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2020-02-04 City Council - Full Agenda-25361. 2. 3. 4. 5. o Agenda Edmonds City Council snl. ,nyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 FEBRUARY 4, 2020, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of January 28, 2020 2. Approval of Council Special Meeting Minutes of January 23, 2020 3. Approval of Council Special Meeting Minutes of January 28, 2020 4. Approval of claim checks and wire payment. 5. Authorization for Mayor to sign a Grant Agreement with Department of Ecology for the Seaview Park Infiltration Facility Phase 2 6. Council Approval of Microsoft Office 365 7. ACTION ITEM 8. 9 10. 1. Highway 99 Phase One Project (20 min) STUDY ITEMS 1. Potential code amendment to unit lot subdivision application procedure (AMD20190005) (15 min) 2. Ordinance amending the Edmonds Community Development Code to add "Hotel" as a Permitted Use in the CW Zone (15 min) 3. Resolution adopting Council Rules of Procedure (30 min) MAYOR'S COMMENTS COUNCIL COMMENTS Edmonds City Council Agenda February 4, 2020 Page 1 ADJOURN Edmonds City Council Agenda February 4, 2020 Page 2 6.1 City Council Agenda Item Meeting Date: 02/4/2020 Approval of Council Meeting Minutes of January 28, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: City Council DRAFT Meeting Minutes 01-28-2020 Packet Pg. 3 6.1.a EDMONDS CITY COUNCIL MEETING DRAFT MINUTES January 28, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember Luke Distelhorst, Councilmember (seated at 9:32 p.m.) ALSO PRESENT Zach Bauder, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Scott James, Finance Director Shannon Burley, Deputy Parks & Recreation Dir Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Nelson in the Council Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember K. Johnson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. APPROVAL OF AGENDA COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. PRESENTATIONS 1. PROCLAMATION RECOGNIZING EDMONDS LIONS CLUB FLAG DAY. Edmonds City Council Draft Minutes January 28, 2020 Page 1 Packet Pg. 4 6.1.a Mayor Nelson read a proclamation declaring January 20, 2020 as Lions Club Flag Day. He presented the proclamation to Bobby Mills, President, Edmonds Lions Club along with several members of the Lions Club who were present. Mr. Mills said he started the flag program 30 years ago. The first year they were not able to get flags from senators so they borrowed flags from Evergreen Washelli. He thanked the merchants who participate in the program and relayed his appreciation to those who thank them for putting up the flags. He invited any businesses interested in participating in the program to contact the club. 2. YOUTH COMMISSION ANNUAL REPORT Youth Commission Chair Kaleb Nichols recognized several members of the Youth Commission in the audience. He reviewed: • Ordinance forming the commission: o City of Edmonds is a youth led commission whose mission is to protect, preserve, and enhance the quality of life for Edmonds youth by advising City Council and the public on issues relating to youth policies, programs and opportunities. • How did we strive to reach these goals? o Youth forums o Looking into ways to give back ■ Food drive ■ Kate Parker Clothing Drive o Looking into ways to make Edmonds more youth friendly with the Puget Sound Regional Council Why Forums o Data o Better representation o Opportunities for students to get involved without being seated on the commission What did we learn at youth forums? o The most popular topics were: ■ LGBTQ Issues ■ Mental Healthy ■ Diversity/Racism o The most requested topics were: ■ Mental Health ■ Climate Change o Most effective advertising tools: ■ Word of mouth ■ School ■ Instagram Our first year: o The Edmonds Youth Commission took our first year to gain a footing. We learned how to plan successful events, interact with the community, reach out to the press, and lead productive meetings. As none of the membership had been seated on a volunteer commission before, this took practice. o However, we still got a lot done! We planned forums based on the data we received from our general forum. We looked into new avenues to get involved in our community, which led us to working with the local environmental groups and city groups such as the Diversity Commission. Edmonds City Council Draft Minutes January 28, 2020 Page 2 Packet Pg. 5 6.1.a Councilmember Buckshnis said bravo, recalling members of the Youth Commission also helped with Tree Board and Students Saving Salmon activities. She looked forward to having youth forums when the Edmonds Waterfront Center opens. Council President Fraley-Monillas thanked the members for spending their time and energy on the Youth Commission. It is good for the City to get feedback from young people who are the next generation. Councilmember Paine thanked the Youth Commission for their presentation, commenting one of the most important aspects of the committee was helping the community find ways to better serve youth. Councilmember Olson was glad to have the Youth Commission at the Council meeting so that members are more comfortable approaching the Council with issues whether they are youth related or not. Councilmember L. Johnson said she was excited to be new Council liaison to the Youth Commission, commenting it was her number one pick. She is the mom of three teens; teens and young adults inspire her as well as challenge her to expand her viewpoint. She was excited to learn from the Youth Commission, help elevate their voices and looked forward to next Wednesday's meeting. Councilmember K. Johnson welcomed the Youth Commission and applauded their contribution to the City. She asked about the commission's plans for the coming year. Mr. Nichols said they have a climate forum planned as well as more community events. Mayor Nelson said the Youth Commission rocks and urged them to keep up the good work. 6. AUDIENCE COMMENTS Wendy Shaw, Edmonds, said she was here, along with several members of SEUI 1199 who are in the midst of a strike, to explain why they were striking and what it means to the public. Some may ask why would Swedish caregivers leave patients in the care of temporary workers, what is so bad that over 80,000 stood up to Swedish Providence to tell them it was enough? Sometimes allowing a hospital to continue on its current path is more harmful than negative consequences resulting from a strike. In such instances and when all other alternatives have been exhausted, they were called to act collectively on behalf of their patients. The number one reason they are striking is safe staffing. They are striking because Swedish Providence would not put into contractual language safe staffing ratios because they feared it would cost them profits because one of the biggest costs for a hospital is staffing. Lack of safe staffing means longer wait times for medicines to be administered, for inpatient hospital rooms to be readied and a decrease in front line infection control when a room is not cleaned properly. Staff can only continue their consistent apologies to patients in their care when they do not have safe staffing ratios. As a charge nurse in the ER in downtown Seattle, she attests to the daily stress in the ED, but could no longer accept a lack of staff to watch dangerous patients that have choked and spit on them, threatened their lives, and sexually assaulted them in their unit. They can no longer turn a blind eye to patients in crisis with suicidal, homicidal and drug addiction psychosis without the necessary staff to ease their emotional trauma and to keep caregivers and other patients safe. They have all had to work in a workplace with violence; a woman recently served three months in King County Jail for threatening her and her family with a gun followed by a restraining order. She also saw a lady sexually assaulted in a hallway among patients and staff. Caregivers work very long days with over 80% driving from other cities, many do not get breaks during their 12%2 hour shifts. Management has refused to bargain with them in good faith, saying Swedish gives the best care in the nation, extraordinary care, but they need to realize that those who walked out on strike are ones providing that care. She asked for the public's understanding and support. Christina Estrada, an employee of Seattle Cherry Hill ER, provided a perspective of how, what and why they endure. Some caregivers worry about the patients they were unable to spend time with, the charting Edmonds City Council Draft Minutes January 28, 2020 Page 3 Packet Pg. 6 6.1.a they failed to do, the near misses that could have led to disastrous mistakes. They worry about the safety of their patients, their co-workers, as well as their own safety. They worry about how they will be able to fulfill their roles, prevent the spread of infection and falls, medication errors, illnesses, decompensation and death, who is available to do compressions if their patient codes, what they might have missed on their last shift, if the next shift will be just as overwhelming as the last. Some cry before, during, and after work and between shifts because they are scared, stressed, miss their families. They do not deserve the abuses they face on a daily basis because they are what makes the organization run. Yet they are devalued and disrespected. Some caregivers bottle it up until it burns them out; they stay silent because they fear retaliation, do not want patients to know how little time they have for them, how stressed and rushed they feel, or how inadequately they are being cared for. Caregivers endure this because they care about their patients, coworkers, communities, patient's family members and their own families. They want to do right by the community and are advocates by profession, skillfully trained to care for the most vulnerable. Their work is driven by passion, not greed. They are committed, putting their physical and mental health on the line every day for Swedish, yet they are not heard and are ignored. Caregivers work harder and harder every day with less. They are tired of putting on an act for Swedish administrators; patients and the community deserve to know. What they are asking for are needs, not wants. They are striking because they are committed to the safety of patients, staff and the communities served by Swedish. Connie Tom, an employee at Cherry Hill Swedish, said Swedish is where she and her family and friends receive care and where she was offered her first job in the ED after graduation. She has learned precious life lessons as a nurse in the ER; caregivers often see the best and worst in people and learn to support patients with a newly terminal diagnosis, to support families. Caregivers witness the dichotomy of those who would give anything to live another day and those who have lost all hope and made an attempt to die. They learn to console and comfort people at their most vulnerable moments in life, often meeting people at their rock bottom. Caregivers advocate for patient rights and protect their dignity, doing what they do because they care, not so they can be millionaires. Yet it is frustrating not to have a system in place for better care, to be stretched so thin they do not have time to listen and make people feel valued. It is upsetting when they know someone is in pain but they cannot provide care sooner and embarrassing not to be able to answer calls bells in time for patients to make it to the bathroom. It is heartbreaking that little is done when caregivers express concern with safety. Many of the consequences of short staffing fall on the ER staff; when floors are short staffed and full, patients stay in the ER a long time. Last week a patient remained in the ER for over 82 hours. A hospital -wide shortage of staff results in long wait times for those seeking care. Patients get mad after waiting 4-5 hours and caregivers continually say sorry, we're doing our best. Too often the ER is dangerously overcrowded and understaffed, and by God's grace no serious harm happens. Research shows quality of care drops when caregivers are burned out and communities suffer. Swedish management is saving money in the wrong areas, resulting in net loss due to a lack of commitment to safety and staff retention. According to a 2016 national healthcare retention staffing report, the average cost of turnover can be up to $58,000/nurse. A price cannot be put on patient harm; according to the World Health Organization, it is more dangerous to go to a hospital than to travel by air. The risk of patient death due to preventable medical accident is estimated to be 1 in 300; the aviation industry has a better safety record than healthcare. She urged the public to support the caregivers of Swedish. Amy Lynn, Marysville, an employee in the Swedish Edmonds ER, said Swedish Providence has made a big deal about striking caregivers asking for money and that their biggest focus is a wage increase. That is not true, their biggest focus is patient and staff safety, staff retention and recruitment. She has worked in healthcare since 1999; her focus has always patient care. When she started working at Swedish in 2012, she did not think the union was needed, that administration's focus was on patient care and that they responded to concerns. That is no longer the case and that began about the time Providence and Swedish affiliated. She grew up in Edmonds going to Stevens Hospital, now Swedish Edmonds. She would still choose to have care at Swedish because the people she works with have a heart for their patients but as an employee she is disheartened because that is not what they receive from above. The ER needs more ER techs, more nurses, Edmonds City Council Draft Minutes January 28, 2020 Page 4 Packet Pg. 7 and more support, but they have not been heard. As a result of an anonymous report a few months ago, DNB, an accreditation company, gave the hospital four hours to fix problems or their accreditation would be revoked due to safety. She summarized that is why they are striking. Numerous other medical personnel were also present. Kelly Williams, Edmonds, said he has been a patient at Edmonds Swedish and Cherry Hill and thanked the caregivers for all they do. He referred to the rollout of 5G, explaining the federal government has fast - tracked the fifth generation rollout, apparently in an effort to beat the Chinese. 5G is a substantial leap in wireless technology and will require all new infrastructure in the community and in outer space with the launch of 22,000 satellites. A very complex and multifaceted issue, it promises improved smartphones, smart houses, smart appliances, driverless cars, smart streetlights and facial recognition potential, download movies in seconds, 100 times faster than the current wireless system. It will require hundreds of thousands if not millions of new, different sensors just in Snohomish and King Counties. Small cell towers, smaller than electrical transformers, will be placed every 200-500 feet, every 2-5 houses in communities as well as on existing telephone phones, streetlights and other structures, potentially next to schools, daycares and churches. Children are particularly susceptible to wireless radiation, more than adults. The question is whether 5G is hazardous to health. The answer appears to be the existing systems do cause serious health issues. Over 14,000 studies have been done on wireless technology such as Dr. Martin Paul, a professor emeritus of biochemistry at Washington State University, an expert on the issue. The conclusion of the studies is that wireless radiation causes the following health issues: attacks cellular DNA, causes cancer, Alzheimer's, depression, diabetes, lowers fertility rates, affects hormonal and health issues, and nearly every human bodily system. A new 5G systems emits 20x more radiation energy than existing 4G systems and will considerably exacerbate health issues. Lloyds of London and Swiss RE, the two large insurance companies, will not cover product liability of wireless companies because they expect too many lawsuits caused by the expected health issues. He concluded there are a lot of moratoriums on 5G around the world and in Washington State. Mona Williams, Edmonds, a retired educator with over 40 years of experience in programs from preschool through graduate school and a doctorate in special ed, recalled listening to a symposium about 5G wireless. She displayed an example of what the 5G towers will look like, including one right outside their window on Walnut Street. She doubted it would be an asset to the community. The United States is the only country that is not doing research and the government simply passed it. Belgium has said they do not want their people to be guinea pigs. She recognized 5G will bring a lot of data together; she referenced a slideshow someone created of her 1-year old granddaughter with photographs throughout the year. She referred to a January 1, 2019 article in an Everett newspaper, Health Affects Raise Concerns. She is the oldest surviving cousin in her family; people are dying earlier and more cancers exist. 5G will be much stronger and provide faster internet. She suggested a moratorium to review the data. 7. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES 2. APPROVAL OF CLAIM CHECKS 3. ACKNOWLEDGMENT OF CLAIM FOR DAMAGES 4. NOVEMBER 2019 MONTHLY FINANCIAL REPORT Edmonds City Council Draft Minutes January 28, 2020 Page 5 Packet Pg. 8 6.1.a 5. EXTENSION OF INTERIM PARKS DIRECTOR APPOINTMENT 6. APPROVAL OF WEB SYSTEMS ANALYST JOB DESCRIPTION 7. APPROVAL OF ECONOMIC DEVELOPMENT & COMMUNITY SERVICES JOB DESCRIPTIONS 8. AUTHORIZATION TO PURCHASE (1) 2020 ELGIN CROSSWIND J STREET SWEEPER 9. BLUE STAR GAS SUPPLY AGREEMENT 10. CONFIRM APPOINTMENT FOR BOARD & COMMISSION COUNCIL COMMITTEE REPORTS MONTHLY COUNCIL SUBCOMMITTEE REPORTS AND MINUTES Finance Committee Council President Fraley-Monillas reported on topics the committee discussed: • November 2019 Monthly Financial Report — approved on Consent Agenda • Discuss 2020 Finance Committee Work Plan o Staff interested in what Council, staff and citizens want to see in monthly financial reports Parks & Public Works (PPW) Committee Councilmember Paine reported on topics the committee discussed: • Blue Star Gas Supply Agreement — approved on Consent Agenda • Authorization to Purchase (1) 2020 Elgin Crosswind J Street Sweeper — approved on Consent Agenda • Presentation of a Grant Agreement with Department of Ecology for the Seaview Park Infiltration Facility Phase 2 • Discussion Regarding Impacts of I-976 Public Safety, Personnel & Planning(_PSPP) Committee Councilmember K. Johnson reported on topics the committee discussed: • Renewal of Interim Parks & Rec Director Appointment — approved on Consent Agenda • Job Descriptions in 2020 Budget o Public Information Officer/Communications Strategist — approved on Consent Agenda o Web System Analyst - — approved on Consent Agenda o Crime Prevention/Community Engagement Coordinator — requires union approval o Human Services Program Manager o WWTP Operator in Training — requires union approval o Field Arborist — return to PSPP Committee 9. ACTION ITEM DELIBERATIONS AND POTENTIAL ACTION ON APPOINTMENT OF COUNCIL POSITION #2 City Clerk Scott Passey explained he will conduct the action portion of this item which includes the nomination and ballot process. He will describe that following any Council deliberation/discussion. Edmonds City Council Draft Minutes January 28, 2020 Page 6 Packet Pg. 9 6.1.a Councilmember Olson asked if Councilmembers would have an opportunity to make statements at the time nominations are made or should that be done now. Mr. Passey said there were no fixed rules, it was whatever the Council wanted to do. City Attorney Jeff Taraday said historically once there is a slate of nominees, the meeting chair can recognize a Councilmember that requests to be recognized which could occur before the first ballot. There is always an opportunity to seek to be recognized by the chair to speak on behalf of a Councilmember's nominee. Councilmember Olson requested when making nominations, Councilmembers have an opportunity before the vote to explain their nomination and to comment on nominations made by other Councilmembers. Councilmembers agreed with Councilmember Olson's request. Councilmember Olson commented it is often said in interview processes like this that there were an incredible number of awesome candidates and that the decision was very hard. In this case, it was an over and above truth. The City is so fortunate to have these candidates apply; she was personally grateful and on behalf of the entire citizenry, she thanked all the amazing candidates for participating. Council President Fraley-Monillas requested staff comment on the process when voting reaches a deadlock. Mr. Taraday said he provided the Council a memo regarding the process; the deadlock rules were included in the packet. In the recent past, the Council decided three rounds of balloting where every Councilmember votes exactly the same way was the definition of a deadlock and new nominations would be taken. The same slate of candidates or a different slate can be nominated. There was nothing magic about the number three, it was not in City code or State law. If the Council finds three was too few, they could select a larger number which had been done in the past. Council President Fraley-Monillas recalled the five times she participated in this process in the past, three had been used to determine a deadlock. Councilmembers were agreeable to using three as a deadlock. Council President Fraley-Monillas said she requested the new Councilmembers watch videos of past Council appointment processes. Mr. Passey advised unless the Council chose to do otherwise, the process outlined in the packet would be followed, a nomination process followed by ballot voting process. He reviewed the processes: • Nominations: Each Councilmember may nominate one candidate from the list of applicants by placing an "X" beside the name of the applicant of his or her choice on the form supplied for that purpose by the City Clerk, and by signing the nomination form. The City Clerk will announce and maintain a permanent record of the nominations and of the Councilmember nominating each candidate. • The Election: Each Councilmember may vote for one candidate by placing an "X" beside the name of the candidate of his or her choice on the ballot supplied for that purpose by the City Clerk, and by signing the ballot. The City Clerk will announce and maintain a permanent record of each ballot and who voted for each candidate. • A Deadlock: A deadlock occurs after each Councilmember votes the same way on three consecutive ballots. In the event the City Council should deadlock, then previous nominations are declared null and void and the Council may begin a new round of nominations. Student Representative Zach Bauder assisted with the distribution and collection of nomination and ballot forms. Mayor Nelson wished all the candidates luck, commenting he has literally been there. Nomination 1 Candidate Councilmember Edmonds City Council Draft Minutes January 28, 2020 Page 7 Packet Pg. 10 6.1.a Will Chen Olson Carreen Rubenkonig K. Johnson Alicia Crank Fraley-Monillas, L. Johnson & Paine Nathan Monroe Buckshnis Councilmember Buckshnis commented everyone was qualified and she had a wonderful time interviewing all the candidates. Mr. Monroe has the necessary qualifications and has served on the Planning Board long enough that he would be the most advantageous candidate to have on Council at this time. With regard to Mr. Monroe, Councilmember Olson said it has been discussed whether expertise in a field is of value for a Councilmember. When she in the Air Force, the contracting officers were encouraged to get engineering -oriented degrees so they could ask the right questions. If that was good enough for the Air Force, it may be good enough for Edmonds, that an engineer would add value to the Council, an expertise that does not currently exist. In addition, Mr. Monroe has lived in Edmonds for a long time in five neighborhoods, was raised in a home where his mother was a City of Lynnwood staff member and he knows the difference between the legislators' and the executive's job. Councilmember Olson spoke to her nominee, Will Chen, whom wholeheartedly and enthusiastically nominated and endorsed. Unlike any other candidate, he represents an entire segment of the population that has not been engaged in the process. He is fully entrenched, involved and exposed to the entire population in addition to a subpopulation on the Highway 99 corridor. Most candidates running for election and as well as most of the candidates for appointment have talked about the importance and the priority of Highway 99. Mr. Chen will be able to deliver on that opportunity and bring people into the process that have never engaged via language, his personal involvement in boards, and support from the broad community as well as the international community on Highway 99. She urged the Council to support him. Council President Fraley-Monillas spoke to her nomination of Alicia Crank. This is Ms. Crank's second race for City Council; she lives on Highway 99 and passionately understands the issues on Highway 99 from 205' north to the Lynnwood border and has spoken with most of the larger corporations on the corridor. She is a great volunteer for the City, serving on the Planning Board, the Paine Field Board as well as a number of local boards which illustrates her interest in supporting the City. Often people join boards or commission close to when they run for office which is a good way to get to know the City; Ms. Crank has served on those boards and commissions for years. As a member of Diversity Commission, Council President Fraley-Monillas understood Edmonds needs to elect a person of color to the City Council. There have been several racial incidents in Edmonds; electing a person of color would move Edmonds forward in a very productive way. Councilmember Paine spoke to her nomination of Alicia Crank. Along with Council President Fraley- Monillas comments, she added that Ms. Crank has shown a lot of leadership by bringing events to Edmonds, exposing new people to Edmonds in healthy, community building ways. Ms. Crank works toward solutions which is a fine leadership quality. Councilmember L. Johnson spoke to her nominee, Alicia Crank. When looking at the applicants, she was looking for a well-rounded candidate with a history of dedicated and varied commitment to serving Edmonds and the greater community, and a clear connection relative to the time they have lived in Edmonds, someone with the ability to see a need in the community and work to solve it. From what she has seen, Ms. Crank has that in spades. Candidate Votes Councilmember Ballot 1 Will Chen 1 Olson Edmonds City Council Draft Minutes January 28, 2020 Page 8 Packet Pg. 11 6.1.a Nathan Monroe 1 Buckshnis Alicia Crank 3 Fraley-Monillas, Paine & K. Johnson Carreen Rubenkonig 1 L. Johnson Ballot 2 Will Chen 1 Buckshnis Nathan Monroe 2 K Johnson & Olson Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Ballot 3 Will Chen 1 Olson Nathan Monroe 2 K. Johnson & Buckshnis Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Ballot 4 Nathan Monroe 2 Buckshnis & Olson Alicia Crank 3 Frale -Monillas, Paine & L. Johnson Carreen Rubenkonig 1 K. Johnson Ballot 5 Nathan Monroe 3 K. Johnson, Buckshnis & Olson Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Ballot 6 Nathan Monroe 3 K. Johnson, Buckshnis & Olson Alicia Crank 3 Frale -Monillas, Paine & L. Johnson Ballot 7 Nathan Monroe 3 K. Johnson, Buckshnis & Olson Alicia Crank 3 Frale -Monillas, Paine & L. Johnson The Council vote reached a deadlock. Mr. Passey requested Councilmembers complete Nomination #2. Nomination 2 Candidate Councilmember Will Chen Olson Alicia Crank Paine, Fraley-Monillas, & L. Johnson Jay Grant K.Johnson Matt Cheung Buckshnis Councilmember Buckshnis spoke to her nomination of Matt Cheung. Mr. Monroe is her candidate of choice, but Mr. Cheung has also been a very good Planning Board Member and she had a very good discussion with him. Mr. Cheung is an attorney, he understands healthcare, he is knowledgeable about all areas of the Planning Board and she enjoys reading his comments in the Planning Board minutes. She also supports Will Chen. He has a wonderful resume, is a star in terms of a Chinese immigrant coming to America and living the American dream. Candidate Votes Councilmember Ballot 8 Matt Cheung 1 Buckshnis Will Chen 1 Olson Alicia Crank 3 Frale -Monillas, Paine & L. Johnson Jay Grant 1 K. Johnson Ballot 9 Matt Cheung 1 Olson Will Chen 2 K. Johnson & Buckshnis Edmonds City Council Draft Minutes January 28, 2020 Page 9 Packet Pg. 12 6.1.a Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Ballot 10 Will Chen 2 Buckshnis & Olson Alicia Crank 3 Frale -Monillas, Paine & L. Johnson Jay Grant 1 K.Johnson Ballot 11 Will Chen 2 K. Johnson & Olson Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Jay Grant 1 Buckshnis Ballot 12 Matt Cheung 1 Buckshnis Will Chen 1 Olson Alicia Crank 3 Frale -Monillas, Paine & L. Johnson Jay Grant 1 K.Johnson Ballot 13 Matt Cheung 1 Buckshnis Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Jay Grant 2 K.Johnson & Olson Ballot 14 Matt Cheung 1 Olson Alicia Crank 3 Frale -Monillas, Paine & L. Johnson Jay Grant 2 K.Johnson & Buckshnis Ballot 15 Alicia Crank 3 Frale -Monillas, Paine & L. Johnson Jay Grant 3 K. Johnson, Buckshnis & Olson Ballot 16 Will Chen 1 Olson Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Jay Grant 2 K. Johnson & Buckshnis Ballot 17 Will Chen 1 Olson Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Jay Grant 2 K.Johnson & Buckshnis Ballot 18 Will Chen 1 Olson Crank 3 Fraley-Monillas, Paine & L. Johnson Jay Grant 2 K.Johnson & Buckshnis The Council vote reached a deadlock. Mr. Passey requested Councilmembers complete Nomination #3 Nomination 3 Candidate Councilmember Jenna Nand Olson Lora Petso Paine & Frale -Monillas Carreen Rubenkonig K.Johnson Alicia Crank L. Johnson Nathan Monroe Buckshnis Councilmember Olson spoke regarding her nomination of Jenna Nand. Ms. Nand grew up in Edmonds and has the lens of not only the greatest youth as a 35 years old, but also has a very close knit family and parents Edmonds City Council Draft Minutes January 28, 2020 Page 10 Packet Pg. 13 who are seniors in the community. She is multilingual and can reach a lot of citizens who are not otherwise engaged in the process. She has shown a lot of discipline in career path. She received an AA degree from Edmonds Community College, followed by a bachelor's degree and law school. She has a lot of creative ideas for the City. Councilmember Buckshnis said Nathan Monroe is her candidate of choice. Although she was criticized previously when she raised the issue, Ms. Petso did in fact cost the City $5 million and had she not read it in the audit report, the City would have been out $5 million. She assured this was a factual statement; Ms. Petso was Council President at the time. Regardless that Councilmember L. Johnson thinks she is being mean to Ms. Petso, the facts speak for themselves. Councilmember Buckshnis summarized she did not support Ms. Petso. Council President Fraley-Monillas said she preferred to speak in a positive light about candidates. The 12 candidates have all put their personal lives on the line to apply. She spoke in favor of Ms. Petso, commenting she did not cost the City $5 million, it did not actually happen. Council President Fraley-Monillas said she served with Ms. Petso for many years on the City Council; she comes prepared, she does her homework, and she challenges her peers and coworkers to do their homework. Ms. Petso would be a fine addition to the Council. Councilmember Buckshnis said her statement was factual, referring to Statement 17 in the audit report. Councilmember Olson referred to Carreen Rubenkonig, commenting one of the most interesting things about her was she has looked at issues from the viewpoint of government, private sector and non-profit during her career and she is very well credentialed as well. Councilmember K. Johnson spoke on behalf of Careen Rubenkonig, commenting she has extensive experience with the City of Edmonds, having served eight years on the Architectural Design Board and five years on the Planning Board. She participated in many of the City's long range planning activities, has an undergraduate degree in community development and involvement, a master's degree in urban planning and has lived in the City for 25 years. Based on those credentials, she is well qualified. Among all the candidates, she is ready to get to work on the Council. The fact that she does not plan to run for office in two years means it is an open field for the other 11 candidates who are interested in pursuing a political career in Edmonds. Candidate Votes Councilmember Ballot 19 Lora Petso 2 Fraley-Monillas & Paine Alicia Crank 1 L. Johnson Jenna Nand 1 Olson Carreen Rubenkonig 2 K. Johnson & Buckshnis Ballot 20 Lora Petso 2 Fraley-Monillas & L. Johnson Nathan Monroe 2 Buckshnis & Olson Alicia Crank 1 Paine Carreen Rubenkonig 1 K. Johnson Ballot 21 Lora Petso 2 Fraley-Monillas & L. Johnson Nathan Monroe 2 Buckshnis & K. Johnson Alicia Crank 1 Paine Jenna Nand 1 Olson Ballot 22 Edmonds City Council Draft Minutes January 28, 2020 Page 11 Packet Pg. 14 6.1.a Lora Petso 2 Fraley-Monillas & L. Johnson Nathan Monroe 3 K. Johnson, Buckshnis & Olson Alicia Crank 1 Paine Ballot 23 Lora Petso 2 Fraley-Monillas & Paine Nathan Monroe 3 K. Johnson, Buckshnis & Olson Alicia Crank 1 L. Johnson Ballot 24 Lora Petso 3 Frale -Monillas, Paine & L. Johnson Nathan Monroe 3 K. Johnson, Buckshnis & Olson Ballot 25 Lora Petso 3 Fraley-Monillas, Paine & L. Johnson Nathan Monroe 3 K. Johnson, Buckshnis & Olson Ballot 26 Lora Petso 3 Frale -Monillas, Paine & L. Johnson Nathan Monroe 3 K. Johnson, Buckshnis & Olson The Council vote reached a deadlock. Mr. Passey requested Councilmembers complete Nomination #4. Nomination 4 Candidate Councilmember Will Chen Olson Lora Petso Paine Nathan Monroe K. Johnson & Buckshnis Alicia Crank L. Johnson & Frale -Monillas Councilmember Olson added Will Chen also has a great sense of humor and a wonderful sense of humility that would make him easy to work with in addition to the contributions of his extracurricular activities. Candidate Votes Councilmember Ballot 27 Will Chen 1 Olson Nathan Monroe 2 K. Johnson & Buckshnis Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Ballot 28 Will Chen 2 K. Johnson & Olson Lora Petso 2 Paine & L. Johnson Nathan Monroe 1 Buckshnis Alicia Crank 1 Fraley-Monillas Ballot 29 Will Chen 1 Olson Lora Petso 2 Paine & L. Johnson Nathan Monroe 2 K. Johnson & Buckshnis Alicia Crank 1 Fraley-Monillas Ballot 30 Will Chen 1 Olson Lora Petso 2 Frale -Monillas & Paine Nathan Monroe 2 K. Johnson & Buckshnis Alicia Crank 1 L. Johnson Ballot 31 Edmonds City Council Draft Minutes January 28, 2020 Page 12 Packet Pg. 15 6.1.a Will Chen 1 Olson Lora Petso 1 L. Johnson Nathan Monroe 2 K. Johnson & Buckshnis Alicia Crank 2 Frale -Monillas & Paine Ballot 32 Nathan Monroe 3 K. Johnson, Buckshnis & Olson Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Ballot 33 Nathan Monroe 3 K. Johnson, Buckshnis & Olson Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson Ballot 34 Nathan Monroe 3 K. Johnson, Buckshnis & Olson Alicia Crank 3 Fraley-Monillas, Paine & L. Johnson The Council vote reached a deadlock. Mr. Passey requested Councilmembers complete Nomination #5. Mayor Nelson declared a brief recess. Nomination 5 Candidate Councilmember Roger Pence K. Johnson & Olson Luke Distelhorst Paine Lora Petso L. Johnson Matt Cheung Buckshnis Alicia Crank Fraley-Monillas Councilmember Olson said she would normally be inclined and her initial reaction when she read in the application that Roger Pence had only lived in Edmonds three years would have been not to consider him. However, during the interview process she found his knowledge of Edmonds amazing and he embraces the culture and does not want to change it into any other place he has lived. He also has a real passion for government and politics that has permeated his life. He has had a lot of exposure and life experience and would be a great addition to the Council. Councilmember Paine spoke to her nomination of Luke Distelhorst. He has been on the Library Board, he is a professional in communications and during the interview, he identified rapid growth as one of the challenges in Edmonds. He understands transportation, is family friendly, and is interested in what Edmonds provides for families. She also appreciated Matt Cheung's creativity, he is an attorney, he serves on the Planning Board, he is always prepared, thoughtful and respectful, has a family friendly orientation, has a master's in public health, and his intellect is very creative. Council President Fraley-Monillas spoke regarding her nomination of Alicia Crank. Ms. Crank has put on activities in the local community and encouraged people to participate in those activities. A number of Councilmembers have donated to those activities. Ms. Crank thinks outside the box and stands up for the positiveness of the City and what it is like to be an African American woman, an aspect that no one else can speak to. Council President Fraley-Monillas appreciated what Ms. Crank does to stand up for people of color, she works well with everybody, sits on both sides, has experience in everything from banking to fundraising and would be a great addition to the City Council. Candidate I Votes Councilmember Ballot 35 Edmonds City Council Draft Minutes January 28, 2020 Page 13 Packet Pg. 16 6.1.a Matt Cheung 1 Olson Lora Petso 1 L. Johnson Luke Distelhorst 1 Paine Alicia Crank 1 Frale -Monillas Roger Pence 2 K. Johnson & Buckshnis Ballot 36 Matt Cheung 3 K. Johnson, Buckshnis & Paine Alicia Crank 2 Fraley-Monillas & L. Johnson Roger Pence 1 Olson Ballot 37 Matt Cheung 2 Buckshnis & Olson Lora Petso 1 L. Johnson Alicia Crank 2 Frale -Monillas & Paine Roger Pence 1 K. Johnson Ballot 38 Matt Cheung 3 K. Johnson, Buckshnis & Olson Luke Distelhorst 1 Paine Alicia Crank 2 Fraley-Monillas & L. Johnson Ballot 39 Matt Cheung 3 Buckshnis, Olson & Paine Alicia Crank 2 Frale -Monillas, L. Johnson Roger Pence 1 K. Johnson Ballot 40 Matt Cheung 3 Buckshnis, Olson & Paine Luke Distelhorst 1 L. Johnson Alicia Crank 1 Frale -Monillas Roger Pence 1 K. Johnson Ballot 41 Matt Cheung 2 Olson & Paine Luke Distelhorst 3 Frale -Monillas, Buckshnis & L. Johnson Roger Pence 1 K. Johnson Ballot 42 Cheung 2 Buckshnis & Olson Distelhorst 3 Fraley-Monillas, Paine & L. Johnson Pence 1 K.Johnson Ballot 43 Matt Cheung 2 Olson & Paine Luke Distelhorst 3 Fraley-Monillas, Buckshnis & L. Johnson Roger Pence 1 K. Johnson Ballot 44 Matt Cheung 1 Olson Roger Pence 1 K. Johnson Luke Distelhorst 4 Fraley-Monillas, Buckshnis, Paine & L. Johnson Mr. Passey announced Luke Distelhorst is appointed to Council Position #2 until a successor can be elected for the remainder of the unexpired term at the next municipal election. Mayor Nelson swore in Luke Distelhorst to Council Position #2. Councilmember Distelhorst took his seat at the dais at 9:32p.m. Edmonds City Council Draft Minutes January 28, 2020 Page 14 Packet Pg. 17 6.1.a 10. MAYOR'S COMMENTS Mayor Nelson said he was proud of the Council for the work they have done to reach this point, of all the citizens who provided input, and of all the candidates who participated in the process were interested enough to devote their time and energy to apply and go through the rigorous process. He was pleased to welcome Councilmember Distelhorst to the City Council. 11. COUNCIL COMMENTS Councilmember Olson reminded tomorrow is the first Wednesday of month and she will be doing a neighborhood walk in Perrinville. Meet at Bistro 76 at 8 a.m. for City news and walk from 8:30 — 9:30 a.m. Councilmember Paine congratulated Councilmember Distelhorst. She also thanked all the wonderful candidates who applied, commenting there was a wealth of great candidates including over half the Planning Board. She encouraged the applicants to stay engaged and active and to keep the Council informed about what is happening in the community. Councilmember Paine reported she has been attending boards and committees meetings as well as meeting with directors to learn about projects. She was happy to have a full Council seated. Councilmember K. Johnson congratulated everyone who was nominated, commenting 10 of the 12 were nominated and many received 3 votes. She congratulated Councilmember Distelhorst for being selected and looked forward to working with him. Council President Fraley-Monillas echoed Councilmember K. Johnson's comments, giving special thanks to the candidates who participated in the process during the last couple hours, recognizing that it was not easy. She recognized Nathan Monroe, Matt Cheung, Will Chen, Alicia Crank and Jenna Nand, commenting they were rock stars. She assured the candidates who were not chosen that they were good people and she urged them to stay involved and to run for office in two years. Councilmember L. Johnson echoed the previous Council comments. She welcomed Councilmember Distelhorst and was excited to work with him. There were stellar applicants for the Council vacancy, which made it a difficult process. She thanked everyone who applied and urged them to stay engaged. Councilmember Buckshnis echoed the previous comments and congratulated Councilmember Distelhorst. Her heart goes out to the people who follow basketball, Kobe and his family as well as the families of the other people whose perished. Kobe was a great person, his daughter was a great player and it was unfortunate to have lost a hero. Councilmember Distelhorst thanked Councilmembers for their votes of confidence. It was a grueling process to go through. There is a lot of knowledge on Council to learn from as well as from the other applicants about their priorities. 14. ADJOURN With no further business, the Council meeting was adjourned at 9:37 p.m. Edmonds City Council Draft Minutes January 28, 2020 Page 15 Packet Pg. 18 6.2 City Council Agenda Item Meeting Date: 02/4/2020 Approval of Council Special Meeting Minutes of January 23, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 01-23-2020 Draft Council Special Meeting Minutes Packet Pg. 19 6.2.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES January 23, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Shane Hope, Development Services Director Jessica Neill Hoyson, HR Director Jeff Taraday, City Attorney Nicholas Falk, Deputy City Clerk Jerrie Bevington, Camera Operator The Edmonds City Council meeting was called to order at 6:01 p.m. by Mayor Nelson in the Council Chambers, 250 5' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Olson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL Deputy City Clerk Nicholas Falk called the roll. All elected officials were present. 4. APPROVAL OF AGENDA COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO MOVE ITEMS 9, MAYOR'S COMMENTS, AND ITEM 10, COUNCIL COMMENTS, TO FOLLOW ITEM 5. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS There were no audience comments. Edmonds City Council Draft Minutes January 23, 2020 Page 1 Packet Pg. 20 6.2.a 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF JANUARY 7, 20202 2. APPROVAL OF COUNCIL MEETING MINUTES OF JANUARY 7, 2020 3. APPROVAL OF CLAIM CHECKS 4. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 5. MEBT PLAN COMMITTEE MAYOR APPOINTMENTS 6. ONE MONTH EXTENSION OF COUNCIL EXECUTIVE ASSISTANT CONTRACT 7. ACTION ITEMS 1. APPOINTMENT OF BOARD AND COMMITTEE REPRESENTATIVES FOR 2020 COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE APPOINTMENT OF BOARD AND COMMITTEE REPRESENTATIVES FOR 2020. MOTION CARRIED UNANIMOUSLY. The appointments approved are as follows: Committee of the Council Representative Public Safety and Personnel Committee (2) K. Johnson & L. Johnson Parks, Planning and Public Works Committee (2) S. Paine & D. Buckshnis Finance Committee (2) V. Olson & New Councilmember TBD Outside Boards/Commissions/Advisory Representative Affordable Housing Alliance Alternate New Councilmember TBD A. Frale -Monillas Community Transit Alternate Mayor Mike Nelson L. Johnson Disability Board (Edmonds) Mayor appoints (2) S. Paine & V. Olson Diversity Commission A. Fraley-Monillas Economic Development Committee V. Olson Historic Preservation Advisory Commission (Edmonds) K. Johnson Housing Commission Alternate V. Olson New Councilmember TBD Lake Ballinger Work Group D. Buckshnis Lodging Tax Advisory Committee (Edmonds) L. Johnson Mayor's Climate Protection Committee (Mayor appoints) L. Johnson PFD Oversight (Edmonds) A. Fraley-Monillas Port of Edmonds S. Paine Seashore Transportation Forum D. Buckshnis Salmon Recovery WRIA 8 Alternate D. Buckshnis S. Paine SN0911 K. Johnson Snohomish County Tomorrow New Councilmember TBD Edmonds City Council Draft Minutes January 23, 2020 Page 2 Packet Pg. 21 6.2.a Alternate Snohomish Health District A. Fraley-Monillas Tree Board Liaison (Edmonds) D. Buckshnis Youth Commission (Edmonds) L. Johnson 2. APPROVAL OF RESOLUTION APPOINTING A COUNCIL REPRESENTATIVE TO THE SNOHOMISH HEALTH DISTRICT BOARD COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE RESOLUTION NO. 1445, A RESOLUTION OF THE CITY OF EDMONDS, WASHINGTON, APPOINTING COUNCIL PRESIDENT FRALEY-MONILLAS TO THE SNOHOMISH HEALTH DISTRICT BOARD. MOTION CARRIED (5-0-1), K. JOHNSON ABSTAINING. 3. APPROVAL OF RESOLUTION APPOINTING A COUNCIL REPRESENTATIVE AND ALTERNATE TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION (COMMUNITY TRANSIT) Council President Fraley-Monillas nominated Councilmember L. Johnson as the City of Edmonds Representative to the Snohomish County Public Transportation Benefit Area Corporation. Council President Fraley-Monillas explained no one had volunteered to be the City's alternate appointment to the Community Transit Board. The City's appointment to the Community Transit Board is not a delegate position; the Snohomish County delegates are Marysville Mayor Jon Nehring and Lynnwood Mayor Nicola Smith. She invited a Councilmember to volunteer to be the City's alternate appointment. Councilmember Paine inquired how often the Community Transit Board meets. Council President Fraley- Monillas advised board members meet monthly and the delegates meet twice a month. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND RESOLUTION NO. 1446 TO REMOVE MIKE NELSON AND ADD COUNCILMEMBER LAURA JOHNSON. MOTION CARRIED UNANIMOUSLY. 4. EDMONDS CITIZENS' TREE BOARD APPOINTMENT CONFIRMATION Development Services Director Shane Hope explained the Tree Board had existed for nearly a decade. Councilmember Buckshnis serves as the Council liaison. At the beginning of their term, each Councilmember can appoint a Tree Board member. The term of each of the Tree Board member positions coincides with each of the appointing Councilmembers' term of office. When a vacancy occurs on the Council, the Tree Board member remains until the end of their normal term. The alternate position is appointed by the 2020 newly -elected Council President and runs with the one-year term of the Council President. The Council appointments are as follows: • Councilmember Diane Buckshnis Position #4: William (Bill) Phipps • Councilmember Vivian Olson Position #5: Barbara Chase • Councilmember Susan Paine Position #6: Suzanne Juergensen • Councilmember Laura Johnson Position #7: Donna Murphy • Council President Fraley-Monillas: Ross Dimmick, Alternate COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO CONFIRM THE APPOINTMENT OF BARBARA CHASE, SUZANNE JUERGENSEN, DONNA MURPHY, WILLIAM PHIPPS AND ROSS DIMMICK (ALTERNATE) TO THE TREE BOARD. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Draft Minutes January 23, 2020 Page 3 Packet Pg. 22 6.2.a 9. MAYOR'S COMMENTS As someone who has gone through the appointment process himself, Mayor Nelson wished all the candidates wonderful luck. 10. COUNCIL COMMENTS Councilmember K. Johnson suggested staff review all the boards and commissions and ensure the processes are consistent and that meetings are held in public places that do not require door monitors. Councilmember Paine commented on the interesting interviews on Tuesday. She referred to a letter that Councilmembers received from a self-proclaimed "elder city resident" who has been the keeper of a lot of knowledge and practices. The letter contained a reminder to say hello to the audience and TV viewers as those are the primary accesses for civic engagement. She appreciated the reminder and looked forward to having a lovely year. Council President Fraley-Monillas thanked Councilmembers for volunteering to serve on the various boards and commissions. In addition to positions reserved for the new Councilmember, there are still a number of vacancies including a delegate to Snohomish County Tomorrow and the alternate to Community Transit Board. Councilmember Olson reported she is holding weekly walks in Perrinville, Westgate and Highway 99 Ranch Market on the first, second and third Wednesdays in. She encouraged those communities to meet weekly and meet with her monthly. The walks are an opportunity to share news about what's happening in City government and get residents involved in the process at the right time to provide their perspectives and wisdom. She encouraged anyone interested in being part of the leadership team for the weekly walks to contact her; contact information is available on the City's website. Councilmember L. Johnson thanked the TV audience for watching and those in the audience. She relayed concern with negative comments directed toward candidates interviewing for the open position during Tuesday's Council meeting. Such comments reflect poorly on the Council as a decision -making body. What Councilmembers say matters and should reflect respect for the position they were elected to. As a Councilmember, one of her goals is to restore a sense of decorum on the dais, the stage from which the public views the Council. This goal is shared by other Councilmembers as well as constituents. Last month she began drafting a code of conduct that she will request be schedule on an upcoming agenda, the sooner the better. In the meantime, she hoped each Councilmember would proceed carefully, keeping in mind individual words and actions reflect the image of the Council as a whole. Moving forward, she hoped the Council would come together to set a tone of collaboration and do their best to put the public's interest above their own personal feelings. Councilmember Buckshnis gave a shout out to her friend Dr. Rich Senderoff whose father recently passed and asked for prayers for him. She referred to "Creating Efficiency through Council Study Sessions" that she provided Councilmembers, commenting that may be an advantageous process with four new Councilmembers. She recalled that was done in 2015 when there were three new Councilmembers, and is a wonderful way to train, educate, understand, and mentor new Councilmembers. She suggested a future agenda item to discuss a process where all Councilmembers participate in study sessions. Council President Fraley-Monillas said Council Legislative/Executive Assistant Maureen Judge is researching when the Council changed from study sessions to committees and a discussion is scheduled on February 4' Edmonds City Council Draft Minutes January 23, 2020 Page 4 Packet Pg. 23 6.2.a Mayor Nelson declared a brief recess to transition to Council candidate interviews. He left the meeting at 6:17 p.m. Council President Fraley-Monillas reconvened the meeting. 8. 1. INTERVIEW SLATE OF CANDIDATES FOR COUNCIL POSITION #2 VACANCY Council President Fraley-Monillas advised each interview is scheduled for 25 minutes which includes a 2'/2 minute opening statement, a 2'/z minute closing statement and each Councilmember will have 3 minutes to ask questions and for the applicant to respond. She requested audience members put away cell phones to avoid the appearance that questions are being tweeted/emailed to the public. The Council interviewed the following candidates for the City Council Position #2 vacancy: • Matt Cheung • Will Chen • Deborah Binder • Luke Distelhorst • Roger Petersen • Nathan Monroe Council President Fraley-Monillas advised City Attorney Jeff Taraday and she are discussing opportunities for deliberating on the candidates and the voting process and plan to distribute that to Councilmembers by Monday. Mr. Taraday asked if a packet would be sent to Councilmembers with the rules for deliberating. Council President Fraley-Monillas answered yes, the City Clerk's office planned to distribute that. Mr. Taraday suggested any Councilmembers with questions about the process contact him between now and Tuesday to avoid spending a great deal of time on that on Tuesday. He planned to distribute a memo to Council with the questions that he had already received, hopefully tomorrow or over the weekend. Council President Fraley-Monillas assured there would be a deliberative process to begin with, followed by a voting process. Mr. Taraday said it was up to the Council to determine the rules; historically the rules have been proposed, the Council votes to adopt the proposed rules and then proceeds. Council President Fraley-Monillas said there is also opportunity for Councilmembers to amend the proposed rules. Councilmember Olson asked when an executive session would occur relative to the meeting where votes occur. Mr. Taraday answered the Council has the right under State law to deliberate and evaluate the qualifications of the applicants that the Council interviewed either in open session or in executive session. Prior Councils have done both; there have been instances where Councils have deliberated openly and individual Councilmembers have made statements in support of candidates. During his tenure as City Attorney and likely before, there have also been instances where the Council felt it was necessary to deliberate about candidates' qualifications in executive session. Sometimes that is done so that Councilmembers can speak slightly more frankly about candidates' qualifications without hurting someone's feelings with a public statement. Council President Fraley-Monillas asked if that had occurred after the Council had deadlocked on a vote. Mr. Taraday said the Council rules that will be in the packet have resulted in deadlock votes in nearly every appointment since 1994. There is a long standing history of a Council rule process where if all six Councilmembers vote the exact same way a certain number of times, that is considered a deadlock. In the past it was five consecutive votes; it was changed to three consecutive votes. That is the type of rule Edmonds City Council Draft Minutes January 23, 2020 Page 5 Packet Pg. 24 6.2.a amendment the Council can discuss and potentially change, the number of times the exact same vote occurs before it is determined to be a deadlock. Historically a deadlock means nominations are reopened. Mr. Taraday explained the initial process will include a call for nominations where Councilmembers nominate one of the 12 candidates and voting begins from among the nominees. Following a deadlock, that process begins again. There have been instances where the ultimate appointee was not someone that was nominated in the first round. For example, former Councilmember Mesaros did not get a vote until the 28' or 29' round of voting. It can take a while to reach four votes and he urged Councilmembers to prepare themselves for a process that may take a while. Councilmember Paine asked for confirmation that Councilmembers are comparing the candidates' qualifications, one candidate versus another, because there is no job description. Mr. Taraday agreed, Councilmembers are not evaluating candidates against a job description. Councilmember Buckshnis recalled 4 Council appointments have been made since 2009. She asked whether the intent was a paper ballot. Mr. Taraday answered that was how it had always been done. Councilmember Buckshnis recalled paper ballots were done to nominate candidates followed by three votes before nominations were reopened. She asked if that process could be amended. Mr. Taraday said a process can be established whereby there are more than three votes. For example, if every Councilmembers votes for their preferred candidate X times in a row, that is the definition of a deadlock. The definition of X is determined by Council prior to the start of the process, it could be three, four, five ballots in a row, etc. It depends on how many times the Council wants to give itself to vote on the same pool of nominees before making new nominations. Councilmember Buckshnis clarified a Councilmember can nominate the same candidate each time. Councilmember Buckshnis asked whether an executive session had ever been done; she did not recall the Council going into executive session. Council President Fraley-Monillas recalled an executive session was held after the Council deadlocked after numerous votes in the past. Mr. Taraday said in reviewing the minutes, the Council has had held an executive session in the past but did not recall in which appointment process that occurred. He noted the Council process that resulted in the appointment of Tom Mesaros took three or more meetings. Council President Fraley-Monillas commented an executive session to discuss the qualifications of candidates had occurred rarely. Mr. Taraday agreed it had not occurred with every appointment. Councilmember L. Johnson asked if there would be a time established to cease the process for the evening if the Council was unable to make a decision. Council President Fraley-Monillas said two hours are scheduled on the agenda and the Council can vote to extend that or stop. Mr. Taraday said the Council's regular meetings end at 10 p.m. and it requires a super majority to extend the meeting. Councilmember Olson asked if a nomination and a paper vote is the same. Mr. Taraday explained nominations happens in the beginning of the process; a nomination is not a vote. Councilmembers will complete ballots indicating their vote and the City Clerk will read the ballots aloud. Councilmembers are not required to vote for the candidate they nominated. Theoretically a Councilmember could nominate one candidate and vote for a different candidate. Council President Fraley-Monillas said during the ten years she has been on Council, the Council has appointed Diane Buckshnis, Kristiana Johnson, Laura Petso, Tom Mesaros, and Mike Nelson. Mr. Taraday said he had not yet found Councilmember K. Johnson's appointment. Councilmember K. Johnson advised it was in 2013 and took two rounds of voting. Councilmember Buckshnis said her appointment was in 2010. Mr. Taraday said he had found the appointment of Strom Peterson in 2009, Diane Buckshnis in 2010, Tom Mesaros in 2014 and Mike Nelson in 2015. Edmonds City Council Draft Minutes January 23, 2020 Page 6 Packet Pg. 25 6.2.a Councilmember Olson asked if was kind of like American Idol where anyone a Councilmember wanted to see win should be nominated as part of the first round process. Council President Fraley-Monillas answered not necessarily. A Councilmember can nominate one candidate and vote for someone else that was nominated. Councilmember Olson said there were a number of fabulous candidates and she was confident they could all do a great job and she thanked them for participating in the process. Council President Fraley- Monillas said the first candidate to get four votes wins. Councilmember Paine asked if candidates were nominated one at a time. Mr. Taraday explained each Councilmember can only nominate one person per round of voting. The significance of the deadlock is then Councilmembers can again make nominations. He provided a hypothetical example that all six Councilmembers nominated different candidates so in the first round of voting there were six candidates that Councilmembers could vote for. The Council would vote on those six until one candidate received four vote or there was a deadlock. If there was a deadlock, nominations would be opened again and there may be different nominations made. He summarized there would never be more than six candidates in the voting pool at any one time. Councilmember Olson asked if there would be value in expediting the process to have six nominees or close to that. Mr. Taraday said based upon the other nominations that have been made in that round, it was entirely up to each Councilmember to decide for themselves whether to add another name or not. Council President Fraley-Monillas commented there truly was no quick way to accomplish this. She noted City Clerk Scott Passey will guide the Council through the process; he is very good at it and has done it in Edmonds as well as in other cities. Councilmember Paine recalled Mr. Passey recently asked for a raised hand vote because that was easier and faster. Mr. Taraday said it has always been a paper ballot in the past. Council President Fraley-Monillas said the code states written ballot. 11. ADJOURN With no further business, the Council meeting was adjourned at 9:12 p.m. Edmonds City Council Draft Minutes January 23, 2020 Page 7 Packet Pg. 26 6.3 City Council Agenda Item Meeting Date: 02/4/2020 Approval of Council Special Meeting Minutes of January 28, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: Cmd20200128 spec mtg Packet Pg. 27 6.3.a EDMONDS CITY COUNCIL SPECIAL MEETING DRAFT MINUTES January 28, 2020 ELECTED OFFICIALS PRESENT STAFF PRESENT Mike Nelson, Mayor Frances Chapin, Arts & Culture Manager Kristiana Johnson, Councilmember Adrienne Fraley-Monillas, Council President Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER The Edmonds City Council meeting was called to order at 6:45 p.m. by Mayor Nelson in the Council Chambers, 250 5' Avenue North, Edmonds. 2. CANDIDATE INTERVIEW FOR APPOINTMENT TO A CITY BOARD OR COMMISSION The Council then convened in the Jury Meeting Room to interview Lisa Palmatier, a candidate for appointment to Position #1, a "Visual Arts" position on the Edmonds Arts Commission. ADJOURN The meeting was adjourned at 6:55 p.m. Edmonds City Council Special Meeting Draft Minutes January 28, 2020 Page 1 Packet Pg. 28 6.4 City Council Agenda Item Meeting Date: 02/4/2020 Approval of claim checks and wire payment. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #240630 through #240714 dated January 30, 2020 for $296,704.72 and wire payment of $417.67. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 01-30-20 FrequentlyUsedProjNumbers 01-30-20 wire 01-30-20 Packet Pg. 29 6.4.a vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240630 1/30/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Page 0 Invoice PO # Description/Account Amoun r c 84467 INV 84467 - EDMONDS PD- D.BORS BALLISTIC PANELS >, 001.000.41.521.22.24.00 845.0( a CONCEALABLE CARRIER L_ 001.000.41.521.22.24.00 80.0( 3 TRAUMA PLATE c 001.000.41.521.22.24.00 20.0( 10.0% Sales Tax � 001.000.41.521.22.24.00 94.5( aa) 84479 INV 84479- EDMONDS PD- S.HAWL U URBAN OPERATOR BOOTS E 001.000.41.521.11.24.00 139.9� fd 10.0% Sales Tax ,- 001.000.41.521.11.24.00 14.0( o 84835 INV 84835 - EDMONDS PD - E.SAN( > BIANCHI INNER BELT L 001.000.41.521.22.24.00 30.5( a BIANCHI DUTY BELT Q 001.000.41.521.22.24.00 64.0( N BIANCHI BELT KEEPERS c 001.000.41.521.22.24.00 14.9� M BIANCHI DOUBLE MAG POUCH c 001.000.41.521.22.24.00 29.9� DANNER SCORCH BOOTS 001.000.41.521.22.24.00 149.9E 10.0% Sales Tax 001.000.41.521.22.24.00 28.9, a' t 84907 INV 84907 - EDMONDS PD- STREEI STREET CRIMES ID PANEL m r 001.000.41.521.22.24.00 20.0( Q 10.0% Sales Tax 001.000.41.521.22.24.00 2.0( 84908 INV 84908 - EDMONDS PD- YAMANI BLAUER PANTS Page: 1 Packet Pg. 30 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240630 1/30/2020 076040 911 SUPPLY INC 240631 1/30/2020 069803 AIRVAC 240632 1/30/2020 075836 AKTIVOV LLC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 Tota I : 14473 FIRE STATION 20 - FILTERS FIRE STATION 20 - FILTERS 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 EDMONDS/2020/01 240633 1/30/2020 001375 AMERICAN PLANNING ASSOCIATION 115730-2015 138087-2015 Total WATER/SEWER/STREET/STORM - WATER/SEW ER/STREET/STORM 111.000.68.542.90.48.00 WATER/SEW ER/STREET/STORM 421.000.74.534.80.48.00 WATER/SEW ER/STREET/STORM 422.000.72.531.90.48.00 WATER/SEWER/STREET/STORM - 423.000.75.535.80.48.00 10.4% Sales Tax 111.000.68.542.90.48.00 10.4% Sales Tax 421.000.74.534.80.48.00 10.4% Sales Tax 422.000.72.531.90.48.00 10.4% Sales Tax 423.000.75.535.80.48.00 Total 2020 MEMBERSHIP (SHOPE) 2020 APA Membership (SHope) 001.000.62.524.10.49.00 2020 MEMBERSHIP (MCLUGSTON) 6.4.a Page: 2 Page: 2 Packet Pg. 31 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 3 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240633 1/30/2020 001375 AMERICAN PLANNING ASSOCIATION (Continued) APA 2020 Membership (MClugston) E, 001.000.62.558.60.49.00 533.0( 328906-2015 2020 MEMBERSHIP (BSHIPLEY) a 2020 APA Membership (BShipley) L .3 001.000.62.558.60.49.00 420.0( Total: 1,797.0( �a 240634 1/30/2020 069751 ARAMARK UNIFORM SERVICES 1991598708 WWTP: 1/22/20 UNIFORMS,TOWEL Y Mats/Towels U 423.000.76.535.80.41.00 51.4E Uniforms E 423.000.76.535.80.24.00 3.5( 'M 10.4% Sales Tax 423.000.76.535.80.41.00 5.3E O 10.4% Sales Tax 423.000.76.535.80.24.00 0.3E o 1991598709 PARKS MAINT UNIFORM SERVICE a PARKS MAINT UNIFORM SERVICE Q 001.000.64.576.80.24.00 56.5E c 10.4% Sales Tax 001.000.64.576.80.24.00 5.8E Total: 123.1� c 240635 1/30/2020 064807 ATS AUTOMATION INC S106032 ALERTON SYSTEM - PW - PM CON- E ALERTON SYSTEM - PW - PM CON fd 001.000.66.518.30.48.00 U 2,866.5( 10.4% Sales Tax 001.000.66.518.30.48.00 298.1 , E Total: 3,164.6: U m r 240636 1/30/2020 001795 AUTOGRAPHICS 83121 E164PO - PATROL CAR GRAPHICS Q E164PO - PATROL CAR GRAPHICS 511.100.77.594.48.64.00 1,221.2E 10.4% Sales Tax 511.100.77.594.48.64.00 127.0" Page: 3 Packet Pg. 32 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 4 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240636 1/30/2020 001795 001795 AUTOGRAPHICS (Continued) Total: 1,348.2E m 240637 1/30/2020 070305 AUTOMATIC FUNDS TRANSFER 113517 OUT SOURCING OF UTILITY BILLS E UB Outsourcing area Printing 720 a 421.000.74.534.80.49.00 46.3< m UB Outsourcing area Printing 720 3 423.000.75.535.80.49.00 47.7z UB Outsourcing area Postage 720 421.000.74.534.80.42.00 138.1 E Y UB Outsourcing area Postage 720 U 423.000.75.535.80.42.00 138.1 E 10.1 % Sales Tax E 422.000.72.531.90.49.00 4.6E 'M 10.1 % Sales Tax 421.000.74.534.80.49.00 4.6E O 10.1 % Sales Tax 423.000.75.535.80.49.00 4.8, o UB Outsourcing area Printing 720 a 422.000.72.531.90.49.00 46.3' Q Total : 430.9( o N 240638 1/30/2020 073834 BATTERIES PLUS P23182780 WWTP: PO 187 - AAA & 12V LEAD E M PO 187 - AAA & 12V LEAD BATTERI 423.000.76.535.80.31.00 0 550.6( N 10.4% Sales Tax E 423.000.76.535.80.31.00 57.2E 2 Total : 607.8E 240639 1/30/2020 074307 BLUE STAR GAS 1155184-IN FLEET - AUTO PROPANE 612.1 GAL E FLEET - AUTO PROPANE 612.1 GAL U 511.000.77.548.68.34.12 840.5" Total : 840.51 Q 240640 1/30/2020 067947 BROWNELLS INC 18562982.00 INV 18562982 - EDMONDS PD 1/2 CRUSH WASHERS 001.000.41.521.40.31.00 19.11 Page: 4 Packet Pg. 33 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240640 1/30/2020 067947 BROWNELLS INC 240641 1/30/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds 6.4.a Page: 5 Invoice PO # Description/Account Amoun (Continued) r Freight c 001.000.41.521.40.31.00 4.9,>, 10.4% Sales Tax a 001.000.41.521.40.31.00 2.5( L Total: 26.51, 3 21001674 CONTRACT CHARGE/METER USAC contract charge, meter usage Y 001.000.31.514.23.45.00 558.9E u 10.4% Sales Tax 001.000.31.514.23.45.00 58.1( E 21001676 CANNON 5250 ii contract charge 1/2020 U 001.000.22.518.10.45.00 167.6� O clr meter reading 001.000.21.513.10.45.00 6.2, o contract charge 1/2020 a 001.000.61.557.20.45.00 20.9E Q contract charge 1/2020 c 001.000.21.513.10.45.00 20.9E N bw meter reading c 001.000.22.518.10.45.00 6.2' c bw meter reading 001.000.61.557.20.45.00 0.7£ •� bw meter reading M 001.000.21.513.10.45.00 0.7, +% clr meter reading W 001.000.22.518.10.45.00 50.2( E clr meter reading m 001.000.61.557.20.45.00 6.2£ Q 10.4% Sales Tax 001.000.22.518.10.45.00 23.2� 10.4% Sales Tax 001.000.61.557.20.45.00 2.9' Page: 5 Packet Pg. 34 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240641 1/30/2020 073029 CANON FINANCIAL SERVICES 240642 240643 240644 1/30/2020 077353 CAPITOL CONSULTING LLC 1/30/2020 065566 COLLINS, AMY Voucher List City of Edmonds Invoice (Continued) 21001677 21001680 002 COLLINS EXP CL 01/20 1/30/2020 065961 CRYOTECH DEICING TECHNOLOGY IN53429 6.4.a Page: 6 PO # Description/Account Amoun c 10.4% Sales Tax d 001.000.21.513.10.45.00 2.9, >, WWTP: 1/2020 MO CHG+ 12/2019 IV f° a 1/2020 MO CHG+ 12/2019 METER U L 423.000.76.535.80.45.00 101.3, .3 CANNON 2501F contract charges 1/2020 sa 001.000.21.513.10.45.00 26.4, Y bw meter reading U 001.000.21.513.10.45.00 1.5� clr meter reading E 001.000.21.513.10.45.00 15.0z n 10.4% Sales Tax ,U 001.000.21.513.10.45.00 4.4E _0 COPIER CONTRACT -PLANNING > Monthly copier contract charge o 001.000.62.558.60.41.00 47.1( a Total : 1,122.3( Q STATE LOBBYIST FOR JANUARY 2( 0 N State Lobbyist for January 2020 M 001.000.61.511.70.41.00 3,750.0( c Total: 3,750.0( E COLLINS EXP CLAIM - AIRLINE TICI 2 AIRFARE TO FL - NEW WORLD COI U 001.000.41.521.40.43.00 646.8- Total: 646.81 E t STREET - DEICER r STREET - DEICER Q 111.000.68.542.66.31.00 15,487.9z 10.4% Sales Tax 111.000.68.542.66.31.00 1,610.7E Page: 6 Packet Pg. 35 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 240644 240645 1/30/2020 1/30/2020 065961 073082 065961 CRYOTECH DEICING TECHNOLOGI (Continued) DAS MANUFACTURING INC 2053 240646 240647 240648 1/30/2020 064531 DINES, JEANNIE 1/30/2020 076172 DK SYSTEMS 20-3992 22972 24803 24812 1/30/2020 007287 ECONOMIC ALLIANCE SNOHOMISH CO 2020-125 6.4.a Page: 7 PO # Description/Account Amoun Total : 17,098.65 m E7FG.DURACAST CUSTOM "PSH" C E E7FG.Duracast Custom "PSH" das C sa 422.000.72.531.90.49.20 a 2,210.0( m E7FG.das Curb Marker Adhesive 3 422.000.72.531.90.49.20 106.8( Freight 422.000.72.531.90.49.20 128.8( Y Total: 2,445.6: U t CITY COUNCIL, PSPP, PPW, FINAN U City Council, PSPP, PPW, and Finani E 001.000.25.514.30.41.00 2 458.5( U Total: 458.5( o FIRE STATION 16 - CHECK EQUIPM o FIRE STATION 16 - CHECK EQUIPM a 001.000.66.518.30.48.00 190.0( Q 10.4% Sales Tax �- 001.000.66.518.30.48.00 19.7E N CITY HALL - REPAIRED 3 OFFICES o CITY HALL - REPAIRED 3 OFFICES 001.000.66.518.30.48.00 675.0( 10.4% Sales Tax E 001.000.66.518.30.48.00 70.2' .m CITY HALL - INSTALLED NEW DEFF CITY HALL - INSTALLED NEW DEFF 001.000.66.518.30.48.00 494.2( E 10.4% Sales Tax 001.000.66.518.30.48.00 51.3� r Total : 1,500.5E Q 2020 EASC MEMBERSHIP DUES 2020 Economic Alliance Snohomish ( 001.000.39.513.10.49.00 10,000.0( Page: 7 Packet Pg. 36 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher 240648 240649 240650 Voucher List City of Edmonds Date Vendor Invoice 1/30/2020 007287 007287 ECONOMIC ALLIANCE SNOHOMISH (Continued) 1/30/2020 076610 EDMONDS HERO HARDWARE 1554 1/30/2020 008705 EDMONDS WATER DIVISION 1561 1563 1564 3-01808 3-03575 3-07490 3-07525 6.4.a Page: 8 PO # Description/Account Amoun Total: 10,000.0( m FAC MAINT - SHOP SUPPLIES E FAC MAINT - SHOP SUPPLIES sa 001.000.66.518.30.31.00 a 25.9E m 10.4% Sales Tax 3 001.000.66.518.30.31.00 2.7( FAC MAINT - SHOP SUPPLIES FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 4.5� u 10.4% Sales Tax t 001.000.66.518.30.31.00 U 0.4E E FAC MAINT SHOP SUPPLIES M FAC MAINT SHOP SUPPLIES z 001.000.66.518.30.31.00 4.7, o 10.4% Sales Tax Ta 001.000.66.518.30.31.00 0.4� o L PM SUPPLIES: CLEAING WIPES, Fl. a PM SUPPLIES: CLEAING WIPES, Fl. Q 001.000.64.576.80.31.00 62.4- c 10.4% Sales Tax N 001.000.64.576.80.31.00 6.4� Total : 107.8( c LIFT STATION #11 6807 157TH PL S Y) E LIFT STATION #11 6807 157TH PL S' 2 423.000.75.535.80.47.10 57.4' U CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL CD E 001.000.66.518.30.47.00 458.4, r- HAINES WHARF PARK DRINKING F f° r HAINES WHARF PARK DRINKING F Q 001.000.64.576.80.47.00 107.6E LIFT STATION #12 16100 75TH AVE LIFT STATION #12 16100 75TH AVE 423.000.75.535.80.47.10 57.4' Page: 8 Packet Pg. 37 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240650 1/30/2020 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds Invoice (Continued) 3-07709 3-09350 3-09800 3-29875 3-38565 240651 1/30/2020 008812 ELECTRONIC BUSINESS MACHINES AR156910 240652 1/30/2020 047407 EMPLOYMENT SECURITY DEPT 312000093 240653 1/30/2020 075136 ENVIRONMENTAL SCIENCE ASSOC 151977 240654 1/30/2020 009350 EVERETT DAILY HERALD EDH887175 PO # Description/Account LIFT STATION #15 7701 168TH ST S LIFT STATION #15 7701 168TH ST S 423.000.75.535.80.47.10 LIFT STATION #4 8313 TALBOT RD i LIFT STATION #4 8313 TALBOT RD i 423.000.75.535.80.47.10 LIFT STATION #10 17612 TALBOT R LIFT STATION #10 17612 TALBOT R 423.000.75.535.80.47.10 LIFT STATION #9 8001 SIERRA DR / LIFT STATION #9 8001 SIERRA DR / 423.000.75.535.80.47.10 SPRINKLER FOR RHODIES 18410 c SPRINKLER FOR RHODIES 18410 c 001.000.64.576.80.47.00 Total ACCT#MK5648 CONTRACT 2600-02 Maintenance for printers 01/21/20 - 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total ES REF # 94513310 7 Q4-19 Unemployment Claims 001.000.39.517.78.23.00 Total PROFSVCS Prof Svcs 12/1 /19 to 12/31 /19- 001.000.62.524.10.41.00 Total LEGAL AD 6.4.a Page: 9 Page: 9 Packet Pg. 38 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 10 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240654 1/30/2020 009350 EVERETT DAILY HERALD (Continued) Legal Ad: PLN20190062 (1/14/2020) 001.000.62.558.60.41.40 77.8' >% Total: 77.W a m 240655 1/30/2020 076751 FALK, NICHOLAS NFalk Jan 2020 EXPENSE REPORT -MILEAGE REIM 3 Mileage Reimb - Jan 2020 001.000.62.524.10.43.00 41.6( Total : 41.6: Y U 240656 1/30/2020 009815 FERGUSON ENTERPRISES INC 0844337 WATER INVENTORY - METERS t WATER INVENTORY - METERS U 421.000.74.534.80.34.30 3,606.7, •9 10.4% Sales Tax z 421.000.74.534.80.34.30 375.1( p Total: 3,981.8: R 240657 1/30/2020 011900 FRONTIER 253-007-4989 SEAVIEW RESERVOIR TELEMETR) a SEAVIEW RESERVOIR TELEMETR) Q- Q 421.000.74.534.80.42.00 31.1 , 253-012-9166 TELEMETRY CIRCUIT LINES N TELEMETRY CIRCUIT LINES o 421.000.74.534.80.42.00 M 162.7' TELEMETRY CIRCUIT LINES 423.000.75.535.80.42.00 302.1 � E 253-014-8062 TELEMETRY CIRCUIT LINE ca TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 19.8, TELEMETRY CIRCUIT LINE m E 423.000.75.535.80.42.00 36.9( u 253-017-4360 TELEMETRY CIRCUIT LINE r TELEMETRY CIRCUIT LINE Q 421.000.74.534.80.42.00 47.0z TELEMETRY CIRCUIT LINE 423.000.75.535.80.42.00 87.3E 425-712-8347 CIVIC CENTER ELEVATOR PHONE Page: 10 Packet Pg. 39 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240657 1/30/2020 011900 FRONTIER 240658 1/30/2020 076778 GO NATIVES! NURSERY Voucher List City of Edmonds Invoice PO # Description/Account (Continued) CIVIC CENTER ELEVATOR PHONE 001.000.66.518.30.42.00 425-771-0158 FIRE STATION #16 ALARM AND FA} FIRE STATION #16 ALARM AND FA} 001.000.66.518.30.42.00 509-022-0049 LIFT STATION #2 VG SPECIAL ACCI LIFT STATION #2 VG SPECIAL ACC[ 423.000.75.535.80.42.00 Total 12513 PM: PLANTS PM:PLANTS 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 Total 240659 1/30/2020 063137 GOODYEAR AUTO SERVICE CENTER 157147 240660 1/30/2020 012199 GRAINGER UNIT 796 - TIRES UNIT 796 - TIRES 511.000.77.548.68.34.30 STATE TIRE TAX 511.000.77.548.68.34.30 10.5% Sales Tax 511.000.77.548.68.34.30 Total 9407621656 PM SUPPLIES: EAR MUFFS PM: SUPPLIES: EAR MUFFS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 9407684456 PM SUPPLIES: WELDING CYLINDE PM SUPPLIES: WELDING CYLINDE 001.000.64.576.80.31.00 10.4% Sales Tax 6.4.a Page: 11 Page: 11 Packet Pg. 40 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240660 1/30/2020 012199 GRAINGER 240661 1/30/2020 074804 HARLES, JANINE 240662 1/30/2020 012900 HARRIS FORD INC 240663 1/30/2020 074966 HIATT CONSULTING LLC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.64.576.80.31.00 9413740599 PM SUPPLIES: HYDRAULIC SERVI( PM SUPPLIES: HYDRAULIC SERVI( 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 9414501974 PM SUPPLIES: EAR MUFFS PM: SUPPLIES: EAR MUFFS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Tota I : 527283 PHOTOGRAPHY - JANUARY 2020 Photography for January 2020 001.000.61.558.70.41.00 Total 193246 UNIT 49 - PARTS UNIT 49 - PARTS 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 2019-200 LTAC 240664 1/30/2020 067862 HOME DEPOT CREDIT SERVICES 1011604 Total ; TOURISM PROMOTION AND MARKI Tourism promotion and marketing for 120.000.31.575.42.41.00 Tourism website maintenance for Jan 120.000.31.575.42.41.00 Total PM SUPPLIES: STEEL U-POST PM SUPPLIES: STEEL U-POST 001.000.64.576.80.31.00 6.4.a Page: 12 Page: 12 Packet Pg. 41 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 13 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240664 1/30/2020 067862 HOME DEPOT CREDIT SERVICES (Continued) 10.2% Sales Tax 001.000.64.576.80.31.00 11.5- >, 2512726 PM SUPPLIES: GRINDING WHEEL I f° a PM SUPPLIES: GRINDING WHEEL I L 001.000.64.576.80.31.00 187.91 .3 10.2% Sales Tax 001.000.64.576.80.31.00 c 19.1, sa 2972703 PM SUPPLIES: VISE, PIPE, REBAR Y PM SUPPLIES: VISE, PIPE, REBAR y 001.000.64.576.80.31.00 418.0, � 10.2% Sales Tax E 001.000.64.576.80.31.00 42.6E n 6084786 PM SUPPLIES: DRILL TAP TOOL K11 U PM SUPPLIES: DRILL TAP TOOL K11 O 001.000.64.576.80.31.00 143.8, > 10.2% Sales Tax o 001.000.64.576.80.31.00 14.6, a 8023010 PM SUPPLIES: CAUTION TAPE, DRI Q PM SUPPLIES: CAUTION TAPE, DRI c 001.000.64.576.80.31.00 233.8' c 10.2% Sales Tax �? 001.000.64.576.80.31.00 23.8E o 8023011 PM SUPPLIES: FAUCET CONNECT( N PM SUPPLIES: FAUCET CONNECT( E 001.000.64.576.80.31.00 14.5z Z 10.2% Sales Tax +% 001.000.64.576.80.31.00 1.4E 8080833 PM SUPPLIES: UTILITY HEATERS, I E PM SUPPLIES: UTILITY HEATERS, m 001.000.64.576.80.31.00 212.7( Q 10.2% Sales Tax 001.000.64.576.80.31.00 21.7( 9011923 PM SUPPLIES: STEEL U-POST PM SUPPLIES: STEEL U-POST Page: 13 Packet Pg. 42 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240664 1/30/2020 067862 HOME DEPOT CREDIT SERVICES 240665 1/30/2020 061013 HONEY BUCKET Voucher List City of Edmonds 6.4.a Page: 14 Invoice PO # Description/Account Amoun (Continued) r 001.000.64.576.80.31.00 100.2( c 10.2% Sales Tax E 001.000.64.576.80.31.00 10.2, a Total: 1,569.1: L 3 0551386932 ANWAY PARK HONEY BUCKET CRE ANWAY PARK HONEY BUCKET CRE 001.000.64.576.80.45.00 -67.2£ Y 0551395342 HICKMAN PARK HONEY BUCKET U HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 607.6, E 0551395343 YOST PARK POOL HONEY BUCKET YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 420.8E o 0551395344 HAINES WHARF PARK HONEY BUC �a HAINES WHARF PARK HONEY BUC o L 001.000.64.576.80.45.00 233.7E a 0551395345 PINE STREET PARK HONEY BUCKE Q PINE STREET PARK HONEY BUCKE c 001.000.64.576.80.45.00 113.8E N 0551395346 SIERRA PARK HONEY BUCKET c M SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 113.8E 0 N 0551395347 WILLOW CREEK FISH HATCHERY I E WILLOW CREEK FISH HATCHERY I 001.000.64.576.80.45.00 215.0E 0551395348 CIVIC FIELD 6TH & BELL HONEY BI CIVIC FIELD 6TH & BELL HONEY Bl E 001.000.64.576.80.45.00 113.8E U 0551395349 MARINA BEACH/DOG PARK HONED f° MARINA BEACH/DOG PARK HONED Q 001.000.64.576.80.45.00 1,394.2< 0551395350 CIVIC CENTER PLAYFIELD HONEY CIVIC CENTER PLAYFIELD HONEY 001.000.64.576.80.45.00 113.8E Page: 14 Packet Pg. 43 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds fi.4.a Page: 15 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240665 1/30/2020 061013 HONEY BUCKET (Continued) 0551395351 CIVIC FIELD 6TH & EDMONDS HON CIVIC FIELD 6TH & EDMONDS HON E, 001.000.64.576.80.45.00 111.6E a Total: 3,371.3( L 240666 1/30/2020 073548 INDOFF INCORPORATED 3331206 STAPLES Staples - 6 bxs 001.000.31.514.23.31.00 20.9z Y 10.4% Sales Tax U 001.000.31.514.23.31.00 2.1 £ 3331750 DISHWASHING LIQUID E Dawn dishwashing liquid M 001.000.31.514.23.31.00 25.9" 10.4% Sales Tax o 001.000.31.514.23.31.00 2.6� 3331776 PLASTIC COMB BINDING FOR BUD o Plastic comb binding for budget book: a 001.000.31.514.23.31.00 28.2 � Q 10.4% Sales Tax c 001.000.31.514.23.31.00 2.9z N 3333362 MISC SUPPLIES - DSD Updating of counter & permit coord c 001.000.62.524.10.31.00 163.6" 3333510 WWTP: PO 193 - TOILET PAPER RC E PO 193 - TOILET PAPER ROLLS 2 423.000.76.535.80.31.00 123.7.E 10.4% Sales Tax (D 423.000.76.535.80.31.00 12.8 - t Total : 383.1 f u m r 240667 1/30/2020 067924 INTEGRA CHEMICAL COMPANY 0133475-IN WATER - ZDE CHLORINATOR, TES- Q WATER - ZDE CHLORINATOR, TES- 421.000.74.534.80.35.00 920.0( Freight 421.000.74.534.80.35.00 24.0( Page: 15 Packet Pg. 44 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 16 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240667 1/30/2020 067924 INTEGRA CHEMICAL COMPANY (Continued) 10.4% Sales Tax 421.000.74.534.80.35.00 98.1 E Tota I : 1,042.11 240668 1/30/2020 014940 INTERSTATE BATTERY SYSTEMS 300-10067563 UNIT 24 - PARTS UNIT 24 - PARTS 511.000.77.548.68.31.10 39.9E 10.4% Sales Tax 511.000.77.548.68.31.10 4.1 E 300-10067858 PM SUPPLIES: RESPIRATORS PM SUPPLIES: RESPIRATORS 001.000.64.576.80.31.00 125.5( 10.4% Sales Tax 001.000.64.576.80.31.00 13.0E Total: 182.6E 240669 1/30/2020 077397 JAMES & FABIOLA LINTON 3-35625 #611228509-HL UTILITY REFUND #611228509-HL Utility refund due to 411.000.233.000 57.7( Tota I : 57.7( 240670 1/30/2020 015270 JCI JONES CHEMICALS INC 811313 WWTP: SOD. HYPOCHLORITE SOD. HYPOCHLORITE 4612 gallon; 423.000.76.535.80.31.53 3,945.4: Total : 3,945.4; 240671 1/30/2020 073603 LIGHTHOUSE LAW GROUP PLLC Jan-20 01-20 LEGALS FEES 01-20 Legal fees 001.000.36.515.31.41.00 49,883.0( Total : 49,883.0( 240672 1/30/2020 075769 MAILFINANCE INC N8118082 NEOPOST LEASE PAYMENT NOV-1 Neopost Lease Payment Nov-19 thru 001.000.25.514.30.45.00 1,542.6( 10.4% Sales Tax Page: 16 Packet Pg. 45 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 17 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240672 1/30/2020 075769 MAILFINANCE INC (Continued) 001.000.25.514.30.45.00 160.4' Tota I : 1,703.0: 240673 1/30/2020 075716 MALLORY PAINT STORE INC E0118016 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 145.9, 10.2% Sales Tax 001.000.66.518.30.31.00 14.8£ Total : 160.8( 240674 1/30/2020 061900 MARC 0685826-IN WWTP: PO 188 - DE -LIMBER PO 188 - DE -LIMBER 423.000.76.535.80.31.00 780.0( 10.4% Sales Tax 423.000.76.535.80.31.00 81.1 , Total : 861.1: 240675 1/30/2020 067235 MARYS TOWING INC 84509 INV 84509 - EDMONDS PD- CASE2C TOW NISSAN - CASE 20-2084 001.000.41.521.22.41.00 184.0( 10.4% Sales Tax 001.000.41.521.22.41.00 19.1 Total : 203.1 240676 1/30/2020 075746 MCMURRAY, LAURA 8472 FELDENKRAIS 8472 FELDENKRAIS INSTRUCTION 8472 FELDENKRAIS INSTRUCTION 001.000.64.571.27.41.00 214.5( Total: 214.5( 240677 1/30/2020 020900 MILLERS EQUIP & RENT ALL INC 319541 WWTP: PROPANE Propane 423.000.76.535.80.31.00 23.4E 10.4% Sales Tax 423.000.76.535.80.31.00 2.4z Tota I : 25.9( Page: 17 Packet Pg. 46 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 18 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240678 1/30/2020 075266 MORGAN MECHANICAL INC S20-3834 WWTP: REPAIR - NO HEAT r REPAIR - NO HEAT c E, 423.000.76.535.80.48.00 280.0( 10.4% Sales Tax a 423.000.76.535.80.48.00 29.1 , L S20-3836 WWTP: PERFORM FULL PM, FILTEI 3 PERFORM FULL PM, FILTER & BEL- 423.000.76.535.80.48.00 1,435.0( 10.4% Sales Tax Y 423.000.76.535.80.48.00 149.2.E Total: 1,893.31, E 240679 1/30/2020 069923 MOTION INDUSTRIES INC WA33-808719 WWTP: PO 202 - ELECTRIC MOTOF PO 202 - ELECTRIC MOTOR- U 423.000.76.535.80.48.00 6,151.7, O Freight 423.000.76.535.80.48.00 4,100.0( o 10.4% Sales Tax a 423.000.76.535.80.48.00 1,066.1 E Q WA33-808775 WWTP: PO 205 - SPIDER CPLGS c PO 205 - SPIDER CPLGS N 423.000.76.535.80.48.00 655.1 E Freight c 423.000.76.535.80.48.00 195.0( 10.4% Sales Tax 423.000.76.535.80.48.00 88.4, 2 Total: 12,256.5° +: 240680 1/30/2020 024302 NELSON PETROLEUM 0720342-IN WWTP: PO 186 - RANDO HD m E PO 186 - RANDO HD - picked up at U 423.000.76.535.80.31.00 976.0E 9.8% Sales Tax Q 423.000.76.535.80.31.00 95.6E 0720638-IN WWTP: PO 186 - RANDO HD & ABS PO 186 - RANDO HD & ABSORB PA 423.000.76.535.80.31.00 4,124.3( Page: 18 Packet Pg. 47 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 19 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240680 1/30/2020 024302 NELSON PETROLEUM (Continued) 10.4% Sales Tax 423.000.76.535.80.31.00 428.9, Total: 5,625.0, 240681 1/30/2020 068451 NORTHEND TRUCK EQUIPMENT INC 1038193 UNIT 64 - PARTS UNIT 64 - PARTS 511.000.77.548.68.31.10 67.4, Freight 511.000.77.548.68.31.10 14.3, 10.4% Sales Tax 511.000.77.548.68.31.10 8.5' 1038227 UNIT 91 PARTS UNIT 91 PARTS 511.000.77.548.68.31.10 168.0( Freight 511.000.77.548.68.31.10 12.6� 10.4% Sales Tax 511.000.77.548.68.31.10 18.7� Total : 289.8( 240682 1/30/2020 074866 NORTHWEST PLAYGROUND EQUIPMEN 46195 BENCHES AND PLAQUES BENCHES AND PLAQUES 127.000.64.575.50.31.00 2,502.2( 10.4% Sales Tax 127.000.64.575.50.31.00 260.2< Total : 2,762.41 240683 1/30/2020 025690 NOYES, KARIN 000 00 700 PROF SVCS Planning Board Minutes (1/22/20) 001.000.62.558.60.41.00 296.0( Total : 296.0( 240684 1/30/2020 002079 OPEN SQUARE 646167 INV 646167 - EDMONDS PD SLAT WALL DESK W/ ACCESSORIE 001.000.41.521.80.35.00 550.2 , Page: 19 Packet Pg. 48 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 20 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240684 1/30/2020 002079 OPEN SQUARE (Continued) 10.4% Sales Tax 001.000.41.521.80.35.00 57.2: Total: 607.5( 240685 1/30/2020 072739 O'REILLYAUTO PARTS 3685-450967 UNIT 20 - PARTS UNIT 20 - PARTS 511.000.77.548.68.31.10 61.9 , 10.4% Sales Tax 511.000.77.548.68.31.10 6.4, 3685-451172 UNIT 796 - PARTS UNIT 796 - PARTS 511.000.77.548.68.31.10 136.5( 10.4% Sales Tax 511.000.77.548.68.31.10 14.2( 3685-451228 UNIT 41- PARTS UNIT 41- PARTS 511.000.77.548.68.31.10 1.8( 10.4% Sales Tax 511.000.77.548.68.31.10 0.2( Total: 221.2° 240686 1/30/2020 064951 OTIS ELEVATOR CO SS06279G220 PW ELEVATOR MAINT SVC CONTR PW Elevator Maint Svc Contract from 001.000.66.518.30.48.00 3,825.1 , 10.4% Sales Tax 001.000.66.518.30.48.00 397.8' Total : 4,222.9: 240687 1/30/2020 028860 PLATT ELECTRIC SUPPLY OA03039 TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 21.6 10.4% Sales Tax 111.000.68.542.64.31.00 2.2! Total : 23.9: Page: 20 Packet Pg. 49 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240688 1/30/2020 046900 PUGET SOUND ENERGY Voucher List City of Edmonds 6.4.a Page: 21 Invoice PO # Description/Account Amoun 200000704821 FRANCES ANDERSON CENTER 70( r FRANCES ANDERSON CENTER 70( c 001.000.66.518.30.47.00 2,526.4E �% 200002411383 YOST PARK/POOL 9535 BOWDOIN f° a YOST PARK/POOL 9535 BOWDOIN L 001.000.64.576.80.47.00 35.8, .3 200007876143 OLD PUBLIC WORKS 200 DAYTON OLD PUBLIC WORKS 200 DAYTON 421.000.74.534.80.47.00 459.6E Y 200011439656 FIRE STATION #20 23009 88TH AVE U FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 273.4E E 200016558856 CIVIC CENTER 250 5TH AVE N / ME R CIVIC CENTER 250 5TH AVE N / ME 001.000.66.518.30.47.00 307.1 E 200016815843 FIRE STATION #17 275 6TH AVE N / _0 > FIRE STATION #17 275 6TH AVE N / o 001.000.66.518.30.47.00 1,151.1.E a 200017676343 FLEET MAINTENANCE BAY 21105 7 Q FLEET MAINTENANCE BAY 21105 7 c 511.000.77.548.68.47.00 566.1 ' N 200019895354 SNO-ISLE LIBRARY 650 MAIN ST / IN M SNO-ISLE LIBRARY 650 MAIN ST / IN c 001.000.66.518.30.47.00 328.1, N 200020415911 PUBLIC WORKS CIVIC 7110 210TH ; E PUBLIC WORKS CIVIC 7110 210TH ; 001.000.65.518.20.47.00 40.4( +: PUBLIC WORKS CIVIC 7110 210TH : (D 111.000.68.542.90.47.00 153.5, E PUBLIC WORKS CIVIC 7110 210TH ; m 421.000.74.534.80.47.00 153.5, Q PUBLIC WORKS CIVIC 7110 210TH ; 423.000.75.535.80.47.10 153.5, PUBLIC WORKS CIVIC 7110 210TH ; 511.000.77.548.68.47.00 153.5, Page: 21 Packet Pg. 50 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 22 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240688 1/30/2020 046900 PUGET SOUND ENERGY (Continued) PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 153.5, 200021829581 WWTP: 12/20/19-1/22/20 METER 00 12/20/19-1/22/20 200 2ND AVE S / 423.000.76.535.80.47.63 360.0� 200024711901 CITY PARK BUILDING 600 3RD AVE CITY PARK BUILDING 600 3RD AVE 001.000.66.518.30.47.00 422.3E Total : 7,238.5- 240689 1/30/2020 064468 PUGET SOUND VIDEO 1092020 PROF SVCS Event Recording - Housing Commissi 001.000.62.524.10.41.00 995.0( Total : 995.0( 240690 1/30/2020 030780 QUIRING MONUMENTS INC 21506 INSCRIPTION SHUTTER/NICHE-SUI INSCRIPTION SHUTTER/NICHE-SUI 130.000.64.536.20.34.00 150.0( Total : 150.0( 240691 1/30/2020 062657 REGIONAL DISPOSAL COMPANY 0000053314 STORM STREET SWEEPING DUMP STORM STREET SWEEPING DUMP 422.000.72.531.10.49.00 1,245.5( Total : 1,245.5( 240692 1/30/2020 066786 RELIABLE SECURITY SOUND & DATA 23212 INV 23212- EDMONDS PD PUBLIC SAFETY CAMERA REPLCM 001.000.41.521.10.35.00 1,530.9E 10.4% Sales Tax 001.000.41.521.10.35.00 159.2, Total : 1,690.11, 240693 1/30/2020 077396 RYAN, YVONNE 4-40300 UTILITY REFUND Utility refund - checkfree payment ern 411.000.233.000 45.7- Page: 22 Packet Pg. 51 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240693 1/30/2020 077396 077396 RYAN, YVONNE 240694 1/30/2020 073690 SMILEY-FAIRBANKS, MONA 240695 1/30/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 6.4.a Page: 23 Invoice PO # Description/Account Amoun (Continued) Total: 45.7' m OTF FAIRBANKS OTF FAIRBANKS E OTF FAIRBANKS sa 117.100.64.573.20.41.00 a 500.0( m Total: 500.0( 3 200202547 PEDEST CAUTION LIGHT 21930 95- c PEDEST CAUTION LIGHT 21930 95- N 111.000.68.542.64.47.00 17.7, 200348233 TRAFFIC LIGHT 22000 84TH AVE W t TRAFFIC LIGHT 22000 84TH AVE W U 111.000.68.542.64.47.00 41.0, •9 200468593 LIFT STATION #4 8311 TALBOT RD / U LIFT STATION #4 8311 TALBOT RD / o 423.000.75.535.80.47.10 367.9E -ii 200493146 MAPLEWOOD PARK IRRIGATION M 0 MAPLEWOOD PARK IRRIGATION M a 001.000.64.576.80.47.00 17.1, Q 200638609 OLD PUBLIC WORKS 200 DAYTON OLD PUBLIC WORKS 200 DAYTON N 421.000.74.534.80.47.00 410.7E M 200714038 SEAVIEW PARK SEAVIEW PARK 001.000.64.576.80.47.00 19.4z E 200865202 LIFT STATION #3 1529 NORTHSTRE LIFT STATION #3 1529 NORTHSTRE 423.000.75.535.80.47.10 86.2z C 201197084 SEAVIEW PARK E E SEAVIEW PARK U 001.000.64.576.80.47.00 121.8E 201236825 FISHING PIER RESTROOMS Q FISHING PIER RESTROOMS 001.000.64.576.80.47.00 608.2E 201327111 PINE ST PARK PINE ST PARK Page: 23 Packet Pg. 52 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 24 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240695 1/30/2020 037375 SNO CO PUD NO 1 (Continued) 001.000.64.576.80.47.00 17.1, 201551744 SNO-ISLE LIBRARY 650 MAIN ST / IN SNO-ISLE LIBRARY 650 MAIN ST / IN f° a 001.000.66.518.30.47.00 3,039.8E L 201572898 TRAFFIC LIGHT 117 3RD AVE S / ME 3 TRAFFIC LIGHT 117 3RD AVE S / ME 111.000.68.542.64.47.00 49.8, 201751476 TRAFFIC LIGHT 9932 220TH ST SW Y TRAFFIC LIGHT 9932 220TH ST SW U 111.000.68.542.64.47.00 46.9z u 201782646 TRAFFIC LIGHT 901 WALNUT ST / � E TRAFFIC LIGHT 901 WALNUT ST / � 111.000.68.542.64.47.00 _M 18.8� 201942489 PUBLIC WORKS CIVIC 7110 210TH ; O PUBLIC WORKS CIVIC 7110 210TH 001.000.65.518.20.47.00 97.9E o PUBLIC WORKS CIVIC 7110 210TH ; a 111.000.68.542.90.47.00 372.1 Q PUBLIC WORKS CIVIC 7110 210TH ; c 421.000.74.534.80.47.00 372.1 c PUBLIC WORKS CIVIC 7110 210TH ; c� 423.000.75.535.80.47.10 372.1 c PUBLIC WORKS CIVIC 7110 210TH ; N 511.000.77.548.68.47.00 372.1E •� PUBLIC WORKS CIVIC 7110 210TH ; 422.000.72.531.90.47.00 372.2( 202291662 CIVIC CENTER & FIRE STATION #1, (D CIVIC CENTER & FIRE STATION #1; E t 001.000.66.518.30.47.00 6,044.8E m 202807632 TRAFFIC LIGHT 8429 196TH ST SW Q TRAFFIC LIGHT 8429 196TH ST SW 001.000.66.518.30.47.00 18.5, 203097787 WWTP: METER 1000135381: 200 21` 12/17/19-1/15/20 200 2ND AVE S / N 423.000.76.535.80.47.61 26,794.5E Page: 24 Packet Pg. 53 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 25 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240695 1/30/2020 037375 037375 SNO CO PUD NO 1 (Continued) Total : 39,680.01, m 240696 1/30/2020 063941 SNO CO SHERIFFS OFFICE 2019-6082 INV 2019-6082 EDMONDS PD - OCT E INMATE MEDS - OCTOBER 2019 sa 001.000.39.523.60.31.00 a 95.9E m 2019-6143 INV 2019-6143 - EDMONDS PD 3 358.67 BASE RT HOUSING @ $101. 001.000.39.523.60.41.50 36,473.1.E 68.08 BOOKINGS @ $125.06EA Y 001.000.39.523.60.41.50 8,514.0E u 86.33 MED SPEC HOUSING @ $58., 001.000.39.523.60.41.50 5,045.1 < E 2.5 MENTAL HOUSING @ $141.10 E ii 001.000.39.523.60.41.50 352.7E u 15.25 VIDEO CT HOURS @ $196.29 0 001.000.39.523.60.41.50 2,993.4, �a 2019-6163 INV 2019-6163 EDMONDS PD - INM, o INMATE MEDS - DECEMBER 2019 a 001.000.39.523.60.31.00 98.7, Q Total : 53,573.2E c N 240697 1/30/2020 038100 SNO-KING STAMP 66633 INV 66633 - EDMONDS PD M 3 LOCKER MAGNETS- 001.000.41.521.10.31.00 13.5( N 8 MAILBOX MAGNETS E 001.000.41.521.10.31.00 28.0( fd Freight U 001.000.41.521.10.31.00 3.5( 10.4% Sales Tax E 001.000.41.521.10.31.00 4.6E U Total: 49.6f Q 240698 1/30/2020 040430 STONEWAY ELECTRIC SUPPLY S102987226.001 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 252.8z 10.5% Sales Tax Page: 25 Packet Pg. 54 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 26 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 240698 1/30/2020 040430 STONEWAY ELECTRIC SUPPLY (Continued) 001.000.66.518.30.31.00 26.5E S102987242.001 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 228.81' 10.5% Sales Tax 001.000.66.518.30.31.00 24.0, Total : 532.2; 240699 1/30/2020 074797 SUPER CHARGE MARKETING LLC 6932 SOCIAL MEDIA SERVICES FOR JAI\ Social media services for January 20; 001.000.61.557.20.41.00 300.0( Tota I : 300.0( 240700 1/30/2020 040917 TACOMA SCREW PRODUCTS INC 18265254 UNIT 35 - PARTS UNIT 35 - PARTS 511.000.77.548.68.31.10 21.1 10.4% Sales Tax 511.000.77.548.68.31.10 2.2( Total: 23.35 240701 1/30/2020 027269 THE PART WORKS INC INV51926 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 401.0( Freight 001.000.66.518.30.31.00 9.2� 10.4% Sales Tax 001.000.66.518.30.31.00 42.6 Tota I : 452.9E 240702 1/30/2020 073749 THE WATERSHED COMPANY 2019-1581 PROF SERVICES Tree Board Consultation (2019) 001.000.62.524.10.41.00 1,550.0( Total : 1,550.0( 240703 1/30/2020 070902 ULVESTAD, KAREN 8449 PHOTOGRAPHY 8449 DIGITAL PHOTOGRAPHY CLA, Page: 26 Packet Pg. 55 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240703 1/30/2020 070902 ULVESTAD, KAREN 240704 240705 9111XiZ: 1/30/2020 070767 UNITED RENTALS NW INC Voucher List City of Edmonds Invoice (Continued) 177638340-001 1/30/2020 067216 VIKING AUTOMATIC SPRINKLER CO 58986 58987 1/30/2020 069816 VWR INTERNATIONAL INC 8088845265 8088848479 8088872354 6.4.a Page: 27 PO # Description/Account Amoun c 8449 DIGITAL PHOTOGRAPHY CLA, m E, 001.000.64.571.22.41.00 164.5( Total: 164.5( a m PM: BOOM GENIE RENTAL 3 PM: BOOM GENIE RENTAL 001.000.64.576.80.45.00 2,137.7.E 10.4% Sales Tax Y 001.000.64.576.80.45.00 222.3', u Total: 2,360.01, FIRE STATION 17 - HARVEST 4 OR E FIRE STATION 17 - HARVEST 4 OR U 001.000.66.518.30.48.00 1,139.2< p 10.4% Sales Tax 001.000.66.518.30.48.00 118.4E o FIRE STATION 16 - HARVEST 4 OR a FIRE STATION 16 - HARVEST 4 OR Q 001.000.66.518.30.48.00 1,584.2; c 10.4% Sales Tax 04 001.000.66.518.30.48.00 164.7E M Total : 3,006.7E c WWTP: PO 191 - BOTTLE ECONO F E E PO 191 - BOTTLE ECONO PP 10001 M 423.000.76.535.80.31.00 147.4E U 10.4% Sales Tax 423.000.76.535.80.31.00 15.3z E WWTP: PO 191 - BOTTLE ECONO G PO 191 - BOTTLE ECONO 500ML r 423.000.76.535.80.31.00 183.3< Q 10.4% Sales Tax 423.000.76.535.80.31.00 19.0 WWTP: PO 191 - STATICMST LAB H PO 191 - STATICMST LAB KIT Page: 27 Packet Pg. 56 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 28 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240706 1/30/2020 069816 VWR INTERNATIONAL INC (Continued) 423.000.76.535.80.31.00 621.6, 10.4% Sales Tax 423.000.76.535.80.31.00 64.6E Tota I : 1,051.4 , 240707 1/30/2020 067917 WALLY'S TOWING INC 64434 INV 64434- EDMONDS PD- CASE 2C TOW DODGE- CASE 20-1901 001.000.41.521.22.41.00 184.0( 10.5% Sales Tax 001.000.41.521.22.41.00 19.3, 64460 INV 64460- CASE 20-700 1.5 HR TOW - AUDI - CS 20-700 001.000.41.521.22.41.00 276.0( 10.5% Sales Tax 001.000.41.521.22.41.00 28.9E 64473 UNIT 525 - TOWING UNIT 525 - TOWING 511.000.77.548.68.48.00 184.0( 10.5% Sales Tax 511.000.77.548.68.48.00 19.3, Total: 711.6, 240708 1/30/2020 071359 WASSER CORPORATION 13643 WWTP: PO 197 - PAINT PO 197 - paint 423.000.76.535.80.31.00 169.0( Freight 423.000.76.535.80.31.00 61.3- 10.4% Sales Tax 423.000.76.535.80.31.00 23.9E Tota I : 254.2 , 240709 1/30/2020 026510 WCIA 14828 2020 UNDERGROUND STORAGE Ti 2020 PW Underground Storage Tank 511.000.77.548.68.46.00 2,137.0( Page: 28 Packet Pg. 57 vchlist 01 /30/2020 7:00:22AM Bank code : usbank Voucher Date Vendor 240709 1/30/2020 026510 026510 WCIA 240710 1/30/2020 075635 WCP SOLUTIONS Voucher List City of Edmonds Invoice (Continued) 11583547 i&I-10•Zf:1 240711 1/30/2020 069605 WEST COAST CODE CONSULTANTS 2019-EDM-DEC 240712 1/30/2020 069691 WESTERN SYSTEMS 240713 1/30/2020 075161 WHISTLE WORKWEAR PO # Description/Account FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 PARK MAINT: SUPPLIES PARK MAINT: SUPPLIES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PROFSVCS Plan Review by Consultant- 001.000.62.524.20.41.00 Total Total Total ; 0000041435 230TH & 84TH RADAR FEED BACK 230TH & 84TH RADAR FEED BACK 126.000.68.542.64.48.00 Freight 126.000.68.542.64.48.00 10.4% Sales Tax 126.000.68.542.64.48.00 Total K575091 WWTP: DGARCIA 2020 UNIFORM A DGARCIA 2020 UNIFORM ALLOWAf 423.000.76.535.80.24.00 9.0% Sales Tax 423.000.76.535.80.24.00 K-575143 WWTP: DKORSTAD - 2020 UNIFORI Dan Korstad 2020 uniform allowance 423.000.76.535.80.24.00 6.4.a Page: 29 Amoun 2,137.0( d E �a a 1,698.8, m L 3 176.6f c �a 1,036.0( u t U 107.7z E 3,019.2z 0 M 1,901.2E o 1,901.2E a a Q 0 N 6,088.7' M 481.4' o E 683.3( .M 7,253.4E m E t 236.6( r Q all 243.1 Page: 29 Packet Pg. 58 vchlist 01 /30/2020 7:00:22AM Voucher List City of Edmonds 6.4.a Page: 30 Bank code: Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240713 1/30/2020 075161 WHISTLE WORKWEAR (Continued) 9.0% Sales Tax E, 423.000.76.535.80.24.00 21.8£ Total: 522.85 a m 240714 1/30/2020 076999 WIMAN CORPORATION 00063055 PM: DOG BAG ROLLS 3 PM: DOG BAG ROLLS 001.000.64.576.80.31.00 1,804.4( 10.4% Sales Tax Y 001.000.64.576.80.31.00 187.6E u Total : 1,992.0E 85 Vouchers for bank code : usbank Bank total : 296,704.7, •� U 85 Vouchers in this report Total vouchers : 296,704.7: o Ta 0 L Q Q O N O M O N E M V C d E M V f0 r Q Page: 30 Packet Pg. 59 6.4.b PROJECT NUMBERS (By Project Title) Project Engineerinq Accounting Project Funding Project Title Number Number STM 174th St. & 71st Ave Storm Improvements c521 EBFB WTR 2017 Waterline Replacement Projects i014 E6J13 STM 2018 Lorian Woods Study s018 EBFA SWR 2018 Sewerline Replacement Project c492 E6GC; WTR 2018 Waterline Replacement Project c493 E6JC c E STR 2019 Downtown Parking Study s021 E9AC a STR 2019 Guardrail Install i039 E9AB STR 2019 Overlay Program i036 E9CA c STR 2019 Pedestrian Safety Program i041 E9DB f° U) Y SWR 2019 Sewerline Replacement Project c516 EBGA U a� STM 2019 Storm Maintenance Project c525 EBFC t E WTR 2019 Swedish Waterline Replacement c523 EBJA STR 2019 Traffic Calming i038 E9AA w 0 STR 2019 Traffic Signal Upgrades i045 E9AD UTILITIES 2019 Utility Rate & GFC Update s020 EBJB 0 a WTR 2019 Waterline Overlay i043 E9CB a Q WTR 2019 Waterline Replacement c498 E7JA N STR 2020 Guardrail Installations i046 EOAA 0 STR 2020 Overlay Program i042 EOCA D L STR 2020 Pedestrian Safety Program i049 EODB E STR 2020 Pedestrian Task Force s024 EODA 0 z STR 2020 Traffic Calming i048 EOAC a STR 2020 Traffic Signal Upgrades i047 EOAB STR 220th Adaptive i028 EBAB 2, STR 228th St. SW Corridor Improvements i005 E7AC a� 0 STR 238th St. Island & Misc. Ramps i037 EBDC a a� L STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB u_ r STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA a) STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA 0 STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA Q STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STM Ballinger Regional Facility Pre -Design s022 E9FA STR Bikelink Project c474 ESDA Revised 1/30/2020 Packet Pg. 60 6.4.b PROJECT NUMBERS (By Project Title) Project Engineerinq Accounting Project Funding Project Title Number Number SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study sol l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (6th-7th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA c m E M a a� L 3 c M U) Y V a� t E w 0 0 L a a P Revised 1/30/2020 Packet Pg. 61 6.4.b PROJECT NUMBERS (By Engineering Number) Engineering Project Protect Accounting Funding Number Number STR EOAA i046 STR EOAB i047 STR EOAC i048 STR EOCA i042 STR EODB i049 ESTM STM EOFB c547 �W c548 WTR EOJA c549 STR E1 DA c354 STM E4FC c435 STM E4FE c455 ' E4 c461 WWTP E4HA c446 c443 STR ESAA c470 STR ESDB SWR ESGB ESHA WTR ESJB WTR UTILITIES ESNA Project Title 2020 Guardrail Installations in 2020 Traffic Signal Upgrades 2020 Traffic Calming 2020 Overlay Program 2020 Pedestrian Task Force 2020 Pedestrian Safety Program Seaview Park Infiltration Facility Phase 2 -006- Phase 2 Annual Storm Utility Replacement Project Phase 8 Annual Sewer Replacement Project Phase 11 Annual Water Utility Replacement Project at 212tj6&6Qkntersection Improvements Sunset Walkway Improvements 238th St. SW Walkway (100th Ave to 104th Ave) Willow Creek Davliqhtinq/Edmonds Marsh Restoration Lake Ballinger Associated Projects Dayton Street Stormwater Pump Station Lift Station #1 Basin & Flow Study Sewer Outfall Groundwater Monitoring Edmonds Fishing Pier Rehab Trackside Warning System c474 Bikelink Project c478 Edmonds Street Waterfront Connector Seaview Park Infiltration Facility R s0l l Lake Ballinqer Trunk Sewer Studv c482 solo Dayton St. Utility Replacement Pro Five Corners Reservoir Re -coating Standard Details Updates Ave to 9th Ave s014V Hwy 99 Gateway Revitalization W STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program 6FD s Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II E6GC c492 2018 Sewerline Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects E6JC c493 2018 Waterline Replacement Project a Revised 1/30/2020 Packet Pg. 62 6.4.b PROJECT NUMBERS (By Engineering Number) Engineering Project Protect Accounting Funding Number Number Project Title STIR E7AB i024 Audible Pedestrian Signals STIR E7AC i005 228th St. SW Corridor Improvements STIR E7CD i025 89th PI W Retaining Wall E7 ideeedestrian.,Crossing F;, hancements STM E7FA m105 OVD Slope Repair & Stabilization Storm Drain Improvements @ 9510 232nd St. SW STM E7FG m013 NPDES (Students Saving Salmon) 2019 Waterline Replacement PRK E7MA c544 Waterfront Development & Restoration (Construction) Waterfront Development & Restoration (Design) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) i028 220th Adaptive STIR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements i031 84th Ave W Overlay from 220th to 212th STIR E8DB i033 ADA Curb Ramps DC i037 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study c521 174tISt. & 1stAaStorm Imoroveme STM E8FC c525 2019 Storm Maintenance Project c516 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement & 2019 Utility Rate GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor i038 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install ■STR E9AC s021 2019 Downtowg Earking Study STIR HAD i045 2019 Traffic Signal Upgrades E9CA d"361W 2019 Overlay ProgramIIIIIIIIIIIIIIIIIIIIIIIIIIll NEW. WTR E9CB i043 2019 Waterline Overlay Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program i044 Walnut St. Walkway (6th-7th STM E9FA s022 Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South a Revised 1/30/2020 Packet Pg. 63 6.4.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM EBMA c282 Fourth Avenue Cultural Corridor STR E1DA c354 Sunset Walkway Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) ^ c STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration E STM E4FD c436 Lake Ballinger Associated Projects a FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring c STM E4FE c455 Dayton Street Stormwater Pump Station f° SWR E4GC c461 Lift Station #1 Basin & Flow Study U) 19 U STR ESAA c470 Trackside Warning System E WTR ESKA c473 Five Corners Reservoir Re -coating '2 STR ESDA c474 Bikelink Project U c STR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility 0 a a WWTP ESHA c481 WWTP Outfall Pipe Modifications Q WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) N STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) 0 �? SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II L SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project Z STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW o L PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement 2, FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project 0 L STM EBFB c521 174th St. & 71st Ave Storm Improvements u_ WTR EBJA c523 2019 Swedish Waterline Replacement r E STM EBFC c525 2019 Storm Maintenance Project 0 PRK E7MA c544 Waterfront Development & Restoration (Construction) Q STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project STR E7AC i005 228th St. SW Corridor Improvements WTR E6JB i014 2017 Waterline Replacement Projects STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion Revised 1/30/2020 Packet Pg. 64 6.4.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements ^ c STR EBAB i028 220th Adaptive E STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements a STR EBCC i031 84th Ave W Overlay from 220th to 212th STR EBDB i033 ADA Curb Ramps c STR E9CA i036 2019 Overlay Program f° STR EBDC i037 238th St. Island & Misc. Ramps U) 19 U STR E9AA i038 2019 Traffic Calming E STR E9AB i039 2019 Guardrail Install .2 STR E9DA iO4O Admiral Way Pedestrian Crossing U c STR E9DB i041 2019 Pedestrian Safety Program STR EOCA i042 2020 Overlay Program 0 a a WTR E9CB i043 2019 Waterline Overlay Q STR E9DC i044 Walnut St. Walkway (6th-7th) N STR E9AD i045 2019 Traffic Signal Upgrades 0 �? STR EOAA i046 2020 Guardrail Installations c L STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming Z STR EODB i049 2020 Pedestrian Safety Program o L STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) 2, STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates 0 L SWR ESGB sol l Lake Ballinger Trunk Sewer Study STR E6AA s014 Hwy 99 Gateway Revitalization r E STM E6FD s017 Stormwater Comp Plan Update 0 STM EBFA s018 2018 Lorian Woods Study Q UTILITIES EBJB s02O 2019 Utility Rate & GFC Update STR E9AC s021 2019 Downtown Parking Study STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force Revised 1/30/2020 Packet Pg. 65 6.4.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Waterfront Development & Restoration (Construction) c544 E7MA ^ c PRK Waterfront Development & Restoration (Design) c496 E7MA E PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA a STM 174th St. & 71st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA c STM 2019 Storm Maintenance Project c525 EBFC f° U) 19 STM Ballinger Regional Facility Pre -Design s022 E91FA U STM Dayton Street Stormwater Pump Station c455 E4FE t E STM Lake Ballinger Associated Projects c436 E4FD '2 U STM NPDES (Students Saving Salmon) m013 E7FG c STM OVD Slope Repair & Stabilization m105 E71FA 0 STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB a 0. STM Seaview Park Infiltration Facility c479 ESFD Q STM Seaview Park Infiltration Facility Phase 2 c546 EOFA N STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB 0 STM Stormwater Comp Plan Update s017 E6FD L STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC E STIR 2019 Downtown Parking Study s021 E9AC Z STIR 2019 Guardrail Install i039 E9AB L STIR 2019 Overlay Program i036 E9CA STIR 2019 Pedestrian Safety Program i041 E9DB 2, STIR 2019 Traffic Calming i038 E9AA 0 STIR 2019 Traffic Signal Upgrades i045 E9AD a a� L STIR 2020 Guardrail Installations i046 EOAA u_ r STIR 2020 Overlay Program i042 EOCA a) STIR 2020 Pedestrian Safety Program i049 EODB 0 STIR 2020 Pedestrian Task Force s024 EODA Q STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 228th St. SW Corridor Improvements i005 E7AC STIR 238th St. Island & Misc. Ramps i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA Revised 1/30/2020 Packet Pg. 66 6.4.b PROJECT NUMBERS (By Funding) Project Engineerin Accounting Project Funding Project Title Number Number STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB ^ c STR Admiral Way Pedestrian Crossing i040 E9DA E STR Audible Pedestrian Signals i024 E7AB a STR Bikelink Project c474 ESDA STR Citywide Pedestrian Crossing Enhancements i026 E7DC c STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB f° U) Y STR Edmonds Street Waterfront Connector c478 ESDB U STR Hwy 99 Gateway Revitalization s014 E6AA t E STR Minor Sidewalk Program i017 E6DD STR Sunset Walkway Improvements c354 E1DA c STR Trackside Warning System c470 ESAA 0 STR Walnut St. Walkway (6th-7th) i044 E9DC a 0. STR 220th Adaptive i028 EBAB Q SWR 2018 Sewerline Replacement Project c492 E6GC N SWR 2019 Sewerline Replacement Project c516 EBGA 0 02 T_ SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB CD L SWR Lake Ballinger Trunk Sewer Study s011 ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC ° Z_ SWR Phase 8 Annual Sewer Replacement Project c548 EOGA ° a UTILITIES 2019 Utility Rate & GFC Update s020 EBJB UTILITIES Standard Details Updates s010 ESNA WTR 2017 Waterline Replacement Projects i014 E6J13 0 WTR 2018 Waterline Replacement Project c493 E6JC L WTR 2019 Swedish Waterline Replacement c523 EBJA U_ WTR 2019 Waterline Overlay i043 E9CB r c WTR 2019 Waterline Replacement c498 E7JA 0 WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB Q WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 1/30/2020 Packet Pg. 67 6.4.c vchlist 01 /30/2020 7:14:37AM Bank code: usbank Voucher Date Vendor 1302020 1/30/2020 076380 BETTER PROPERTIES METRO 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Page 0 Invoice PO # Description/Account Amoun Feb 2020 ACCT #00397358 4TH AVE PARKIN( d 4th Avenue Parking Lot Rent - FebruE E 001.000.39.542.64.45.00 417.E 1 Total : 417.61 m L_ Bank total : 417.61 3 c Total vouchers : 417.6� f° N m t U E M U 4- 0 �a 0 L Q a O N O M O d L 3 c a� E s Q Page: 1 Packet Pg. 68 6.5 City Council Agenda Item Meeting Date: 02/4/2020 Authorization for Mayor to sign a Grant Agreement with Department of Ecology for the Seaview Park Infiltration Facility Phase 2 Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On January 21, 2020, staff presented this item to the PPW Committee and it was forwarded to the consent agenda for approval. Staff Recommendation Authorize Mayor to sign the grant agreement. Narrative Perrinville Creek has been a routine maintenance issue for the City stormwater division and continues to push large amounts of sediment through the stream corridor. High velocities of this highly urbanized stream lead to excessive erosion along the steep sandy bluffs which border much of the stream corridor. The City had previously studied the basin and established that the most feasible approach for addressing the high amounts of sediment in the creek, was to reduce flow velocities. The study was partially funded by this same Ecology grant program in 2013. Staff then moved forward with one of the recommended projects and the City designed and installed the Seaview Park Infiltration Facility (Phase 1) in a portion of the city -owned Seaview Park parking lot area. The project pulls a portion of flow out of the existing storm drain system with a flow splitter, to be routed through a water quality treatment device, then routed to a Storm -chamber distribution pipe, set above 4 UIC wells drilled through the confining layers of soils, in order to allow infiltration in the deeper, more suitable layers. The project construction was wrapped up in 2019, with a majority of the work having been completed in 2018. The project was funded by an Ecology grant from this same program with only 25% City match required. The water quality treatment actually achieved treatment of the full water quality flow rate as a retrofit project. The project infiltrates flow up to the modelled 2-year storm event. This resulted in achieving full flow -control compliance for 10.6 acres of the 52.8 acres basin; in other words, it brought about 20% of the basin area into full compliance with current standards. But successful testing results during this project, indicated the site has significantly more capacity to infiltrate runoff. Accordingly, staff submitted another grant application for a nearly duplicate project to be installed on the other half of the parking lot. Ecology has awarded the City additional funding for Phase 2, again providing 75% of the funding needed for design and construction of the project. Total project cost is estimated to be $742,700; the City Packet Pg. 69 6.5 required match is $185,675. In the approved budget, a portion of the funds from the annual "Perrinville Creek Flow Reduction Projects" funding were set aside to cover the City's match requirements. Phase 2 will look to utilize the other half of the parking area to construct a nearly identical storm water facility. The benefits would be anticipated to be similar to Phase 1, and should double the mitigation achieved at this location. The combined projects are estimated to bring approximately 40% of the basin into compliance with current flow control standards. The attached agreement is required in order to receive the Ecology funding needed for this project. The agreement is nearly identical to the previous phase, which produced a successful project for the City. The agreement obligates the City to provide a 25% match, allow Ecology to review and comments on the plans and specifications during design, provide construction documentation to Ecology, and provide a post project report. These same items were required during the previous phase, and, in the opinion of staff, are generally minimal compared to the value of funding provided. Task Total Cost City SW Funds Ecology Grant Design $ 247,100 $ 61,775 $ 185,325 Construction $ 495,600 $ 123,900 $ 371,700 Total j $ 742,700 j $ 185,675 j $ 557,025 Attachments: Grant Agreement Phase 2 Exhibit Packet Pg. 70 DEPARTMENT OF ECOLOGY State of Washington Agreement No. WQC-2020-Edmond-00023 WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY CITY OF EDMONDS This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and City of Edmonds, hereinafter referred to as the "RECIPIENT," to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: Seaview Park Infiltration Facility Phase 2 $742,700.00 $742,700.00 $557,025.00 $185,675.00 01/01/2020 12/31/2022 Stormwater Facility Project Short Description: This project will improve water quality in the Perrinville Creek through installation of Underground Injection Control (UIC) wells and treatment facilities at Seaview Park in the City of Edmonds, Washington. This project will provide treatment for total suspended solids (TSS). Additional benefits of this project include reducing flows by use of a flow splitter. Project Long Description: The RECIPIENT conducted a study in 2015 of the Perrinville Creek basin and potential flow reduction retrofit projects (see Perrinville Creek Stormwater Flow Reduction Retrofit Study included with supporting document uploads). Based on the study, the RECIPIENT constructed an infiltration system at Seaview Park with funding awarded during the 2016 grant cycle (WQC-2016-Edmond-00162). This project will design and construct a nearly identical project on the other side of the park parking lot. 6.5.a Packet Pg. 71 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds Utilizing a flow splitter, the project will divert flows from a portion of the RECIPIENT's MS4 which drains to Perrinville Creek. The diverted flow will receive water quality treatment that will reduce other pollutant loads within the creek and extend the water quality benefits of the project beyond the main goal of reducing sediment. The treatment is designed to direct runoff into a holding tank (tentatively StormChambers) located above several underground injection control (UIC) wells. The wells will allow the runoff to filter into the infiltrating soils below. A high -flow by-pass will remain hydraulically connected to the creek to bypass flows which exceed the water quality treatment or infiltration capacity. The UIC wells will be registered with Ecology according to the UIC regulations. Currently, the RECIPIENT manages a sediment diversion structure at the bottom of Perrinville Creek, which collects the large amounts of sediment found in this creek prior to discharge into Puget Sound. The sediment structure has to be cleaned annually and requires disturbance to fish life and habitat each time the operation occurs. The ultimate goal is to reduce sediment loads to a level that will permit the removal of the sediment structure, which would reduce RECIPIENT maintenance needs, improve fish passage, and allow additional future upstream projects to improve fish passage without risk of sedimentation. Overall Goal: This project will help protect and restore water quality in Washington State by reducing stormwater impacts from existing infrastructure and development. Template Version 10/30/2015 Packet Pg. 72 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 Recipient Name: City of Edmonds RECIPIENT INFORMATION Organization Name: City of Edmonds Federal Tax ID: DUNS Number: Mailing Address Physical Address: Organization Email: Contacts 91-6001244 040172827 121 5th Ave N Edmonds, WA 98115 121 5th Ave N Edmonds, Washington 98020 zachary.richardson@edmondswa.gov 6.5.a Q Template Version 10/30/2015 Packet Pg. 73 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 Recipient Name: City of Edmonds Project Manager Billing Contact Authorized Signatory Zachary Richardson Stormwater Engineer 121 5th Ave N Edmonds, Washington 98020 Email: zachary.richardson@edmondswa.gov Phone: (425) 771-0220 Megan Luttrell Admin Assistant 121 5th Ave N Edmonds, Washington 98020 Email: megan.luttrell@edmondswa.gov Phone: (425) 771-0220 David O Earling Mayor 121 5th Avenue North Edmonds, Washington 98020 Email: dave.earling@edmondswa.gov Phone: (425) 771-0247 6.5.a Template Version 10/30/2015 Packet Pg. 74 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 Recipient Name: City of Edmonds ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Physical Address: Water Quality 300 Desmond Drive SE Lacey, WA 98503 Contacts Project Manager Financial Manager Nina Roscow 3190 - 160th Ave SE Bellevue, Washington 98008-5452 Email: niro461@ecy.wa.gov Phone: (425) 649-7216 Kyler Jacobo PO Box 47600 Olympia, Washington 98504-7600 Email: JKYL461@ecy.wa.gov Phone: (360) 407-6225 Doug Howie Technical Senior Stormwater Engineer Advisor PO Box 47600 Olympia, Washington 98504-7600 Email: DOH0461@ecy.wa.gov Phone: (360) 407-6444 Template Version 10/30/2015 Packet Pg. 75 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. Washington State City of Edmonds r Department of Ecology c .N By: By: d c d Heather R. Bartlett Date David O Earling Date a� Water Quality Mayor L Q Program Manager c �a L Template Approved to Form by Attorney General's Office E t c� to Q Template Version 10/30/2015 Packet Pg. 76 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds Scott Passey City Clerk Date Template Version 10/30/2015 Packet Pg. 77 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds SCOPE OF WORK Task Number: Task Title: Grant and Loan Administration Task Cost: $0.00 Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: Maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; the EAGL (Ecology Administration of Grants and Loans) recipient closeout report; and a two -page outcome summary report (including photos, if applicable). In the event that the RECIPIENT elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the oversight and management of this funding agreement. B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable procurement, contracting, and interlocal agreement requirements; permitting requirements, including application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. This documentation shall be available upon request. C. The RECIPIENT shall maintain effective communication with ECOLOGY and maintain up-to-date staff contact information in the EAGL system. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and two -page outcome summary report. * Properly maintained project documentation. Grant and Loan Administration Deliverables Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished, project challenges or changes in the project schedule. Submitted at least quarterly. 1.2 Recipient Closeout Report (EAGL Form) 1.3 Two -page Outcome Summary Report Template Version 10/30/2015 Packet Pg. 78 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds SCOPE OF WORK Task Number: Task Title Task Cost: $247,100.00 Design Plans and Specs, Environmental Review Task Description: The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance. A. The RECIPIENT will coordinate the preparation and submittal of State Environmental Policy Act (SEPA) documentation. B. The RECIPIENT is responsible for application of, receipt of, and compliance with all required local, state, tribal and federal permits, licenses, easements, or property rights necessary for the project. C. The RECIPIENT will comply with Executive Order (05-05) cultural resources review requirements. To initiate cultural resources review the RECIPIENT will: 1. Submit to ECOLOGY the 05-05/106 Form. All submitted materials must conform to the Department of Archeology and Historic Preservation's Washington State Standards for Cultural Resource Reporting. 2. Develop and submit to ECOLOGY an Inadvertent Discovery Plan (IDP), using the ECOLOGY template. The RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working on -site. The IDP template may be found on the ECOLOGY website. Ground disturbing work (including geotechnical investigations) completed prior to receiving written notice to proceed from ECOLOGY shall not be eligible for reimbursement. D. The RECIPIENT will develop a project Design Report. Projects must be designed in accordance with the Stormwater Management Manual for Western Washington. Project must be reviewed and accepted in writing by ECOLOGY to be eligible for reimbursement. The RECIPIENT will upload a digital copy of the items listed below to EAGL for ECOLOGY review. Reduce design figures to l 1x17 inches in size and ensure they are legible. 1. Design Report. Design Report must conform to the Design Deliverables for Stormwater Project with Ecology Funding Refer to the Ecology website for specific guidance. The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Design Report Acceptance Letter prior to proceeding to 90 Percent design. 2. 90 Percent Design Package. At a minimum, this package must include 90 percent plans, specifications, engineer's opinion of cost, which includes a schedule of eligible costs, and project construction schedule. For current bid inserts and specifications refer to the ECOLOGY website. Template Version 10/30/2015 Packet Pg. 79 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology 90 Percent Design Acceptance Letter prior to proceeding Final Design. 3. The RECIPIENT will submit a digital copy of the Final Bid Package to ECOLOGY for review and acceptance prior to advertising the project. The Final Bid Package includes: project plans, specifications, engineer's opinion of cost including a schedule of eligible costs, and project construction schedule. Task Goal Statement: The RECIPIENT will complete all design, environmental review, and permitting tasks and respond to ECOLOGY comments in a timely manner. Task Expected Outcome: The project will meet the requirements set forth by the State Environmental Policy Act, cultural resource protection requirements, ECOLOGY water quality facility design standards, and all other applicable federal, state, and local laws and regulations. Template Version 10/30/2015 Packet Pg. 80 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 1 Recipient Name: City of Edmonds Design Plans and Specs, Environmental Review Deliverables Number Description Due Date 2.1 SEPA determination documentation. Upload to EAGL and notify ECOLOGY when upload is complete. 2.2 List of permits acquired and environmental review documents. Upload to EAGL and notify ECOLOGY when upload is complete. 2.3 Submit the ECOLOGY 05-05/106 Form and any supplemental cultural resources documentation including Cultural Resource surveys directly to the Ecology Project Manager. Upload the Final Determination Letter to EAGL. 2.4 Inadvertent Discovery Plan. Upload to EAGL and notify ECOLOGY when upload is complete. 2.5 Contract documents (if contracting out for design). Upload to EAGL and notify ECOLOGY when upload is complete. 2.6 Design Report. Upload to EAGL and notify ECOLOGY when upload is complete. 2.7 Responses to ECOLOGY Design Report comments. Upload to EAGL and notify ECOLOGY when upload is complete. 2.8 Ecology Design Report Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. 2.9 90 Percent Design Package. Upload to EAGL and notify ECOLOGY when complete. 2.10 Responses to ECOLOGY 90 Percent Design Package comments. Upload to EAGL and notify ECOLOGY when upload is complete. 2.11 Ecology 90 Percent Design Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. 2.12 Final Bid Package. Upload to EAGL and notify ECOLOGY when upload is complete. 2.13 Responses to ECOLOGY Final Bid Package comments. Upload to EAGL and notify ECOLOGY when upload is complete. 2.14 Ecology Final Bid Package Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. Template Version 10/30/2015 Packet Pg. 81 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds SCOPE OF WORK Task Number: Task Title: Construction Management Task Cost: $100,000.00 Task Description: A. The RECIPIENT will provide construction oversight and management of the project. B. The RECIPIENT will submit a detailed Construction Quality Assurance Plan (CQAP) to ECOLOGY for review and acceptance before the start of construction. This plan must describe how the RECIPIENT will perform adequate and competent construction oversight. Once accepted by ECOLOGY, upload to EAGL. CQAP development guidance is available on the ECOLOGY website. C. The RECIPIENT will conduct a pre -construction conference meeting and invite ECOLOGY to attend. D. The RECIPIENT will submit an updated project schedule with projected cash flow to ECOLOGY within 30 days of the start of construction. The RECIPIENT will revise and/or update the project schedule whenever major changes occur and at a minimum of every three months. The RECIPIENT will submit the updated schedule to ECOLOGY with the quarterly report. When changes in the construction schedule affect previous cash flow estimates, The RECIPIENT must submit revised cash flow projections to ECOLOGY. E. Prior to execution, the RECIPIENT will submit in writing any eligible change orders that deviate from ECOLOGY -accepted plans and specifications for ECOLOGY review and acceptance. ECOLOGY must review and accept all change orders that affect grant eligible activities prior to implementation, and all other change orders for technical merit. Change orders are to be signed by the contractor, the engineer (if appropriate), and the RECIPIENT prior to submittal to ECOLOGY for acceptance. F. The RECIPIENT will operate and maintain the constructed facility for the design life of the facility. Additionally, the RECIPIENT will develop and submit an Operations and Maintenance (O&M) plan for all Water Quality Best Management Practices to ECOLOGY for review. The O&M plan will describe how the RECIPIENT will ensure project success consistent with the design manual used. The O&M plan must also address long-term activities to assure ongoing pollutant removal and flow -control capability of the project in accordance with the design manual. O&M plan development guidance is available on the ECOLOGY website. G. Upon completion of construction, the RECIPIENT will provide to ECOLOGY: 1. A Stormwater Construction Completion Form signed by a professional engineer indicating that the project was completed in accordance with the plans and specifications, and major change orders approved by ECOLOGY's Project Engineer and shown on the Record Drawings. The Stormwater Construction Completion Form can be found on the ECOLOGY website. 2. GIS compatible project area in Shapefile, Geodatabase file, or ECOLOGY -approved equivalent. The project area should include features for treatment facilities and contributing areas. Template Version 10/30/2015 Packet Pg. 82 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 Recipient Name: City of Edmonds Task Goal Statement: The RECIPIENT will oversee and manage construction, communicate with ECOLOGY in a timely fashion, and provide ECOLOGY with all requested project documentation. Task Expected Outcome: The project will be constructed on schedule and in accordance with accepted plans. Construction Management Deliverables 6.5.a Number Description Due Date 3.1 Construction Quality Assurance Plan. Upload to EAGL and notify ECOLOGY when upload is complete. 3.2 Pre -construction conference meeting minutes. Upload to EAGL and notify ECOLOGY when upload is complete. 3.3 Project Schedule. Upload to EAGL using naming convention and notify ECOLOGY when upload is complete. 3.4 Revised construction cost estimates when changes in construction schedule occur. Upload to EAGL and notify ECOLOGY when upload is complete. 3.5 Change Order(s). Upload to EAGL and notify ECOLOGY when upload is complete. 3.6 Copy of Facility Operation and Maintenance Plan. Upload to EAGL and notify ECOLOGY when upload is complete. 3.7 Stormwater Construction Completion Form. Upload to EAGL and notify ECOLOGY when upload is complete. 3.8 Project Area Shapefile, Geodatabase file, or ECOLOGY -approved equivalent. The project area should include as -built features for treatment facilities and contributing areas. Upload to EAGL and notify ECOLOGY when upload is complete. 3.9 UIC well registration. The UIC facility will be registered with ECOLOGY. Upload to EAGL and notify ECOLOGY when upload is complete. Template Version 10/30/2015 Packet Pg. 83 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds SCOPE OF WORK Task Number Task Title: Construction Task Cost: $395,600.00 Task Description: A. The RECIPIENT will complete construction of the project in accordance with ECOLOGY -accepted plans and specifications. The construction project will include installation of Stormwater treatment BMPs capable of removing TSS, holding tanks, and infiltration wells, to achieve a flow control equivalency of approximately 10.6 acres. B. Calculate and submit an equivalent new/re-development area for the completed retrofit project(s) using the methods outlined in Design Deliverables for Stormwater Projects with Ecology Funding; Section D. Task Goal Statement: Construction of the project in accordance with ECOLOGY -accepted plans and specifications. Task Expected Outcome: Constructed project will provide water quality benefits including reductions in sediment, phosphorus, metals, petroleum hydrocarbons, and bacterial pollutants prior to discharge into the creek. Construction Deliverables Number Description Due Date 4.1 Contract documents (e.g. bid announcement, bid award, and bid tabulations). Upload to EAGL and notify ECOLOGY when upload is complete. 4.2 Signed and dated construction contract. Upload to EAGL and notify ECOLOGY when upload is complete. 4.3 Completed equivalent new/redevelopment area determination. Upload to EAGL and notify ECOLOGY when upload is complete. Template Version 10/30/2015 Packet Pg. 84 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 Recipient Name: City of Edmonds BUDGET Funding Distribution EG200397 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Funding Title: Funding Effective Date Funding Source: Title: Type: Funding Source %: Description: SFAP 01/01/2020 SFAP - SFY20 State 100% Funding Type: Funding Expiration Date: Environmental Legacy Stewarship Account (ELSA) - State Approved Indirect Costs Rate: Approved State Indirect Rate: 0% Recipient Match %: 25% InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No SFAP Task Total Grant and Loan Administration $ 0.00 Design Plans and Specs, Environmental Review $ 247,100.00 Construction Management $ 100,000.00 Construction $ 395,600.00 Total: $ 742,700.00 Grant 12/31 /2022 6.5.a Template Version 10/30/2015 Packet Pg. 85 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds Funding Distribution Summary Recipient / Ecology Share Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total SFAP 25.00 % $ 185,675.00 $ 557,025.00 $ 742,700.( Total $ 185,675.00 $ 557,025.00 $ 742,700.( AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. Q 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Template Version 10/30/2015 Packet Pg. 86 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <hgp://www.sam.izov> and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. Receives more than $25,000 in federal funds under this award. • Receives more than 80 percent of its annual gross revenues from federal funds. Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.fsrs. og v <hqp://www.fsrs.go� within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs. og v <http://www.fsrs.gov/>. Template Version 10/30/2015 Packet Pg. 87 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 7-1-2019 VERSION 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition." (https:Hfortress.wa.gov/ecy/publications/SummaryPages/ 1701004.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of al funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188, Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to "covered technology." This requirement applies to all products supplied under the agreement, providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages, web -based applications, software systems, video and audio content, and electronic documents intended for publishing on Ecology's public web site. 4. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor Executive Order 05-05, Archaeology and Cultural Resources. • For projects with any federal involvement, if required, comply with the National Historic Preservation Act. • Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. Q Template Version 10/30/2015 Packet Pg. 88 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff and contractors working at the project site. • Implement the IDP when cultural resources or human remains are found at the project site. c) If any archeological or historic resources are found while conducting work under this Agreement: • Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic Preservation at (360) 586-3064, any affected Tribe, and the local government. d) If any human remains are found while conducting work under this Agreement: • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then the ECOLOGY Program. e) Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting cultural resources and human remains. 5. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT 6. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 7. COMPENSATION a) Any work performed prior to effective date of this Agreement will beat the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9 form at website, https:Hofin.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and other reports required by this agreement. Failure to comply may result in delayed reimbursement. Q 8. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Template Version 10/30/2015 Packet Pg. 89 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 9. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 10. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 11. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in Template Version 10/30/2015 Packet Pg. 90 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 12. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall: • Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) officer or the Program QA coordinator instructs otherwise. • Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at: https:Hecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 13. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 14. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. �0—, To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. m a� L 15. INDEPENDENT STATUS Q The employees, volunteers, or agents of each parry who are engaged in the performance of this Agreement will continue to be employees, volunteers or agents of that a and will not for an purpose be employees, volunteers or agents of the other f° g party Y p�g L party. d E 16. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up Q any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE) Template Version 10/30/2015 Packet Pg. 91 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority -owned (MBE) and women -owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 18. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g) General Terms and Conditions. 19. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 20. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through Q Template Version 10/30/2015 Packet Pg. 92 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 21. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended b, this Agreement. g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 22. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. Q Template Version 10/30/2015 Packet Pg. 93 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 Recipient Name: City of Edmonds d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 23. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 25. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 26. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 27. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and Q Template Version 10/30/2015 Packet Pg. 94 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 Recipient Name: City of Edmonds imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, 100% post -consumer recycled paper, and toxic free products. For more suggestions visit ECOLOGY's web page, Green Purchasing, http s:Hecology.wa. gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non -Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. Q c) By Mutual Agreement Template Version 10/30/2015 Packet Pg. 95 State of Washington Department of Ecology Agreement No: WQC-2020-Edmond-00023 Project Title: Seaview Park Infiltration Facility Phase 2 6.5.a Recipient Name: City of Edmonds ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 29. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 30. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. Template Version 10/30/2015 Packet Pg. 96 6.5.b City of Edmonds (j[)Seaview Park Infiltration Facility Phase 2 N w. x l , x Proposed Phase 2 x x r 4 o IP IP x � � l :PC) x o IP I x o o IP IPI , . 14 x CIS' I o IP : Distribution Chamber � Diversion Structure �P Inspection Port OSwirl Concentrator ss • (Water quality feature) O Well +.... Modify exist. flow sn Limits of Phase 1 diversion structure 0 Catch Basin c Packet Pg. 97 6.6 City Council Agenda Item Meeting Date: 02/4/2020 Council Approval of Microsoft Office 365 Staff Lead: Brian Tuley Department: Administrative Services Preparer: Scott James Background/History Information Services had planned to migrate to Microsoft Office 365 during 2019, however delays in other projects delayed this roll out in 2019. Staff Recommendation This consent item requests Council approval to purchase Microsoft for Office 365 for $118,517. Microsoft products are purchased under Washington State contract pricing, managed by the Washington State Department of Enterprise Services. This is an annual cost for a 3 (three) year period. Office 365 has been previously discussed before Council. Carry over funds from 2019 will cover 2020 costs. -Brian Tuley Narrative Attachments: Office 365 Invoice Packet Pg. 98 6.6.a QUOTE CONFIRMATION t PEOPLE WHO GET IT DEAR BRIAN TULEY, Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL LFBT117 1/22/2020 EA RNW INTO M365 STACK YR1 7590514 $118,517.27 ITEM QTY CDW# MS EA M365 E3 FROM SA GCC P/U 265 5489071 Mfg. Part#:AAD-34700-12-SLG Electronic distribution - NO MEDIA Contract: Washington NVP Software (ADSPO16-130652 06016) MS EA EXCH ONLN P2G SUB P/USER 145 3069416 Mfg. Part#: 3NS-00003-12-SLG Electronic distribution - NO MEDIA Contract: Washington NVP Software (ADSPO16-130652 06016) MS EA 0365 THREAT INTELLIGEN GCC P/U 265 5107303 Mfg. Part#: GLN-00001-12-SLG Electronic distribution - NO MEDIA Contract: Washington NVP Software (ADSPO16-130652 06016) MS EA WIN SVR DCCORE SA MVL 72 4354663 Mfg. Part#:9EA-00278-SLG Electronic distribution - NO MEDIA Contract: Washington NVP Software (ADSPO16-130652 06016) i �O M O t) w UNIT PRICE EXT. PRICE 0 $287.52 $76,192.80 O 0 O V O $71.52 $10,370.40 O L O_ Q $44.76 $11,861.40 v C 7 O t� d 0 O $124.00 $8,928.00 PURCHASER BILLING INFO SUBTOTAL $107,352.60 Billing Address: SHIPPING $0.00 CITY OF EDMONDS SALES TAX $11,164.67 ACCOUNTS PAYABLE 121 5TH AVE N GRAND TOTAL $118,517.27 EDMONDS, WA 98020-3163 Phone: (425) 771-0240 Payment Terms: Net 30 Days-Govt State/Local Please remit payments to: COW Government DELIVER TO Shipping Address: CITY OF EDMONDS 75 Remittance Drive BRIAN TULEY Suite 1515 121 5TH AVE N Chicago, IL 60675-1515 EDMONDS, WA 98020-3163 Phone: (425) 771-0240 Shipping Method: ELECTRONIC DISTRIBUTION .:! Dan Ferner 1 (866) 465-9919 1 danfern@cdw.com Q Page 1 of 2 Packet Pg. 99 6.6.a This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http: //www. cdwa. com/content/terms-conditions/product-sales.aslx For more information, contact a CDW account manager © 2020 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 2 of 2 Packet Pg. 100 7.1 City Council Agenda Item Meeting Date: 02/4/2020 Highway 99 Phase One Project Staff Lead: Phil Williams Department: Community Services Preparer: Patrick Doherty Background/History The 2.5-mile segment of Highway 99 in Edmonds has experienced an annual average of nearly 350 automobile accidents over the last five years. This results in an accident rate of approximately 8.6 crashes per million vehicle miles traveled. That is 3 % times the statewide average. Consequently, a major component of the Council -approved Highway 99 Corridor Plan was a transportation improvement concept plan that would include safety improvements, features to address growing congestion, improvement of pedestrian circulation, and upgrades to the aesthetic appearance and the retail/residential environment in this vital corridor. This project would add many improvements similar to those made in Shoreline on SR99. The transportation plan split the project into seven (7) separate phases ranging in estimated cost from $13M to $23M and totaling $129M (without the undergrounding of overhead wires). This plan was an important factor in the Legislature's award to the City of $10M from the Connecting Washington package (for the 2021-2023 biennium) to jump start the transportation improvements to revitalize this Corridor. Staff Recommendation City Council approval in concept of the proposed initial phase of Highway 99 Corridor improvements to consist of constructing the landscaped centerline median along the entire corridor, together with gateway treatments/signage at the northern and southern approaches, and pedestrian crossing improvements in the southern stretch of the corridor, with an estimated cost not expected to exceed approximately $15 million. Narrative Instead of pursuing complete construction of improvements within a limited section of the Highway 99 Corridor, the current proposal is that Phase One of the overall project consist of constructing the landscaped centerline median (contemplated in the approved Concept Plan) along the entire corridor, together with gateway treatments/signage at the northern and southern approaches, and pedestrian crossing improvements in the southern stretch of the corridor. The reason for this approach lies in our analysis of the accident history and the frequency of high -angle accidents caused by left -turn movements from the existing two-way left turn lanes. It is a frequent and growing scenario where drivers in the through lanes try to assist left -turners by leaving gaps for left -turners to cross the through lanes when traffic is backed up. The left -turners then shoot through the gap created only to crash into unseen, fast-moving vehicles at a 90 degree angle that are traveling in the BAT lanes. These are very Packet Pg. 101 7.1 serious accidents and we have them very frequently. What's more, the installation of an attractive landscaped median will go far in enhancing the aesthetics and character of the Corridor, representing the City's initial investment in overall revitalization of the Corridor, which is a strong message to the private sector to encourage investment and redevelopment. In 2017 the Legislature moved forward $1 million from the $10 million allocation in the 2021-23 biennium to allow the City to begin design work on the Highway 99 improvements. We have used approximately $400,000 of those funds to do the initial planning and design work that resulted in the development of the seven phases, as well as the current proposal. At this time we seek Council approval of this initial landscaped median project along the entire Highway 99 Corridor in order to request from the Legislature reappropriation of the $6.2 million initially allocated for the former Waterfront Connector project to our Highway 99 project in order to fund completion of this first phase in the 2021-23 biennium. Together with the $9.6 million currently remaining in the Legislature's original allocation for this project, it is expected that this additional $6.2 million would allow the City to complete design and construction of this initial phase. Additional, detailed information will be presented at the 2/4/20 City Council meeting. Packet Pg. 102 8.1 City Council Agenda Item Meeting Date: 02/4/2020 Potential code amendment to unit lot subdivision application procedure (AMD20190005) Staff Lead: {Type Name of Staff Lead} Department: Planning Division Preparer: Michael Clugston Background/History This is a new item for Council. Staff introduced this topic to the Planning Board on November 13, 2019. The Board then held a public hearing on December 11, 2019. The excerpt minutes for those meetings are included as Exhibits 1 and 2. Staff Recommendation Have staff prepare a draft ordinance. Schedule a public hearing about the code amendment on February 18, 2020. Narrative The unit lot subdivision process was adopted in 2017 to allow for the creation of "fee -simple" residential ownership opportunities (e.g., allowing townhomes to be individually owned) in certain multifamily and commercial zones. Exhibit 3 is the adopting ordinance for that. Since 2017, three fee -simple projects have been approved and several more are at various stages of the review process. Based on that experience, staff has identified the need for a minor change to application timing within the unit lot procedure to make the associated building permit reviews more efficient for both staff and applicants. The existing code allows an applicant to apply for a unit lot subdivision together with design review, together with a building permit application, or after a building permit application is submitted. Applying for the unit lot subdivision after the building permit application leads to processing inefficiencies, which are summarized in Exhibit 4. To streamline the process, unit lot applications should no longer be accepted after building permits are submitted. Proposed language is shown in a redline/strike-out version of subsection (C) of ECDC 20.75.045 (Exhibit 5). New language is also proposed in that subsection for unit lot applications on sites that are already built - out. The intent is emphasize the need to comply with current building code separation requirements in such circumstances. Attachments: Exhibit 1- Planning Board excerpt minutes November 13, 2019 Packet Pg. 103 8.1 Exhibit 2 - Planning Board excerpt minutes December 11, 2019 Exhibit 3 - Existing Unit Lot Subdivision ordinance Exhibit 4 - Unit Lot Application Timing Analysis Exhibit 5 - ECDC 20.75.045.0 unit lot application procedure revision Packet Pg. 104 8.1.a Board Member Rubenkonig asked how creative an applicant could be in meeting the parking requirement. Mr. Chave responded that not all parking must be provided on site. Development in the downtown is allowed to take advantage of parking elsewhere within the area to meet the parking requirement. Board Member Rubenkonig asked if other methods of transportation, such as Uber or Lyft, could be used by an applicant to meet at least part of the parking requirement. Mr. Chave reminded the Board that all new uses in existing buildings are considered to comply with the parking requirement. If an applicant is renovating an existing building on the waterfront for a hotel use, whatever parking is there would satisfy the parking requirement. Vice Chair Robles pointed out that there is no emergency access solution for properties on the west side if a train is blocking the track. He asked if there is something in the hotel laws that would prohibit a hotel from being placed on the west side of the tracks for safety reasons. Mr. Doherty said he does not know of any restrictions. He said he has spoken to a few hotel developers, as well as a hotel development broker, who were conceptually interested in property on the waterfront, and they didn't seem to find a problem. In general, there is concern about noise and vibration from the trains going by, and he occasionally hears from the Harbor Inn that guests complain about it. This is something a developer would need to address as part of a project design. Vice Chair Robles asked if the proposed amendment would increase the value of properties in the CW zone. Mr. Doherty explained that, typically, the appraised value is based on the highest and best use of a property. There are no hotels in the area and office development is currently considered the highest and best use. He does not believe that the properties would be appraised higher because there are no large under -developed or undeveloped properties that would impact the value. Vice Chair Robles said he understand that the amendment is being proposed to attract and accommodate tourists to the downtown and waterfront. He asked if a waterfront hotel is considered the only way to accomplish this goal or if there are other options available such as short-term rentals that can absorb a lot of occupancy but do not require development. This would give local residents an opportunity to enjoy the economic benefits, too. Mr. Doherty said the Airbnb phenomenon is growing in Edmonds, as evidenced by the surge in business licenses and lodging taxes. This is largely because they do not have a lot of other options. However, short-term rentals are not always to everyone's taste, and a hotel scenario is preferred by some. The proposed amendment would widen a very narrow door that a potential developer could walk through to provide more lodging in the downtown area. Vice Chair Robles suggested they open the scope of the discussion so that it is not based solely on the premise of bringing more people to the waterfront and downtown to take advantage of the fairs and events. Mr. Doherty responded that a lot of people use lodging in neighboring cities, and the goal is to recapture some of this market to improve the City's economic vitality. PRESENTATION ON POTENTIAL REVISIONS TO UNIT LOT SUBDIVISION APPLICATION PROCEDURE (File No. AMD20190005 Mr. Clugston reviewed that the unit lot subdivision process was adopted in 2017 and has been well received. Since that time, three projects have been approved and several others are in the works. Based on experience, staff has identified the need for a minor change to the application timing within the unit lot subdivision process to make the associated building permit review more efficient. He explained that the current code allows an applicant to apply for a unit lot subdivision concurrent with design review, concurrent with a building permit application, or after a building permit application is received. However, applying for the unit lot subdivision after the building permit application leads to inefficiencies. It requires additional staff time to create, change, update and re -review applications, and it also requires applicants to prepare new documents and pay additional fees. In order to streamline the process, Mr. Clugston said staff is recommending that unit lot subdivision applications no longer be accepted after building permits are submitted. As proposed, staff will know to process buildings permits as single-family residential developments rather than having to start the process as a commercial development and change further down the road when a unit lot subdivision application is submitted. The proposed amendment to ECDC 20.75.045 would alter just a few words to implement the change in process (See Exhibit 2). Planning Board Minutes November 13, 2019 Page 3 Packet Pg. 105 8.1.a Mr. Clugston advised that a few applicants have attempted to apply for permits but were cautioned to hold off in anticipation of the proposed change that would have all other applications come before the building permit application. Projects that are already built could apply for a short plat because no building permit would be required. In addition, new language is proposed in that same subsection for unit lot applications on sites that are already built out. The intent is to make potential applicants aware of the need to comply with the current building code separation requirements. He explained that an applicant approached staff recently with a plan to do a short plat on an existing duplex lot, but it was discovered that the walls did not meet the building code's separation requirement. The applicant chose not to move forward because he didn't want to bring the walls up to code. Mr. Clugston summarized that the unit lot subdivision process has been well received and the minor tweaks will make it better for both the applicant and staff. Board Member Rubenkonig observed that the proposed amendments were presented primarily as staff preferences, but she asked staff to elaborate on how developers would benefit. Mr. Clugston said staff noticed the problem initially a few months ago and took note of how much staff time was required when permit applications changed. When applicants were informed of the additional work that is required when unit lot subdivision applications are submitted after building permit applications, they indicated support for the proposed amendment, which will save them both time and money. Board Member Pence commented that the proposed amendment appears to be a win from an applicant's point of view. He asked if Mr. Clugston knows of any reason why a developer would not support the proposed change, and Mr. Clugston answered no. EXPECTATIONS AND RESPONSIBILITES OF THE CHAIR AND VICE CHAIR Board Member Rubenkonig presented a list of duties and responsibilities that the Chair and Vice Chair of the Board must attend to on behalf of the Board: • The Chair meets monthly with the Mayor. • The Chair and Vice Chair regularly communicate. There are times when the Chair is unexpectedly unable to attend a meeting, and the Vice Chair will need to be aware of what is taking place. • The Chair and Vice Chair need to serve as liaisons with the Planning Manager and Development Services Director to find out what is coming up and what direction the Board should be going. • The City Council has indicated a desire to meet more often with the Planning Board. Typically, the Chair presents a Planning Board report to the City Council two or three times a year, but the City Council also wants the Board to approach them to express their take on important issues, and this hasn't been done in the past. • The Chair and Vice Chair communicate with the City Council President to set agendas and review the issues that are coming up. • The Chair works with planning staff to prepare agendas and be informed of member absences. • The Chair and Vice Chair need to have a sense of how a discussion might go on any given item, not to predict or strong arm a result, but to understand how things might play out. They are responsible for expediting Board discussion as much as possible. Board Member Rubenkonig summarized that serving as Chair and Vice Chair involves a lot more work than simply chairing the meetings. The Chair is responsible for setting the Planning Board agendas, as well as getting items that are forwarded by the Planning Board on the City Council's agenda. This is done via discussions with the staff and City Council President. It is not an easy job. Board Member Rosen added that the Chair has the burden of creating an inviting and welcoming environment for the public that is respectful and encouraging. The Chair is also responsible for creating an environment of no surprises amongst the Planning Board Members. Sometimes the Chair may need to raise his/her voice and advocate for the Board before the City Council. In addition to meeting regularly with the Mayor, City Council President and staff, it will be important to create a relationship of openness and communication with the new City Council Members. Chair Cheung commented that, along with setting the Planning Board agendas, the Chair can solicit input from the Mayor regarding topics before the Board that might be politically sensitive. Planning Board Minutes November 13, 2019 Page 4 Packet Pg. 106 code rewrites next year. Comprehensive Plan or Development Code amendments would come before the Board for review. The goal is to begin the process in early 2020, likely starting with updates to the subdivision code and the tree regulations and standards. Board Member Pence suggested that they work to address these two issues early next year before the Housing Commission's work concludes, since he anticipates it will result in additional amendments. PUBLIC HEARING ON POTENTIAL REVISION TO UNIT LOT SUBDIVISION APPLICATION PROCEDURE (FILE NO. AMD20190005 Mr. Clugston recalled that the proposed amendment was introduced to the Planning Board on November 131, and the purpose of tonight's meeting is for the Board to conduct a public hearing and forward a recommendation to the City Council. He reviewed that the unit lot subdivision process was adopted in 2017. Since that time, three projects have been approved and several other projects are in the works. Based on that experience, staff has identified the need for a minor change to the application timing within the unit lot procedure to make the associated building permit reviews more efficient for both staff and applicants. Mr. Clugston explained that the current code allows an applicant to apply for a unit lot subdivision concurrent with design review, concurrent with a building permit application, or after a building permit application is received. However, applying for a unit lot subdivision after the building permit application leads to inefficiencies. It requires additional staff time to create, change, update and re -review applications, and it also requires applicants to prepare new documents and pay additional fees. In order to streamline the process, Mr. Clugston said staff is recommending that unit lot subdivision applications no longer be accepted after building permits are submitted. If adopted as proposed, staff will know to process buildings permits as single- family residential developments rather than having to start the process as a commercial development and change further down the road when a unit lot subdivision application is submitted. The proposed amendment to ECDC 20.75.045(C) would alter just a few words to implement the change (See Exhibit 2). The amendment would change the words "subsequent to" to "preceding." If adopted, unit lot subdivision applications could either be submitted with a building permit application or at the same time as design review, but not after the building permit application. In addition, Mr. Clugston advised that new language is proposed in that same subsection for unit lot applications on sites that are already built out. The intent is to make potential applicants aware of the need to comply with the current building code separation requirements. Chair Cheung opened the hearing, but no members of the public were present. Board Member Pence asked what the City does to promote public hearings and encourage participation. He recognized that the proposed amendment is a technical modification to the code that doesn't have a substantive impact on the development community. However, for more controversial issues, the City has a responsibility to get the word out. Mr. Chave said the City's normal channels for notifying the public of a hearing is via the Planning Board's agenda and publishing information on the City's website and in local newspapers. For special projects that are significant in scope, links are published on the front page of the City's website to lead the public to a special website where additional information is provided. For example, a website was developed specifically for the Highway 99 Project. Notification and how much information is available depends entirely on the scope of a project. For technical amendments, such as this, very few people will be interested, and doing expansive outreach would probably not result in more people at the hearing. Staff tries to place effort where it will make the most difference. Chair Cheung agreed and commented that more people show up at the public hearings for controversial items that might significantly impact them or the community. Mr. Chave said, at one point, the City published a quarterly newsletter that offered an opportunity for citizens to sign up to receive email notifications from the City regarding upcoming events and/or meetings. However, many people opted out of the program. The City doesn't have a static email list at this time. Board Member Crank agreed that whether or not the notifications generate a response depends largely on the subject matter. Hot button issues generate more public feedback, and the lack of people in attendance at this hearing should not be seen as staff failure to provide adequate notification. Planning Board Minutes December l 1, 2019 Page 2 Packet Pg. 107 Board Member Pence suggested there is a way to get the public engagement program right from the beginning of a project so that the situation doesn't escalate later in the process. However, that is a topic for a different meeting. Board Member Monroe asked why the additional language related to existing, developed sites was added to Subsection C instead of another subsection. For example, the language might fit better in Subsection B. Mr. Clugston responded that Subsection C is application related, and staff felt that a little bit more explanation was warranted. BOARD MEMBER MONROE MOVED THAT THE PROPOSED AMENDMENTS (AMD20190005) BE FORWARDED TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL. BOARD MEMBER PENCE SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC HEARING ON CODE AMENDMENT ALLOWING LODGING USES IN THE CW ZONE (FILE NO. AMD20190006) Mr. Chave recalled that this item was also introduced to the Planning Board on November 13' by Patrick Doherty, the City's Economic Development Director. He reviewed that the Economic Development Commission (EDC) has requested an amendment TO the City's zoning code to allow lodging -type uses in the Commercial Waterfront (CW) zone. As noted by the EDC, there are very limited areas for hotels to locate in the downtown waterfront area at this time. The amendment is intended to promote the economic well-being of the City by expanding these opportunities. Mr. Chave advised that the EDC's request could be addressed by adding "hotels" to the list of "Permitted Primary Uses" in ECDC 16.55.010. At this time, staff is not recommending adding "motel" as a permitted use since the purposes of the CW zone are focused on public access and pedestrian use in the waterfront area and the definition of a "motel" is more focused on supporting vehicle use and access. Chair Cheung opened the hearing, but no members of the public were present. Board Member Monroe asked if the amendment would change the height or parking requirements, and Mr. Chave answered no. The amendment would simply allow a "hotel" as a permitted use. He pointed out that the Shoreline Master Program (SMP) already envisions hotel uses on the waterfront, so the amendment would actually bring the zoning code into compliance with what the SMP envisions. Board Member Monroe voiced support for the proposed amendment. Student Representative Bryan said he also supports the proposed amendment and likes the idea of having more hotel accommodations on the waterfront. He noted that the hotels would be within walking distance of downtown Edmonds, as well. Expanding opportunities for hotel uses could bring more people to Edmonds, adding to the local economy. Board Member Pence said he supports the idea behind the proposed amendment. However, his recollection is that the SMP requires water -related uses within 200 feet of the shoreline, and a hotel would not be considered a water -related use. Mr. Chave explained that the CW zone is located within an area that is designated as Urban Mixed Use in the SMP, and lodging - type uses are allowed even if they are not water -related. Chair Cheung asked staff to share any arguments against the proposed amendment. Mr. Chave pointed out that it is pretty common for waterfront towns to have lodging in and around the waterfront area. At this point, Edmonds is unusual in that the use is not currently allowed. Vice Chair Robles said he supports the concept, but it might end up being too good of an idea. There are at least five existing buildings along the waterfront that would be fantastic locations for hotels. Once the use is allowed, it would be difficult to stop if it proliferates. He voiced concern that the proposed amendment is a haphazard approach, and he would rather look at the entire CW zone as a whole and come up with an overall plan similar to what was done with the Westgate and Highway 99 areas. The waterfront property is unique and there is limited land on the west side of the railroad tracks. It is possibly the most coveted piece of real estate in the State of Washington. Property owners could benefit tremendously from the amendment, which could dramatically increase property values based on the higher use allowed. Perhaps there should be some limits placed on the use, or at least a filter so they can get the good ideas and have an opportunity to reject bad ideas. He summarized that the waterfront area is a public amenity (a park) that belongs to the citizens of Edmonds. Planning Board Minutes December 11, 2019 Page 3 Packet Pg. 108 8.1.c ORDINANCE NO.4070 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING AMENDMENTS TO THE EDMONDS COMMUNITY DEVELOPMENT CODE, ADDING A UNIT LOT SUBDIVISION PROCESS TO CHAPTER 20.75, MAKING TECHNICAL CORRECTIONS AND REVISING REFERENCES, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, a private applicant, Westgate Woods LLC, applied to add a unit lot subdivision process to provide for fee -simple ownership opportunities in certain multifamily development projects; and WHEREAS, staff worked with the applicant to revise the proposed language to make additions and clarifications to ensure appropriate integration with existing code; and WHEREAS, after a work meeting and subsequent public hearing on April 26, 2017, the Edmonds Planning Board forwarded their recommended code revisions to the City Council; and WHEREAS, after a work meeting and subsequent public hearing on May 16, 2017, the Edmonds City Council voted to adopt the Planning Board's proposed language and requested that an ordinance be prepared to codify those changes; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 20.75 of the Edmonds Community Development Code, entitled "Subdivisions," is hereby amended to read as set forth in Exhibit 1, which _I_ Packet Pg. 109 8.1.c is attached hereto and incorporated herein by this reference as if set forth in full (new text is shown in underline; deleted text is shown in st6ke-through) Section 2. A new section 21.30.032, entitled "Flat," is hereby added to the Edmonds Community Development Code to read as set forth in Exhibit 1, which is attached hereto and incorporated herein by this reference as if set forth in full (new text is shown in underline; deleted text is shown in strike thteugh). Section 3. Section 21.100.040 of the Edmonds Community Development Code, entitled "Townhouse," is hereby amended to read as set forth in Exhibit 1, which is attached hereto and incorporated herein by this reference as if set forth in full (new text is shown in u11Cierline; deleted text is shown in strike *ieugh). Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the chapter. ATTEST/AUTHENTICATED: Cl LE , S OTT PA SEY APPROVED AS TO FORM: APPROVED: -2- Packet Pg. 110 8.1.c OFFICE OF THE CITY ATTORNEY: BY JEFFR Y B. TARADAY FILED WITH THE CITY CLERK: June 2, 2017 PASSED BY THE CITY COUNCIL: June 6, 2017 PUBLISHED: June 11, 2017 EFFECTIVE DATE: June 16, 2017 ORDINANCE NO.: 4070 -3- Packet Pg. 111 8.1.c SUMMARY OF ORDINANCE NO.4070 of the City of Edmonds, Washington On the 6`" day of June, 2017, the City Council of the City of Edmonds, passed the following Ordinance, the summary of the content of said ordinance consisting of its title is provided as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING AMENDMENTS TO THE EDMONDS COMMUNITY DEVELOPMENT CODE, ADDING A UNIT LOT SUBDIVISION PROCESS TO CHAPTER 20.75, MAKING TECHNICAL CORRECTIONS AND REVISING REFERENCES, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 71h day of June, 2017. CL RK, SCO ASSEY Packet Pg. 112 8.1.c EXHIBIT 1 Chapter 20.75 SUBDIVISIONS Sections: 20.75.010 Citation of chapter. 20.75.020 Purposes. 20.75.025 Scope. 20.75.030 Subdivision defined. 20.75.035 Compliance required. 20.75.040 Application. 20.75.045 Unit lot subdivision. 20.75.050 Lot line adjustment — Application. 20.75.055 Lot combination. 20.75.060 Required information on preliminary plats. 20.75.065 Preliminary review. 20.75.070 Formal subdivision —Time limit. 20.75.075 Modifications. 20.75.080 General findings. 20.75.085 Review criteria. 20.75.090 Park land dedication. 20.75.100 Preliminary approval —Time limit. 20.75.105 Repealed. 20.75.107 Preliminary approval —Time limit extension for previously approved short plats. 20.75.110 Changes. 20.75.120 Review of improvement plans. 20.75.130 Installation of improvements. 20.75.135 Preparation of final plat. 20.75.140 Final plat — Required certificates. 20.75.145 Final plat — Accompanying material. 20.75.150 Waiver of survey. 20.75.155 Review of final plat. 20.75.158 Short plat — Staff review. 20.75.160 Final plat — Filing for record. 20.75.165 Effect of rezones. 20.75.170 Further division —Short subdivisions. Page 1 of 22 Packet Pg. 113 8.1.c 20.75.175 Court review. 20.75.180 Development of lots not divided according to this chapter. 20.75.185 Penalties. 20.75.010 Citation of chapter. This chapter may be cited as the City of Edmonds Subdivision Ordinance and shall supplement and implement the state regulations of plats, subdivisions and dedications found in Chapter 58.17 RCW. 20.75.020 Purposes. The purposes of this chapter are: A. To regulate the subdivision of land and to promote the public health, safety and general welfare in accordance with state standards to prevent overcrowding of land; B. To lessen congestion in the streets and highways; C. To facilitate adequate provisions for water, utilities, sewerage, storm drainage, parks and recreation areas, sites for schools and playgrounds, and other public requirements; D. To provide for proper ingress and egress; E. To require uniform monumenting of subdivisions and accurate legal descriptions of subdivided lots. 20.75.025 Scope. This chapter shall apply to all divisions of land for any purpose except those set forth in RCW 58.17.040, including but not limited to: A. Divisions for cemetery plots or other burial plots; B. Divisions made by testamentary provisions, or by the laws of descent; C. Divisions for the purpose of lease when no residential structure other than mobile homes or travel trailers are permitted to be placed upon the land and the city of Edmonds has approved a binding site plan for the use of the land in accordance with this chapter. Divisions under subsections A and B of this section will not be recognized as lots for building purposes unless all applicable requirements of this chapter are met. 20.75.030 Subdivision defined. Page 2 of 22 Packet Pg. 114 8.1.c A. "Subdivision" means a division of land into lots of any size for the purpose of sale. The term subdivision includes all resubdivisions of land, short subdivisions, and formal subdivisions. The term lot includes tracts, parcels, sites and divisions. The term sale includes lease gift or development or any purpose not excepted in this section. When reference to "subdivision" is made in this code, it is intended to refer to both "formal subdivision" and "short subdivision" unless one or the other is specified. B. "Formal subdivision" means a subdivision of five or more lots. C. "Short subdivision" means a subdivision of four or fewer lots. D."Unit lot subdivision" means a subdivision or short subdivision of land under ECDC 20.75.045 where compliance with the development standards is evaluated with respect to the parent lot, not the unit lot. E."Parent lot" means the lot with legal lot status which establishes the exterior boundary of a unit lot subdivision. F."Unit Lot" means a portion of a parent lot, the fee of which may be independent transferred upon recording of a unit lot subdivision. 20.75.035 Compliance required. Any person wishing to create a subdivision or lot line adjustment must first comply with this chapter. 20.75.040 Application. Applications for subdivisions shall be made to the community development director on forms provided by the community development department. A subdivision application will be processed concurrently with any applications for rezones, variances, planned unit developments, site plan approvals and other similar approvals, that relate to the proposed subdivision, unless the applicant expressly requests sequential processing. The application shall contain the following items in addition to those specified in ECDC 20.02.002: A. A reproducible copy of the preliminary plat and the number of prints required by the community development department; B. Title report; C. A survey map, if required by the community development director, of the exterior boundaries of the land to be subdivided, prepared by, and bearing the seal and signature of, Page 3 of 22 Packet Pg. 115 8.1.c a professional land surveyor registered in the state of Washington. This map can be combined with the preliminary ECDC 20.75.050 plat at the applicant's option; D. The application fee as set in Chapter 15.00 ECDC; E. A proposal for dedication of park land rather than payment of in -lieu fees, if desired by the applicant; F. Source of water supply and name of supplier; G. Method of sewage disposal, and name of municipal system if applicable. Percolation rates and other information required by the public works department shall be submitted if septic tanks are to be used; H. Other information that may be required by the community development director in order to properly review the proposed subdivision, including information needed to determine the environmental impact of the proposal. [Ord. 3736 § 62, 2009; Ord. 2379 § 1, 1983]. 20.75.045 Unit Lot Subdivision A.Purpose. The unit lot subdivision process provides opportunities for dividing fee simple ownership of land to create townhouses, rowhouses and similar fee -owned dwelling units as an alternative to both condominium ownership and traditional single-family_ detached subdivision. Unit lot subdivisions determine compliance with the relevant dimensional standards of Title 16 by analyzing whether the parent lot complies, but not requiring that each newly created lot within the unit lot subdivision [the unit lot] comply with those dimensional standards. A unit lot subdivision does not permit uses or densities that are not otherwise allowed in the zoning district in which the unit lot subdivision is proposed. B.Applicability. The provisions of this section apply exclusively to the subdivision of land for single-family dwelling units townhouse and rowhouses and may be applied only in the following zones: Multiple Residential General Commercial and Westgate Mixed Use. A sinp,le lot within a unit lot subdivision may contain multiple dwelling units when the unit lot contains all such dwelling units within one building. Flats are permitted as an element of a unit lot subdivision only when a single lot within a unit lot subdivision contains the entire building in which flats are located. C.Association with Site Development —Application Timing. In the case of a vacant lot or a redevelopment site, a preliminary unit lot subdivision can only be submitted in conjunction with or subsequent to a development site plan as required by ECDC 20.10, 20.11, 20.12, or in the case described in ECDC 20.10.020.13.3 submitted in conjunction with ❑r_s_ubsgquuent to a building permit. Page 4 of 22 Packet Pg. 116 8.1.c D.Conformance with Standards of the Parent Lot. The parent lot must comply with and is L vested to the applicable clevelol2ment standards (ECDC 20.75.030.E) in effect at the time a a� complete application for preliminary unit lot subdivision is submitted. As a result of the unit c L lot subdivision, the individual unit lots within the subdivision may be nonconforming with respect to the bulk and dimensional standards required by Title 16 ECDC. ° ° As with dimensional standards compliance with access standards including but not limited a to fire_Ianes, drive aisles, turn-arounds, and access of/to the parent lot fromlto the street o will be evaluated based on the parent lot's compliance with such requirements, and not Z based on whether individual unit lots meet such standards. N E.Future Additions and Modifications. Subsequent platting actions, additions or modifications o to the structures may not create or increase any nonconformity of the parcel lot. Changes ° requiring ermittin that affect only the interior of building units will be evaluated for o compIiance with the requirements only for that unit. Any exterior changes will be evaluated for compliance by considering whether the parent lot would still comwith applicable 'D MI c development standards. Any application for such external changes will reguire °' _- - E authorization of all owners of affected unit lots or approval of the HOA where changes to commonly owned tracts are proposed. ° U F.Homeowners association ownership of common areas. Any commonly used areas or facilities c a� within a unit lot subdivision, including but not limited to common access, garage or parking 0 a areas, common open space or recreation space, common courtyards, commonly used stormwater facilities or side sewers and other similar features, must be owned and maintained by a homeowners association with the right to assess the individual unit lot L owners as necessary to properly maintain and repair such areas. Appropriate ° _ c documentation regarding the rights of the homeowners association must be submitted for N recording with the final plat. -'—° G.Maintenance Agreements for building exteriors. Maintenance agreements must be executed U) 0 and recorded as an element of the final unit subdivision plat or short plat for maintenance of r al_I building exteriors except in cases where all dwelling units are detached. The maintenance D agreement must require equal participation by all owners within any one building and must S r be recorded on the final Unit Lot plat. The requirement does not apply to detached single x w family dwelling units. Common wall construction must meet currently adopted building - - M codes. x H.Parking on Different Unit Lots Allowed. Within the parent lot, required parking for a w dwelling unit may be provided on a different unit lot than the lot with the dwelling unit as long as the right to use that parking is formalized by an easement on the final plat. M ° r r Q Page 5 of 22 Packet Pg. 117 8.1.c I. Notice of Unit Lot on the Final Plat. The fact that the unit lot is not a separate buildable lot and that additional development of the individual unit lots may be limited as a result of the application of development standards to the parent lot must be noted on the final plat. J.An application for final Unit Lot plat will not be accepted until all foundations, including common wall foundations. are installed and located on the face of the final Dlat by the land surveyorofrecord. K.Review. Unit lot subdivisions of four or fewer lots are processed and reviewed as short subdivisions while five or more lots are formal subdivisions Dursuant to ECDC 20.01 and the requirements of this chapter. 20.75.050 Lot line adjustment —Application. A. Lot Line Adjustment Defined. A lot line adjustment is an alteration of lot lines between platted or unplatted lots or both, which does not create any additional lot, tract, parcel, site or division. B. Lot Line Adjustment Exempt from Subdivision Review. Except as otherwise provided in this section, lot adjustments shall not be subject to the provisions of this chapter. C. Lot Line Adjustment Review. All proposals for lot line adjustments shall be submitted to the Edmonds planning manager or his/her designee for approval. The Edmonds planning manager or his/her designee shall approve the proposed lot line adjustment unless the manager or his/her designee certifies in writing that the proposed adjustment will: 1. Create a new lot, tract, parcel, site or division; 2. Reduce the setbacks of existing structures below the minimum required by code or make existing nonconforming setbacks of existing structures more nonconforming than before; 3. Reduce the lot width or lot size below the minimum required for the applicable zone; 4. Transform a nonbuildable lot, tract, parcel, site or division into a buildable lot, tract, parcel, site or division; 5. Would otherwise result in a lot which is in violation of any requirement of the ECDC. D. Application. A lot line adjustment application shall be submitted on forms provided by the city and shall at a minimum contain the following information: Page 6 of 22 Packet Pg. 118 8.1.c 1. One copy of dimensioned plans on the official city of Edmonds lot line adjustment form. The dimensioned plans shall be prepared and stamped by a professional land surveyor registered in the state of Washington and shall conform to city of Edmonds survey requirements, as promulgated by the Edmonds planning division. Information on the plans shall include the following: a. Legal descriptions of the existing lots and proposed lot line adjustment(s); b. The location of all existing structures on the subject parcel(s), including dimensioned setback information from all existing and proposed lot lines and ingress/egress easements; c. Locations of all existing ingress/egress and utility easements; d. Gross lot area for the original parcels and the proposed parcels (gross lot area does not include any lot area devoted to vehicular ingress/egress easements); e. The existing zoning of the subject parcel(s); f. Location of all existing driveways on the subject parcel(s); and g. The lot lines of adjoining properties for a distance of at least 50 feet. 2. A title company certification which is not more than 30 calendar days old containing: a. A legal description of the total parcel(s) sought to be adjusted; b. A list of those individuals, corporations, or other entities holding an ownership interest in the parcel(s); c. Any easements or restrictions affecting the property(ies) with a description, purpose and reference by auditor's file number and/or recording number; d. Any encumbrances on the property; and e. Any delinquent taxes or assessments on the property. E. Fee. The application fee shall be as set in Chapter 15.00 ECDC. F. Expiration. An application for a lot line adjustment shall expire one year after a complete application has been filed with the city. An extension up to an additional year may be granted by the Edmonds planning manager or his/her designee upon a showing by the application of reasonable cause. Page 7 of 22 Packet Pg. 119 8.1.c G. Review. A certified determination of the planning manager or his/her designee may be appealed to the hearing examiner as a Type II decision as set forth in Chapter 20.06 ECDC. [Ord. 3736 § 63, 2009; Ord. 3211 § 1, 1998]. 20.75.055 Lot combination. A. Lot Combination Defined. A lot combination is the combination of two or more legal, illegal, or nonconforming lots into one or more lots, all of which comply with the provisions of this code in effect at the time of said combination. B. An application for lot combination shall be signed for by all individuals or entities owning an interest in the property. The application fee shall be the same as the fee established for lot line adjustments. C. Lot combinations shall be approved as a matter of right unless the development services director finds that the combination of lots would: 1. Not result in legal conforming lot; and/or 2. Not be in compliance with the goals and objectives of the city's comprehensive plan. The director shall, as a part of his decision, determine whether or not the lots, as combined, negatively impact compliance with the city's urban density requirements as established pursuant to the State Growth Management Act, comprehensive plan and the Snohomish County planning policies. D. The director's decision shall be issued in writing and shall be mailed to all properties within 300 feet of the site. Appeal may be taken from the director's decision within 10 working days of mailing of the decision and posting thereof in accordance with the provisions of Chapter 20.06 ECDC. [Ord. 3736 § 64, 2009; Ord. 3296 § 2, 2000]. 20.75.060 Required information on preliminary plats. A preliminary plat is a neat and approximate drawing to scale of a proposed division of land, showing the existing conditions and the general proposed layouts of streets, lots and other information needed to properly review the proposal. The preliminary plat of a short subdivision may be referred to as a short plat. A preliminary plat shall be prepared by a professional land surveyor registered in the state of Washington. The scale used shall be sufficient to show clearly all details of the proposal. A scale of 50 feet to the inch is preferred; other engineering scales may be used, if necessary. Preliminary plats for formal subdivisions shall not exceed a size of 24 inches by 36 inches. Short plats shall be on an 8-1/2-by-11-inch page. The following information shall be shown on the plat: Page 8 of 22 Packet Pg. 120 8.1.c A. The name, if any, of the proposed subdivision; B. Sufficient description to define the location and boundaries of the proposed subdivision; C. Name, address, seal and signature of the land surveyor who prepared the map; D. A vicinity sketch; E. Date prepared or revised, scale, north point, quarter section, section, township and range number; F. Total acreage of the land to be divided, and area in square feet of each proposed lot; G. Existing zoning, and zoning boundaries, if any; H. Lot dimensions and numbers; I. Setback lines required by the existing or proposed zoning, if the proposed lot has an unusual shape, steep topography, or other unusual limitations on its building site; J. Any existing property lines within, or adjacent to, the proposed subdivision, and the names of the owners of adjacent property; K. Contour lines in areas to be developed shall be at five-foot intervals, or as specified by the community development director. Ten -foot intervals may be used in areas not to be developed. All contour lines shall be extended into adjacent property a sufficient distance to show the topographical relationship of adjacent property to the proposed subdivision; L. The location, name and width of all existing and proposed street rights -of -way, or easements within or adjacent to the proposed subdivision, the grade or proposed streets and the pavement location of existing and proposed streets; M. The location of all existing structures within the proposed subdivision and within 25 feet of the proposed subdivision. Public area or areas to be owned in common by the lot owners, if any; N. The location of tree -covered areas, with the location of individual trees over eight inches in diameter in areas as requested by the planning director; O. A preliminary grading plan or profile of proposed roads if more than 500 cubic yards of earth is to be removed; P. A preliminary drainage proposal as specified in Chapter 18.30 ECDC, showing existing and proposed drainage facilities for the site and the adjacent areas; Page 9 of 22 Packet Pg. 121 8.1.c Q. A statement of improvements to be installed; R. The location of known or suspected soil or geological hazard areas, water bodies, creeks and areas subject to flooding; S. Possible future lot lines if any is large enough to allow future division; T. Location of existing underground utility lines, sewer and water mains adjacent to or within the proposed subdivision; U. Other information that may be required by the community development director in order to properly review the proposed subdivision, including information needed to determine the environmental impact of the proposal. [Ord. 3296 § 1, 2000. Formerly 20.75.055.]. 20.75.065 Preliminary review. A. Responsibility for Review. The community development director, or a designated planning staff member, is in charge of administering the preliminary review of all subdivisions. The public works director and the fire department, and other departments if needed, shall participate in preliminary review by appropriate recommendations on subjects within their respective areas of expertise. B. Notice of Hearing. 1. When the director of community services has accepted a subdivision for filing, he shall set a date of hearing, and give notice of the hearing as provided in ECDC 20.03.003, and by the following for a formal subdivision: a. One publication in a newspaper of general circulation within Snohomish County pursuant to Chapter 1.03 ECC and posting notice in three conspicuous places within 300 feet of any portion of the boundary of the proposed formal subdivision not less than 10 working days prior to the hearing. b. Mailing to a city if a proposed formal subdivision is adjacent or within one mile of the city's boundary, or the proposed subdivision would use the utilities of the city. c. Mailing to the county if a proposed formal subdivision is adjacent to the city -county boundary. d. Mailing to the State Department of Highways if a proposed formal subdivision is adjacent to a state highway right-of-way. Page 10 of 22 Packet Pg. 122 8.1.c e. The notice must include a legal description and either a vicinity location sketch or a location description in nonlegal language. C. Time Limits for Staff Review. Staff review shall be completed within 120 days from the date of filing. D. Formal Subdivision Review. The hearing examiner shall review a formal subdivision as a Type III -A decision in accordance with provisions of Chapter 20.06 ECDC. E. Short Subdivisions — Staff Review. The director of community services shall review a short subdivision as a Type II decision (Staff decision — Notice required). F. Appeal of Staff Decision. Any person may appeal to the hearing examiner a Type II decision of the community development director on a short subdivision under the procedure set forth in Chapter 20.06 ECDC. [Ord. 3817 § 12, 2010; Ord. 3783 § 12, 2010; Ord. 3775 § 12, 2010; Ord. 3736 § 65, 2009; Ord. 3211 §§ 4, 5, 1998; Ord. 3112 §§ 17, 18, 19, 1996; Ord. 2379 § 2, 19831. 20.75.070 Formal subdivision —Time limit. The city council shall make its final decision on a proposed formal subdivision within 90 days of the date of filing, unless the applicant agrees to extend the time. Where applicable, additional time needed to prepare and circulate an environmental impact statement shall not be included within said 90 days. [Ord. 3783 § 13, 2010; Ord. 3775 § 13, 20101. 20.75.075 Modifications. A. Request. Request for a modification to a requirement of this chapter shall be made on the regular subdivision application form. The applicant shall state reasons to support the approval of the requested modification. B. Notice. The notice of the public hearing at which the applicant's proposed subdivision will be considered shall contain a description of the proposed modification. C. Consideration. The proposed modification shall be considered in the same manner as the proposed subdivision. The modification may be approved, or recommended for approval, only if all of the required findings set forth in Chapter 20.85 ECDC (Variances) can be made. [Ord. 3211 § 6, 1998]. 20.75.080 General findings. A proposed subdivision may be approved only if all of the following general findings can be made for the proposal, as approved or as conditionally approved: Page 11 of 22 Packet Pg. 123 8.1.c A. Subdivision Ordinance. The proposal is consistent with the purposes of this chapter (as listed in ECDC 20.75.020) and meets all requirements of this chapter. B. Comprehensive Plan. The proposal is consistent with the provisions of the Edmonds Comprehensive Plan, or other adopted city policy, and is in the public interest. C. Zoning Ordinance. The proposal meets all requirements of the zoning ordinance, or a modification has been approved as provided for in this chapter. D. Flood Plain Management. The proposal meets all requirements of the Edmonds Community Development Code relating to flood plain management. [Ord. 2466, 1984]. 20.75.085 Review criteria. The following criteria shall be used to review proposed subdivisions: A. Environmental. 1. Where environmental resources exist, such as trees, streams, ravines or wildlife habitats, the proposal shall be designed to minimize significant adverse impacts to the resources. Permanent restrictions may be imposed on the proposal to avoid impact. 2. The proposal shall be designed to minimize grading by using shared driveways and by relating street, house site and lot placement to the existing topography. 3. Where conditions exist which could be hazardous to the future residents of the land to be divided, or to nearby residents or property, such as flood plains, steep slopes or unstable soil or geologic conditions, a subdivision of the hazardous land shall be denied unless the condition can be permanently corrected, consistent with paragraphs A(1) and (2) of this section. 4. The proposal shall be designed to minimize off -site impacts on drainage, views and so forth. B. Lot and Street Layout. 1. Lots shall be designed to contain a usable building area. If the building area would be difficult to develop, the lot shall be redesigned or eliminated, unless special conditions can be imposed on the approval which will ensure that the lot is developed properly. 2. Lots shall not front on highways, arterials or collector streets unless there is no other feasible access. Special access provisions, such as shared driveways, turnarounds or frontage streets may be required to minimize traffic hazards. Page 12 of 22 Packet Pg. 124 8.1.c 3. Each lot shall meet the applicable dimensional requirements of the zoning ordinance. 4. Pedestrian walks or bicycle paths shall be provided to serve schools, parks, public facilities, shorelines and streams where street access is not adequate. C. Dedications. 1. The city council may require dedication of land in the proposed subdivision for public use 2. Only the city council may approve a dedication of park land to satisfy the requirements of ECDC 20.75.090. The council may request a review and written recommendation from the planning advisory board. 3. Any approval of a subdivision shall be conditioned on appropriate dedication of land for streets, including those on the official street map and the preliminary plat. D. Improvements. 1. Improvements which may be required, but are not limited to, streets, curbs, pedestrian walks and bicycle paths, sidewalks, street landscaping, water lines, sewage systems, drainage systems and underground utilities. 2. The person or body approving a subdivision shall determine the improvements necessary to meet the purposes and requirements of this chapter, and the requirements of: a. ECDC Title 18, Public Works Requirements; b. Chapter 19.75, Fire Code, as to fire hydrants, water supply and access. This determination shall be based on the recommendations of the community development director, the public works director, and the fire chief. 3. The use of septic systems may be approved if all of the following conditions are met: a. It is more than 200 feet, multiplied by the number of lots in the proposed subdivision, from the nearest public sewer main to the nearest boundary of the land to be b. The land to be divided is zoned RS-20. c. The public works director and city health officer determine that soil, drainage and slope conditions are satisfactory for septic use and that all requirements of WAC 248-96-090 are met. Page 13 of 22 Packet Pg. 125 8.1.c E. Flood Plain Management. All subdivision proposals shall comply with the criteria set forth in the Edmonds Community Development Code for flood plain management. [Ord. 3211 § 7, 1998; Ord. 2466, 1984]. 20.75.090 Park land dedication. A. Dedication or In -Lieu of Fee Required. Before or concurrent with the approval of the final plat of any subdivision, the subdivider shall dedicate land, pay a fee in -lieu of dedication, or do a combination of both, for park and recreational purposes. B. Proposal of Dedication. Either the applicant or the city may propose dedication of a portion of the land to be divided in order to meet the regulations of this section. Payment of in -lieu fees is required unless dedication is proposed and approved. C. Review of Dedications. Dedication proposals shall be reviewed at the same time as the subdivision proposal. Any short subdivision containing a dedication proposal shall be reviewed as if it were a formal subdivision. D. Factors for Review. Dedication proposals shall be reviewed for consistency with the Comprehensive Plan, the Comprehensive Parks and Recreation Plan, and the Recreational Walks Plan. Other factors to be considered include size, usability and accessibility of the land proposed for dedication, and the possibility of coordinating dedication by owners of adjacent land. E. In -Lieu Fee. In -lieu park fees shall be as set in Chapter 15.00 ECDC. 20.75.100 Preliminary approval — Time limit. A. Approval of a preliminary plat shall expire and have no further validity at the end of the time period established under RCW 58.17.140, unless the applicant has acquired final plat approval prior to the expiration date established under RCW 58.17.140. The time period for subdivisions shall commence upon the date of preliminary plat approval by the issuance of a written decision by the Edmonds hearing examiner. In the event that the decision of the hearing examiner is appealed to the Edmonds city council and/or Snohomish County superior court, the time period shall commence upon the date of final confirmation of the preliminary plat decision by the city council or judiciary. B. Approval of a short plat shall expire and have no further validity at the end of seven years if preliminary short plat approval is issued on or before December 31, 2013, and five years if preliminary short plat approval is issued on or after January 1, 2014, unless the applicant has acquired final short plat approval within the specified time period. The time period for short plats shall commence upon the issuance of a final, written staff decision. In the event Page 14 of 22 Packet Pg. 126 8.1.c that the decision of staff is appealed to the Edmonds hearing examiner and/or Snohomish County superior court, the time period shall commence upon the date of final confirmation of the preliminary short plat decision by the hearing examiner or judiciary. [Ord. 3925 § 1, 2013] . 20.75.105 Extensions of time. Repealed by Ord. 3190. [Ord. 2379 § 4, 1983]. 20.75.107 Preliminary approval —Time limit extension for previously approved short plats. Short plats that received preliminary approval on or after January 1, 2006, and would have expired prior to the effective date of the ordinance codified in this section shall have their preliminary approvals automatically extended for a period of two years from the effective date of the ordinance codified in this section. Preliminary approval of such short plats shall expire and have no further validity at the end of two years from the effective date of the ordinance codified in this section, unless the applicant has acquired final short plat approval within the specified time period. Notice of the two-year extension from the effective date of the ordinance codified in this section shall be provided to the parties of record of such preliminary short plats. [Ord. 3925 § 2, 2013]. 20.75.110 Changes. A. Preliminary Plats. The community development director may approve as a Type II decision (Staff decision — Notice required) minor changes to an approved preliminary plat, or its conditions of approval. If the proposal involves additional lots, rearrangements of lots or roads, additional impacts to surrounding property, or other major changes, the proposal shall be reviewed in the same manner as the original application. Application fees shall be as set in Chapter 15.00 ECDC. B. Recorded Final Plats. An application to change a final plat that has been filed for record shall be processed in the same manner as a new application. This section does not apply to affidavits of correction. [Ord. 3736 § 66, 2009]. 20.75.120 Review of improvement plans. A. Timing. If improvements are required as a condition of preliminary approval of a subdivision, the applicant shall submit the improvement plan to the director of public works for review and approval, allowing sufficient time for proper review before expiration of the preliminary plat approval. Page 15 of 22 Packet Pg. 127 8.1.c B. Engineered Design. All improvement plans shall be prepared, dated, signed and sealed by a licensed engineer registered in the state of Washington, unless the public works director determines that engineer plans are not necessary. 20.75.130 Installation of improvements. A. Timing and Inspection Fee. The applicant shall not begin installation of improvements until the public works director has approved the improvement plans, the public works director and the applicant have agreed in writing on a time schedule for installation of the improvements, and the applicant has paid an inspection fee, as set in Chapter 15.00 ECDC. B. Completion — Bonding. The applicant shall either complete the improvements before the final plat is submitted for city council approval, or the applicant shall post a bond or other suitable surety to guarantee the completion of the improvements within one year of the approval of the final plat. The bond or surety shall be based on the construction cost of the improvement as determined by the director of public works, and shall be processed as provided in Chapter 17.10 ECDC. C. Acceptance — Maintenance Bond. The director of public works shall not accept the improvements for the city of Edmonds until the improvements have been inspected and found satisfactory, and the applicant has posted a bond or surety for 15 percent of the construction cost to guarantee against defects of workmanship and materials for two years from the date of acceptance. D. Short Subdivision — Deferred Installation. If the community development director determines that installation of improvements will not be needed at the time of the approval of the final plat of the short subdivision, the improvements shall be installed or guaranteed by bond before issuance of any development permit for any lot shown on the preliminary plat. This condition shall be stated on the final plat, and shall be binding on all later owners of lots created by the subdivision. 20.75.135 Preparation of final plat. A final plat is a final, precise drawing of a subdivision which conforms to the approved preliminary plat, and meets all conditions of the preliminary approval and all requirements of this chapter. It shall be prepared in accordance with the following: A. Surveyor. A professional land surveyor registered in the state of Washington shall prepare, or supervise the preparation of, the final plat. B. Survey. The surveyor shall survey the land to be divided, and as much of the section(s) in which the land is located as is needed to properly orient the land within the section(s). Page 16 of 22 Packet Pg. 128 8.1.c C. Monuments. The surveyor shall set monuments at street intersections, lot and block corners, boundary angle points, points of curbs in streets, controlling corners on the boundaries of the land, and other points as required by the public works director. The type of monuments and the method of setting shall be as specified by the public works director. D. Standards. The public works director shall set standards for the preparation of final plats. 20.75.140 Final plat — Required certificates. The following certificates shall be shown on the final plat. Subsections A through G of this section shall be signed by the indicated person before the final plat is submitted for review. Subsection G is required for formal subdivision only. A. Surveyor. The surveyor shall place his seal and signature on the plat along with: 1. A statement certifying that the plat was prepared by him, or under his supervision; 2. A statement certifying that the plat is a true and correct representation of the land surveyed; 3. A full and correct description of the land to be divided. B. Owner. The owner shall certify that the subdivision has been made with his free consent and according to his desires. Owners of other interests shown on the title report shall certify that they have notice of the subdivision. C. Dedications. A certificate of dedication by the owner for all areas to be dedicated to the public, acknowledged by a notary. D. Waiver of Claims. A statement by the owner waiving all claims for damages against any governmental authority which may arise from the construction, drainage and maintenance of required improvements. E. Waiver of Access. If required by the conditions of the preliminary approval, a waiver by the owner of direct access to any street from any property. F. Roads Not Dedicated. A statement or other clear indication by the owner if any street is not to be dedicated to the public. G. Health Officer. A statement by the city of Edmonds health officer certifying that the proposed means of sewage disposal and water supply are adequate. H. Director of Public Works. The following statements to be signed by the director of public works: Page 17 of 22 Packet Pg. 129 8.1.c 1. A statement approving the survey date, the layout of streets, alleys and other rights -of - way, design of bridges, sewage and water system and other structures; 2. A statement recommending approval of the final plat of a formal subdivision to the city council, or approving the final plat of a short subdivision. I. Community Development Director. The following statements to be signed by the community development director: 1. A statement that the final plat conforms to the approved preliminary plat and all conditions of the preliminary approval; 2. A statement recommending approval of the final plat of a formal subdivision to the city council or approving the final plat of a short subdivision. J. City Approval. A statement to be signed by the mayor and city clerk that the city council has approved the final plat of a formal subdivision or a short subdivision with a dedication. K. Taxes. A statement to be signed by the county treasurer that all taxes and delinquent assessments for which the land to be divided may be liable as of the date of the signing of the statement have been paid. 20.75.145 Final plat — Accompanying material. The following material shall be submitted to the director of public works with the final plat: A. Review Fee. A review fee for the final plat as set in Chapter 15.00 ECDC shall be paid for each check or recheck of the final plat. B. Survey Notes. Complete field and computation notes of the plat survey showing the original or re-established corners with descriptions and the actual traverse showing error of closure and method of balancing. A sketch showing all distances, angles and calculations required to determine corners and distances of the plat shall accompany this data. The allowable error of closure shall not exceed one foot in 5,000 feet. C. Title Report. A title report showing that ownership and other interests in the land described and shown on the final plat is in the name of the person signing the owner's certificate. 20.75.150 Waiver of survey. The director of public works may waive the requirement of a survey for the final plat in the following circumstances if there will be no adverse effect on the public interest: if the Page 18 of 22 Packet Pg. 130 8.1.c boundaries of the lot proposed for short subdivision have sufficient existing monuments to define the proposed lot lines. If the director of public works waives the survey requirements, the applicant shall prepare a final plat that meets all other requirements of this chapter and which contains legal descriptions of each proposed lot. [Ord. 3211 § 9, 1998]. 20.75.155 Review of final plat. A. Submission. The applicant may not file the final plat for review until the required improvement plans have been submitted for approval to the director of public works. B. Time Limit. A final plat shall be approved, disapproved or returned to the applicant for correction within 30 days of its official filing with the director of public works for review, unless the applicant agrees to extend the time limit. This time period shall not include required environmental review. C. Staff Review. The director of public works and the community development director shall review the final plat of a formal subdivision. They shall then forward the final plat to the city council for a Type IV -A decision after having signed the statements required by ECDC 20.75.140 or attaching their recommendation for disapproval. D. City Council Review. If the city council finds that the public use and interest will be served by the proposed subdivision and that all requirements of the preliminary approval in this chapter have been met, the final plat shall be approved and the mayor and city clerk shall sign the statement of the city council approval on the final plat. E. Acceptance of Dedication. City council approval of the final plat constitutes acceptance of all dedication shown on the final plat. [Ord. 3736 § 67, 2009; Ord. 2991 § 1, 1994]. 20.75.158 Short plat — Staff review. The community services director, through his/her designees, the director of public works and the community development director shall conduct an administrative review of a proposed short subdivision and either sign the statements required by ECDC 20.75.140, if all requirements of this chapter have been met, or disapprove such action, stating their reasons in writing. Such administrative action shall be final subject only to right of appeal to the hearing examiner as a Type II decision under Chapter 20.06 ECDC. Dedication of any interest in property contained in an approval of the short subdivision shall be forwarded to the city council for formal acceptance on its consent agent; provided, however, that such acceptance shall not stay any approval, time period for appeal or the effective date of the short subdivision. [Ord. 3736 § 68, 2009; Ord. 3211 § 10, 1998; Ord. 2991 § 1, 19941. Page 19 of 22 Packet Pg. 131 8.1.c 20.75.160 Final plat — Filing for record. The city clerk shall file the final plat or short plat for record with the county auditor, and arrange for a reproducible copy to be sent to the public works department and the applicant and a paper copy to be sent to the county assessor and the community development department. The plat or short plat shall not be considered "approved" until so filed with the county auditor. 20.75.165 Effect of rezones. The owner of any lot in a final plat filed for record shall be entitled to use the lot for the purposes allowed under the zoning in effect at the time of filing for five years from the date of filing the final plat for record, even if the property is rezoned; provided that all requirements of the community development code, other than lot area, are met. 20.75.170 Further division — Short subdivisions. A further division of any lot created by a short subdivision shall be reviewed as and meet the requirements of this chapter for formal subdivision if the further division is proposed within five years from the date the final plat was filed for record; provided, however, that when a short plat contains fewer than four parcels, nothing in this section shall be interpreted to prevent the owner who filed the original short plat, from filing a revision thereof within the five-year period in order to create up to a total of four lots within the original short subdivision boundaries. [Ord. 2623 § 1, 1987]. 20.75.175 Court review. Any decision approving or disapproving any plat or short plat shall be reviewable for unlawful, arbitrary, capricious or corrupt action or nonaction by writ of review before the Superior Court of Snohomish County. The action may be brought by any property owner in the city, who deems himself or herself aggrieved thereby; provided, that application for a writ of review shall be made to the court within 30 days from any decision so to be reviewed. The cost of transcription of all records ordered certified by the court for such review shall be borne by the appellant. 20.75.180 Development of lots not divided according to this chapter. No building permit, septic tank permit or other development permit shall be issued for any lot unless: (1) the subject property is a lot of record as defined in ECDC 21.55.015; or (2) the property owner is determined to be an innocent purchaser in accordance with subsection (A) of this section. Where this section authorizes a lot -to be developed even though such lot does not meet the definition for "lot of record" in ECDC 21.55.015, any development on said lot shall Page 20 of 22 Packet Pg. 132 8.1.c comply with the city's development regulations, including any applicable development regulations regarding nonconforming lots. A. "Lot of Record" Status for Innocent Purchasers. An owner of property may obtain "lot of record" status for a parcel that does not meet the "lot of record" definition. To obtain this status, the applicant must submit an affidavit with sufficient supporting documentation to demonstrate that: 1. The applicant did not have actual notice regarding the subdivision of the property in question. If the applicant had knowledge of the subdivision (e.g., knowledge that two parcels in question were once part of the same parcel), but not of its illegality, the innocent purchase status may not be granted; 2. The purchase price of the parcel is consistent with an arm's length transaction; 3. The owner did not purchase the property from a relative; 4. At the time of purchase, there was some existing deed, record or survey showing the subject parcel as a separate lot; and 5. The parcel had a separate tax ID parcel number prior to the purchase of the property by the applicant. B. The innocent purchaser status may be approved subject to conditions of approval requiring the applicant to make improvements to the property that would likely have been required by the city had the property been properly subdivided, unless it is determined that such improvements have already been constructed. C. An affirmative determination of innocent purchaser and "lot of record" status shall be recorded with the county auditor. [Ord. 3982 § 3, 2014]. 20.75.185 Penalties. Any person who violates any provision of this chapter relating to the sale, offer for sale, lease or transfer of any lot is guilty of a misdemeanor and subject to the penalties of ECC 5.50.020. Each sale, offer for sale, lease or transfer of each separate lot in violation of any provision of this chapter shall be deemed a separate and distinct offense. In addition to these criminal sanctions, the city shall have the right to bring an action to restrain and enjoin any subdivision, sale or transfer, compel compliance with the provisions of this chapter and obtain other injunctive relief. The costs of such action shall be paid by the violator and shall include the city attorney's fees. Page 21 of 22 Packet Pg. 133 8.1.c 21.30.032 Flat. "Flat[s]" means multiple family dwelling units) that are horizontally separated — i.e.: stacked above and/or below each other. 21.100.040 Townhouse. Townhouse means a multiple dwelling unit meeting the following criteria: A. No dwelling unit overlapping another vertically; B. Common side walls joining units; C. Not more than six dwelling units in one structure; D. Coverage shall not exceed the aggregate coverage of the individual structures as defined in the zoning code; rum Page 22 of 22 Packet Pg. 134 8.1.c Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss Dicy Sheppard being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH762212 ORDINANCE 4070, 4071 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 06/11/2017 and ending on 06/11/2017 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $46.44. ����111111111111���' Subscribed and sworn before me on this 5510�+ li�,'- t40TA/? . � day of .��f�r l _ � 1- PUBLIC otary Public in and for the State of Washington. City of Ed-6 -LEGAL ADS 114101416 SCOTT PASSEY Packet Pg. 135 8.1.c ORDINANCE SUMMARY of Inc City 01 Edmonds, Washington On the 6th day of June, 2017. lho City Council of the City of Edmonds, pa,"d Iho following Ordinances, the summaries otthe Content ❑f sold ordinances consialfng of I111as are provided as follows: ORDINANCE N0.4070 AN ORDINANCE OF THE CITY OF EDMONDS. WASHINGTON. ADOPTING AMENDMENTS TO THE EDMONDS COMMUNITY DEVELOPMENT CODE, ADDING A UNIT LOT SUBDIVISION PROCESS TO CHAPTER 20,75, MAKING TECHNICAL CORRECTIONS AND REVISING REFERENCES, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. ORDINANCE NO.4071 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING FINDINGS AND CONCLUSIONS AND APPROVING A CHANGE IN ZONING FOR CERTAIN PROPERTY SUBJECT TO CONTRACT REZONE R-97-28 FROM CONTRACT RS-8 TO RS-12; AUTHORIZING AMENDMENT OF THE CITY'S OFFICIAL ZONING MAP; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of these Ordinances will be mailed upon request. DATED this 7th day of June, 2017. CITY CLERK, SCOTT PASSEY Published: June 11, 2017. EDH762212 Packet Pg. 136 8.1.d Unit Lot Subdivision / Building Permit Application Process Current Application Process Unit Lot Subdivision process that occurs for after a multi unit building permit submittal 1 Fill/ Grade and Building Permit are applied for w/ one address and unit numbers (one commerical building permit) 2 Building Enclosure Documents must be submitted (note: costly for applicant) - OR Covenant Recorded to not sell for 5 years 3 Reviews go through the process 4 Commercial fees are calculated 5 Commercial Impact fees assessed 6 Unit lot subdivision is applied for - Switch geers and re -do to change to SFR 7 Create, re -address and update all permits/ records 8 Create new permits for each "structure/unit" 9 Obtain new site plans, new plans with code related changes for each new "SFR" 10 Sort out non -relevant documents 11 Re -do building permit fees to change to residential fee schedule 12 Re -do Park and Transportation Impact fees 13 Engineering re -reviews for compliance with Residential code / storm requirements 14 Additional ROW/ Side Sewer permits are created for each new lot 15 Planning, Building, Fire re -review, stamp and sign all of the new plans 16 Upon recording of new lots, permits issued NOTES: From a Building Code / Permit Process, it is taking a Commerical Building and turning into a bunch of New SFR's Extensive Staff time to create/change/update/re-review applications Enclosure Docs Double the printing Additional design professional expenses Proposed w/ Code Update Steps to Permit Issuance when Unit Lot Subdivision applied for prior or with building permit submittal (Currently the process for our other Subdivision Applications) 1 Unit lot subdivision is applied for 2 Addresses are assigned 3 Fill/ Grade and Building Permits are applied for (multiple SFR permits) 4 Concurrent Review Document signed 5 Reviews go through the process 6 Residential fees are calculated for a SFR 7 Residential Park and Transportation Impact fees assessed for a SFR 8 Upon recording of new lots, permits issued Packet Pg. 137 8.1.e 20.75.045 Unit lot subdivision. A. Purpose. The unit lot subdivision process provides opportunities for dividing fee simple ownership of land to create townhouses, rowhouses and similar fee -owned dwelling units as an alternative to both condominium ownership and traditional single-family detached subdivision. Unit lot subdivisions determine compliance with the relevant dimensional standards of ECDC Title 16 by analyzing whether the parent lot complies, but not requiring that each newly created lot within the unit lot subdivision (the unit lot) complies, with those dimensional standards. A unit lot subdivision does not permit uses or densities that are not otherwise allowed in the zoning district in which the unit lot subdivision is proposed. B. Applicability. The provisions of this section apply exclusively to the subdivision of land for single-family dwelling units, townhouse, and rowhouses and may be applied only in the following zones: multiple residential, general commercial, and Westgate mixed -use. A single lot within a unit lot subdivision may contain multiple dwelling units when the unit lot contains all such dwelling units within one building. Flats are permitted as an element of a unit lot subdivision only when a single lot within a unit lot subdivision contains the entire building in which flats are located. C. Association with Site Development — Application Timing. In the case of a vacant lot or a redevelopment site, a preliminary unit lot subdivision can only be submitted in conjunction with or subsequent +^ preceding a development site plan as required by Chapter 20.10, 20.11, or 20.12 ECDC, or in the case described in ECDC 20.10.020(B)(3) submitted in conjunction with or subsequent to preceding a building permit. For existing developed sites, a preliminary unit lot subdivision application may be submitted at any time. If the subdivision involves creating unit lot lines within common walls, a building permit application is required in order to verify that the walls meet the separation requirements in effect at the time of the subdivision application. D. Conformance with Standards of the Parent Lot. The parent lot must comply with and is vested to the applicable development standards (ECDC 20.75.030(E)) in effect at the time a complete application for preliminary unit lot subdivision is submitted. As a result of the unit lot subdivision, the individual unit lots within the subdivision may be nonconforming with respect to the bulk and dimensional standards required by ECDC Title 16. As with dimensional standards, compliance with access standards, including but not limited to fire lanes, drive aisles, turn-arounds, and access of/to the parent lot from/to the street will be evaluated based on the parent lot's compliance with such requirements, and not based on whether individual unit lots meet such standards. E. Future Additions and Modifications. Subsequent platting actions, additions or modifications to the structure(s) may not create or increase any nonconformity of the parcel lot. Changes requiring permitting that affect only the interior of building units will be evaluated for compliance with the requirements only for that unit. Any exterior changes will be evaluated for Packet Pg. 138 8.1.e compliance by considering whether the parent lot would still comply with applicable development standards. Any application for such external changes will require authorization of all owners of affected unit lots or approval of the HOA where changes to commonly owned tracts are proposed. F. Homeowners' Association Ownership of Common Areas. Any commonly used areas or facilities within a unit lot subdivision, including but not limited to common access, garage or parking areas, common open space or recreation space, common courtyards, commonly used stormwater facilities or side sewers and other similar features, must be owned and maintained by a homeowners' association with the right to assess the individual unit lot owners as necessary to properly maintain and repair such areas. Appropriate documentation regarding the rights of the homeowners association must be submitted for recording with the final plat. G. Maintenance Agreements for Building Exteriors. Maintenance agreements must be executed and recorded as an element of the final unit subdivision plat or short plat for maintenance of all building exteriors except in cases where all dwelling units are detached. The maintenance agreement must require equal participation by all owners within any one building and must be recorded on the final unit lot plat. The requirement does not apply to detached single family dwelling units. Common wall construction must meet currently adopted building codes. H. Parking on Different Unit Lots Allowed. Within the parent lot, required parking for a dwelling unit may be provided on a different unit lot than the lot with the dwelling unit as long as the right to use that parking is formalized by an easement on the final plat. I. Notice of Unit Lot on the Final Plat. The fact that the unit lot is not a separate buildable lot and that additional development of the individual unit lots may be limited as a result of the application of development standards to the parent lot must be noted on the final plat. J. An application for final unit lot plat will not be accepted until all foundations, including common wall foundations, are installed and located on the face of the final plat by the land surveyor of record. K. Review. Unit lot subdivisions of four or fewer lots are processed and reviewed as short subdivisions while five or more lots are formal subdivisions pursuant to Chapter 20.01 ECDC and the requirements of this chapter. [Ord. 4154 § 4 (Att. C), 2019; Ord. 4070 § 1 (Exh. 1), 2017]. Packet Pg. 139 8.2 City Council Agenda Item Meeting Date: 02/4/2020 Ordinance amending the Edmonds Community Development Code to add "Hotel" as a Permitted Use in the CW Zone Staff Lead: Shane Hope Department: Planning Division Preparer: Rob Chave Background/History The Planning Board recommended this code amendment after a public hearing on December 11, 2019. The code amendment was originally requested by the Economic Development Commission. Staff Recommendation N/A. Note that a public hearing is scheduled for February 18, 2020. Narrative The Economic Development Commission (EDC) has requested an amendment to the City's zoning code for the "CW - Commercial Waterfront" zone which would allow lodging -type uses (see memo from EDC Chair Mary Monroe). The EDC has apprised the City Council of this interest in the past, and is interested in moving to get the zoning code updated to include this use. The current version of the CW zone is attached. Generally, the City's zoning code provides for hotels and/or motels in commercial zones, and includes these definitions: 21.40.060 Hotel. Hotel means any building containing five or more separately occupied rooms that are rented out for sleeping purposes. A central kitchen and dining room and interior accessory shops and services catering to the general public can be provided. Not included are institutions housing persons under legal restraint or requiring medical attention or care. (See also, Motel.) 21.60.040 Motel. Motel means a building containing units which are used as individual sleeping units having their own private toilet facilities and sometimes their own kitchen facilities, designed primarily for the accommodation of transient automobile travelers. Accommodations for trailers are not included. This term includes tourist court, motor lodge, auto court, cabin court, motor hotel, motor inn and similar names. (See also, Hotel.) It is relatively simple to address the EDC request by adding hotels to the list of Permitted Primary Uses in Chapter 16.55.010 (CW zone). Staff does not recommend adding'motel' as a permitted use since the purposes of the CW zone are focused on public access and pedestrian use in the waterfront area, and Packet Pg. 140 8.2 the definition of a motel is more focused on supporting vehicle use and access. This potential amendment is consistent with the Shoreline Master Program, which allows this type of use in the Urban Mixed Use shoreline environments. Exhibit 1 contains the EDC Memo to the Planning Board asking that lodging be allowed in the CW Zone. Exhibit 2 contains the existing CW Zone language (ECDC 16.55) showing the proposed change allowing hotel uses. The minutes of the Planning Board discussion and public hearing are attached as Exhibit 3. A draft ordinance will be prepared for the City Council's public hearing. Attachments: Exhibit 1: EDC Memo to Planning Board Exhibit 2: Edmonds CW 16.55 with Hotels Exhibit 3: Planning Board minutes - Hotels in CW Packet Pg. 141 8.2.a MEMORANDUM TO: MATT CHEUNG, CHAIR, PLANNING BOARD ROB CHAVE, PLANNING MANAGER FROM: ECONOMIC DEVELOPMENT COMMISSION VIA: MARY MONROE, CHAIR AIM SUBJECT: Amendment of Edmonds Community Development Code to Allow Lodging Uses in CW Zone. DATE: September 18, 2019 In pursuit of one of the 2019 EDC Work Plan Goals, as presented to City Council earlier this year, at its September 18, 2019 meeting the Economic Development Commission recommended that the Commercial Waterfront "CW" Zone "permitted use" provisions be amended to allow lodging uses. There has been discussion in previous EDC meetings over the past two years about this issue, which Commissioners believe would potentially allow for development of additional lodging facilities within walking distance of Downtown Edmonds, thereby serving to enhance economic vitality, jobs and revenue. We hope that by transmittal of this memo, in addition to our work in the past and stated goals to City Council, the Planning Board and Development Services Department will be able to commence work on this rather minor code amendment in the near future. If you have any questions, do not hesitate to contact me or Patrick Doherty, Economic Development and Community Services Director. Packet Pg. 142 8.2.b Edmonds City Code and Community Development Code Chapter 16.55 CW — COMMERCIAL WATERFRONT Chapter 16.55 CW — COMMERCIAL WATERFRONT Sections: 16.55.000 Purposes. 16.55.010 Uses. 16.55.020 Site development standards. 16.55.030 Operating restrictions. Page 1/2 16.55.000 Purposes. The CW zone has the following specific purposes in addition to the general purposes listed in Chapter 16.40 ECDC: A. To reserve areas for water -dependent and water -related uses and for uses which will attract pedestrians to the waterfront; B. To protect and enhance the natural features of the waterfront, and encourage public use of the waterfront; C. To ensure physical and visual access to the waterfront for the public. 16.55.010 Uses. A. Permitted Primary Uses. 1. Marine -oriented services; 2. Retail uses which are either marine -oriented or pedestrian -oriented, excluding drive-in businesses; 3. Petroleum products storage and distribution; 4. Offices, above the ground floor, excluding medical, dental and veterinary clinics; 5. Local public facilities with marine -oriented services or recreation; 6. Neighborhood parks, natural open spaces, and community parks with an adopted master plan subject to the requirements of ECDC 17.100.070-; 7. Hotels. B. Permitted Secondary Uses. 1. Off-street parking and loading in connection with a permitted use. C. Secondary Uses Requiring a Conditional Use Permit. 1. Aircraft landings as regulated by Chapter 4.80 ECC; 2. Regional parks and community parks without a master plan subject to the requirements of ECDC 17.100.070. [Ord. 3353 § 6, 2001; Ord. 2366 § 9, 1983; Ord. 2307, 1982; Ord. 2283 § 6, 1982]. The Edmonds City Code and Community Development Code is current through Ordinance 4161, passed October 15, 2019. Packet Pg. 143 Edmonds City Code and Community Development Code Chapter 16.55 CW — COMMERCIAL WATERFRONT 16.55.020 Site development standards. A. Table. Minimum Minimum Minimum' Maximum Maximum Lot Area Width Setbacks Height Coverage CW None None 15' landward of 30' None bulkheads for buildings; 60' landward of bulkheads for parking 1 Fifteen feet from lot lines adjacent to R zoned property. 2 Tanks which are part of a petroleum products storage and distribution facility are allowed to be 48 feet in height. B. Signs, Parking and Design Review. See Chapters 17.50, 20.10 and 20.60 ECDC. Page 2/2 C. Satellite Television Antennas. Satellite television antennas shall be regulated as set forth in ECDC 16.20.050 and reviewed by the architectural design board. [Ord. 2526 § 7, 19851. 16.55.030 Operating restrictions. A. Enclosed Building. All uses shall be carried on entirely within a completely enclosed building except for: 1. Petroleum products storage and distribution; 2. Sales, storage, repair and limited building of boats; 3. Public parks; 4. Limited outdoor display of merchandise meeting the criteria of Chapter 17.65 ECDC; 5. Motorized and nonmotorized mobile vending units meeting the criteria of Chapter 4.12 ECC. B. Nuisances. All uses shall comply with Chapter 17.60 ECDC, Performance Standards. [Ord. 3902 § 4, 2012; Ord. 3320 § 4, 2000]. The Edmonds City Code and Community Development Code is current through Ordinance 4161, passed October 15, 2019. Packet Pg. 144 8.2.c Board Member Pence suggested there is a way to get the public engagement program right from the beginning of a project so that the situation doesn't escalate later in the process. However, that is a topic for a different meeting. Board Member Monroe asked why the additional language related to existing, developed sites was added to Subsection C instead of another subsection. For example, the language might fit better in Subsection B. Mr. Clugston responded that Subsection C is application related, and staff felt that a little bit more explanation was warranted. BOARD MEMBER MONROE MOVED THAT THE PROPOSED AMENDMENTS (AMD20190005) BE FORWARDED TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL. BOARD MEMBER PENCE SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. PUBLIC HEARING ON CODE AMENDMENT ALLOWING LODGING USES IN THE CW ZONE (FILE NO. AMD20190006) Mr. Chave recalled that this item was also introduced to the Planning Board on November 13' by Patrick Doherty, the City's Economic Development Director. He reviewed that the Economic Development Commission (EDC) has requested an amendment TO the City's zoning code to allow lodging -type uses in the Commercial Waterfront (CW) zone. As noted by the EDC, there are very limited areas for hotels to locate in the downtown waterfront area at this time. The amendment is intended to promote the economic well-being of the City by expanding these opportunities. Mr. Chave advised that the EDC's request could be addressed by adding "hotels" to the list of "Permitted Primary Uses" in ECDC 16.55.010. At this time, staff is not recommending adding "motel" as a permitted use since the purposes of the CW zone are focused on public access and pedestrian use in the waterfront area and the definition of a "motel" is more focused on supporting vehicle use and access. Chair Cheung opened the hearing, but no members of the public were present. Board Member Monroe asked if the amendment would change the height or parking requirements, and Mr. Chave answered no. The amendment would simply allow a "hotel" as a permitted use. He pointed out that the Shoreline Master Program (SMP) already envisions hotel uses on the waterfront, so the amendment would actually bring the zoning code into compliance with what the SMP envisions. Board Member Monroe voiced support for the proposed amendment. Student Representative Bryan said he also supports the proposed amendment and likes the idea of having more hotel accommodations on the waterfront. He noted that the hotels would be within walking distance of downtown Edmonds, as well. Expanding opportunities for hotel uses could bring more people to Edmonds, adding to the local economy. Board Member Pence said he supports the idea behind the proposed amendment. However, his recollection is that the SMP requires water -related uses within 200 feet of the shoreline, and a hotel would not be considered a water -related use. Mr. Chave explained that the CW zone is located within an area that is designated as Urban Mixed Use in the SMP, and lodging - type uses are allowed even if they are not water -related. Chair Cheung asked staff to share any arguments against the proposed amendment. Mr. Chave pointed out that it is pretty common for waterfront towns to have lodging in and around the waterfront area. At this point, Edmonds is unusual in that the use is not currently allowed. Vice Chair Robles said he supports the concept, but it might end up being too good of an idea. There are at least five existing buildings along the waterfront that would be fantastic locations for hotels. Once the use is allowed, it would be difficult to stop if it proliferates. He voiced concern that the proposed amendment is a haphazard approach, and he would rather look at the entire CW zone as a whole and come up with an overall plan similar to what was done with the Westgate and Highway 99 areas. The waterfront property is unique and there is limited land on the west side of the railroad tracks. It is possibly the most coveted piece of real estate in the State of Washington. Property owners could benefit tremendously from the amendment, which could dramatically increase property values based on the higher use allowed. Perhaps there should be some limits placed on the use, or at least a filter so they can get the good ideas and have an opportunity to reject bad ideas. He summarized that the waterfront area is a public amenity (a park) that belongs to the citizens of Edmonds. Planning Board Minutes December 11, 2019 Page 3 Packet Pg. 145 8.2.c Mr. Chave emphasized that the proposed amendment would not allow a park area to be redeveloped into a hotel. The park spaces are zoned Open Space (OS). The amendment would be limited to the properties zoned CW, and there aren't very many. A lot of the properties that Vice Chair Robles is concerned about are not zoned in a way that allows hotel development, and they are publicly owned. Therefore, the danger is extremely limited. Board Member Monroe asked if Vice Chair Robles is concerned that existing apartment buildings would be replaced with hotels. Vice Chair Robles said he is more concerned about properties where single-family homes are currently located. Board Member Monroe agreed that these homes are great places for people to live, but they are currently underutilized properties. He said he would love to have a place for friends and family to stay in hotels close by. Chair Cheung said he can understand that people might be concerned that allowing hotel uses in the CW zone might result in additional traffic impacts, less public access to the waterfront, etc. However, providing additional lodging opportunities would be a nice addition that benefits the local businesses. It is a great location in that employees would be able to get to work via the Sounder Train. Mr. Chave pointed out that the existing office buildings in the CW zone do not provide public amenities. He would argue that a hotel use would encourage more public access and amenities. BOARD MEMBER MONROE MOVED THAT THE BOARD FORWARD THE PROPOSED AMENDMENT (FILE NO. AMD20190006) TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL. BOARD MEMBER CRANK SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. REVIEW OF EXTENDED AGENDA Chair Cheung reminded the Board that the December 25'i' meeting was cancelled. The next meeting will be January 8th, and the agenda will include an update on the Housing Commission's work. The January 22" d meeting agenda will include a quarterly report from the Parks, Recreation and Cultural Services Department, the February 121 meeting agenda will include an update on the Climate Goals Project, and the February 261 meeting agenda will include updates on the Puget Sound Regional Council (PSRC) Vision 2050 and Buildable Lands processes. He noted there are a number of items on the list of "pending projects," as well. Board Member Pence asked if the Board holds an annual retreat, and if so, when will it be added to the extended agenda. Chair Cheung answered that the 2020 Chair and Vice Chair will be responsible for scheduling and establishing an agenda for the Board's annual retreat. In the past, the retreat has been held earlier in the year, rather than later. Board Member Pence said that would be his hope, given that there will be a new Mayor and several new City Council Members. Chair Robles said he will be meeting with the Development Services Director soon to discuss the Board's extended agenda, including a possible date for a retreat. He invited the Board Members to provide feedback regarding the items they see as priorities for 2020. PLANNING BOARD CHAIR COMMENTS Chair Cheung thanked the Board Members for their hard work and participation as he chaired the meetings throughout 2019. PLANNING BOARD MEMBER COMMENTS Board Member Monroe thanked Chair Cheung for doing such a great job of setting the Board's agendas and leading the meetings. He made the meetings fun to attend, and the Board got a lot of business done, as well. Student Representative Bryan referred to Vice Chair Robles earlier comment that allowing lodging uses in the CW zone might be too good. He recalled the Board's earlier discussions with the Architectural Design Board (ADB) about their desire to be involved earlier in the permit process. He suggested that perhaps it would be possible for the ADB to provide feedback to help weed out the bad ideas, like too many hotels ruining the waterfront. Vice Chair Robles emphasized that the Board doesn't have that power. The Board's job is to make recommendations, and it is up to the City Council to make the final Planning Board Minutes December l 1, 2019 Page 4 Packet Pg. 146 8.2.c decision. The optimum approach is for the Board to populate the record to the maximum extent possible so the City Council has adequate information to fully understand the public's wishes. Student Representative Bryan asked if it would be possible for the ADB to have the power to review projects and deny those that do not fit in with the City's vision. Mr. Chave explained that, depending on where a project is located, the ADB can make recommendations or approve design, but it cannot say whether or not a use is appropriate. The uses allowed are set by the zoning code. Adding "hotels" as an allowed use in the CW zone is essentially saying that type of use is fine in the zone, period. The ADB can rule on whether the design is adequate for the location, but it cannot rule on whether or not the use is appropriate. ADJOURNMENT The Board meeting was adjourned at 7:36 p.m. Planning Board Minutes December 11, 2019 Page 5 Packet Pg. 147 8.2.c POTENTIAL CODE AMENDMENTS ALLOWING LODGING USES IN THE COMMERCIAL WATERFRONT (CW) ZONE (File No. AMD20190006 Mr. Doherty advised that the Economic Development Commission (EDC) is interested in ways to enhance the economic vitality of the City, and one potential option is to encourage greater lodging opportunities in the City center to be adjunct to the attractions (events, activities, restaurants, performance venues, etc.) that already exist. He explained that, over the years, they have tried to entice hotel developers to the downtown and even paid for a hotel demand report a few years ago that quantified the demand for hotels. The report pointed out there are few opportunities to develop hotels in the downtown given the small site size and height limit. While there is potential for small, boutique hotels that are run by independent operators, the name brand hotels usually won't invest in a market for anything less than 75 rooms, and there are no properties in the main downtown that could accommodate a hotel of that size. Mr. Doherty pointed out that the waterfront is another part of the greater downtown where there are opportunities to adaptively reuse existing office and residential buildings for hotel uses. In fact, he was approached a few years ago by a person who was interested in converting a waterfront office building to a lodging use, but he had to advise him that it was not allowed by code. The building was later purchased by someone else and is currently used as office space. Mr. Doherty said the EDC became excited about the notion of a waterfront hotel, and it was discovered that if a waterfront office building were converted to a hotel use, it would be the only beach front hotel in the Puget Sound area. It could become an attraction for Edmonds and improve the economic vitality of the entire downtown core. He explained that the EDC is requesting that the zoning code be amended to allow lodging as a permitted primary use in the Commercial Waterfront (CW) zone (ECDC 16.55.010). Mr. Chave pointed out that the proposed amendment is consistent with the Shoreline Master Program (SMP), which already allows lodging uses in the Urban Mixed Use shoreline environment. He also pointed out that the City's code typically addresses hotels and motels together; but in this case, the amendment would apply to properties along the waterfront that are in close proximity to public walkways, parks, etc. Staff believes it would be more appropriate to limit lodging uses in the CW zone to hotels only. Mr. Chave suggested that, in addition to the proposed amendment to add "hotels" as a permitted primary use in the CW zone, it would also be appropriate to do minor updates to the definition of "hotel." If the Board is willing to move the proposed amendment forward, it could be scheduled for a public hearing in December. Mr. Doherty explained that the overarching concept for the SMP is to have either marine -related or marine -dependent uses on the waterfront. If that is not possible, then there is a hierarchy of uses that can be considered, and hotels are higher on the list than offices. Office uses typically serve the same crowd every day, whereas a hotel would serve different people every day and would likely provide some public space, as well. In many cases, a hotel use would provide more opportunities for public enjoyment of the shoreline than an office use would. Board Member Monroe said he believes the proposed amendment is a great idea. He asked about the boundaries of the CW zone, and Mr. Chave said it includes all of the property along the waterfront except the ferry property, the port property east of the railroad tracks, and the parks. The Port property east of the railroad tracks is zoned General Commercial (CG) and the park and ferry properties are zoned Public (P). He summarized that it is a fairly narrow strip, but there are some significant properties that could be repurposed or redeveloped for lodging uses. Board Member Cloutier provided a zoning map to illustrate the extent of the CW zone, which includes part of the Port property, but not Harbor Square. Board Member Monroe asked about the parking requirement for hotel uses. He suggested this will be important information to provide at the hearing where it will likely be raised as a concern. Mr. Chave answered that the parking requirement is one space per room or unit. Board Member Monroe asked if employee parking is also required, and Mr. Chave answered no. Mr. Doherty observed that the average occupancy for a hotel is between 60% and 70%, and typically, 100% occupancy only occurs during special events. During these times, employees would end up parking on the street. Planning Board Minutes November 13, 2019 Page 2 Packet Pg. 148 8.2.c Board Member Rubenkonig asked how creative an applicant could be in meeting the parking requirement. Mr. Chave responded that not all parking must be provided on site. Development in the downtown is allowed to take advantage of parking elsewhere within the area to meet the parking requirement. Board Member Rubenkonig asked if other methods of transportation, such as Uber or Lyft, could be used by an applicant to meet at least part of the parking requirement. Mr. Chave reminded the Board that all new uses in existing buildings are considered to comply with the parking requirement. If an applicant is renovating an existing building on the waterfront for a hotel use, whatever parking is there would satisfy the parking requirement. Vice Chair Robles pointed out that there is no emergency access solution for properties on the west side if a train is blocking the track. He asked if there is something in the hotel laws that would prohibit a hotel from being placed on the west side of the tracks for safety reasons. Mr. Doherty said he does not know of any restrictions. He said he has spoken to a few hotel developers, as well as a hotel development broker, who were conceptually interested in property on the waterfront, and they didn't seem to find a problem. In general, there is concern about noise and vibration from the trains going by, and he occasionally hears from the Harbor Inn that guests complain about it. This is something a developer would need to address as part of a project design. Vice Chair Robles asked if the proposed amendment would increase the value of properties in the CW zone. Mr. Doherty explained that, typically, the appraised value is based on the highest and best use of a property. There are no hotels in the area and office development is currently considered the highest and best use. He does not believe that the properties would be appraised higher because there are no large under -developed or undeveloped properties that would impact the value. Vice Chair Robles said he understand that the amendment is being proposed to attract and accommodate tourists to the downtown and waterfront. He asked if a waterfront hotel is considered the only way to accomplish this goal or if there are other options available such as short-term rentals that can absorb a lot of occupancy but do not require development. This would give local residents an opportunity to enjoy the economic benefits, too. Mr. Doherty said the Airbnb phenomenon is growing in Edmonds, as evidenced by the surge in business licenses and lodging taxes. This is largely because they do not have a lot of other options. However, short-term rentals are not always to everyone's taste, and a hotel scenario is preferred by some. The proposed amendment would widen a very narrow door that a potential developer could walk through to provide more lodging in the downtown area. Vice Chair Robles suggested they open the scope of the discussion so that it is not based solely on the premise of bringing more people to the waterfront and downtown to take advantage of the fairs and events. Mr. Doherty responded that a lot of people use lodging in neighboring cities, and the goal is to recapture some of this market to improve the City's economic vitality. PRESENTATION ON POTENTIAL REVISIONS TO UNIT LOT SUBDIVISION APPLICATION PROCEDURE (File No. AMD20190005 Mr. Clugston reviewed that the unit lot subdivision process was adopted in 2017 and has been well received. Since that time, three projects have been approved and several others are in the works. Based on experience, staff has identified the need for a minor change to the application timing within the unit lot subdivision process to make the associated building permit review more efficient. He explained that the current code allows an applicant to apply for a unit lot subdivision concurrent with design review, concurrent with a building permit application, or after a building permit application is received. However, applying for the unit lot subdivision after the building permit application leads to inefficiencies. It requires additional staff time to create, change, update and re -review applications, and it also requires applicants to prepare new documents and pay additional fees. In order to streamline the process, Mr. Clugston said staff is recommending that unit lot subdivision applications no longer be accepted after building permits are submitted. As proposed, staff will know to process buildings permits as single-family residential developments rather than having to start the process as a commercial development and change further down the road when a unit lot subdivision application is submitted. The proposed amendment to ECDC 20.75.045 would alter just a few words to implement the change in process (See Exhibit 2). Planning Board Minutes November 13, 2019 Page 3 Packet Pg. 149 8.3 City Council Agenda Item Meeting Date: 02/4/2020 Resolution adopting Council Rules of Procedure Staff Lead: Scott Passey, City Clerk Department: City Clerk's Office Preparer: Scott Passey Background/History In 2013, the City Council passed Resolution No. 1295, which adopted Robert's Rules of Order as its parliamentary authority for the conduct of City Council meetings. Staff Recommendation Discuss the merits of adopting updated rules of procedure. Narrative In 2013, the City Council adopted Robert's Rules of Order via Resolution No. 1295 as its parliamentary authority for the conduct of City Council meetings. Because Resolution No. 1295 is limited to parliamentary procedure in the context of Council meetings, such rules do not address many other processes and procedures used by the City Council for the conduct of Council business. It is proposed that a more comprehensive set of rules would provide greater clarity and understanding about the roles, rights, and responsibilities of City Councilmembers in the conduct of city business. The draft rules encompass detailed information about Council organization, duties of officers, filling a Council vacancy, agenda preparation, appointment of Council members, council meetings, the consent agenda, public testimony, general conduct and decorum, council representation, etc. They are submitted for the Council's review and discussion to see if such rules could better assist in the orderly conduct of Council business. Attachments: Resolution 1295 Resolution XXXX Council Rules Draft Council Rules of Procedure Packet Pg. 150 RESOLUTION OF i OF OF r • r WASHINGTON, REPEALING RESOLUTION NO. RULES OF PROCEDURE• r OF • ADOPTING`#: OF ORDER it i THE CITY • OF "i r ' WHEREAS, the city council adopted Resolution No.- 292 in 1974, which adopted rules of procedure for conduct of council meetings; and WHEREAS, it has been recommended that thecitycouncil use Robert's Rules of Order with modifications identified by the city council, now therefore, Section 1. REPEALERResolution No. 292 is hereby repeale& Section ii • OF O ,. council•v adopts Robert'sof Order Newly Revised, 1 11h Edition,official rules forconducting •meetings. councila official serving as parliamentarian should consult this versionof Robert's Rules when asked to provide guidance on a procedural question. City council members wishing to use a shorter version of Robert's Rules for their own convenience should use Robert's Rules of Order In Brief, but the council does not recognize this volume as an authority nor as the Section 1 MODIFICATIONS TO ROBERT'S RULE& The city council hereby adopts the following modifications to the Robert's Rules of Order Newly Revised, 11 ffi Edition: 1. Contrary to the'** footnote on Page 35 and first bullet point on page 488, motions before the city council must be seconded. 2. Contrary to page 43, line 23 of Robert's Rules of Order, the Mayor participates in discussion and debate only with the permission of the Council and does not make motions. Tiebreaker votes by the Mayor will be as provided by Washington State law. SectionR r. Any matter of order or procedure n• • - • by modifications •rth in this resolution shall be - •-■ by presiding pursuant to state law, city ordinance, and Robert's Rules of Order Newly Revised, 11' edition (in that order of priority),and advice of • Packet Pg. 151 Section 5. EFFECTIVE DATE. Robert's Rules of Order as modified in Section 3 wiIJic-thr. • rules • procedure for the conduct of council meetings effective August 6, 2013. CITY OF EDMONDS 00, —ap-� MAYOR, DAVID O. EARLING . ......... . . CITY CLERK, SAND RA CHASE FILED WITH THE CITY CLERK: 07-12-2013 PASSED BY THE CITY COUNCIh 07-16-2013 RESOLUTION NO. 1295 I Packet Pg. 152 8.3.b RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, REPEALING RESOLUTION NO. 1295 ADOPTING ROBERT'S RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS, AND ESTABLISHING COMPREHENSIVE RULES OF PROCEDURE FOR THE CITY COUNCIL WHEREAS, Chapter 35.A.12.120 RCW gives the City Council of each code city the power to set rules for conducting its business within the provisions of Title 35A RCW; and WHEREAS, in 2013, the City Council passed Resolution No. 1295, which adopted Robert's Rules of Order as its parliamentary authority for the conduct of Council meetings; and WHEREAS, a comprehensive set of rules for Council Meetings combining all applicable statutes will provide the most expedient means of conducting Council Meetings and other city business; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. REPEALER. Resolution No. 1295 is hereby repealed. Section 2. ADOPTION OF COUNCIL RULES OF PROCEDURE. The Council Rules of Procedure are established as set forth in Exhibit A attached hereto. RESOLVED this XX day of February, 2020. ATTEST/AUTHENTICATED: 1 APPROVED: MAYOR, MICHAEL J. NELSON Packet Pg. 153 8.3.b CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL RESOLUTION NO. 2 February XX, 2020 February XX, 2020 XXXX Packet Pg. 154 8.3.c RULES OF PROCEDURE Resolution No. XXXX TABLE OF CONTENTS SECTION 1. AUTHORITY 1.1 Intent of Policies............................................................................................ 1 1.2 EffectMaiver of Rules.................................................................................... 1 SECTION 2. COUNCIL ORGANIZATION 2.1 Oath of Office................................................................................................. 1 2.2 Election of Council President and Council President Pro Tern ....................... 1 2.3 Duties of Officers............................................................................................ 2 2.4 Appointments to Boards and Commissions.................................................... 2 2.5 Filling a Council Vacancy............................................................................... 2 SECTION 3. AGENDA PREPARATION 3.1 Role of City Clerk............................................................................................3 3.2 Placement of Items on the Agenda.................................................................3 3.3 Format for Agenda Memos..............................................................................3 3.4 Agenda Item Priority.......................................................................................3 3.5 Readings for Ordinances.................................................................................4 SECTION 4. CONSENT CALENDAR 4.1 Establishment of Consent Calendar............................................................... 4 4.2 Adoption of Consent Calendar....................................................................... 4 4.3 Removal of Item from Consent Calendar....................................................... 4 SECTION 5. COUNCIL MEETINGS 5.1 Open Public Meetings................................................................................. 5 5.2 Meeting Cancellation....................................................................................5 5.3 Regular Meetings.........................................................................................5 5.4 Council Committees.....................................................................................6 5.5 Executive Sessions..................................................................................... 6 5.6 Special Meetings......................................................................................... 6 5.7 Emergency Meetings................................................................................... 6 5.8 Meeting Place.............................................................................................. 7 5.9 Notice of Meetings, Public Hearings............................................................. 7 5.10 Quorum...................................................................................................... 7 5.11 Attendance, Excused Absences..................................................................7 Packet Pg. 155 8.3.c 5.12 General Decorum........................................................................................7 5.13 Forms of Address........................................................................................7 5.14 Seating Arrangement................................................................................. 7 5.15 Dissents and Protests................................................................................ 7 5.16 Request for Written Motions....................................................................... 8 5.17 Confidentiality.............................................................................................8 5.18 Conflict of Interest, Appearance of Fairness...............................................8 5.19 Adjournment...............................................................................................8 5.20 Responsibilities of City Clerk...................................................................... 8 5.21 Attendance of Officers or Employees......................................................... 8 SECTION 6. PUBLIC TESTIMONY 6.1 Regular Meetings........................................................................................... 8 6.2 Group Representation.................................................................................... 9 6.3 Quasi -Judicial Items........................................................................................9 6.4 Recognition by Chair.......................................................................................9 6.5 Identification of Speakers................................................................................9 6.6 Instructions for Speakers.................................................................................9 6.7 Rules for Public Hearings...............................................................................9 6.8 Donation of Speaking Time.............................................................................9 6.9 Forms for Comment........................................................................................9 SECTION 7. MOTIONS 7.1 Voice Votes.....................................................................................................9 7.2 Motions that do not Receive or Require Seconds.........................................10 7.3 Tie Votes...................................................................................................... 10 7.4 Nature of Motion............................................................................................10 7.5 Discussion Following a Motion..................................................................... 10 7.6 Council Consensus...................................................................................... 10 7.7 Withdrawal of Motions.................................................................................. 10 7.8 Motion to Table..............................................................................................10 7.9 Motion to Postpone to a Time Certain.......................................................... 10 7.10 Motion to Postpone Indefinitely...................................................................10 7.11 Motion to Call for the Question.................................................................. 10 7.12 Motion to Amend........................................................................................ 10 7.13 Repetition of the Motion Prior to Voting ..................................................... 11 7.14 Voting......................................................................................................... 11 7.15 Prohibition of Abstentions........................................................................... 11 7.16 Silence....................................................................................................... 11 7.17 Prohibition of Voting by Proxy.................................................................... 11 7.18 Close of Discussion.................................................................................... 11 7.19 Motion to Reconsider................................................................................. 11 7.20 Questions of Interpretation......................................................................... 11 SECTION 8. ITEMS REQUIRING FOUR VOTES...............................................11 ii Packet Pg. 156 8.3.c SECTION 9. COUNCIL REPRESENTATION 9.1 Expression of Personal Opinion....................................................................11 9.2 Support of Official Positions.........................................................................12 9.3 Correspondence............................................................................................12 9.4 Use of City Resources...................................................................................12 9.5 Controversial Communications.................................................................... 12 9.6 Direction to Staff............................................................................................12 SECTION 10. SUSPENSION AND AMENDMENT OF RULES 10.1 Suspension of Rules...................................................................................12 10.2 Amendment of Rules...................................................................................12 Packet Pg. 157 8.3.c Section 1. Authority. 1.1 These rules constitute the official rules of procedure for the Edmonds City Council. In all decisions arising from points of order, the Council shall be governed by the current edition of Robert's Rules of Order," a copy of which is maintained in the City Council Office. 1.2 These rules of procedure are adopted for the sole benefit of the members of the City Council to assist in the orderly conduct of Council business. These rules of procedure do not grant rights or privileges to members of the public or third parties. Failure of the City Council to adhere to these rules shall not result in any liability to the City, its officers, agents, and employees, nor shall failure to adhere to these rules result in invalidation of any Council act. Section 2. Council Organization. 2.1 New Councilmembers shall be sworn in by a judge or the City Clerk. 2.2 Election of Council President and Council President Pro Tempore. A. The Council shall elect a Council President and Council President Pro Tem for a one-year term. B. The motion to elect the Council President and Council President Pro Tem will be placed on the agenda of the first meeting of the year. C. The election of the Council President shall be conducted by the City Clerk. No one Councilmember may nominate more than one person for a given office until every member wishing to nominate a candidate has an opportunity to do so. Nominations do not require a second. The Clerk will repeat each nomination until all nominations have been made. When it appears that no one else wishes to make any further nominations, the Clerk will ask again for further nominations and if there are none, the Clerk will declare the nominations closed. A motion to close the nominations is not necessary. After nominations have been closed, voting for Council President takes place in the order nominations were made. Councilmembers will be asked to vote by a raise of hands. As soon as one of the nominees receives a majority vote (four votes), the Clerk will declare him/her elected. No votes will be taken on the remaining nominees. A tie vote results in a failed nomination. If none of the nominees receives a majority vote, the Clerk will call for nominations again and repeat the process until a single candidate receives a majority vote. The same process is conducted for the election of the Council President Pro Tem. E. A super majority vote (5) shall be required to approve a motion to remove Packet Pg. 158 8.3.c the Council President from office for cause. 2.3 Duties of Officers A. The Mayor shall be the Presiding Officer at all Council Meetings except Council Committee Meetings. In the absence of the Mayor, the Council President shall become Mayor Pro Tern and act as the Presiding Officer, performing the duties and responsibilities with regard to conduct of meetings and emergency business. In the absence of both the Mayor and the Council President, the Council President Pro Tern shall act as a temporary Presiding Officer. B. It shall be the duty of the Presiding Officer to: 1. Call the meeting to order. 2. Keep the meeting to its order of business. 3. Control discussion in an orderly manner. a. Give every Councilmember who wishes an opportunity to speak when recognized by the chair. b. Permit audience participation at the appropriate times. C. Require all speakers to speak to the question and to observe the rules of order. 4. State each motion before it is discussed and before it is voted upon. 5. Put motions to a vote and announce the outcome. C. The Presiding Officer shall decide all questions of order, subject to the right of appeal to the Council by any member. 2.4 Appointments to Boards and Committees The Council President shall appoint Councilmembers to Council subcommittees and outside boards and committees that are not otherwise specified or governed by other rules. Prior to appointment, the Council President shall solicit interest from Councilmembers for their preferred appointments. The Council President shall then circulate the final appointment list to the Council at least 5 days prior to appointment. 2.5 Filling a Council Vacancy A. If a vacancy occurs in the office of Councilmember, the Council will follow the procedures outlined in RCW 42.12.070. In order to fill the vacancy with the most qualified person available until an election is held, the Council 2 Packet Pg. 159 8.3.c will widely distribute and publish a notice of the vacancy, the procedure by which the vacancy will be filled, and an application form. B. The Council will draw up an application form to aid the Council's selection of the new Councilmember. C. Those candidates selected by Council will be interviewed by the Council during a regular or special Council meeting open to the public. The order of the interviews will be determined by drawing the names; in order to make the interviews fair, applicants will be asked to remain outside the Council Chambers while other applicants are being interviewed. Applicants will be asked to answer questions posed by each Councilmember during the interview process. The interview process will be designed to be fair and consistent. Since this is not a campaign, comments and responses about other applicants will not be allowed. D. The Council may recess into executive session to discuss the qualifications of all candidates. Nominations, voting and selection of a person to fill the vacancy will be conducted during an open public meeting Section 3. Agenda Preparation. 3.1 Under the direction of the Council President and Mayor, the City Clerk will prepare an agenda for each Council Meeting specifying the time and place of the meeting and setting forth a brief general description of each item to be considered by the Council. The agenda is subject to review and/or modification by the Council President. 3.2 An item for a Council meeting may be placed on the agenda by any of the following methods: A Majority vote or consensus of the Council. B. By any two Councilmembers, in writing or with phone confirmation, no later than 12:00 (noon) five days prior to the meeting. The names of the requesting Councilmembers shall be set forth on the agenda. C. By the Mayor. D By the Council President or Council President Pro Tern when acting in the absence of the Mayor. 3.3 Agenda memos shall be in a standard format approved by the Mayor. 3.4 Agenda items will generally be prioritized in the following order of importance: 1) Packet Pg. 160 8.3.c items scheduled for statutory compliance; 2) advertised public hearings; 3) continued items from a prior meeting and 4) items scheduled for convenience. 3.5 Ordinances scheduled for Council action will generally receive three readings (with the exception of items that have had a public hearing before the Planning Board). A. The first reading will be the scheduling of the item on the Council Extended Agenda by title or subject. If reasonably possible the item should be listed on the Extended Agenda at least two weeks prior to the second reading. The Mayor or Council President may authorize exceptions for items of an emergency or unexpected nature requiring immediate action. The applicable portion of the Council Extended Agenda will be appended to the meeting agenda and distributed and posted along with the agenda. B. The second reading will be scheduled for review and discussion by the full City Council or a Council Committee. Items of a minor or routine nature may bypass this meeting and be scheduled directly to a Consent Calendar. In such cases Council shall by motion, waive the second reading as part of the adopting motion. C. The third reading will be Council review and action at a subsequent meeting. Section 4. Consent Calendar. 4.1 The Mayor, in consultation with the Council President, shall place matters on the Consent Calendar which: (a) have been previously discussed by the Council, or (b) based on the information delivered to members of the Council, by the administration, can be reviewed by a Councilmember without further explanation, or (c) are so routine or technical in nature that passage is likely. 4.2 The motion to adopt the Consent Calendar shall be non -debatable and have the effect of moving to adopt all items on the Consent Calendar. 4.3 Since adoption of any item on the Consent Calendar implies unanimous consent, any member of the Council shall have the right to remove any item from the Consent Calendar. Councilmembers are given an opportunity to remove items from the Consent Calendar after the motion is made and seconded to approve the agenda. If any matter is withdrawn, the Presiding Officer shall place the item at an appropriate place on the agenda for deliberation at the current or future Council Meeting. E Packet Pg. 161 8.3.c Section 5. Council Meetings. 5.1 All Council Meetings shall comply with the requirements of the Open Public Meetings Act (OPMA, RCW Section 42.30). All Regular Meetings, Committee Meetings, and Special Meetings of the Council shall be open to the public. A Council Meeting is defined as a properly noticed meeting in which a quorum of the Council transacts official City business as defined by the OPMA. Meetings under the OPMA require an agenda, public notice, and an official record in the form of meeting minutes. Meetings attended by Council members which do not involve the transaction of city business are not considered meetings under the Act. If a quorum of Council members attend such meetings, they are encouraged to sit separately, refrain from discussing city business, and participate as passive observers. 5.2 Any Council Meeting may be canceled by a majority vote or consensus of the Council. The Council President may cancel a Council Meeting for lack of agenda items. 5.3 Regular Meetings of the city council shall be held on the first, third, and fourth Tuesdays of every month, at 7:00 p.m. Regular meetings of the city council shall be held in the Council Chambers, Public Safety Complex, 250 Fifth Avenue N., Edmonds, Washington. Council meetings shall adjourn no later than 10:00 p.m. on the day initiated unless such adjournment is extended by an affirmative vote of a majority of the council as a whole plus one. A. Order of Business for Regular Meetings. The order of business shall generally be as follows: Regular Meeting (7:00 p.m.) 1. Call to Order, Flag Salute 2. Land Acknowledgment 3. Roll Call 4. Approval of the Agenda 5. Presentations 6. Public Comment 7. Approval of the Consent Agenda 8. Action Items: The following procedures shall be used: • Introduction of item by Presiding Officer • Presentation by staff • Public Hearings, if any noticed • Council motion to move adoption of legislation • Council discussion and possible action 9. Study Items: The following procedure shall be used: • Staff Presentation 5 Packet Pg. 162 8.3.c • Council discussion 10. Mayor's Comments 11. Council Comments 12. Executive Session, if needed 13. Adjournment 5.4 Council Committees. The City Council shall have the following Standing Committees: Finance ("FIN"); Parks and Public Works ("PPW"); Public Safety, Planning and Personnel ("PSPP"). Regular meetings of the city council standing committees shall be held on the second Tuesday of every month at 7:00 p.m. Regular meetings of the City Council Committees shall be held concurrently in the following three rooms of the Public Safety Complex, 250 Fifth Avenue N., Edmonds, Washington: (1) PPW shall be held in the Council Chambers; (2) FIN shall be held in the Jury Meeting Room; and (3) PSPP shall be held in the Police Training Room. Council committee meetings shall adjourn no later than 10:00 p.m. on the day initiated unless both members of the committee vote to extend the meeting. The audio from City Council Committee meetings shall be recorded, posted online, and bookmarked to allow easy access to portions of the audio recording that correspond with each item on the Committee's agenda. 5.5 The Council may hold Executive Sessions or Closed Sessions from which the public may be excluded, for those purposes set forth in RCW 42.30.110 and RCW 42.30.140. Before convening an Executive Session, the Presiding Officer shall announce the purpose of the Session and the anticipated time when the Session will be concluded. Should the Session require more time, a public announcement shall be made that the Session is being extended. 5.6 Special Meetings may be held by the Council subject to notice requirements prescribed by State law. Special Meetings may be called by the Council President, Mayor, or any four members of the City Council by written notice delivered to each member of the Council at least twenty-four hours before the time specified for the proposed meeting. The notice of such Special Meetings shall state the subjects to be considered, and no subject other than those specified in the notice shall be considered. The order of business for Special Meetings shall generally follow Section 5.3A. 5.7 An Emergency Meeting is a special Council meeting called without the 24-hour notice. It deals with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of a 24-hour notice would make notice impractical and increase the likelihood of such injury or damage. Emergency meetings may be called by the Mayor or the Council President with the consent of a majority of Councilmembers. The minutes will indicate the reason for the emergency. 5.8 Special Meetings and Emergency Meetings will be at a time and place as I Packet Pg. 163 8.3.c Council directs. 5.9 The City shall comply with the provisions of RCW 35A.12.160. The public shall receive notice of upcoming public hearings through publication of such notice in the City's official newspaper at least ten (10) days prior to the hearing. 5.10 At all Council Meetings, a majority of the Council (four members) shall constitute a quorum for the transaction of business. In the absence of a quorum, the members present may adjourn that meeting to a later date. 5.11 Members of the Council may be excused from attending a City Council meeting by contacting the Council President prior to the meeting and stating the reason for his or her inability to attend. If the member is unable to contact the Council President, the member shall contact the Mayor, who shall convey the message to the Council President. Following roll call, the Presiding Officer shall inform the Council of the member's absence, state the reason for such absence, and inquire if there is a motion to excuse the member. This motion shall be nondebatable. Upon passage of such motion by a majority of members present, the absent member shall be considered excused and the Clerk will make an appropriate notation in the minutes. Councilmembers who do not follow the above process will be considered unexcused and it shall be so noted in the minutes. A motion to excuse a Councilmember may be made retroactively at the next meeting. 5.12 General Decorum. A. While the Council is in session, the Councilmembers must preserve order and decorum. A member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disrupt any member while speaking nor refuse to obey the orders of the Council or the Mayor, except as otherwise provided in these Rules. B. Any person making disruptive, impertinent, or slanderous remarks while addressing the Council shall be asked to leave by the Presiding Officer and barred from further audience before the Council for that meeting. C. The Council shall conduct city business according to the provisions of its most recently adopted Code of Conduct Resolution. 5.13 At all meetings, the Mayor shall be addressed as "Mayor (surname)." The Council President shall be addressed as "Council President (surname)." Members of the Council shall be addressed as "Councilmember (surname)." 5.14 At all Meetings, the Mayor shall sit in the Presiding Officer's seat, and the Council President shall sit at the right hand of the Mayor. Other Councilmembers are to be seated in a manner acceptable to Council. If there is a dispute, seating shall be in position order. 5.15 Any Councilmember shall have the right to express dissent from or protest 7 Packet Pg. 164 8.3.c against any ordinance or resolution of the Council and have the reason therefore entered in the minutes. 5.16 Motions shall be reduced to writing when required by the Presiding Officer or any member of the Council. All resolutions and ordinances shall be in writing. 5.17 Councilmembers should keep confidential all written materials and verbal information provided to them during Executive Sessions, to ensure that the City's interests are not compromised. Confidentiality also includes information provided to Councilmembers outside of Executive Sessions when the information is considered to be exempt from disclosure under the Revised Code of Washington. If a Councilmember unintentionally discloses Executive Session discussion with another party, that Councilmember shall make full disclosure to the Mayor and/or the City Council in a timely manner. 5.18 Prior to commencement of discussion of a quasi-judicial item, the Chair will ask if any Councilmember has a conflict of interest or Appearance of Fairness Doctrine concern which could prohibit the Councilmember from participating in the decision -making process. If it is deemed by the Councilmember, in consultation with the City Attorney, that it is warranted, the Councilmember should step down and not participate in the Council discussion or vote on the matter. The Councilmember shall leave the Council Chambers while the matter is under consideration. 5.19 Any Councilmember may call for a "Point of Order" to review agenda priorities. 5.20 The City Clerk or an authorized Deputy City Clerk shall attend all Council meetings. If the Clerk and the Deputy Clerk are absent from any Council meeting, the Mayor shall appoint a Clerk Pro Tempore. The minutes of the proceedings of the Council shall be kept by the City Clerk and shall constitute the official record of the Council. 5.21 Any City officer or employee shall have the duty when requested by the Council to attend Council Meetings and shall remain for such time as the Council may direct. Section 6. Public Testimony. 6.1 Regular Meetings. A. Members of the public may address the City Council at any Regular Meeting under "Audience Comments." During this portion of the meeting, individuals may speak to agenda items or any other topic except those scheduled for a public hearing or as noticed as a closed record review. Individuals may speak for three minutes or less, depending on the number of people wishing to speak. If time is available, the Presiding Officer may N. Packet Pg. 165 8.3.c call for additional unsigned speakers. During election season, which starts when a candidate officially files their candidacy with the State or a county election office and runs through the election, no person may use public comment to promote or oppose any candidate for public office. B. If during a Regular Meeting an agenda item is before the Council for the first time and is not part of the consent agenda, public comment for that item will follow the staff presentation but precede Council review. Individuals may speak for three minutes or less. 6.2 When large numbers of people are signed up to speak on the same topic, the Presiding Officer may request that the group(s) select a limited number of speakers to cover their view and then ask all those who agree with that position to stand at the conclusion of each presentation. 6.3 Public testimony authorized in Sections 6.1 and 6.2 may not include comments or information on any quasi-judicial matter pending before the City Council, or on any topic for which Council has closed the public record. 6.4 No person shall be allowed to address the Council while it is in session without the recognition of the Presiding Officer. 6.5 Persons testifying shall identify themselves for the record as to name, city of residence and any organization represented. 6.6 An instruction notice for speakers will be available at the meeting. Speakers will be advised by the Presiding Officer that their testimony is being recorded. 6.7 The following rules shall be observed during any Public Hearing: A. Individuals will be allowed three minutes to speak. B. The Presiding Officer may allow additional time for receipt of written testimony when needed. C. The Clerk shall be the timekeeper. D. Prior to closing the hearing the Presiding Officer shall inquire if there are any additional speakers other than those that have signed up and previously spoken, and if there are they shall be allowed to testify. 6.8 Time cannot be donated by one speaker to another. Section 7. Motions 0 Packet Pg. 166 8.3.c 7.1 Unless otherwise provided for by statute, ordinance, or resolution, all votes shall be taken by voice, except that at the request of any Councilmember, a random roll call vote shall be taken by the City Clerk. 7.2 Prior to discussion of an action item, a Councilmember should make a motion, which is seconded by another Councilmember, on the topic under discussion. If the motion is not seconded, it dies. Some motions do not require a second: nominations, withdrawal of a motion, request for a roll call vote, and point of order. 7.3 In case of a tie vote on a motion, the motion shall be considered lost. If the motion is an item for which the Mayor may break the tie vote, the Mayor may vote on the motion. 7.4 Motions shall be clear and concise and not include arguments for the motion. 7.5 After a motion has been made and seconded, Councilmembers may discuss their opinions on the issue prior to the vote. If they wish to do so, they may state why they will vote for or against the motion. 7.6 When the Council concurs or agrees with an item that does not require a formal motion, the Mayor will summarize the Council's consensus at the conclusion of the discussion. 7.7 A motion may be withdrawn by the maker of the motion, at any time, without the consent of the Council. 7.8 A motion to table is nondebatable. It requires a majority to pass. If the motion to table prevails, the matter may be "taken from the table" only by adding it to the agenda of a future meeting, at which time discussion can continue. If an item is tabled, it cannot be reconsidered at the same meeting. 7.9 A motion to postpone to a specific time is debatable, is amendable, and may be reconsidered at the same meeting. It requires a majority to pass. The motion being postponed must be considered at a later time in the same meeting or a specific future meeting. 7.10 A motion to postpone indefinitely is debatable, is not amendable, and may be reconsidered at the same meeting. It requires a majority to pass. The merits of the main motion may be debated. 7.11 A motion to call for the question shall close debate on the main motion and is nondebatable. This motion must receive a second and fails without a two-thirds (2/3) vote. Debate is reopened if the motion fails. 7.12 A motion to amend is defined as amending a motion that is on the floor and has 10 Packet Pg. 167 8.3.c been seconded, by inserting or adding, striking out, striking out and inserting, or substituting. 7.13 When the discussion is concluded, the motion maker, Mayor, or City Clerk, shall repeat the motion prior to voting. 7.14 The City Council votes on the motion as restated. If the vote is unanimous, the Mayor shall state that the motion has been passed unanimously according to the number of Councilmembers present, such as 7-0" or "6-0." If the vote is not unanimous, the Mayor shall state the number of Councilmembers voting in the affirmative and the number voting in the negative and whether the motion passes or fails. 7.15 If a Councilmember has a conflict of interest or an appearance of fairness question under state law, the Councilmember may recuse themselves from the issue and shall leave the council chambers during discussion and voting on the issue. That Councilmember shall be considered absent when voting occurs. 7.16 If a member of the Council is silent on a vote, it shall be recorded as an affirmative vote. If a member of the Council abstains, it shall be recorded as an abstention and not included in the vote tally. 7.17 No vote may be cast by proxy. 7.18 Once the vote has been taken, the discussion is closed. It is not necessary for Councilmembers to justify or explain their vote. If they wish to make their positions known, this should happen during the discussion preceding the vote. 7.19 After the question has been decided, any Councilmember who voted in the majority may move for a reconsideration of the motion. The motion for reconsideration must be made at the same or next regular meeting. 7.20 The City Attorney, in consultation with the City Clerk, shall decide all questions of interpretations of these policies and procedures and other questions of a parliamentary nature which may arise at a Council meeting. All cases not provided for in these policies and procedures shall be governed by the current edition of Robert's Rules of Order. In the event of a conflict, these Council rules of procedures shall prevail. Section 8. Items Requiring Four Votes. The passage of any ordinance, grant or revocation of franchise or license, any resolution for the payment of money or approval of warrants shall require the affirmative vote of at least a majority of the whole membership of the Council (4 votes) [RCW 35A 13.170 and 35A.12.1201. Section 9. Council Representation 11 Packet Pg. 168 8.3.c 9.1 Councilmembers who meet with, speak to, or otherwise appear before a community group or another governmental agency or representative must clearly state if his or her statement reflects their personal opinion or if it is the official stance of the City, or if this is the majority or minority opinion of the Council. 9.2 When Councilmembers represent the City or attend meetings in an official capacity as Councilmember, they must support and advocate the official City position on an issue, not a personal viewpoint. 9.3 Once the City Council has taken a position on an issue, all official City correspondence regarding the issue will reflect the Council's adopted position 9.4 City letterhead and materials shall not be used for correspondence of Councilmembers representing a dissenting point of view from an official Council position. 9.5 As a matter of courtesy, letters to the editor, or other communication of a controversial nature, which do not express the majority opinion of the Council, shall be presented to the full Council prior to publication so that Councilmembers may be made aware of the impending publication. 9.6 If the Council, in Executive Session, has given direction or consensus to City staff on proposed terms and conditions for any type of issue, all contact with the other party shall be done by the designated City staff representative or designee handling the issue. Section 10. Suspension and Amendment of Rules. 10.1 Any provision of these rules not governed by state law or City ordinance maybe temporarily suspended by a majority vote of the Council. 10.2 It is the intent of the City Council that the rules of procedure be periodically reviewed as needed. These rules may be amended, or new rules adopted, by a majority vote of the Council, provided that the proposed amendments or new rules shall have been distributed to Council at least one week prior to such action. 12 Packet Pg. 169