to the public tree care and
maintenance.
• Prepare and submit Tree City USA applications (annual) and work with Citizens' Tree Board on issues made
part of their yearly workplan.
• Provide annual reporting to City Council on the City's tree -related activities.
• Review professional tree assessments/landscape plans that are submitted to the City (especially in
conjunction with development, as needed)
• Assist with compliance and penalties for illegal tree -cutting.
• Coordinate and provide support for the interdepartmental Tree Team on the City's tree -related activities.
• Complete applications for and manage tree -related grants.
• Coordinator for the Urban Forest Management Plan (UFMP) implementation.
• Perform other tree -related activities (as needed and/or directed).
• Stay current on national tree issues and trends and best practices; represent Edmonds in the development
of nationally accepted policies relating to urban forestry.
• Attend and participate in related professional groups and committees as directed. Perform related duties
and responsibilities as required.
Required Knowledge of:
• Current urban forestry and design practices and principles.
• Principles and practices of urban forestry management planning.
• Basic budgeting and accounting practices.
• Methods and techniques of effective technical report preparation and presentation.
• Principles and methods of community education.
• Tree appraisal techniques.
• Research methods and sources of information related to urban forestry.
• Recent developments, current literature and sources of information related to urban
forestry.
• Pertinent Federal, State, and local laws, codes, regulations, and procedures.
• Personal computers and appropriate software and application programs.
Required Skill in:
• Performing maintenance work in the preparation and maintenance of trees, shrubs, general grounds
and facilities.
• Using reference materials and manuals in the care and maintenance of trees.
• Utilizing pesticides and other sprays in a safe and effective manner.
• Operating a variety of hand and power tools and equipment used properly and safely.
• Observing and adhering to health and safety regulations.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public.
• Preparing and maintaining routine records, logs, and reports.
• Communicating effectively verbally and in writing and understanding written and verbal direction.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certification and five to seven years of experience specifically with tree
management.
Field Arborist Janiigry
Packet Pg. 80
3.1.a
JOB DESCRIPTION
Field Arborist
Must be able to successfully complete and pass a background check.
Required Licenses or Certifications:
• Arborist Certification from the International Society of Arboriculture
• Valid State of Washington Driver's License
• Other specialty certifications/licenses as required by state and federal law and/or OSHA and WAC
regulations may be required within a specified period of time after hire.
• Must be able to successfully complete and pass a background check.
WORKING CONDITIONS:
Environment:
• Indoor and outdoor work environment.
• Driving a vehicle to conduct work.
• Regular exposure to fumes, dust and odors.
• Noise from equipment operation.
• Some office type work.
Physical Abilities:
• Hearing, speaking and otherwise communicating to exchange information in person or on the phone.
• Operating a computer keyboard and other office equipment.
• Reading and understanding a variety of materials.
• Sitting, standing, walking or otherwise positioning oneself for extended periods of time.
• Ascending/descending ladders and working from heights.
• Lifting/carrying or otherwise moving or transporting up to 50 lbs.
• Reaching overhead, above shoulders and horizontally.
• Wearing proper personal protective equipment as required by department or City policy.
• Bending, kneeling or crouching, reaching overhead, above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
Hazards:
• Exposure to insects and potential tree -dwelling animals and tree and plant pollens.
• Working around and with sometimes noisy machinery having moving parts.
• Exposure to chemical fumes and pesticides.
• Working at heights.
• Contact with dissatisfied and upset members of the public.
Incumbent Signature:
Date:
Field Arborist
J
"Packet Pg. 81
3.1.a
JOB DESCRIPTION
Field Arborist
Department Head:
Date:
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Packet Pg. 82
3.1.b
City of
EDMONDS
Washington
Human Services Program Manager
Department: Community Services
Bargaining Unit: Non -represented
Revised Date: 01/08/2020
POSITION PURPOSE:
Pay Grade: Non -rep 10
FLSA Status: Non-exempt
Community Services
Reports To: Director
F.
V3
The Human Services Program Manager is a key City position that is responsible for assisting citizens by connecting
to currently available human services programs, assisting in the navigation of processes required to receive
services, and advocating for human and civil rights. The incumbent will be key in developing relationships with
human services program providers, evaluating currently available services and programs, and advocating for new
services and programs to improve the lives of the citizens of Edmonds.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Q Develop the City's Human Services Program to include analysis of current human services offerings,
development of internal City processes to connect citizens to human services support programs, and
establishing relationships with program providers, professional organizations, and groups that impact the
human services available in the City of Edmonds
00 Plan, organize and manage the Human Services Program for the City.
00 Develop and administer an annual work plan to include the City's human service, priorities, establishing
and updating of policies and identification of external programs that meet priorities or that will need to be
established in order to meet priorities.
00 Originate and develop innovative programs and projects in addressing critical and emergent human
Service needs in the community;
30 Understand, measure, analyze and respond to community needs on an ongoing basis. Advocate for and
support a systems approach to meeting the community needs.
00 Assist citizens and community agencies in developing programs to respond to community needs;
coordinate with local agencies to provide assistance to citizens in need.
30 Foster the development of community collaborations and partnerships to provide human services to
Edmonds residents. Provide networking opportunities for human service providers and facilitate
relationship development among them.
00 Present reports to the Director, Mayor, City Council, and citizens groups.
00 Oversee and develop resource and referral information and brochures to assist citizens in need or
citizens seeking to help others in need;
30 Represent the City of Edmonds on regional and sub -regional human services bodies, boards and
committees;
00 Establish and maintain cooperative and effective working relationships with other
jurisdiction's Human Services offices including state, county and city, and other community agencies and
organizations concerned with addressing human services issues and needs in the community.
30 Provide technical and policy information to the public, and meet with public to resolve Human Service
problems within the community and maintain positive relations.
Human Services Program Manager
01 /08/2020
Packet Pg. 83
JOB DESCRIPTION
Human Services Program Manager
00 Communicate community needs to stakeholders, and promote available resources and solutions.
30 Ensure that the community and other city departments are aware of resources and providers within the
city, and can make appropriate referrals.
30 Collaborate with other city divisions and departments to address changing needs and demographics.
00 Participate in local, Snohomish County -wide, and region -wide conversations around human services to
align city and regional priorities.
30 Coordinate programs, systems, and activities with local and regional human service providers and with
other jurisdictions. Assist in the development of regional responses to local needs.
30 Serve as the city's representative to committees and organizations, communicate and meet City officials
and administrators, public and private organizations, agencies, residents; serve on various committees as
required.
00 Seek grant funding on behalf of the City to address human services needs and/or develop greater
capacity to address needs by City staff and/or resources.
30 Ensure effective customer service, and efficient productivity,
00 Remain current with relevant advancements related to field.
00 Maintain regular, reliable, and punctual attendance, work evening and/or weekend hours as assigned,
and travel as required.
Required Knowledge of:
3C Principles and practices of planning, development, and execution of municipal human services programs
00 Local and regional human services issues
00 Snohomish County human service providers/systems.
30 Community demographics.
30 Policies and objectives of assigned programs and activities.
00 Laws, rules and regulations related to assigned activities.
30 Budget preparation practices.
Required Skill in:
30 Interpersonal skills using tact, patience, and courtesy, including diverse community groups
00 Effective, professional, and positive interactions with difficult individuals.
30 Meet schedules and deadlines.
30 Report preparation and distribution skills.
00 Budget development and control skills.
00 Research and analytical skills.
30 Decision -making skills.
30 Conflict resolution and problem -solving skills.
00 Leadership skills.
00 Detail -oriented organizational skills.
cc Ability to:
o Compose, proofread, and edit correspondence, ensuring correct grammar, spelling, punctuation
and vocabulary.
o Work independently.
o Negotiate viable solutions under a variety of circumstances.
o Analyze situations accurately and adopt an effective course of action.
o Generate complex reports.
o Oral communication and public presentation skills.
cc Working with diverse community groups.
MINIMUM QUALIFICATIONS:
Education and Experience:
Human Services Program Manager
01 /08/2020
Packet Pg. 84
JOB DESCRIPTION
Human Services Program Manager
Bachelor's degree in Public Administration, one of the social sciences or other related field directly related to
Human Services or Social Work. Four (4) years of increasingly responsible experience in program
management with at least two (2) of those years specifically in the management of Human Services programs
and/or services. Experience in public sector program management is preferred. An equivalent combination of
education, training and experience that will allow the incumbent to successfully perform the essential
functions of the position will be considered.
Must be able to successfully complete and pass a background check.
Required Licenses or Certifications:
co Washington State Driver's license, or the ability to obtain within thirty (30) days of employment
Environment:
oo Office environment
00 Constant interruptions
00 Travel to conduct work may be necessary at times, mostly locally
30 Some evening and weekend hours may be required for meetings
Physical Abilities
30 Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
00 Operating a computer keyboard or other office equipment.
00 Reading and understanding a variety of materials.
00 Sitting or otherwise remaining stationary for extended periods of time.
30 Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to
accomplish tasks.
Hazards:
30 Contact with angry and/or dissatisfied customers.
30 Prolonged exposure to glare from computer monitors.
00 Exposure to heavy dust in some work areas
00 Occasional exposure to toxic or caustic chemicals, i.e. copier toner
Human Services Program Manager
01 /08/2020
Packet Pg. 85
JOB DESCRIPTION
Human Services Program Manager
Incumbent Signature:
Department Head:
Date:
Date:
Human Services Program Manager
01 /08/2020
Packet Pg. 86
3.1.c
City of
EDMONDS
Washington
Public Information Officer/Communications Strategist
Department: Community Services
Bargaining Unit: Non -represented
Revised Date: 01 /08/2020
POSITION PURPOSE:
Pay Grade: Non -rep 10
FLSA Status: Non- exempt
Community Services
Reports To: Director
�} F,Dv
J
The Public Information Officer/Communications Strategist is a professional -level position that directly impacts the
relationship between the City and its citizens through the dissemination of critical information and the
development of effective communication and engagement strategies. The incumbent is responsible for
developing media strategies that promote a positive public image, create transparency, improve public
engagement, and alleviate impacts of emergency and crisis situations.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
30 Plans and manages Public Information Office (PIO) activities for the City, including community relations,
media relations, public relations, and marketing;
00 Exercises independent judgment within broad policy guidelines; evaluates and analyzes issues and
recommends solutions; provides leadership, direction, and guidance in PIO strategies, internal policy
development, and priorities;
30 Develops information and public statements to ensure that the City's key messages reach the internal and
external customers;
00 Writes, edits, and disseminates press releases, newsletters, bulletins, information packages, and public
service announcements;
cc Assists in the development of media strategies for City programs and departments; places stories in
media outlets and on the City website, and advises on placement of content on City website;
30 Establishes effective relationships with journalists to promote the City's image; responds to inquiries from
news media and City departments;
00 Designs, develops, and edits public communications and promotional materials utilizing a variety of
media;
cc Attends City and local meetings to collect information and encourage effective communications;
30 Maintains program records and files; prepares special and recurring reports;
00 Promotes City services and events through a variety of communication platforms, including the integration
of the City's website, social media, and other emerging platforms;
30 Develops, manages, and posts content for the social media, website, and other platforms; maintains a
consistent writing style, voice, and branding across platforms;
30 Composes communications on a wide variety of subjects requiring knowledge of City procedures and
policies; creates media articles, technical documents, special reports, and other communications.
00 Serves as City Spokesperson to provide public information and promote public awareness of City
programs and events;
30 Conducts and coordinates assigned projects, research studies, surveys, and special events; analyzes
and interprets data and communicates results;
Public Information Officer/Communications Strategist
01 /08/2020
Packet Pg. 87
3.1.c
JOB DESCRIPTION
Public Information Officer/Communications Strategist
oc Works effectively and collaboratively with the City's Web Systems Analystand department web
representatives to establish city-wide standards for online communications and ensure a cohesive and
consistent communications strategy across departments.;
30 Supports the PIO function during emergencies as a part of the Public Information Team for the City's
EOC.
Required Knowledge of:
00 City policies and procedures.
30 Current principles, techniques, and objectives of marketing, public information, media relations, and
community relations programs.
30 Professional journalistic methods, including research, publication, and presentation.
00 Legal, ethical, and professional rules of conduct for public sector employees.
00 Current legislative, political, and economic trends in State and Federal governmental activities.
30 Local community resources and regional community services programs.
00 Project planning and management principles.
00 Materials, processes, equipment, methods, and techniques used in the production of video projects
30 FCC guidelines, rules, and regulations governing public access television.
Required Skill in:
0 Principles and best practices of public relations, marketing, and news media techniques, including
Communicating effectively verbally and in writing.
0C Principles and best practices of effective copy writing and copy editing.
00 Best practices and applications of social media.
00 Publications and communications productions in a multi -media environment.
0C Research methodology, reporting techniques, and report preparation principles.
00 Developing community relations and communications programs and strategies.
00 Representing the City to and communicating effectively with members of the media, other agencies, and
the public.
00 Maintaining composure and working effectively in a high-pressure environment with changing priorities.
0C Preparing and presenting information for diverse audiences.
00 Producing, directing, writing, shooting, and editing public access video productions.
cc Assessing and prioritizing multiple tasks, projects, and demands.
00 Methods and procedures of file management and business correspondence.
30 English usage, spelling, grammar, and punctuation.
30 Contemporary office procedures, methods, and computer equipment.
00 Establishing and maintaining effective working relationships.
Required Ability to:
30 Create timely, accurate, and relevant web content, social media content, multimedia content, video
content, and materials that support City outreach goals and municipal government/industry standards and
practices.
00 Communicate with all sectors of the public across diverse issues and audiences, including the media.
00 Work collaboratively with the City's web designer, department web representatives, and other City staff.
30 Handle sensitive and complex projects or issues to generate relevant, accurate, and appropriate public
information, stories, content, and professional guidance, working in partnership with other City staff.
30 Deploy creative marketing plans across multiple platforms and media sources.
00 Analyze complex problems and develop creative solutions.
cc Assist with writing speeches or talking points and preparing/coaching speakers.
30 Maintain political neutrality while working with elected officials on City messaging.
00 Work effectively in a fast -paced environment with competing priorities and deadlines.
00 Travel locally to attend meetings or make presentations.
cc Work and act as a team player in all interactions with other City employees.
Public Information Officer/Communications Strategist
01 /08/2020
Packet Pg. 88
3.1.c
JOB DESCRIPTION
Public Information Officer/Communications Strategist
00 Provide a high level of customer service at all times.
30 Project and maintain a professional and positive image with those contacted in the course of work.
30 Develop and maintain collaborative and respectful working relationships with team members and others.
00 Maintain regular and dependable attendance.
00
cc Work in a manner consistent with the City of Edmond's mission and organizational values.
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Journalism, Communications, Public Relations, Marketing, or related field; AND four (4) years
of increasingly responsible experience, preferably within the public sector;
OR an equivalent combination of education, training, and experience that will allow the incumbent to successfully
perform the essential functions of the position.
Must be able to successfully complete and pass a background check.
Required Licenses or Certifications:
Washington State Driver License
Environment:
oc Office environment
00 Frequent interruptions
G Travel to conduct work may be necessary at times, mostly locally
00 Some evening and weekend hours may be required for meetings and events
30
Physical Abilities
30 Hearing, speaking or otherwise communicating to exchange information in person or on the phone
00 Operating a computer keyboard or other office equipment
00 Reading and understanding a variety of materials
00 Sitting or otherwise remaining stationary for extended periods of time
00 Bending at the waist, reaching above shoulders and horizontally or otherwise positioning oneself to
accomplish task.
Hazards:
00 Contact with angry and/or dissatisfied customers.
30 Prolonged exposure to glare from computer monitors.
30 Exposure to heavy dust in some work areas
00 Occasional exposure to toxic or caustic chemicals, i.e. copier toner
Public Information Officer/Communications Strategist 01/08/2020
Packet Pg. 89
3.1.c
JOB DESCRIPTION
Public Information Officer/Communications Strategist
Incumbent Signature:
Department Head:
Date:
Date:
Public Information Officer/Communications Strategist
01 /08/2020
Packet Pg. 90
3.1.d
DRAFT V4.1
City of
EDMONDS
Washington
WEB SYSTEMS ANALYST
Department:
Information Technology
Pay Grade:
NE-12
Bargaining Unit:
WSCCCE
FLSA Status:
Non Exempt
Revised Date:
January 2020
Reports To:
IT Manager
POSITION PURPOSE:
The Web Systems Analyst position is central to the development, operations, and maintenance of the City's
online presence. Under general direction of the Information Technology Manager, the Web Systems Analyst will
support, design, program, implement and maintain the City's inter/intranets, portals, web sites, web applications
and social media presence; to provide user support, technical assistance and training on the use of portals and
e-commerce and web based software applications. Additionally, this position will evaluate current City online
offerings, and work closely with departments in the analysis and development of online strategies. The
incumbent will be key in guiding users in the formulation of requirements, analysis of web presence results, and
recommending correct approaches to solving issues.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
• Evaluate the City's web -based needs; work in conjunction with stakeholders to create scope of service
recommendations, online solutions and delivery of a successful web strategy for the City.
• Assist content managers with posting information on the web; train users, approve pages for publication
and troubleshoot website with vendor.
• Analyze web analytics in order to recommend and implement web best practices and to improve overall
website performance
• Monitor and understand on -site behavior and connect with new trends and strategies for optimization of
web strategies
• Design, implement and maintain the City's internal and external portals and websites; maintain security,
implement application upgrades and perform troubleshooting.
• Coordinate web application system upgrades, new releases, and migration to new applications.
• Prepare project scopes, plans, reports, presentations and proposals in order to communicate clearly
and effectively with stakeholders.
• Identify areas of improvement regarding the City's intra/internet sites; gather system requirements from
customers (internal/external).
• Coordinate efforts with information services staff to install, tune, and maintain web based applications.
• Develop and support databases that support web applications and websites.
• Prepare reports, web analytics, document work plans and project schedules.
• Work in a variety of web development frameworks to design, code, install, customize and maintain web
functions and components, including layouts and navigation structures on portal pages utilizing various
web tools and programming languages.
Web Systems Analyst Packet Pg. 91
3.1.d
JOB DESCRIPTION
WEB SYSTEMS ANALYST
• Promote the utilization of web based systems (internal/external) through user support, training and
mentoring; organize information seminars, develop internal correspondences, standards, and
operating procedures.
• Ensure all online presence is retained per Washington State records retention laws.
• Installs and/or upgrades systems and application software; serves as internal helpdesk for users.
• Coordinates and provides individual and small group training on new and existing software applications.
• Provides support to the Department on matters as directed, also may serve as staff on a variety of
committees.
• Attends and participates in professional group meetings, maintains awareness of new trends and
developments in the fields related to area of assignment and incorporates new developments as
assigned.
• Provide project management support in the selection and implementation of new system applications.
Meet with user department personnel to analyze departmental processes,
• Perform testing to ensure functionality and quality control
• Back up other technology staff as needed
Required Knowledge of:
• Operations and administration of a variety of desktop computer systems running windows 10 or later
and recent releases of Linux, Microsoft and Open office software applications, PowerShell and bash
scripting languages, virus checking software; and PC diagnostic software and peripheral devices
• Methods and techniques of operating systems and security
• Applicable communication protocols used in a Web environment
• Principles and practices of Web page design and coding concepts
• Standard web tools and programming languages
• Database design and optimization, SQL query development
• Methods and techniques of Web security
• Search engines/indexing and portal design concepts
• Social media best practices
• Current , trending and emerging technology, as it pertains to social media and web presence
• Pertinent Federal, State and local codes, laws and regulations
• Project management principles and practices
• Research and data collection methods and report preparation
• Effective oral and written communication principles and practices
Required Skill in:
• Providing technical and policy expertise to department management including preparing analyses and
reports
• Providing technical support to users in assigned area
• Analyzing problems and recommending appropriate solutions
• Meeting schedules and timelines by planning and organizing work, prioritizing tasks and using time
effectively
• Adapting to changes in technology
• Interpreting web traffic data
• Interacting with users and office staff in non -technical, clear terms
• Handling complex multiple tasks and prioritizing effectively
• Interpreting and applying federal, state and local policies, laws and regulations related to assigned work
• Utilizing personal computer software programs and other relevant software affecting assigned work
Web Systems Analyst Packet Pg. 92
3.1.d
JOB DESCRIPTION
WEB SYSTEMS ANALYST
• Establishing and maintaining effective working relationships with staff, management, vendors, outside
agencies, community groups and the general public
• Applying program/project management techniques and principles
• Understanding data and relationships between sets, identifying and explaining recommendations for
improvement by presenting data in a meaningful way both orally and visually
• Ability to work independently and prioritize objectives
MINIMUM QUALIFICATIONS:
Education and Experience:
Bachelor's Degree in Information Technology, Computer Science or related field and two (2) years of
experience that includes work with online technology concepts, application programming, web design, relational
databases, web presentations, PC troubleshooting, user support, and Microsoft Office applications; OR an
equivalent combination of education, training and experience that will allow the incumbent to successfully
perform the essential functions of the position.
Must be able to successfully complete and pass a background check.
Required Licenses or Certifications:
Valid State of Washington Driver's License
WORKING CONDITIONS:
Environment:
• Indoor work environment
• Constant interruptions
• Driving a vehicle to conduct work
• This position works a regular schedule; however incumbents may be required to work some holiday,
evening and/or weekend hours to respond to emergencies and/or to implement specific projects
Physical Abilities:
• Hearing, speaking or otherwise communicating to exchange information and make presentations in
person or on the phone
• Operating/using a computer keyboard or other office equipment
• Reading and understanding a variety of materials
• Sitting, standing or otherwise remaining in a stationary position for extended periods of time
• Bending at the waist, reaching overhead, above the shoulders and horizontally, stooping, kneeling,
crouching, crawling, or otherwise positioning oneself to accomplish tasks
• Lifting/carrying or otherwise moving or transporting PC's, monitors and associated equipment during the
installation or maintenance of such equipment up to 50 pounds
Hazards:
• Prolonged exposure to glare from computer monitors.
• Exposure to heavy dust in some work areas
• Occasional exposure to toxic or caustic chemicals, i.e. copier toner
Web Systems Analyst Packet Pg. 93
3.1.d
JOB DESCRIPTION
WEB SYSTEMS ANALYST
Incumbent Signature:
Department Head:
Date:
Date:
a
Web Systems Analyst Packet Pg. 94
3.1.e
City of
EDMONDS
Washington
WWTP OPERATOR- IN- TRAINING
Department:
Public Works — Wastewater Treatment
Pay Grade:
F
Bargaining Unit:
Teamsters
FLSA Status:
Non Exempt
Revised Date:
January 2020
Reports To:
WWTP Leads /Management
POSITION PURPOSE:
This position is designated as a training position designed to assist individuals who have demonstrated
interest to the wastewater field to gain the experience required to obtain a State of Washington
Wastewater OIT, Group I — III Certificate. Under the direction of the WWTP (Wastewater Treatment Plant)
Management, the Wastewater Treatment Plant (WWTP) Operator -In -Training receives assignments via work
orders, email or written log that requires the incumbent to understand and follow directions. The WWTP
Operator -In -Training works under direct supervision; assists plant operators, mechanics and other WWTP staff
during the course of their work, assists with basic preventative maintenance and general plant cleaning which
aids in the compliance with permit regulations. The incumbent will learn and perform a variety of operations,
maintenance, and repair work on the City's wastewater treatment facility, including pumps, lift stations, and
associated equipment. Work is reviewed while in progress and upon completion for compliance with instructions
and work standards.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform additional,
position -specific duties.
Many of the assignments below are performed in a training and learning capacity under the direction of a
certified operator with the expectation that an incumbent will develop the capacity to perform the full scope of
work with minimal guidance and supervision.
• Assists Operators and Maintenance staff with a variety of semi -skilled work in the maintenance and
repair of the City's Wastewater treatment plant facilities and equipment to include: scrubbing, steam
cleaning, painting, basic carpentry and mechanical repair, changing oil and HVAC filters to assure a
safe working environment.
• Assists Operators and Maintenance staff during equipment inspections; cleans equipment; removing
obstructions and debris in traps, pumps and sewage wet wells.
• Enters empty tanks and other confined spaces in order to perform inspections, cleaning, and
maintenance.
• Assists Laboratory Technician in the collecting of lab samples according to established operating
procedures to ensure permit compliance and process control.
• Follows appropriate safety regulations.
• May be assigned to assist during swing and graveyard shifts or on the weekends.
Required Knowledge of:
• Operation and use of hand and power tools and equipment.
WWTP Operator -in -training Packet Pg. 95
3.1.e
JOB DESCRIPTION
WWTP Operator- In -Training
• Methods, equipment and materials used in grounds keeping, maintaining building and facilities in good
repair.
• Current practices in secondary wastewater treatment operations.
• Effective oral and written communication principles and practices.
• Modern office procedures, methods, and equipment including computers and computer applications
sufficient to perform work assignments.
• English usage, spelling, grammar, and punctuation.
Required Skill in:
• Operating a variety of hand tools, machinery, vehicles and equipment.
• Performing facility maintenance and general plant cleaning.
• Observing health and safety regulations and procedures and wear appropriate and required Personal
Protective Equipment.
• Utilizing personal computer software programs and other relevant software affecting assigned work.
• Establishing and maintaining cooperative and effective working relationships with others.
• Maintain accurate notes, records, logs, files and reports as directed.
• Communicating information clearly and concisely both orally and in writing.
• Ability to apply newly learned skills and written information.
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certificate supplemented by any level of education or experience in an applicable
field.
Must be able to successfully complete and pass a background check.
Must be able to work nights, weekends, holiday, stand-by, and overtime as needed for emergencies
Mandatory drug test will be required after a conditional job offer and prior to receiving a final offer of employment
Required Licenses or Certifications:
Valid State of Washington Driver's License.
Must be able to attain the WA State WW Certification Group I within 18 months of hire.
Must be able to attain the WA State WW Certification Group II within 3 years of hire.
Preferred Certifications:
First Aid/CPR card
WWTP Operator OIT Certificate
Forklift license certification
WORKING CONDITIONS:
Environment:
• Work is performed in a plant facility and outdoors in varying temperatures and weather conditions; some
assignments may be performed in a shop or office.
• Driving a vehicle to conduct work.
• Working in a confined or classified space.
Physical Abilities:
WWTP Operator -in -training January
Packet Pg. 96
3.1.e
JOB DESCRIPTION
WWTP Operator- In -Training
• Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
• Operating a variety of grounds equipment and power and hand tools.
• Operating a computer keyboard or other office equipment.
• Reading a variety of materials and instruments and possess close vision, far vision, side vision, depth
perception, night vision and color vision.
• Ascending/descending ladders.
• Lifting/ carrying or otherwise moving or transporting heavy objects frequently up to 50lbs.
• Sitting/standing or otherwise remaining in a stationary position for extended periods of time
• Walking or otherwise moving over rough or uneven surfaces while performing work.
• Performing repetitive motions, including: balancing, stooping, kneeling, bending, crouching, crawling,
reaching overhead, above the shoulders and horizontally, and standing, pushing, pulling and using stairs
• Working in tight spaces.
• Ability to wear appropriate personal protective equipment based on required City Policy.
Hazards:
• Exposure to chemicals, used in Wastewater treatment such as: Sodium Hypochlorite, Caustic Soda,
Bisulfate, Polymers, Clay, Lime and Carbon.
• Exposure to raw and treated sewage, odors associated with sewage treatment, high heat and moving
equipment.
• Exposure to cleaning chemicals, herbicides and dust.
• Exposure to smoke, gasses, and fumes
• Exposure to hazards such as moving machine parts and electrical current
• Working at heights using ladders and structures.
• Working around and with sometimes noisy machinery having moving parts.
• Exposure to slippery surfaces, damp spaces while cleaning in and around equipment.
• Exposure to electrical power supply and high voltage.
WWTP Operator -in -training Janiigry
Packet Pg. 97
3.1.e
JOB DESCRIPTION
WWTP Operator- In -Training
Incumbent Signature:
Department Head:
Date:
Date:
WWTP Operator -in -training
January
Packet Pg. 98
3.1.f
City of
EDMONDS
Washington
Crime Prevention/Community Engagement Coordinator
Department:
Police
Pay Grade:
NE-10
Bargaining Unit:
EPOA Law Support
FLSA Status:
Non -Exempt
Revised Date:
January 2020
Reports To:
Police Sergeant
POSITION PURPOSE:
Under the direction of a Police Sergeant, oversee, coordinate and implement a variety of crime prevention
programs; research and develop new methods and programs for the Department; serve as liaison between police
and residential and business communities. Produce, promote, manage, implement and coordinate communications,
public relations, marketing and media outreach activities for the department utilizing a variety of innovative tools,
software solutions, social media platforms, and other web -based services.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees
in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may
not be required to perform all duties listed and may be required to perform additional, position -specific duties.
• Oversee, coordinate and implement a variety of crime prevention programs and crime prevention
organizations, including Crime Watch, Radar Watch, Block Watch and other programs.
• Serve as a liaison between police and residential and business communities.
• Collaborate with neighborhood, residential, and business communities to provide outreach regarding crime
prevention and neighborhood watch programs.
• Evaluate crime data and trends to aid in department operations and for distribution to the public as
necessary.
• Make presentations, develop marketing materials, distribute forms, develop informational packets, and
perform other activities applicable to assigned programs.
• Work in conjunction with the Department Public Information Officers on related media matters.
• Plan, organize and implement special programs and activities for the community related to crime prevention
and police/community relations events.
• Develop and coordinate outreach events and activities with underrepresented population groups within the
City, including developing materials in languages other than English and establishing partnerships with the
City's culturally diverse communities.
• Provide information to others regarding policies, procedures and programs as requested.
• Recruit, train, schedule and oversee volunteers for a variety of community programs.
• Prepare and review a variety of news articles, correspondence, records, reports, invitations, statistics and
other written materials related to assigned programs and activities.
• Communicate with appropriate City departments related to the installation of signs, removal of graffiti, road
repairs and other matters.
• Recommend ongoing social media strategy for the Police Department.
• Support the City's Communications officer as the Police Departments website content provider and power
user; keep website content current.
Crime Prevention/Community Engagement Coordinator Last Reviewed: N.D.
Last Revised: January 2020
Packet Pg. 99
3.1.f
JOB DESCRIPTION
Crime Prevention/Community Engagement Coordinator
• Manage community relations by developing innovative programs and services to maintain and enhance
involvement, engagement and partnerships.
• Operate a computer and other office equipment as assigned; operate various audio-visual equipment for
presentations; drive a vehicle to conduct work.
• Serve as a representative to a variety of community and business meetings and participate in various
community group boards and programs on behalf of the Police Department.
• Perform all other duties as assigned.
Required Knowledge of:
• Current laws, police procedures and crime prevention techniques.
• Principles and practices of community/media relations and public information, including conduct of media
relations relative to public -sector agencies.
• Policies and objectives of assigned programs and activities.
• Principles of training and providing work direction.
• Effective oral and written communication skills.
• Public speaking techniques.
• Interpersonal skills using tact, patience and courtesy.
• Operation of audio-visual equipment.
• Operation of a computer, assigned software and use of various social media platforms.
• Record -keeping techniques.
Required Skill in:
• Overseeing, coordinating and implementing diversified crime prevention programs and activities within
the community.
• Preparing and presenting interesting and informative programs.
• Training and providing work direction to others.
• Communicating effectively both orally and in writing.
• Operating a computer and assigned software.
• Conducting oneself competently and professionally on various social media platforms.
• Operating audio-visual equipment.
• Preparing a variety of records, reports and other materials related to assigned programs.
• Meeting schedule and time line obligations.
• Working independently with little direction.
• Planning and organizing work effectively.
MINIMUM QUALIFICATIONS:
Education and Experience:
Associate's Degree in Criminal Justice, Media Relations, Communications, Marketing or related field. Three (3)
years' experience in an applicable field with progressively responsible authority. Eperience working in the public
sector, specifically in a law enforcement environment, is desirable or an equivalent combination of education,
training and experience that will allow the incumbent to successfully perform the essential functions of the position.
Must be able to attend evening and weekend events/meetings on occasion. Overtime may be required at times.
Required Licenses or Certifications:
Valid Driver's license required at time of hire. State of Washington Driver's License required within 30 days
from date of hire..
Washington State Patrol's ACCESS certification Level 1 must be completed within six months of hire.
Successful completion of a pre -employment background investigation is required.
Crime Prevention/Community Engagement Coordinator Last Reviewed: N.D.
Last Revised: January 2020
Packet Pg. 100
3.1.f
JOB DESCRIPTION
Crime Prevention/Community Engagement Coordinator
Environment:
Work is generally performed in an office environment.
Occasional fieldwork may be required.
Physical Abilities:
• Hearing, speaking, or otherwise communicating to exchange information with others in person, through
email or on the telephone.
• Sitting, standing or otherwise remaining stationary for extended periods of time.
• Operating a computer keyboard, cell phone, camera and other related office equipment.
• Frequent ascending/descending stairs and walking.
• Occasional lifting/carrying, pushing or pulling heavy items up to 50 pounds.
• Frequent bending at the waist, kneeling or crouching or otherwise positioning oneself to accomplish
tasks.
Hazards:
• Contact with angry and/or dissatisfied individuals.
• Prolonged exposure to glare from computer monitors.
Crime Prevention/Community Engagement Coordinator Last Reviewed: N.D.
Last Revised: January 2020
Packet Pg. 101
3.1.f
JOB DESCRIPTION
Crime Prevention/Community Engagement Coordinator
Incumbent Signature:
Department Head:
Date:
Date:
Crime Prevention/Community Engagement Coordinator Last Reviewed: N.D.
Last Revised: January 2020
Packet Pg. 102
3.2
City Council Agenda Item
Meeting Date: 01/21/2020
Renewal of Interim Parks & Rec Director appointment
Staff Lead: Mike Nelson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
Shannon Burley has been appointed as the Interim Parks & Rec Director since July 22, 2019. Per Policy
and Edmonds City Code, the Mayor is requesting and extension of this appointment as the City has been
unable to generate a sufficient and qualified candidate pool to fill the position. The Parks & Rec Director
recruitment is currently active and has recently generated a more suitable pool of candidates.
Interviews of those candidates will occur on January 31, 2020. The Mayor is requesting to extend
Shannon Burley's appointment for 6 months or until such time as a hire is made, whichever comes
sooner. Ms. Burley's appointment will expire on 1/22/2020 therefore retro authority will be needed in
order avoid a lapse in acting compensation.
Staff Recommendation
Forward to Council for approval on the 1/28/20 consent agenda with recommended retro approval of
acting pay to 1/23/2020.
Narrative
Please see attached Personnel Policy and Edmonds City Code regarding interim appointments.
Attachments:
Extension of Interim Assignment
Packet Pg. 103
3.2.a
Extension of Interim Assignments
Personnel Policy & Edmonds City Code
2.10.040 Terms and extensions of terms.
A. Permanent appointive officers shall serve without a definite term.
� SHRRE
BThe authority to hold an appointive office on an acting basis (an ailing directorship) shall expire and be deemed vacant six months after the date of the acting appointment. If, during that six-month period, the administration has not
been able to generate sufficient interest from suitable candidates to satisfy the city council interview requirement {see ECC 2A 0.010{D)). the mayor may request an extension of acting directorship authority from the city council, in
increments of no more than six months at a time, to allowthe recruiting process to continue. After the initial six-month term, each extension of the ailing directorship shall be subjectto citycouncil confirmation.
C Both permanent and acting appaintive officers shall beat -will positions serving at the pleasure of the mayor. [Ord, 3959 § 1 (Art. A), 2014].
2.10.010 Review of vacancies, appointment authority and confirmation process.
0 SHRRE
A. Periodically, when the city conducts a salary survey regarding its nonrepresented employees, and whenever a vacancy occurs in one of the positions listed in this chapter, the city council may review the specifications for the appointive
officer positions) and revise them as needed before acting to confirm a permanent appointment. Nothing in this subsection shall be construed to prevent the city council from reviewing such specifications at other times. The council's
revising of a specification will not have any effect on a previously confirmed permanent appointment. Recruitment to fill a vacant appointive office may be postponed until afterthe city council acts to revise the specifications or
determines them natta be In need of revision.
BThe mayor or his/her designee will review all applications and determine the persons with the highest qualifications. Any city council member, upon request to the mayor, may reviewthe applications received for a vacant position
Additionally and/or alternatively, the city council may evaluate the qualifications of an applicant for public employment in executive session pursuant to RCW 42.90.110(lyg).
C. If, on occasion of a vacant appointive office, the mayor elects to propose a reorganization of the appointive offices which would alter the specifications of the vacant appointive office, he shall have 60 days from the date of the vacancy
to introduce a reorganization proposal to the city council along with any necessary, accompanying budget amendment. If reorganization is proposed. recruitment to fill the vacant appointive office may be postponed until after the city
council acts upon the reorganization proposal.
D. The mayor shall appoint subject to council confirmation, the appointive officers. The city council shall interview the tap three candidates for each position prior to the mayors appointment; provided. that the city council may waive
the three -interview requirement by motion adopted by a majority plus one of the ful I council and may apt to interview as few as two candidates for anyvacant appointive office; and further provided, that when an appointive office
becomes vacant or is about to become vacant, again within nine months of the city council's confirmation of the last mayoral appointment to that office, the city council may waive an additional round of interviews, by motion adopted by
a majority plus one of the full council, and proceed immediately to confirming the appointment of a candidate interviewed by the city council during the most recent recruitment for that appointive office. The mayors appointments to all
other employee positions shall not be subject to citycouncil confirmation.
E. The mayor shall have the authority to appoint, without city council confirmation, an acting director to perform the functions and duties of a vacant appointive office, subject to the term limitations described in ECC 2.1 D.C40{B);
provided, that there is budgetary authority to fill the position. The city council shall he given written notice about any such acting appointments including the effective date of the appointment. Acting di rectors shall be compensated
pursuant to applicable ordinances and personnel pal Icles regarding acting pay.
F. The mayor shall begin recruitment of candidates to fill vacant appointive offices no later than 30 days after the latter cf the two city council actions described in subsections (A) and (C) of this section; provided, that such recruitment
shall not be necessary where the city council opts to make an immediate confirmation pursuant to a prior round of interviews as set forth in subsection {D) of this section. [Ord. 3959 § 1 (Att. A), 2014; Ord. 3279 § 1, 1999].
r
a
Packet Pg. 104
3.2.a
Extension of Interim Assignments
Personnel Policy & Edmonds City Code
5,10 ACTING PAY
When an employee is temporarily assigned to work in a position with a higher pay rate in order
to fill a vacancy or act on behalf of an absent employee, the employee shall be paid Acting Pay
in the amount of either the minimum of the salary rate of the acting position or a 5% increase in
base pay, whichever is greater. To quality, the employee must be assigned to the acting
position for a period of ten (10) or more consecutive workdays. Acting Pay is limited to a six
month period as noted in the City Ordinance. Any extenuating circurnstances requiring Acting
pay for a period heyond six months are subject to the Mayor and City Council's approval, or
subject to applicable Civil Service Rules.
Packet Pg. 105